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HomeMy WebLinkAbout08/12/2002 , i I,-I ' l"U'jf.I!,j U'J)L~h:;1J1"1\t:~'!0!hl tH~!b~t J.: c' JI!>>[!i:H'lhH,;;:H;jf.'I+'IIl!,'i!i~ht ~\~.tt,j; t I , RECORD OF PROCEEDINGS ''''''~m'''''''''_'_m_'mm'''''''~'~m'mMinules",Qfmm''''''m'm_'mmm'''"M'",,,,m,,,,_Q,,,,',,m'm,,,,,,,m,,,,,,m=Q,,,,,,,,,,,mQ"m""""'m'"'Bnbtin"e-ity"e'Onnctl,~m'''m''.'''''.'''''''''''''''m''m''m'''''m''''ffm''",m,,,,,,,,m,,Q_,,,,,,,,,,,,,,,w,,,_,,,ww,,,Me,eling,,,,m,,,,,,,m,,,_,, OAY10NLEGALBLANK INC. FORMNO 10148 Held August 12,2002 , (YEAR) Mayor McCash called the Dublin City Council meeting of August 12,2002 to order at 7:00 p.m. Members of Boy Scout Troop 200 led the Pledge of Allegiance. ~ Special Reco2nition , . Tim Mitchell, parent and Troop Leader, introduced three members of Troop 200: Jamie ~ Alexander, Adam Cottonstudy, and his son, Eric Mitchell. The Dublin troop presently meets at the Northwest United Methodist Church, located near the comer of Henderson Road and U.S. Route 33. He noted that the three members of the Troop present this evening are completing communications requirements toward their Eagle Scout designation. Roll Call Council members present were: Mayor McCash, Mrs. Boring, Ms. Chinnici-Zuercher, Mr. Kranstuber, Mr. Lecklider, Mr. Reiner, and Ms. Salay. Staff members present were: Ms. Brautigaum, Ms. Grigsby, Mr. Ciarochi, Mr. Smith, Mr. McDaniel, Mr. Harding, Mr. Hammersmith, Mr. Stevens, Ms. Clarke, Mr. Husenitza, Mr. Colby, Mr. Price, Ms. Crandall, and Interim Chief Epperson. Approval of Minutes Mr. Reiner moved approval ofthe July 22, 2002 Council meeting minutes as submitted. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Ms. Salay, abstain; Mr. Lecklider, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes. ~ Correspondence The Clerk reported that no correspondence had been sent requiring Council action. Citizen Comments Wallace Maurer, 7451 Dublin Road noted: He learned this evening that a severance agreement has been reached between the City and former City Engineer, Balbir Kindra. He inquired ifMr. Kindra has executed the agreement. Ms. Grigsby confirmed that he has. Mr. Maurer stated that he understands that the agreement extends Mr. Kindra's tenure with the City, but the pertinent issues were not addressed. Those issues remain and should be addressed. He supported the selection of Ms. Brautigam as City Manager, although he was of the opinion that the time allowed for the interview and hire was too abbreviated. In regard to Ms. Grigsby, he has great admiration for her contribution to the City and, had she applied, would have supported her application for the City Manager position. Due to the five-minute time limit, he will continue his comments on these issues at the next Council meeting. Proclamation/Reco2nition Mayor McCash read a proclamation recognizing and commending Ms. Grigsby for her - excellent leadership and service as Interim City Manager. In appreciation for her dedication i to the City of Dublin, the Mayor proclaimed Friday, August 16, 2002 as " Marsha Grigsby . Day" in the City of Dublin. Mayor McCash introduced Ms. Jane Brautigaum, the new City Manager, and noted that tonight is her first Dublin City Council meeting. Ms. Brautigaum stated that she appreciates City Council's appointment. She has a very full schedule for the first month, but is anticipating each new experience. Staff Comments Ms. Grigsby reported that Franklin County Metro Parks is planning its grand opening of Glacier Ridge Metro Park on September 22,2002. Because of the City's partnership with I I II I ,'1.1::, i 1.1!:i'.boildtll dm..,T I I "- Il~l!tt.dl ~'~I::ijHH4(!H~liM;lIi:jiit,'i:t"iim'd l' :'H+llI~lH,i":i}iHP;dWJ\il;iAIi~'MWI i'"b1{;Jk:~; {: I, ' ' I RECORD OF PROCEEDINGS ..w""......w......,...."""..Wmh..,,,,,..,,,,mhm.m.Minute.s...of'''"hW'''m'''.._..,"".."...."m""w..w"w"'m...~'wm_=....'''....w..mhm...""Bttblin..€ity.€ottn:ei:lwm'''","".."WW''hm""m,..u ~.. Pa:ge.r Meeting ,,., "."''''"''''''''''^ ""'""/. """"""'= , W"'U''''M'''''''''","U'',,",u,, U" ,",H'NU'E''''N'''~''''u-u", DAYTON LEGAL BLANK, INC. FORM NO. 10148 Held August 12, 2002 , (YEAR) Metro Parks, they requested the use ofthe Showmobile. Ms. Grigsby approved a waiver of the rental fee and the associated staff costs for delivery, set up, P A and generator equipment. The use of the Showmobile is covered under an Administrative Order for equipment orders - and is not part of the fee schedule established by City Council. Therefore, a waiver is not required from Council. Mr. McDaniel noted a memo was provided tonight regarding an American Electric Power (AEP) 138 KV line, which is proposed for an upgrade in the Dublin area. This upgrade will require the oversight ofthe Ohio Power Siting Board (OPSB). The process requires three meetings on AEP's behalf - a public information meeting conducted by AEP and two public hearings conducted by OPSB. Prior to any of these meetings, AEP will host a smaller meeting on September 6, 2002 from 1-4 p.m. and invite key individuals - homeowner association presidents, Duke/Weeks, Council members and City staff. The general public information meeting will be held September 17, 2002 in the Community Hall of the Dublin Community Recreation Center. Staffwill report to Council following the September 6, 2002 meeting. Mr. McDaniel has also recommended legal review ofthe City's authority regarding this matter relative to the new SB255. Mr. Reiner asked about the physical impact ofthe proposed upgrade. Mr. McDaniel stated that he anticipates many ofthe above-ground poles would be upgraded to higher and thicker poles to carry the higher lines. At a prior meeting, Mr. McDaniel requested AEP consider burial opportunities for the line. AEP is assessing that option. It would be costly to bury transmission lines of 138,000 volts. OPSB will consider all alternatives before making a decision. - Mayor McCash inquired if the September 6th meeting could be scheduled later in the day to allow larger attendance. Mr. McDaniel stated that the meeting is by invitation only, not open to the general public. When the calls of invitation are placed, if the responses indicate a problem exists with the time, it would be adjusted. Mayor McCash noted that he also received a letter from URS, apparently retained by AEP to conduct an environmental capability, compatibility, and needs analysis in regard to this upgrade. The letter requested the City's input regarding two options - underground lines along 1-270 or along Wilcox Road. He indicated that he would forward the letter to Mr. McDaniel. Ms. Salay inquired if there was adequate time for Council to pass a resolution, if desired, indicating a preference for a particular alternative. Mr. McDaniel responded that there would be sufficient time for the City to review the issue and establish a position. After the public meetings have taken place, Council could pass a resolution indicating the City's position, and that resolution would be presented at the first public meeting at the State level. This was the process followed for the previous area code Issue. .