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HomeMy WebLinkAbout05-23-2016 Council MinutesRECORD OF PROCEEDINGS Minutes of Duhlin City Gnmcil Meeting eevxerrexonvxs.uerroN,oxo _ rmneim Held May 23, 2016 CALL TO ORDER Mayor Peterson called the Monday, May 23, 2016 Regular Meeting of Dublin City Council to order at 6:30 p.m. at the Dublin Municipal Building. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Keenan, Mr. Lecklider and Ms. Salay. Staff members present were Mr. McDaniel, Mr. Shawn Smith, Ms. Readier, Ms. Crandall, Ms. Goss, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Earman, Mr. Rogers, Ms. Puskarcik, Ms. Gilger, Mr. Papsidero, Mr. Hammersmith, Ms. Husak, Ms. Ray, Mr. Kridler, Ms. Richison, Mr. Somerville, Mr. Ashford, Ms. Wawskiewicz, Mr. O 'Brien. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for discussion of the purchase of property for public purposes and conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. Ms. Salay seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Salay, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mr. Lecklider, yes. The meeting was reconvened at 7:15 p.m. PLEDGE OF ALLEGIANCE The Veterans who were present in the audience led the Pledge of Allegiance. SPECIAL RECOGNITION /PROCLAMATIONS . Alex's Lemonade Stand Mayor Peterson stated that he met Liz Johnson last fall at a school activity. When he learned about her involvement with Alex's Lemonade Stand, he asked that she share background information with City Council. Liz Johnson stated that her son Tyler accompanies her this evening. He and his brother Tommy are an integral part of this effort. Alex's Lemonade Stand Foundation is the legacy of a young girl named Alexandra Scott, who was diagnosed with cancer before her first birthday. She wanted to do something to give back to the hospital and doctors to help them treat other children with cancer. She decided to have a lemonade stand and did so until she passed away at the age of eight in 2004. Her family has continued the lemonade stand and created a foundation that encourages others to hold stands of their own to raise money for this cause. Their family became involved two years ago when Tyler, now a freshman at Dublin Coffman, stated that he would like to build a real lemonade stand. They encouraged his ambition, deciding any proceeds could be used to benefit a charity. They built, painted the stand and began to sell lemonade. The first year, former OSLI and NFL football player James Cotton and OSLI football player Corey Brown helped to raise public awareness of their stand. A total of 16 kids helped with sales; they sold 110 cups of lemonade and raised over $1,000. They were impressed with the interest and support of the community and recognized that, beyond benefitting charity, Alex's Lemonade Stand could benefit the community. The kids could be involved in a fun volunteer activity and, at the same time, gain leadership and management skills. Last year, 12 fourth and fifth graders served as their management team. In addition to Alex Scott, the first time the team met, they learned who Alex David is — Alex is in the audience tonight. He is a 6' grade student, a cancer survivor, and 18 months cancer - free. Through Alex, the students have been able to connect and understand the purpose of the cause. Last year, 30 kids volunteered and sold 400 cups of lemonade, raising $3,405. In total, they have had 54 children volunteer. Volunteering is great -- it is a "no cut" sport. The only requirement is that a person believe in a cause and is willing to RECORD OF PROCEEDINGS Minutes of rl„hion ra„ Council Meeting e�xxerr eamvsxs.n�rrorv.ano - wm, e,a, May 23, 2016 Page 2 of 24 give of him /herself to make a difference. Beginning with the idea of building a lemonade stand, they have now raised nearly $5,000 for this organization. She believes the cause is great, but for her, the passion is seeing that the kids have this opportunity. Mayor Peterson thanked Ms. Johnson for the information. This is a great cause. There are many worthy causes, and Council is very committed to encouraging volunteerism. The level of commitment that the people of Dublin have for their fellow citizens is impressive. Ms. Johnson responded that Dublin has been very welcoming, and the schools and City Council have supported them. For the first time, they have a sponsor this year. Sam's Club has kindly donated all the supplies they need. Mayor Peterson invited Vanessa Montijo, Sam's Club, to speak. Vanessa Montjo, Sam's Club, 5870 Sawmill Road, stated their store will be donating all of the supplies for their lemonade stand this year. Ms. Johnson noted that the stand is located at the corner of Brandonway and Wellston Court and will be open June 11 -12, 11:00 a.m. — 4:00 p.m. Mayor Peterson presented a proclamation on behalf of City Council proclaiming Saturday, June 11, and Sunday, June 12, 2016 as National Lemonade Days in the City of Dublin and encouraged residents to support Alex's Lemonade Stand on Brandonway, helping the community's youth to raise money for a very worthy charitable cause. He presented letters of recognition to the students who have participated in this program: Morgan Berry, Sophia Berry, Kenzie