HomeMy WebLinkAboutResolution 040-16RECORD OF RESOLUTIONS
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R.,.Iu6on No. 40 -16 Py"a d 10
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE 2016 PARKING LOT AND SHARED USE
PATH MAINTENANCE PROGRAM
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the 2016 Parking Lot and Shared Use Path Maintenance Program;
and
WHEREAS, Council has determined that the bid submitted by Strawser Paving
Company constitutes the lowest and best bid; and
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section I. The bid submitted by Strawser Paving Company in the total amount of
$896,448.33 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Strawser Paving Company for performance and completion of the 2016 Parking Lot
and Shared Use Path Maintenance Program pursuant to the Advertisement, Proposal
and Contract Documents for said project on file in the office of the City Engineer.
Section 3. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Actiriff (tierk of Council
2016.
Office of the City Manager
• pp � 5200 Emerald Parkway � publin, OH 43017 -1090
�I MUM Phone; 614 -410 -4400 # Fax, 614 - 410 -449Q
iac Members of Dublin City Council
Frame Dana 1 McDaniel Ci
. , ty Mana '
Date: July 1, 2016
Initiated By; Paul A, Hammersmith, RE, Director of EngineeringjCity Engineer
Kenneth B, Richardson, P.E., PaSr, Senior Civil Engineer
1 \e9 Resolution No, 40-16
2Qf6 Parking Lot and Shared Use Path Maintenance Pragram
Summary
On June 23, 2016 three (3) bids were received, publicly opened and read for the 2016 Parking Lat
and Shared -Use Path Maintenance Program. Work included in the 2016 Parking Lot and Shared -
Use Path Maintenance Program consists of: rehabilitation of the Red Trabue Nature Preserve
entrance drive and parking Into asphalt path repair and replacement at various locations and seal
coating of variausshared -use paths, All work is scheduled to be complete by October 30, 2016,
For Council's reference and review, a copy of the 2016 Parking Lot and Shared -Use Path
Maintenance Program construction drawings have been placed in the Council Punning Room,
The Engineer's estimate is $936,000. The budgeted funds provided in the 2016 Capital
Improvement Program (CiP) are $400,000 in AT1607, Annual Parking Lot Maintenance and
$840,000 in AT1603, Annual Bikeway Maintenance. A portion ($163,QQ0) of the budgeted funds
for parking lot maintenance have already been reserved for the front parking lot and drive for the
Service Center that is included as a part of the Service Center Renovation j Addition Project, This
leaves $237,000.00 in available funds under AT1607, Annual Parking fat Maintenance, for this
project
Strawser Paving Company submitted the lowest and best bid of $896,448w33 Staff has thoroughly
reviewed all bids and a summary of the bids is listed beiaw
i
� Bid as Read
� Bidder � Bid as Read Corrected Bid �
i Over ( +j nr Under (•)
Strawser Paving Company, inc $896,448,33 � - 42n /o �� �� m
Columbus As halt Pavin , inc. ! 8 l - 2,45 °ln j
p g $913,031,9
nstruction Ca, ���__ ,.. ' $1,QS1,375.86 +12,32 °l0 $1,OS1,38833
The work will be performed while maintaining trafFc with all efforts being taken to minimize
interruptions to the public, provide access for emergency services, maintain access when passible
and consistently provide a safe work area for motorists and workers. The work at Red Trabue has
been coordinated with the Parks Operations Division and is scheduled to begin after August 8,
2016
Res, 40 -16 — parking Lot and Shared Use path Maintenance — Bid Acceptance
Juiy 1, �q16
page 2 of 4
Communications with Residents
The fallowing communication methods will be used to communicate construction information with
residents throughout the duration of this project.
• Advisory signs are placed in advance of constructian to notify residents of upcoming
constructian work and path closures,
•
The City of Dublin Engineering Division construction updates website provides current
construction schedule information,
• Social Media Twitter, Eacebaok, Instagram) is used to communicate timely
constructian updates,
Recommendation
Staff has thoroughly reviewed the bid submitted by Strawser Paving Company Previous
experience with Strawser Paving Company has been favorable, including these recent projects
2013, 2014 and X015 Street Maintenance Programs, the 2015 Parking lot and Shared -Use Path
Maintenance Program and the 2016 Street Maintenance Program,
Staff recommends Council approval of Resolution No, 40 -16, accepting as lowest and best the bid
of Strawser Paving Company in the amount of $896,44833 and authorizing the City Manager to
enter into a contract with Strawser Paving Company for this project,
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