- Ms. Salay indicated her intent to attend the September 6th meeting. Mr. McDaniel requested that all Council members RSVP to either the Council Clerk or the Service Director's secretary as' soon as possible. Ifthe date or time should change, Council will be apprised accordingly. Mr. Hammersmith noted that the July 22 Council packets included a memo regarding the Indian Run Drive Water Line and Sanitary Sewer Extension Feasibility Study conducted by Camp Dresser & McKee (CDM). Mr. Meadors, an Indian Run resident, has inquired when the issue would be scheduled for Public Service Committee review. Mr. Lecklider responded that Ms. Crandall spoke with Mr. Meadors earlier today, and he also corresponded with Mr. Meadors via e-mail. Mr. Lecklider anticipates that a date for that meeting will be confirmed tonight. , I I, , -J .'1 :;h.UI Hit !i"."...,.m".'I'lBmliil'" 'HW." I ",,'W". "". ,. II"'" "'''1>;' ",,,u.~'Il!~'P"",~.,,,.,, V , RECORD OF PROCEEDINGS "",..,"'''~''",m,m,_,~mmm""~w=~"w,.Minulesw,Dfw~w"w""",,,,W"'W..'w"w....'"WW'W~W"MW~"""W_-"=..~'""M"""'~'i:>ubiinh€ity €0t:tIlCi1 Pet:Y Meeting m 'W, "W'mw..M'""'MW_"W"='_"~W_W~'~'WWMW :ge"' "W",M"""WMM," , , WWW'W'wm'M.." DAYTON LEGAL BLANK INC FORM NO 10148 Held August 12, 2002 , (YEAR) LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES r--. Ordinance 97-02 - An Ordinance Accepting the Lowest and Best Bid for Rock Salt, and Authorizing the City Manager to Enter into a Contract for Procurement of Said Commodity. Ms. Brautigaum noted that there have been no changes since the first reading. Staff is recommending adoption at this time. Vote on the Ordinance: Mr. Reiner, yes; Mr. Kranstuber, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes. Ordinance 100-02 - An Ordinance to Change the Name of Mitchell-Dewitt Road to Brand Road Between the Franklin County/Union County Line and Hyland-Croy Road in the City of Dublin. Ms. Brautigaum noted that there have been no changes since the first reading. Staff is recommending adoption at this time. Vote on the Ordinance: Mrs. Boring, yes; Mr. Kranstuber, yes; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Mr. Reiner, yes. Ordinance 101-02 - An Ordinance Authorizing the City Manager to Enter into a Conduit Use Agreement with Amperion, Inc. Ms. Brautigaum noted that there have been no changes since the first reading. She further commented that the City is fortunate to have the opportunity for this innovative project. Vote on the Ordinance: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes. .............. Ordinance 102-02 - An Ordinance Regulating Future Access to the Northern End of Trails End Drive, and Repealing Ord.inance No. 86-02(Amended). Ms. Brautigaum noted that there have been no changes since the first reading. Staff is recommending adoption. Mayor McCash inquired if the purpose of the new ordinance is to facilitate the road vacation. Mr. Smith responded that legal staff conducted additional research on this issue and concluded that a more effective means of regulating future access to the northern end of Trails End Drive would be through passage of this legislation. This procedure was determined to be both easier and more cost effective than vacating the right-of-way and requesting the property owners to deed the right-of-way back to the City. Mr. Smith clarified that this ordinance repeals Ordinance 86-02 (Amended). Vote on the Ordinance: Mr. Lecklider, yes; Ms. Salay, yes; Mayor McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes. Ordinance 109-02 (Amended) - An Ordinance Amending the 1997 Community Plan. (Case No. 02-065 - ADM - Revision of Map 8 - Future Land Use) Mayor McCash noted that there has been a request for public comment on the proposed legislation. Bob West, 7508 Kilbrittain Lane. Dublin, stated that he is a trustee with the Wellington - Place Homeowners Association. He thanked Mrs. Boring and other Council members for working with the association during the last few months. Ms. Salay stated that, unrelated to this issue, Mrs. Boring suggested another amendment to the Community Plan last fall regarding the proposed bridge location at Tuttle Crossing Boulevard. That item remains of great interest to the residents in Llewellyn Farms and to the anticipated homeowners in the new Llewellyn Farms South subdivision. At that time, staff was waiting for completion of a traffic assessment. Has that been completed? Mr. Hammersmith responded that staffis still awaiting an update of the City's travel demand model from MORPC. It will not be completed until Spring 2003. More conclusive traffic numbers will be available at that time. Vote on the Ordinance: Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes. L,. j, I I II . I ,n.II:]!,' ili,lIli., 11. iiliJHI I ",'-" --,-" ---"_...,"-:,.,-"--",,--:--,,,~-,,.,-,--, ,_,--,,", ">'-'j, ::..'U:W_'~-'-P.l-.' \'':In''''''I\fi'll_'''--''!fI:'.'_nR,t:,~rU'!~ 1-'-' , RECORD OF PROCEEDINGS 'm""~"M"_"Q_'~=__'~mh~_=J~!!!l~l~~'''ho~,_____~~_==m~~~Dublin"Cit~_CoUl1CiL"".=m'_~'~_'_=mmh___h=~w_~'p~,4mm'm'_m~~~<<:l!~fL_~,~=__ DAYrON LEGAL BLANK CO., FORM NO lQ14B Helr] August 12,2002 19 INTRODUCTION & FIRST READING - ORDINANCES Ordinance 110-02 - An Ordinance Accepting the Lowest and Best Bid for the - Monterey Gazebo Installation and Playground Replacement Project in the City of Dublin. Mayor McCash introduced the Ordinance. Ms. Salay stated that the civic association appointed an association member to serve as a City liaison regarding the playground equipment, and that resident has been in communication with City staff member, Laura Karagory. Ms. Salay inquired if more formal City contact with the resident would take place before the playground equipment is selected. Mr. Hahn responded that he is unaware of the level of contact which has occurred between Ms. Karagory and the resident; however, he will look into the matter before the second reading on this ordinance. Bid specs have been received on the equipment. Ms. Crandall indicated that a copy of the project plans was prepared for that resident. Mrs. Boring requested, as a matter of policy, that project plans be provided to Council members along with the bids. Mayor McCash stated that Council previously requested that a copy of project plans be provided in the Council workroom. Due to the size of some bid documents, one set located in the Council workroom would be adequate. Mrs. Boring suggested that, in addition, to the detailed bid documents, a drawing of the project be provided to each Council member. If more details are desired, the workroom documents can be consulted. Mr. Hahn responded that future practice will be to provide a set ofproject bid documents for the Council workroom and a rendering for Council packets. There will be a second reading/public hearing at the August 19,2002 Council meeting. - Ordinance 111-02 - An Ordinance Accepting the Lowest and Best Bid for Fitness Equipment for the Community Recreation Center, and Authorizing the City Manager to Enter into a Contract for Procurement of Said Equipment Ms. Salay introduced the Ordinance. Ms. Brautigaum stated that a report was provided in Council packets. The project is being divided and is offered to multiple low bidders. Mr. Lecklider inquired if this is replacement of worn equipment, or will this provide additional equipment? Ms. Heal stated that the volume of use is high, and replacement of equipment is staggered. Mr. Lecklider inquired if supplemental equipment is added on an ongoing basis. Ms. Heal responded that this is intended to be for replacement purposes. However, technology changes occur, and the new equipment may be different from the old. There will be a second