Bicking, Dillon Cook, Emma Cook, Alex Davis, Austin Davis, Gary Ding, Joey Duffey, Connor Gartin, Hannah Gartin, Jenna Gartin, Noah Gartin, Jackson Gilles, Tristan Gilles, Emily Harrell, Charlie Johnson, Tommy Johnson, Tyler Johnson, Niko Kapustin, Nick Mamais, Zoe Mamais, Kate Morrow, Ryan Morrow, Katie Ryerson, Tom Ryerson, John Ryerson, Nathan Zimovan, Brenda Zimovan, Caroline Zimovan and Jerry Wang. [Standing ovation from the audience] Mayor Peterson thanked the students, Ms. Johnson and Ms. Mantijo for their efforts. • Citizen U — Recognition of Graduates Mayor Peterson recognized the 2016 graduates of Citizen U. Citizen U is the City's citizen university, which allows residents a hands -on, in -depth look at City operations, its financial structure, and an opportunity to meet the front -line staff who serve residents every day. This is the second year that the City has offered this program. The goal is to provide residents with a deeper understanding of what it takes to operate a local government. Tonight, 23 of the 24 graduates who completed the program this year are present. He invited Kyle Nowak to share a few words on behalf of his class. Kyle Nowak. Citizen U graduate, thanked Council for supporting the Citizen U program. All of his classmates appreciate the opportunity to participate in the program. He is a newer resident in the City and joined Citizen U to gain more information. There is significant change occurring throughout the City. He stands here tonight with a sense of pride in our community and a desire to do his part, to volunteer and support the community. He believes that is the ultimate goal of Citizen U. This would not have been possible without the efforts of staff members Kyle Kridler and Christine Nardecchia. The City should be proud of the services they provide and what they do for the citizens. He appreciates every employee he met who made time to explain the services they provide, and all of his classmates. The class of 24 Individuals met from 6:00 -9:00 p.m. on Thursdays for seven weeks. The class members were a unique group — everyone brought something to the class. It was an excellent experience, and he hopes Council continues to support Citizen U in the future. RECORD OF PROCEEDINGS Minutes of n nr.. ray., Council Meeting RIR WRR0iNERS- DAYI0N.0N10 R GIDI He May 23, 2016 Page 3 of 24 Mayor Peterson stated that to commit this amount of time for eight weeks requires a _ certain level of dedication, and many in this group are already involved in the community. Council appreciates and encourages them to continue their involvement. On behalf of City Council, he extends their congratulations and appreciation to the graduates of Citizen U for their interest and engagement with the City of Dublin. Recognition of Alan Perkins, CFPS, Fire Marshal, Washington Township Fire Department Mayor Peterson introduced retiring Washington Township Fire Marshal Alan Perkins. Mr. Perkins stated that he assumed the position of Fire Marshal in August 1987. Looking at the level of new development in Dublin today, including Bridge Park East, Bridge Park West, and Amazon, off Houchard Road — development was just as strong in 1987. In the first week of his job, Dublin Village Center Phase I and II were in process, and final occupancy inspections were being completed on Dublin AMC Theater. At that time, Scottish Corners Elementary was new, and a large addition and stadium were being added to Coffman High School. In the first two weeks of his tenure, inspections were also conducted on the redevelopment of 94 N. High Street, a four -story building in Historic Dublin. That building now has been demolished and is being replaced with the large Bridge Park West project. Over the last 29 years, the Department has forged wonderful relationships with the City. That forged relationship is the model for many areas across the State and nation. He appreciates Council's recognition tonight. Mayor Peterson presented a proclamation to Mr. Perkins in recognition of his distinguished 40 years of service to Washington Township. On behalf of City Council, he proclaimed Friday, May 27, 2016 as "Alan Perkins Day" in the City of Dublin. SPECIAL PRESENTATIONS . Memorial Day — Monday, May 30, 2016 Vice Mayor Reiner stated that on Monday, May 30 the City of Dublin and the nation will pause to reflect on Memorial Day. He invited everyone to join Council for that solemn ceremony as the City remembers those veterans who made the ultimate sacrifice in serving this country. On Monday at noon, the community will gather at the Grounds of Remembrance in Dublin Veterans Park, where Master Sergeant Sean Clifton, a Dublin resident and a Green Beret will share his amazing story. [Video excerpt from "Good Morning America" shown about his service.] Vice Mayor Reiner invited everyone to a complimentary picnic on the grounds of the Dublin Library following the ceremony on Monday. The event will provide the community an opportunity to pay tribute to our nation's heroes. He acknowledged special guest Jeff Noble, Commander, LCPL Wesley G. Davids American Legion Post 800. Each year, Mr. Noble helps coordinate the salute to veterans at Veterans Day and Memorial Day services. He invited him to share Memorial