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Home My WebLink AboutResolution 046-16RECORD OF RESOLUTIONS ➢AM6'IT tlR0'R6A.9- 11ATIG�. onto ResoludonNo. 46 -16 Passed_ —_ -- _ A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH WASHINGTON TOWNSHIP FOR FIRE PLANS EXAMINER SERVICES WHEREAS, Washington Township ("the Township') provides certain plans examination services and employs a Fire Plans Examiner, who reviews commercial construction plans and reports findings in accordance with applicable codes and standards, including the 2011 Ohio Building Code and the 2011 Ohio Fire Code, as well as compliance with Township and City policies and procedures; and WHEREAS, because the City of Dublin ("the City'j needs to utilize the services of the Fire Plans Examiner, the City has agreed to reimburse the Township for a portion of the Fire Plans Examiner's base salary; and WHEREAS, the terms and conditions of the City's reimbursement are outlined in the attached Memorandum of Understanding ("MOU'l; and WHEREAS, the City and Township agree that this MOU is in the best interest of both entities. NOW,, T�EFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of its elected members concurring that: Section 1. The City Manager Is hereby authorized to enter into a MOU with the Township in substantially the same form as that attached to this Resolution. Section 2. This Council further hereby authorizes and directs the City Manager, the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate officers of the City to prepare and sign all other agreements and instruments and to take any other actions as may be necessary to implement this Resolution. This Resolution shall take effect upon passage in accordance with Section Revised ChWer. this 1W-W dayof.CtJX cfl,[5T .2016. G -> 0 0' Clerk of Council 4 Citvof Dublin Office of the City Manager 5200 Emerald Parkway � Dublin, qH 43017 -1090 Phone; 614 - 410 -4400 � Fax: 614.410 -4490 Toy Members of Dublin City Council from; Dana L. McDaniel, City Manag Date: August 4, 2016 I � lei I 1 l�J initiated By. Donna Gass, Director of Development Jeffrey S. Tyier, AIA, LEER AP BD +C, Director of Bung Standards � Chief Building Official Re; Resolution 46 -16 - Authorizing the City Manager to Enter into a Memorandum of Understanding with Washington Township for Fire Plans Examiner Services Summary The proposed resolution's purpose is to formalize along- standing practice that has been occurring between the City of Dublin Building Standards Division and the Washington Township Fire Prevention Bureau. This practice is borne out of an Ohio Building Cade (OBC) requirement, which establishes the responsibility for the review and inspection of all fire protection systems, including fire sprinkler and fire alarm systems, to rest with the Chief Building Official of the local jurisdiction, which in this case is the City of Dublin. The OBC also permits the local fire afFcial, in this case, Washington Township Fire Prevention, to make comment on the installation of said systems, within a reasonable timeframe, to the Chief Building Official for inclusion into the approval. Through the years, the Chief Building Official has came to rely on the expertise of the Fire Marshal for Washington Township to provide the necessary comments to approve the aforementioned systems. On May 2B, 2816, Aian Perkins, the former Fire Marshal for Washington Tawnship, retired providing the township with an opportunity to review their existing practices based upon a study provided by the Novak Consulting Group. That led to a re- organization within the prevention bureau that led to the creation of a Fire Pions Examiner position that would assist a "re- focused" Fire Marshal position in carrying out the total responsibilities ofthe bureau. Because of the long - standingpartnership and the need to continue to provide plan review and same inspection services to the Building Standard's division, the attached Memorandum of Understanding (MOUj was created to provide formality and clarity to the responsiblities that would be provided by the Fire Plans Examiner to the City of Dublin. Specifically addressing the payment for services rendered by the Fire Plans Examiner, fihe percentage is a direct correlation of the time that this position will spend performing work for the City of Dublin. As spelled out in the MOU, the position will perform this work while being employed by Washington Township - -not the Ciry of Dublin. This is similar to the contract that the City currently has with Franklin County Public Health to provide plumbing plan review and inspection services. The other percentage of time will be spent performing work exclusively for Washingtan Township. Included in the work for the City of Dublin will also be time spent training the Ciry of Dublin plan review and inspection staff in the review and inspection of fire protection systems. This will allow these review and inspection