reading/public hearing at the August 19,2002 Council meeting. Ordinance 112-02 - An Ordinance. Amending Chapter 115 of the Dublin Codified Ordinances Regulating Peddlers and Solicitors. Ms. Salay introduced the Ordinance. Mr. Smith stated that the U.S. Supreme Court recently ruled that another community's ordinance, similar to Dublin's, is unconstitutional. Therefore, it is proposed that Dublin's Code be modified to bring it into compliance with the Court's decision. However, because ~ the Supreme Court's ruling did not clearly declare it unconstitutional to require permits for solicitation of funds for religious or non-profit causes, the City will continue to require a permit to do so. City residents are targeted by many such solicitations. Ms. Chinnici-Zuercher stated that yesterday she observed an individual soliciting donations at the northwest comer of Tuttle Boulevard and Frantz Road. Would this legislation cover that type of activity, or would other laws do so? Mr. Smith responded that other statutes may cover the situation, depending on whether the individual was in a right-of-way or at another location. Ordinance 112-02 focuses on door- to-door canvassing and solicitation. He noted that a few years ago, the City mailed to City residents "No Solicitation" stickers that could be placed on their doors or windows. According to the Supreme Court ruling, it is legal for individual homeowners to refuse solicitation in this manner. If that notice is disregarded, and solicitation does occur, the solicitor is guilty of trespassing. i I T TT I !.I ,H!H+ilij,,!iI !I!~IIII ! : RECORD OF PROCEEDINGS ""_w",,,=,,~ww,,~w""~~m'''=~h~!EE1~~Cl~~~ff~m_m__=''~___~''=_h~mQ"WffffDwJiIt.City:.,CoUllCilff_Q"='''ff'''~'_M_'_~m"__,,I>~ge5m''_'_''hff~,,~~ti~K_w"'''''''bm''= DAYTON LEGAL BLANK CO.. FORM NO. 10148 Helr] August 12,2002 19 There will be a second reading/public hearing at the August 19th Council meeting. Ordinance 113-02 - An Ordinance Adopting the 2003-2007 Five Year Capital .--,. Improvements Program. Ms. Salay introduced the Ordinance. Ms. Brautigaum noted that the 2003-2007 Capital Improvement Plan is scheduled for review in workshop sessions on August 14 and August 21. There will be a second reading/public hearing at the September 3rd Council meeting. Ordinance 114-02 - An Ordinance to Accept the Lowest/Best Bid for the Dublin Road Bikepath - Main Library to Emerald Parkway Project. Ms. Salay introduced the Ordinance. Mayor McCash stated that two requests have been received for public comment on Ordinances 114-02 and 115-02. Public hearings for these ordinances are scheduled for August 19th. Does Council want to take testimony tonight? Mrs. Boring responded that questions for staff could be presented tonight, but public testimony should be deferred until August 19th. Council concurred. Ms. Brautigaum stated that the bids slightly exceeded the Engineer's estimate, but funds are available from other capital improvement projects where money was saved, that could be utilized for this project. Mayor McCash inquired if only one bid was received. Mr. Hammersmith confirmed this. The rock excavation component discouraged other bidders. Ms. Salay stated that she has received resident inquiries about the possible continuation of .~. the Dublin Road bikepath as far south as Llewellyn Farms South. Although that extension is not presently in the Community Plan, has it ever been considered? Mr. Hammersmith responded that this is not in the City's current plan, and no such alignment studies have occurred. However, this is subject to Council's direction. Mrs. Boring requested that a rendering of the proposed extension be provided for the second reading. There will be a second reading/public hearing at the August 19th Council meeting. Ordinance 115-02 - An Ordinance to Accept the Lowest/Best Bid for the Glick Road/ Muirfield Drive Intersection Improvements Project. Ms. Salay introduced the Ordinance. Ms. Brautigaum stated that six bids were received, and the low bid was $1.299 million. Staffwill determine prior to the second reading if this is in fact the lowest and best bid. She noted that a memo was also provided in Council packets from Mr. Smith's office regarding the maintenance of the intersection. Mayor McCash stated that a request has been received for public comment. Consistent with Council's earlier decision, questions will be entertained, but public testimony will be deferred to the second reading/public hearing. George Burris, 6016 Kentigern South: 1. Stated that he appreciates staff and Council action regarding the former City - Engineer, Mr. Kindra. It was an appropriate action, and he hopes that a lesson has been learned in pride and professionalism. 2. Inquired if Council members are satisfied with the Muirfield Glick/Concord modification, specifically in the following areas: . Is the project justified? . Were Council members given an engineering justification and recommendation for the proj ect? . Are Council members convinced that the proposed modifications are the most cost effective? If so, were any alternatives of record considered? He stated that if Council members choose not to respond, he would conclude that they would respond negatively to the previous questions. If Council members elect not to respond this evening, he will await their responses at the second reading of this legislation. i I I II ! ',; I:; jliiYii:l+n,ti::"iiil:hI1h,;,11 . ,'Lib.1 I " . - . ""',,, '>..'''.- ,n.""'., '..' """'W. ..,..,.,."":""....,,...":"'",' :"""':;." ~!'~1ll.:'''''~' I, RECORD OF PROCEEDINGS _""m@ffi'~m"'mhmmp"===m"wmm~== l\!i~.!!!~~~~!'~MmhmMm=mp@pmMmm'mWm'Phmm,__p=mm=ffiPh..-.~~'mmp">.n,llblirL,Ci1;Ym,C"nuncil,,,w~'''N"~P'm"_'"'MM~w_mm~''~'''_~ Eage. 6 Meeting .,m '" "."". "'''''-''/'M-hY//m,;w..-_m#~''''''hY~'''U,hm//m'''''m#''''''''##/h''''#''''U_ DAYTON LEGAL BLANK co., FORM NO 10148 Helr] August 12,2002 19 Mrs. Boring stated that her understanding was that this project would be separated into two components - the street and the landscaping, so that the cumulative cost of each could be determined. ..,....-... Mayor McCash noted that a bid for both was received, but were the individual costs itemized? Mr. Hammersmith responded that the bids were itemized. The total for the landscaping was $471,984.21. The total for the street component is approximately $820,000. There will be a second reading/public hearing at the August 19th Council meeting. Ordinance 116-02 - An Ordinance to Accept the Lowest/Best Bid for the Southwest Area Traffic Calming Plan - Phase 3'Project. Ms. Salay introduced the Ordinance. Ms. Brautigaum stated that the bid received was less than the Engineer's estimate. Ms. Salay inquired if a completion date is specified in the contract. Mr. Hammersmith stated that a date is specified. He does not have that date at hand, but will forward the information to Coundl. There will be a second reading/public hearing at the August 19th Council meeting. Ordinance 117-02 - An Ordinance Apthorizing the Purchase of a .597 Acre, More or Less, Permanent Bikepath Easement and a .006 Acre, More or Less, Temporary Construction Easement, from American Italian Golf Association, Located East of Avery Road, City of Dublin, County of Franklin, State of Ohio. Ms. Salay introduced the Ordinance. Mr. Smith stated that this is a purchase of.6 acres, at a cost slightly exceeding $40,000. This is a fair price, in