Day plans. Jeff Noble stated that the Veterans of VFW Post 10691 and American Legion Post 800 have been committed to the Memorial Day and Veterans Day ceremonies in Dublin for many years. This year, the parade will begin as usual at Dale Drive. Participants will march to the bridge and perform the wreath throwing ceremony on the bridge, then proceed to Dublin Cemetery and honor the fallen who reside there, and, finally, proceed to the Grounds of Remembrance where Master Sergeant Clifton will provide his comments. There will be other speakers at the cemetery including AI Troutman, a Warrant Officer with the National Guard 187, who recently completed his second tour in Iraq. He invited everyone to join them for the ceremony. Any veterans are welcome to walk with them. Vice Mayor Reiner thanked Mr. Noble and Post 800 veterans for providing this recognition twice a year, and for being the "back bone" of the City's program to honor to its veterans. RECORD OF PROCEEDINGS Minutes of N,himn Cibe Council Meeting e•aurrmame•s. o�rron,auo 1a 6101 Held May 23, 2016 Page 4 of 24 • Ohio University Master Plan Update — Shawna Bolin, Director of University Planning and Space Management Mr. Papsidero stated that City staff have been working with Ohio University the last couple of months on the initial steps of their master planning process for the Dublin campus. He stated that Ms. Shawna Bolin, the Chief Planner for the University, will provide an overview of the process. At its June 20 work session, City Council will review detail on where the process is heading and the potential for the Campus. The City will benefit greatly from what will be an incredible economic engine for the future of Dublin. Shawna Bolin. Director of University Planning and Space Management stated that they are pleased to be in the City of Dublin. It has been a collaborative and wonderful process as they have embarked upon this campus venture. She will present a slide overview of the plans, but she encourages Council to identify what they may want in more detail prior to the June 20 work session. Tonight, she will review: 1. Why Ohio University is in Dublin 2. Sense of place/ kind of community they would like to set up for the Dublin campus 3. Framework plan, currently being refined, and 4. Next steps Why Dublin Campus: • In 2012, the University acquired property in the City of Dublin to begin and establish the new Heritage College of Medicine (HCOM) in Dublin. • They have entered into an economic development agreement with the City to acquire additional acreage around the original 15 acres. • Have acquired Subarea 1, the original 15 acres, balance given to them by the City of Dublin • Will acquire Subarea 2 when the Master Plan is complete. • Subarea 3 will be jointly developed with the City of Dublin. • Framework Plan will guide phased transformation of the Dublin campus. It will provide a long -term view while allowing them to continue to implement their near -term projects, a plan that will help them integrate into a campus community. • OHIO for Ohio is a strategic vision on which their leadership has been working, and they are in the process of updating the Master Plan. Leadership wanted to start with a vision that complements OU's innovation strategy. • They have a keystone location in Athens, Ohio, but as they think about their statewide presence and their ability to leverage resources and locations, Dublin plays an integral part to that. Their Innovation Strategy sets forth to build bridges between industry, government and academia. The Dublin campus provides that opportunity. • They are a campus within an Innovation District, an Economic Advancement Zone. Dublin already has established a vision with its West Innovation District, which was established prior to OU coming to Dublin. They recognized that the principles in Dublin's West Innovation District complemented the goals they had envisioned for their campus. • They established guiding principles, so that they can ensure that the opportunities complement their vision. They envision high- impact initiatives and programs that complement Dublin, as well as central Ohio. They want to advance their OHIO for Ohio Strategy and strengthen their regional partnerships. They want to have innovative programs, things that do not exist in the City of Columbus, as well as with OU, and things they cannot do in Athens, Ohio. • With that vision in place, they were ready to begin a Framework Plan. They set forth a staging plan via several workshops, and City staff has assisted their Steering and Advisory Committee at the workshops. They have set forth goals and principles, developed concepts, and currently are finding scenarios to meet the City's goals as well as OU's. • Their Steering Committee is comprised of executive leadership. Their Advisory Committee represents each of their colleges and is very academic focused. Minutev RECORD OF PROCEEDINGS May 23, 2016 Page 5 of 24 • Their consultants are Ayers Saint Gross, based out of Baltimore, MD and Washington, DC. The City of Dublin is an integral part of their process, as well as other partners they have or anticipate having on the campus. Sense of Place: • A sense of place had to be created. The innovation