responsibilities fiotransfer ultimately fia the Ciry of Dublin Res, 46-16 w Fire Pions Examination Services August 4, 2016 Page2of2 Building Standards staff once they are adequately trained. Once that transfer occurs, it will no !anger be necessary for the Fire Plans Examiner to assist the City of Dublin, City staff will take this expense into account when setting fees for the upcoming year as part of the bi- annual cost of services study. The attached MOU is the culmination of several months of collaborative discussions between the City Manager and his staff and the Township Administrator and her staff. The collaborative effort also had to balance the requirements within state law as well as the respective policies and procedures of both entities. �ecommendat�on Staff recommends approval of Resolution 46.16, authorizing the City Manager to enter into an agreement with Washington Township for fire plans examination services. K�cono�uu�uu�0[U|K]cr8ion�inQ �ory�oc Plans FxumiuoY�'�rvicmy �|TTOPD[/K[[N and T�i8 ��conurau�unu Uf {]n�crS1unc�o& `^K4()ij``) iS nnmju an� cnt�rt� iu1o. �y on� M*eun. the {,i|y uf Dublin, Ohio (`tho City") and Y/a3h{ngk`o Township, Ohio (Franklin [}c|av/3re, and Union [ou01|cx) ("the lovvn3hiD,)` 10 provide for the shared utilization OfD Fire YVBEHE/\S, 1�o '[o*ns�ip yruvid�a CcMan p�8n5 cxao\ina1{on 8crvictu ou� cD|p�oyo u Fi[�P�mluGxmniocx,v/�oroYicwSuooncnoozi8}c0001nuuii VII p�mon all �rrpuduRou&sio accordance with applicable codes and standards, including the 2011 Ohio Building Code and the connp�{unCu vvit� l`ov/nub�p all � [i1v pn|i8ico all � pnoco�urk;x� anu VV[l[D[�A`K,huuounc1�you��Dbou1i|im:t�cocrv�CcSO[L�ui1irooa�xao}iomc(�c ugreed 0o reimburse the TovmabiD for o DUoiOn of the [iou P[uox Exoozucr`n bunC sa|ory�an� 11 v/ox�ip�8sprcpare�1�0uUaC�c��omi1oD�owu�pCiuu��i��iWj�Si�o ��roin�ypn�zrnCO ��()VV. T8ERl��UR|��^ ��o {.ity 0f[)uh]in, (}�io �n� \Van��nc1ou [ovvuu�ip, (}�iO cn1ur inioi�iuk8conorao�uonof[|n�tB1m)�in�4u� ��rchyogocc uu[��nwm� �. {/i,u P\onm ��momnloor. ��u(�i|Y O�8]|rcirn�urao1�c]\)xx��ip�nr��0�|�c�uSu uo}Ory 0[1�� [irc ��uou l�xunnincx (^^/�oOuu yuynncot''). l�r |/irc P�ano [�xon)iuor'S curruo| �nou uu�m'y in �X�,68h.00. '[�e (�i\y n]zu�] �ay 1�� /\unua� Poynn�n\ \o i�o ' ' U K4[�] in��nuvvc� [�ryuhocqucotiunna. 833��upon Uhin |�rD�u}u`\�c 2Ol�/\nou8| Puynn�nLiS�hU`�@A.0�. T�cTOn/uxhi� YYi|} infonn1��(,i|vu0 }o1or|�on ��Oxu� 3l»` O[oGCllyourt�cuonoUnio�i�CP�roP�m�o\�xaolintr`uuurrcn�hoetxU}ury,nn�ioD0 uvcDin)uy ��c�anc Su�ury inc,cuuu �y onOrc i�un 796 io aoy y�u/' i�a(1�m��U|] in io -l' ConnpunOa�Uo. on� t�M [s 11U1 }iu�}c 6br ally od�jionu| c0)Ln hcyou� t�u| enumerated herein. 2. Use of the [|,m Plans Examiner. The Tnvvuuh' will use its hmxt cPfodo to make ocd3iu the yioo Plans Exon)ioO, ao3ia\S the Dublin Chief Building (}fficiu] with the r�vic»/ au� cm�ua1iou ufWjl rno�ou uu� ��oi|�� hui��)� p�uua. y�n D\unS` 8o� floc protection plans in 1urcna Of |lru code and building code Uk: oul"ety criteria in accordance with the 2011 Ohio Building Code and the 20}} 8hiUFin: Code and the policies and (`odoo of both Washington Township and the (,|{y of Dublin, The Fire p1anx]Cxaoziocr\vi�\alauuonixith�L)u��inC�icfP\ui��in�()[�Cia[x�1�pr�parationof variances and appeals to the Ohio Board of Building Appeals, 3. TCyn\. This K4[)U shall commence noJuly l.2Ulb and terminate no June ]0,2A]7. The Parties may renew this K8(l\]for I've additional } -year terms, Io order iurenew this M[)(l Cor a aul3mguPoi icon` flip City \nuyi SCud 16 '[uvvnAip 11vri8cn . . » n0\lliCuUouof its intent |o renew un later than may ]�� oFuochyouu. '[huTov/nShip must accept urrc}cu\ this renewal request no later than June I 5«`of each year. 4. ��u Po,txxrmh^ ` �QU {Cnny�oyunout Thu [irc P�an3 �xoo�incr s�a�| �o uo cU)��oy�� o[ the Township and shall not hcdccoledon employee o[ the City, This M[)U dnux not create any employment, agency, or partnership relationship between the City and the ]`ovvoyhip. The City in not responsible for vvorkcm` compensation or u000lpl0yolcO�conlpcnuaiion �ur��u Piro P�aoS��xoo>�nur. T�t ina 9}anuGxaolin�ria not CUAihlu for any O1` the City's u/opinycc fringe benefits such as insurance, �. loour8uum uu� luxmm. T�o lb\�OS��p i8 �npnnui�|� [�r �c�uu�n� u]l upp�ica�� {b�cru|, u|u|t un� lncu] 1uxcn [ioun 1�o yinc P[uoo 8xuo)inur,o aa�ory. T�m Tnv/nubip a�ouiSvznpon3i�}c�oruuyiDxurunuuruqui|'cruco1n/�co�[i1sCbrt�cYinm P�ans 8znozioor �� (|Uvxm\xA Lon/Ymuoe. A» C0�0vtmy 0rC}aim r��c�. ��ym �o�ioCd]y' �o 1�iS K�()(j` v/�cd�cr ho1vvcon t�c POdinS or ooy uf\�u P8d�cm' onnp�uyu�u. a&coty. or O��|�uk:��u3incsy�o,vvi��Cr�So�v��un�cr1�c�8vvnof|bc�iuL�of0�i0,�nauyCour1 o[o0nupt1�n| 'urix�io1ioo in �ruok�io (,ouo1y, 0�iu Or ifupp�i�u�|� |�u lln�� a1cs [)isi�c|Cnud[�ri�c�ouU�crn[)io1�ot0f()�i0,1�an{cn)I)iviaion. 7. /\ouen�V\mo�w. '[�iy ��<l[/ onuy �o 8nlcn�c� o1 uny (ioou �Y i�� siAnu], vYci��o 8�»c�oocu1uf1�o(�i�yun�ib�'[o*�x�(p. 'J- Bv: 11v 0 � 17ate: Dais. r