view of the appraisal. r- Mayor McCash noted that the amount is comparable to the per acre cost of parkland. Mr. Lecklider inquired if this covers the entire length of the bikepath at that site, or one portion of it? Mr. Smith responded that it covers the entire Riviera property. Mr. Lecklider inquired if this will give the City the right-of-way all the way to the schools. The City already acquired the land for the bikepath in the rezoning process. Ms. Grigsby responded that this is expected to complete the gap and provide a bikepath through the remaining land up to the schools. There will be a second reading/public hearing at the August 19th Council meeting. OTHER Report Related To Issues With Wells In Southwest Dublin Mr. Hammersmith referred to the preliminary report from Eagon & Associates, Inc. on the hydrogeologial investigation of the diminished groundwater supply in residential wells near the Ballantrae development. In remediation of the problem, six wells have been re-drilled, and several wells or pumps are being lowered. At some homes, the attempt to lower the wells or pumps has not been possible due to the age of the well casings. Consequently, wells may be re-drilled at some of those locations as well. Mayor McCash inquired how this effort is being coordinated with the Edwards Land Company and Tartan Golf Company. - Mr. Smith responded that a cost-sharing agreement is being developed. Separate meetings have been scheduled with Tartan and Edwards, and an update will be provided to Council following those discussions. No commitments will be made without Council's input. Mayor McCash inquired how far the zone extends. Mr. Hammersmith responded that there have been problems reported on Houchard Road, Hayden Run and Cosgray Roads. During the next two weeks, Eagon & Associates will take daily well level measurements to determine the zone of influence. At this time, they have not made a definitive determination. Ms. Chinnici-Zuercher inquired about the terms of the original agreement with Edwards, which covered this eventuality. She requested that a copy of the specific contract language I I .1.1 ! {YiH':!UliiliL .iIHiiiHH ,~[dl I ., t' U"'''''''''''''''''''~;W':'' "I""~',.""IIL"~II,l:"'" 'Wllt:'" 1"1 , RECORD OF PROCEEDINGS =~'&M_Mm==m=mm_=m===mm,~M1Ellt!~mu~L~m=_==~'_=@"__==@h_=w~@u_u.,DJ.lhlin.Cit}!m,COllnciLm'mmMMh._U_U"M_M""_'m_MM~'.._E.ag~l,mum_'m,m@M!~m~~!1=~,u__@Q_@=m.. DAYTON LEGAL BLANK CO., FORM NO 1014B Helr] August 12,2002 19 be provided to Council, in the interest of determining the financial obligations of both parties. Mr. Smith responded that his office is gathering information on the issue, and will forward a ........... report to Council as soon as the information is compiled. Ms. Salay inquired if the residents are being supplied with an adequate temporary water supply until the problem can be resolved. Mr. Hammersmith responded that the redrilling of wells for residents with temporary tanks was made a priority. To date, there remains only one residence with a temporary tank. John Kirmanik. 5527 Cara Court stated that his residence is in the affected area, and they have been making efforts to limit their water use. This past weekend they were away, and when they returned, they discovered their well was dry. His neighbor, Mr. Castle, also had no water. They both attempted to contact the Assistant City Engineer more than once, and have received no reply. Fortunately, they were able to reach Cal Egger, who immediately came out and lowered their pumps. Mr. Kirmanik referenced a copy ofthe Franklin County ground resource report, which lists wells that OSU monitors throughout Franklin County. He stated that this is an ongoing problem which was created; there have been fluctuations since the mid 1950's. Whenever a preliminary study is not conducted and a developer begins to pump massive amounts of groundwater, there is an impact on the groundwater system. Homeowners with City water are not affected. When he purchased his home in 1997, he was told that there has never been a concern about water supply in the Dublin area. However, with the volume of construction of single- family homes and the high level of irrigation occurring, the aquifer is being depleted. The groundwater cannot perk and -- replenish because there is no water drain. Although lowering the pump took care of his family's immediate need, problems will continue in the future. He estimated that the City reduced the value of 60 - 80 homes, as there are no buyers for homes with water problems. He requested that the City address the situation in a timely manner. Mr. Hammersmith stated that Mr. Herskowitz, the Assistant City Engineer, is on vacation. His understanding is that staff has been monitoring voice mail; he will review the situation. The Eagon report seems to confirm that in the shallow, sandy, gravel areas, the water level is indeed being diminished. There appears to be connectivity between the lower and upper acquifers. However, the Eagon report also indicates that the lower limestone aquifer is a water-rich area, which will not be depleted. For example, one ofthe affected homes, which originally had a 40-foot well in a shallow, sandy area, now has a new pump drilled 153 feet to the limestone aquifer, which can produce 100 gallons/minute. It will be necessary to replace the shallow, sandy ground wells. Mr. Hammersmith confirmed that the Cara Court homes are within the zone of influence of the recent development. Report From Staff Re2ardin2 Alternatives For Clover Court Draina2e Issues Mr. Hammersmith stated that this matt~r was reviewed by the Public Services Committee at a meeting on August 6, 2002. The COm.mittee focused primarily on Alternative 4A- Channel Improvements and 6Ac - Storm Sewer on Clover Court. The total estimated project costs were $246,000 and $298,000 respectively. Following the discussion, the ~ Committee requested staff to present additional information at tonight's meeting. With regard to Alternative 4A, the revised cost reflects a reduction in the length of the proposed channel improvements, as a result of four residents not wishing to participate in this alternative. Concerning Alternative 6Ac, the revised cost reflects the need for preliminary engineering, rock excavation, an erosion protection wall and potentially necessary construction easements. The revised cost estimates for Alternative 4A and Alternative 6Ac are $187,000 and $459,000 respectively, with an additional $10,000 if an erosion protection wall is added at 223 Clover Court. In addition, it is the view of the Engineering staffthat the Aryshire Drive culvert replacement project is of a greater priority than the Clover Court project. On Aryshire, upstre~ structural flooding has occurred and the existing culvert has deteriorated. I I Ii II ! L li.,H I "<,...",.,.<,,,.,..., "".",",.,. ",. '"il'l RECORD OF PROCEEDINGS =_'__m'=m_~~'~_=___m,_ M!nute~_~L_~==~=_,___m~~'~__Q_"~,,wnulilin_Cit~Louncil~~_h~_mQmm=~mh'_Mhh__m_..J?.age._Kh_mm=mmm~!:~~_!El=~_m_'mm~'_ DAYTON LEGAL BLANK CO., FORM NO 10148 Helr] August 12,2002 19 Mr. Lecklider stated that the day following the Public Services Committee meeting, he received a call from Mr. Mueller, who lives at the end of Clover Court. Although at the meeting he had indicated support for 6Ac, he has reconsidered and is satisfied that no ...