district is envisioned as a knowledge community, an integration of university/ideas and commercial /practice. • The old concept of a Research Park was in suburban areas with little mixed -use environments. Today, the new concept is for a more urban, pedestrian - friendly environment, which integrates a university with business practices. • The elements that support a great Innovation District include: the ability to have flexible space; pedestrian - friendly streets and public spaces; access to parking and transit; and a mix of uses that complement the academic and partnership programs — housing, retail, etc. • Examples of the environment envisioned include retail venues on first floor, academic /research on middle floor(s), housing on top floor. • Physical Planning Principles: A community, walkable, mix of uses, fosters Innovation, connections, accommodates varying initiatives. • The West Innovation District on the west side of Dublin is the academic version of the Bridge Street on the east side of Dublin. • The existing campus has four buildings on it — the three that were the Heritage College, as well as a new building recently developed. Initial planning concepts Included looking at two different ways to make up the campus: (1) a Main Street concept, running through the campus that would allow for slow- moving vehicles; (2) a Ring Road concept, which would close off the campus a bit, ringing the campus with a road, and making it less accessible for the community. More people preferred the Main Street concept, so they explored that more, but also thought about a Ring Road, as well, so that the opportunity to go around the campus was not lost. • They worked with O'Brien /Adkins, with whom the City is working on the West Innovation District Plan, so that their plans are integrated. Developing a Framework Plan • Framework Plan Campus Considerations: • Major Street Network — number of lanes, level of pedestrian friendliness, cross points • Open space — OU is famous for its open spaces • Development parcels — where buildings can be placed • Framework Plan Vision: • Key building frontages • Discreet service areas • Consolidated parking • On- street parking along Main Street • Strong pedestrian connections • Key visibility into /across the campus. • Programmatic Themes: • Health and wellness campus • Partnership with City of Dublin and Ohio Health • Academic Partners, such as Columbus State • University programs that may be offered to expand outreach • Emerging /new academic programs • Partnership opportunities in Central Ohio • Uses that support all of the above for vibrant campus • Flexible Phasing: • The Dublin campus will be built out overtime • Early phases should be focused at the core of the site, along the Main Street, to maximize activity and density as soon as possible Minutes RECORD OF PROCEEDINGS muff in City Cmmca Meeting fens. o•rron.ox,o __ Fwn•fo, May 23, 2016 Page 6 of 24 • Urban Guidelines, ensuring that the items placed on the campus work for the campus environment, but also complement the West Innovation District. Next Steps: • Council work session - June 20 • Engagement with OU Board of Trustees — end of June • Meetings and feedback from college stakeholders, and a public workshop for Dublin residents • Understanding near -term project needs, impact and potential to move them forward • Refine the preferred approach • Develop the urban guidelines and zoning • Obtain document approval for OU Board of Trustees • After obtaining OU approvals, follow the City of Dublin's approval process. • Final approvals from City of Dublin and OU Board of Trustees Mayor Peterson inquired if this was essentially an overview of what will be covered in greater detail at the June 20 workshop. Mr. McDaniel confirmed that it was. He thanked Ms. Bolin and OU for all their efforts and dedication to a Master Planning process. They have a significant Master Plan for OU sites throughout the State of Ohio, and they have now focused on the Dublin campus specifically. The City sought a university anchor tenant in the West Innovation District, and OU has been an exceptional partner. Their vision and the extent to which they want to create a presence in Dublin has far exceeded the City's expectations in terms of depth and breadth. He thanks the OU team for accompanying a City team recently to the North Carolina Research Triangle Park and University of North Carolina Centennial Campus. They anticipate a good dialogue at the June work session. Mayor Peterson stated that it has been exciting to have OU's presence in the West Innovation District, at the Tantrum Theater and their program at the Schools. Council looks forward to the discussion on June 20. Mr. McDaniel noted that in this process, it is Important to coordinate the timing, discussion and approvals of the boards for two public bodies. CITIZEN COMMENTS Mayor Peterson inquired if the three individuals who signed up for Citizen Comments intend to address the Historic District development. Two of the three confirmed that they would address that topic. Mayor Peterson asked staff to provide an update on that process. Mr. Papsidero shared a flow chart, which summarizes the development approval process in Historic Dublin under