-- improvements should be made to the current situation. Since then, Mr. Mueller has also submitted his views in writing, for the record. Mr. Kranstuber inquired if the Public Services Committee has a final recommendation. Mr. Lecklider responded that they do not, due to the unknown cost of rock excavation. Mr. Kranstuber inquired if the Committee planned to meet again to review the additional information, or is the intent for Council to make a decision tonight. Mr. Lecklider responded that due to the increased cost estimate, it was determined advisable for Council to have input. Ms. Chinnici-Zuercher stated that this is an expensive project. Although the residents have petitioned Council for assistance with a stormwater problem on their properties, has it been determined that there is a significant problem requiring a remedy of nearly a half million dollars? What is the City's legal obligation? Ms. Salay stated that the citizens approached the City initially in 1990 regarding their stormwater problem. They stated that their request was ignored by City Engineering and City Council at that time. Many of the homeowners constructed various channel improvements on their own in an effort to control the erosion occurring on their properties and the nuisance and public health hazard from the standing water and the waste carried from upstream. In addition, CDM has identified that five of these properties are at risk for structural flooding. "....... Ms. Chinnici-Zuercher stated that she was also contacted by Mr. Mueller last year. The City subsequently paid for work to be done on Mr. Mueller's property, even though some of Mr. Mueller's earlier work caused the later problems. In correcting Mr. Mueller's problems, Engineering did not look at the Mueller property in isolation, but in conjunction with the other:properties impacted by this creek. Why, a year later, is a project at a cost of $500,000 necessary? Her intent is to determine the real need, and if the problem can actually be resolved. Mr. Hammersmith responded that the initial concern of the residents was erosion, but through the modeling of CDM, it was determined that structural flooding also occurs along the Monterey Creek channel. That is a result of the configuration of the channel. The two alternatives, 4A and 6Ac result in structural flooding that occurs with a 50-year storm for only two residences. To eliminate all risk, the Monterey Creek culvert running from Clover Court to Stonefence Lane must be replaced; it is undersized and cannot adequately convey a 100-year storm. With 4A, the channel improvements would perform a uniform channel which would provide a uniform flow and adequate conveyance; with 6Ac, the same effect is achieved with the pipe through Clover Court. Mr. McCash referred to the StonefenceLane culvert, and inquired if the two parallel 30- inch pipes were constructed, along with the modifications to the channel, would that provide the same outcome as running a storms ewer pipe down Clover Court? - Mr. Hammersmith stated it would. Alternative 4A covered the channel improvements only. The cost of adding the culverts would be added to the present estimate. The existing pipe cannot be replaced, because it is against a house foundation. That is the reason CDM looked at running a parallel pipe. Mr. Kranstuber stated that he does not have the information necessary to determine the need to prioritize this project over other projects. What is the City's legal obligation? Mr. Smith stated that if the City performed a government function at the time Clover Court was installed and complied with the standards at the time, the City has immunity, unless there is a problem with a public nuisance. The City has immunity to perform governmental functions. I I I lit. 'II' .,.dEn"T ; RECORD OF PROCEEDINGS _~'~_~_m~~~m'~~h~N~'~_'_~ te,~f~_.,~~~=__~__mm=~'~mdm~~~'~hnubJin""Ci:qrm,CDllllC.il",_~.~h~~Mh=hM"~~_m~=,=,~~.E,age~!l=Mh,_~M.ee.!m~gQ~MhmQ_=m~Q~m, DAYTON LEGAL BLANK CO.. FORM NO. 10148 HeIr] August 12, 2002 19 Mrs. Boring indicated surprise that some of the Clover Court residents determined that neither 4A nor 6Ac were needed. If four property owners indicate they don't need a new stormwater channel, is it necessary? If the situation were desperate, they would be more - agreeable. Ms. Chinnici-Zuercher stated that she is not ready to vote tonight. This issue should be sent back to the Public Services Committee,[or review of the new information. Then a formal recommendation can be made to Coun~i1. She suggested that the Committee have a dialogue with the residents regarding their individual interest in participating financially in the ultimate decision. Mr. Lecklider stated that there appeared to be an understanding among the residents that, due to the cost of the project, it may be deferred two or three years. Mrs. Boring inquired why any further consideration is being given to 6Ac; the cost is too great and cannot reasonably be considered. The Committee stated that they would not consider Option 6Ac ifit exceeded $300,000, and it does. The recommendation ofCDM is that Option 4A provides the same protection as 6Ac and is more cost-effective. She does not agree that there is a need for another committee meeting. Ms. Salay there are residents present tonight in support of Alternative 6Ac who desire to speak. Mrs. Boring stated that the report indicates that it would not be necessary to extend the channel widening to Monterey Drive to resolve the problem. In fact, initially, the study did ...- not include those four residences who are now opposed to the solution. Mr. Hammersmith confirmed that was correct. Due to the elevation of the channel and the dynamics ofthe water flow within the channel, the four residences at the top of the street are not at risk for structural damage. Those further downstream are in need of the channel improvement to avert the potential for structural damage. Mr. Kranstuber stated that there is then engineering justification for eliminating those four residences from the plan for remediation. Ms. Chinnici-Zuercher inquired if, given this additional information, the Public Services Committee is prepared to provide a recommendation? Mr. Lecklider stated that the reason the issue has been referred back to Council for discussion is to determine if Council would support spending an additional $10,000 to $30,000 to do the soil borings for Option 6Ac. His position is that the cost exceeds an amount he would approve. Mr. Reiner stated that the unknown cost of Option 6Ac was the reason that the Committee recommendation was not finalized. There are also unknown effects of Option 6Ac - impact of vibrations from the excavation on the home foundations, potential danger to children with ~ high retaining walls, and the aesthetic impact of water flowing out from under the road. His recommendation would be to approve Option 4A. Mr. Lecklider inquired about the impact of Option 4A on Mr. Mueller's property. Mr. Hammersmith responded that the channel as it exists would be completely reconfigured in Mr. Mueller's back yard. The walls he has personally constructed over the years would have to be removed. Mayor McCash invited public comment. Steve Thomas, 238 Clover Court, stated that the residents held a meeting on Sunday. No one wants an unsightly, industrial-looking stretch of stone in their back yard. Although there I I Tll . 11!'iII::nILJI I I 'H,,,,"" '. ," ,',c' " "'""'~''''''''''"1"''"r'''~'Y1~''If'',"' I' I , RECORD OF PROCEEDINGS w,m~"m'M='''M''m~#w'w=m_W'WW=h=~'.. M}n1.!1!;m~w~!w"_ww=,,w===ww=~H~~_~___mh_m_"'M~Duhlin'HCit}[m,Counc,i.l.wm'M~~Mw,=mwm,_w_,_,,,~=~,__wJ:~,agewl,Q.hw=~_,,~e~!il!~"w_w=www DAYTON LEGAL BLANK CO., FORM NO. 10148 Helr] August 12, 2002 19 is some stone in the current streambed, a significant amount of stone will be required for the stream widening with Option 4A. Although installing a culvert beneath a street is a more expensive solution, it is less unsightly. This affects the property value of those homes. The ~ residents are willing to wait for the improvements, if the project can be scheduled in the CIP. He stated that he appreciates Council members' concern with being careful stewards of the City's money. However, his opinion is that, in this case, the additional expenditure for a more aesthetic resolution is a warranted expense. Ms. Salay stated that the CDM report states that five homes are at structural risk for a 50- year storm and three homes remain at risk for a 100-year storm. She asked that Council have an open mind in considering Option 6Ac. This problem began years ago. Monterey Creek was redirected and moved whenW aterford Village was built in order to give the developer more lots. The problems of Monterey Creek would not occur today. The City no longer allows developers to engineer ditches and redirect stormwater. Creeks and runs are left in their natural state and development occurs around it. In addition, the lots on Clover Court are small. The City's easement almost touches the back of their homes. This would not be allowed today. The question is whether it is reasonable to drain 200 acres ofland through this channel running through nine backyards. It is important that the City acknowledge the mistakes it made a few years ago. The homeowners prefer Option 6Ac. Looking at the aesthetic factor, there is no question that Option 6Ac is the better option. Option 4A takes care of the flooding danger, but it will not eliminate the rush of water, standing water, mosquitoes, and the trash washed from upstream. Widening the channel will negatively impact the property values of the homes of Clover Court. Option 6Ac resolves all those issues. The cost difference between the two alternatives is $272,000.00. For the nine homes, that is about $30,000 per home. The cost of the Aryshire project -- mentioned tonight is $550,000 - which resolves a problem for just two homes. Robin Godsky. 147 Stonefence Lane, stated that she has not previously been informed of this issue. Forty-eight inches of water will dump into a wall on her property. What will the wall look like? There will be at least a four foot sheer drop. Where will the water go? It will eddy back and forth and erode her property. Mr. Reiner stated that Option 6Ac will negatively impact the Cassandra and Godsky properties. Engineering's recommendation for a sloped trapezoid with a wide base is a natural remedy for this property. Sam Cassandra. Stonefence Lane, stated that his property would be directly impacted by the water flow of Option 6Ac. He is concerned about the velocity and volume of that water. There is also the potential of danger to a child from the drop off from the wall. He opposes Option 6Ac. Ms. Chinnici-Zuercher stated that it would appear that the Public Services Committee should continue with this dialogue and return to Council with a formal recommendation. The August 2nd recommendation of CDM was Option 4A. Has their recommendation changed? Or have they simply provided information on additional costs for the citizens' recommendation of 6Ac? ,..--. Mr. Hammersmith responded that CDM's recommendation remains the same. Mr. Kranstuber stated the fix should not adversely affect other residents. Option 6Ac would do that; therefore, he could not support that option. Ms. Salay stated that CDM has indicated that there is the solution of putting in structures that would dissipate the energy of the water from the storm sewer. CDM has indicated that the wall on the Cassandra property would not have to be any higher than it is currently; it would be reinforced with concrete and faced with stone to make it aesthetically pleasing. By the time the water reached the Godsky property, nothing additional would be require She agrees that no other properties should be harmed, and CDM's evaluation is that there would be no negative impact on the homes on Stonefence Lane with 6Ac. i I .1 i 11'1' I I ;".'."1,..,.,."" "n:'~"j'."'e":;l;'J::nl'''':~: 1ji:~t.'_'t;!:f'r1~":11't :":m^111J.i1"'t~If.,ii"1.1,~n~Ii'.PItJ-: 1j1'i',,:,,;'j~}i*,i~ Ii- k . I RECORD OF PROCEEDINGS 'h;Mhm=#~m"=~~'__~m~#_=mQm~ll}~~!:!hmm~i_~m_=~'__~_~"'_"Nnublin"City=CQllUciLm#_'mQmm~_"m'm=mm~m'mmmh~mm_P~ge#,llm"m"."~~~!m~12.8'=m_"="~_ DAYTON LEGAL BLANK CO., FORM NO 1014~ HeIr] August 12,2002 19 Mrs. Boring stated that her understanding was that the storm sewer would be have to be 48 inches in diameter, and the concrete structure would have to be 8' x 10'. Without the .......... preliminary engineering, the City cannot be assured about potential negative impact from the storm sewer. Mr. Hammersmith stated that the purpose of the preliminary engineering is to determine what energy dissipation would be most effective and most appropriate, the final configuration of the wall, and what would be most palatable to the affected residents. Mrs. Boring stated that the cost could actually be even higher. Mr. Hammersmith agreed that CDM provided a conservative estimate. Mrs. Boring inquired if the Option 4A channel would be concrete. Mr. Hammersmith responded that a stone-lined channel is proposed with vegetation protection and landscaping on the upper banks. Renderings were provided in the packet. Mr. Reiner stated that with a 48-inch pipe versus an eight-foot channel, the velocity of the outflow is considerably higher from the pipe. Mr. Cassandra stated that the distance from the existing culvert to the wall currently on his property is not far. With a tremendous increase in the water outflow, how much further back would that wall have to be constructed on his property? The current wall lies only 8- 10 feet from his garage wall. ~ Bill Walker. 223 Clover Court, stated that he is one ofthe three residents who oppose Option 6Ac. He has been aware ofthe continuing discussion and has attended all ofthe meetings. He prefers Option 4A. His main concern is with the velocity of water emitting. With the 90-degree turn, there would be serious eddying or bouncing, and that would appear to be a serious safety issue. The known. factors of Option 4A are more desirable than the unknown factors of Option 6Ac. Mr. Reiner stated that there would be also be an issue of maintenance of that wall. Mr. Walker stated that his current wall is steep, and is located where the proposed 90-degree turn bank would be. That wall would never support that. The distance from the top of that bank to his deck is three feet, which is out ofthe easement. He cannot afford to lose any of that property. Dennis Muchnicki. 