the Bridge Street District Code. The proposal for development of the property that housed Biddle's has been reviewed conceptually by the ART and is scheduled tomorrow evening for a conceptual review with the ARB. The flow chart shown summarizes the development review process specific to the Historic District. • There are multiple steps beginning with a pre - application process, then Basic Plan review, Site Plan and Development Plan review, and finally, the Building Permit process. • Typically, it takes eight months to reach the Building permitting stage. On the Biddle's site proposal, the process is at the beginning in a very informal step of review. • The City has received an application, but there is no substance to it, because staff believed that this proposal, in particular, needed to be reviewed by the ARB before it became a more formal application. • Staff met with the ART a couple weeks ago and reviewed a very preliminary Site Plan with conceptual, hand -drawn architecture. They gave feedback to the applicant concerning scale, site layout, etc. RECORD OF PROCEEDINGS Minutes of np61in Coy Gounnfl Meeting BARR4l'IBROTHERS- DAYION,ON10 Fern elm Held May 23, 2016 Page 7 of 24 • Staff recommended that the applicant reach out and meet with the neighbors before the ARB process, share with them the joint concept at this point and obtain their feedback. He would then obtain ARB's feedback, and if he receives a sense of their support, then finalize an application. This flow chart is also provided at the City's website on the Architectural Review Board (ARB) page. Terri Albanese, 37 W. Bridge Street. Dublin distributed marketing materials to Council members regarding the new open -air market, Dublin Mercato in the Historic District at 37 W. Bridge Street. The market is Italian- inspired. All products are locally sourced. The cheese will come from a family in northern Ohio, who makes their cheese in the traditional Italian way. The variety of produce is grown by local farmers, and the infused honey by local beekeepers. The market will be open Thursdays from 4-7 p.m. and Saturdays from 10 a.m.-2 p.m. The grand opening is Saturday, June 4. The market is open on a "weather permitting" basis, as it is open -air. The website, which will be live within a day or two, will provide updates on the local farmers and produce that will be represented. She noted that there is one exception to the local produce. The wine will be from Italy! She invited everyone to attend and share their feedback. Linda Rudy, 120 S. Riverview Street, Dublin read a letter into the record regarding opposition to the proposed Infill development in the Historic District. It addresses the development in the Historic District in general, although it was the proposed Biddie's development that prompted the letter. The letter expresses the concerns of the residents of the south end of the Historic District about the Bridge Street District development — particularly the infill development behind the former location of Biddie's at 76 and 82 S. High Street. The proposed structure of a 3 -1/2 story elevation along Blacksmith Lane includes structure parking, 6,500 square feet of office space, and four condominium units. The residents understand that it was deemed acceptable by the City's Administrative Review Team and that it would be reviewed by the Architectural Review Board this week. So far, Dublin is not keeping to the promised "light touch" in the Historic District. Their specific concerns include the height and overall density of proposed development. On its own, it is excessive, given surrounding uses. Developments of this type will destroy the scale and character of the Historic District, especially since each successive project tends to exceed previous development height and mass. It would set a precedent that in the Community Entertainment District, uses would have a significant negative impact on successful neighborhoods supporting the CED. Another concern Is increased traffic on Blacksmith Lane and on South Riverview Street — right now it is unsafe for children at lunch and rush hour. Emergency vehicle access and dumpster access is very difficult. Most of the Scioto West CED area consists of single - family owned or occupied homes with young children throughout. City Council action would be required to allow and encourage these lower density developments that preserve the District scale and character, as well as the balance of commercial and residential uses that has existed for decades. Based on the first Historic Dublin Leadership meeting, it is with optimism that they request City Council and staff to consider defining what the City means by preservation of the Historic District; adjusting Code for the historic core district to ensure integration with adjacent residential areas, i.e. to limit density bordering the successful neighborhoods of South Riverview Street, South Franklin Street and Waterford Village; and clarify Permitted Uses, given the large number of liquor permits sought for the District south of S.R. 161 and under the CED. Michael Carroll, 190 S. High Street, Dublin stated that: • He believes he is the only person who used a City bikepath to reach the meeting tonight! • He is