270 Clover Court, stated that many conflicting views have been presented. However, Mr. Neff of CDM has indicated in all the meetings that there are options to deal with the concerns presented by the three residents who oppose the storm sewer. If this question were returned to Committee discussion, Mr. Neff could explain how those solutions would be engineered. In addition, contrary to what has been said tonight, Mr. Neff indicated in all six meetings that Option 4A does not work with only two homes ~ participating. Widening the channel only at the Giorgianni and Thomas properties does not solve the flood problem. At a minimum, the channel must be widened at the Brantley and Tordoff properties, and as an additional safety measure, they advise widening the channel at the Martin property and his. If the City is considering spending $187,000 to widen the channel at two properties, the problem would not be solved, and the money would be misspent. He is one of the four residents who do not support the channel widening. He sought a realtor's opinion, and was advised that Option 4A would depreciate his property value by 15-20 percent. According to Mr. Neff, the one solution that would not have a negative impact on any property is Option 6Ac. Option 4A will not work without the properties ofMuchnicki, Martin, Tordoffand Brantley. In the interest of protecting all the property owners, he requested that the issue be referred back to the Public Services Committee to clarify the issues. . I T II TiiHI:l!;!j; I H~llJ""T'n-:~-"II":""'\)f'''''''''lf1'--':11n''T''""lt-_'-i'-l; -I' , RECORD OF PROCEEDINGS ew__~~h_~~~~~~~#~4=_ .l\!!n~ te~~Lm==M4#mm_Q_==mmhhm__~#_~H&~m"Dllhlin,"Cit~LCD"unciL~=",_,=,mm~~m__~=m_~..:eag~~12#~=h~m~~~!!~Km"==#'__ DAYTON LEGAL BLANK CO., F RM N . 1 1 I i Held August 12, 2002 19 T Mr. Hammersmith stated that CDM's revised Option 4A does not involve only two properties. It includes five properties in the channel improvements. Only the four properties closest to Monterey Drive would be excluded. ,~ Mrs. Boring inquired if the channel improvement would occur in the public easement. I Mr. Hammersmith confirmed this. Mrs. Boring inquired if Option 6Ac would also be limited to the public easement, or would private land be required. Mr. Hammersmith responded that, at a minimum, temporary construction easements would be required between the Walker and Mueller homes, and quite possibly permanent easements. Mrs. Boring stated that Mr. Neffhas indicated that there are options available to control the outflow of the stormwater, but it is not possible to determine which option would be most effective and at what cost until a preliminary engineering study is completed. Mr. Reiner inquired if Mr. Neffhas indicated that it is not necessary for the four objecting properties to participate for Option 4A to be effective. Mr. Hammersmith confirmed that was Mr. Neffs assessment. Mayor McCash requested Council action - to either refer this to Committee for further - review, or to vote on an option to be programmed in the CIP budget. Mr. Lecklider reiterated that Mr. Mueller, who is downstream, has indicated that he does not want to participate in Option 4A. Mrs. Boring noted that CDM has indicated that this property is essential to the project, so his participation would be mandatory. Mrs. Boring moved to adopt revised Option 4A, as recommended by CDM and supported by the City Engineer, to be scheduled in the current CIP. Mr. Reiner seconded the motion. Mayor McCash stated that he is still undecided. He does not have sufficient information to vote. Ms. Salay noted that if Council were assured that no residents would be harmed with Option 6Ac, that option would be more desirable. Mr. Hammersmith clarified that in terms of the two alternatives, with a 50-year storm, the results of the two options are the same; however, with the 100-year storm, there is the potential risk for structural flooding for one additional home with Option 6Ac. He clarified that with revised Option 4A, Mr. Mueller would be required to participate, but the four properties upstream would not. ,..-.. Mr. Kranstuber stated that if Option 4A is adopted, he is concerned about Mr. Mueller's property. Would the project be refined as much as possible to protect his property? Mr. Hammersmith stated that he is an advocate of public participation, particularly those directly affected by a project. They will review preliminary plans and discuss the project with Mr. Mueller. Vote on the motion: Mr. Kranstuber, yes; Mrs. Boring, yes; Mayor McCash, no; Mr. Reiner, yes; Ms. Salay, no; Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes. Ms. Chinnici-Zuercher requested that, as the project begins, if any additional negative impacts on these properties are identified, these be shared with Council. I I 111., !i~fll I .' :....Ii'l."'f}' t:~If\(,'rt ""l"n'l~~-{\'lJlijf,!11P,!~I:c! 1_1 :,'HiitIIJt~~It,;: WIP"H/lf,!",;':'''FH<<I''~ "}iij;f) +1 . I RECORD OF PROCEEDINGS __=~,m*_~'~_"h_=_m=#mm~inum!~m~~~f m_mmh,#m=h~'_Phmm~_=mm#m__m_u="D.uhlillpeity_C.o,unciL=~#~_,=mm_mm~=~mh_m_..E,age,m13u_p=m.~!'~~,!~[m.~,~#Ph=~_ DAYTON LEGAL BLANK CO., FORM NO 1014t:\ HeIr] August 12,2002 19 Mr. Kranstuber stated that aptian 4A ~as received a ll1ajority affirmative vote; ho.wever, as the project unfo.lds, he asked that Council be updated on any changes o.r additional info.rmation. Mr. Hammersmith assured Council that will o.ccur. ~ Ms. Salay stated that aptian 4A requires five ho.mes to participate. The Tordo.ffs and Brandeys have been adamant that they do no.t want to participate. Ms. Chinnici-Zuercher stated that, hopefully, with education, they will change their minds. Ms. Salay stated that the first property which appeared willing to. entertain the aptian o.f the channel improvement was the Tho.mas property. She added that Mr. Mueller has invested 20 years o.f wo.rk on his wall in this channel. Mrs. Baring stated that if Co.uncil approved o.nly tho.se projects that had full participatio.n, Council wo.uld be unable to. approve any aptian far this project. There would be no so.lutio.n. Mr. Hammersmith stated that he will confirm with CDM which pro.perties are necessary far participation far Optio.n 4A to. be effective. Appointment Of City Representative To Mid-Ohio Re!!ional Plannin!! Commission Mayo.r McCash stated that this is a nan-elected position, which the previous City Manager held until his retirement in December 2001. Ms. Brautigaum stated that she is willing to. fill this position, unless Council has ano.ther ..--. preference. Mr. Kranstuber mo.ved to. appo.int City Manager, Jane Brautigaum, as a City representative to. MORPC. Mr. Lecklider seco.nded the mo.tio.n. Vo.te on the mo.tio.n: Ms. Salay, yes; Mr. Lecklider, yes; Mayo.r McCash, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes. Council Round Table/Committee Reports Ms. Chinnici-Zuercher: 1. Thanked Steve and Shelly Smith far serving as chairs o.fthe 2002 Emerald Club at the Irish Festival. They were successful in raising money and bringing public attentio.n to the Festival. Ackno.wledged Ms. Puskarcik and all of City staff for successfully co.o.rdinating the Irish Festival in such extreme heat. 2. Expressed appreciatio.n to. Ms. Grigsby far handling the responsibilities of City Manager and Finance Directo.r in an excellent manner. Mr. Kranstuber: 1. Referred to. the triplet stro.ller with a "for sale" sign that remained in the Muirfield Drive median all weekend. He asked that Co.de Enfo.rcement or the Po.lice address this issue. 2. Stated that fo.llo.wing to.night's meeting, he wo.uld like to schedule a meeting o.fthe Administrative Committee in the next few weeks. _. 3. Stated that the Chairman ofthe Co.ffman Park Expansion Task Farce has expressed i. same co.ncern abo.ut the actual sco.pe oftheir assignment from Council. The question may come before Co.uncil for clarificatio.n. Ms. Salay suggested that a repo.rt be made to Co.uncil subsequent to. the next Task Force meeting. That wo.uld give the Task Farce an oppo.rtunity to. review the traffic study and develo.p a pro.po.sed task list to. submit to. Co.uncil. She understo.od that the Task Farce was expected to. develo.p a list o.f o.ptio.nal project co.mpo.nents, similar in scope to that develo.ped by Mr. McDaniel and Mr. Hahn last year. Mr. Kranstuber agreed that the discussion could be deferred until after the next Task Farce meeting. However, his concern is that the Task Force no.t spend valuable time discussing park amenities if that is no.t Co.uncil' s intent. ! I: I: :1.11: .'. J,;::::i,; Hillf II ! 1 . RECORD OF PROCEEDINGS __m_Qh~_'m"h=,_mh_m=~ Mj!!Ete~~~_~=_=~_m_,_m_M""Duhlin.,Cii}LuunciL"_m=,~mQh'~~_m,m~=_=~Jage.h14mm=mm~!:.~!infihm,w,m_=~,_" DAYTON LEGAL BLANK CO.. FORM NO 1014tl HeIr] August 12, 2002 19 '. Ms. Chinnici-Zuercher stated that her understanding was that the purpose of the Task Force was to study the land use issues. -. Mrs. Boring agreed. The study was not to be detailed. If it were, it would have included , representatives from other segments ofthe community. Ms. Chinnici-Zuercher suggested that a review be made of Council minutes to confirm the charge of the Task Force. When the assignment has been completed, the Task Force would then return with a recommendation. If the Task Force's recommendation includes a study of further options, then a different or expanded committee would be considered. Mayor McCash suggested that an update from the Coffman Park Expansion Task Force be scheduled on the next Council agenda. Mr. Kranstuber suggested that the Council Clerk e-mail Council members the pertinent sections from Council minutes regarding the Task Force's purpose. Ms. Brautigaum clarified that because this is a Council/citizen committee, she would assume that the Council members who serve on that committee would provide the update. Council Members concurred. Ms. Chinnici-Zuercher suggested that the chairman of the Task Force, Keith Blosser, be invited to be present at the meeting to report. Mr. Lecklider stated that following tonight's meeting, he would like to schedule a future ,......... Public Services Committee. Ms. Salay: 1. Echoed the kudos to staff regarding the Irish Festival. She also welcomed new City Manager, Jane Brautigaum. 2. Thanked City staff for the efficient handling of the Southwest Area well issues. She has received phone calls frdm residents expressing gratitude for the provision of the temporary water supply. Mrs. Boring: 1. Expressed appreciation for the efforts of Steve and Shelley Smith with the Emerald Club. 2. Noted that Sunday, August 18th will be the last in the 2002 Scioto Park summer concert series. 3. Reported that she received a call from the individual who experienced the home invasion recently in the Brandon subdivision. The Police Division handled this very well. However, the homeowner is anxious and wanted to know what the City could do to avert similar such experiences. Mrs. Boring suggested that the issue be referred to the Community Services Advisory Commission (CSAC) for further study and recommendation. Perhaps the Committee could research programs available for victims of this type of trauma. Ms. Chinnici-Zuercher recommended that Mrs. Boring and Katherine Mihelich-Helm, - Dublin Counseling Center discuss the issue with CSAC. Perhaps part of the remedy would be in regularly publicizing what support is available locally for victims of crime. Lt. Epperson responded that there are victim assistance programs provided through the Courts and other agencies. In this case, the victims wanted the City to ensure that the Court handled the case as the victims wished - this is not within the City's power. He added that a hearing is scheduled this week, and the intent is to request that both juveniles be held over as adults. Mrs. Boring stated that she is aware that various programs are available through the Courts, but she was interested in the possibility of a community support group. , . I. T II r ....!I'n:1H' ,!Ii ilHIiHili .niiJ~iill I .""""" RECORD OF PROCEEDINGS "m="__'_mmmmQM'~~=='m_m~,J~!~ut~ of_=~=~h_~m~_mhmmmm__'__dmmm~_m"n.llblin,.cii}l.".cOllllCiL.m"~'m='=,-'_m_'dm,~,Eage_15_".m,mM~~.!L~,gm~~m_,~.mh DAYTON LEGAL BLANK CO., . FORM NO. 10148 Helr] August 12, 2002 19 Mr. Kranstuber stated that he and former Chief Geis attended a seminar last year where a number of cities presented their programs in place for victims of crime. That information should now be available through the U. S. Conference of Mayors. -- Lt. Epperson stated that he and Chief Geis discussed potential victim of crime programs for Dublin. They also discussed that possibility with the Dublin Convention and Visitors Bureau. Mrs. Boring moved to refer investigation of community resources for victims of crime to the Community Services Advisory Commission. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes. 4. Reported that she has received complaints about the City properties on J enmar Court. She is disturbed that City-owned rental properties have been allowed to deteriorate to the extent that they are negatively impacting the surrounding properties. She requested that Mr. McDaniel investigate the situation and report to Council regarding the problem and the City take action to rectify the problem. Ms. Chinnici-Zuercher asked for details. Mrs. Boring responded that the house in which the former Manager lived has high weeds and a city-owned property at the other end of the street has been seriously neglected by the renters. The owners ofthe house across the street were unable to sell their house. Ms. Grigsby stated that she was unaware of this problem. The property manager has been - directed to contact the City regarding needed repairs. The City sends a crew out to mow grass each week so that there is a uniform mowing schedule for all of the properties. Mrs. Boring suggested the City require a yearly inspection of the condition of the properties. Mrs. Grigsby stated that the City staff would investigate the matter. Mayor McCash requested a report at the next Council meeting. Mayor McCash: 1. Thanked the Community Relations staff and all City staff who worked at the Irish Festival in extreme weather conditions. Noted that Steve and Shelley Smith did a great job with the Emerald Club. 2. Noted that the dedication of Eli Pinney Elementary School on Concord Road is scheduled on Monday, August 26 at 5:00 p.m. 3. Reported that at 6:15 p.m. today, he and fellow Council Members Boring, Lecklider, and Salay joined Bruce Edwards and Peter Husenitza for a preview of the Information Kiosk at the Community Recreation Center. He noted that it should provide citizens an excellent source of information about the City. Mayor McCash moved to adjourn to executive session for discussion of land acquisition and legal matters. He noted that the meeting would not be reconvened following the session. Ms. Salay seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; ~. Mrs. Boring, yes; Mayor McCash, yes; .Ms. Salay, yes; Mr. Lecklider, yes. The meeting was adjourned to executive session at 10 p.m. ~Q~ Clerk of Council