impressed with City Council, their earnestness and their recognition of good works, but he believes that the Historic District in which he lives would be better served by being independent of Council. Based on what he has read, three Council members live in Muirfield Village. He is aware when he reaches Muirfield Village, because their bikepaths are posted, " Muirfield Village residents only." Minutes RECORD OF PROCEEDINGS May 23, 2016 Page 8 of 24 • Council is in the difficult position of trying to imagine the impact of the development on the residents in the Historic District, while they are able to go back to their very secluded homes. He would suggest that Council consider having what remains of the Historic District -- some area south of Bridge Street — be placed in an independent district with an independent Council determining what the district does. He and his neighbors feel as though they are being "ramrodded. "They are trying to prevent something from happening in their neighborhood, but City Council and the entire City is on the other side, pushing it. • Where Biddie's is located on the east side of South High Street, the businesses are very small but on large lots. He recently read an interesting book and learned of a theorem called "the law of very large numbers." Briefly, it states that "if something can happen, over time it will happen." Therefore, it can be assumed that entire corridor will eventually be turned into very large buildings entirely filling those large lots and backing up against the streets. • In the past, he complained about the speed of the drivers on South High Street, in front of his driveway access. No drivers traveled at 25 mph; their speeds ranged from 35- 45 mph. The City solution to that so far has been to create enough construction that now drivers cannot speed; they are backed up in front of his house, north and south. He can no longer get out of his own driveway. • The independent government that he proposes would require money. To provide that, the portion of property tax revenue that has been designated for the Dublin Arts Council from the new development area could be designated for preserving and restoring the Historic District. With that method, Council could have its brand new project, yet take money from that area to preserve Historic Dublin -- rather than having something that looks like the east and north of the same district with a Historic Dublin sign on top. He does not believe there is a solution other than Council placing this district in the charge of the residents. The community has grown too large, and there is too much pressure to develop. • A recent Dispatch article shared that one of the last undeveloped lots in Dublin had become available, and immediately would be developed. Biddie's, which is listed on the National Historic Register, will now be turned into a fagade with a plaque, but it will not be historic. • It would be a good idea to develop a plan to make that part of Historic Dublin independent with its residents in charge of its future, because they are the ones who have to endure the development. As an example of the residents' frustration -- when the Rudy's were trying make Improvements to their modest house on South Riverview, the City opposed it. They did not want the garage to be attached because the garage doors might face the street, and the roofline of the addition might be slightly higher. The ARB narrowly approved their request by a vote of 3 -2. However, ARB is now considering a 4 -1/2 story building right behind them! Since Dublin loves studies, he urged Council to have an independent study done for an independent district, solely under its own control, financed with monies from the tax revenue from the new buildings that are disrupting their neighborhood. Mayor Peterson stated that landowners and developers have rights, and it is important that the City follow a process. The diagram shown tonight visually depicts that process. The application on the Biddie's site is only at the very beginning stage. Staff has not approved the application, because it has not reached that step in the process. It has not been presented to ARB, nor to Council. He believes Council is very committed to preserving the Historic District the way that it is, not making it a new version of old. Council recognizes Minutes RECORD OF PROCEEDINGS May 23, 2016 Page 9 of 24 that once it is lost, it is lost forever. Although Council is committed to that, it is important that the process be followed. Ms. Amorose Groomes inquired if the City provides notice of ART informal reviews. Ms. Salay responded that the City does provide notice. Ms. Groomes inquired if the residents received notice of that review. [Residents in audience indicated that they did not.] Mr. Papsidero Indicated that notice is posted at the City's website. Ms. Amorose Groomes stated that what she considers providing a notice is sending a notice via mail. In reading the ART meeting minutes, she realized that there were not any residents present, and she did not think that was reflective of their level of interest. Ms. Papsidero stated that notice has been provided of the upcoming ARB meeting. Ms. Amorose Groomes inquired if notices of any ART meetings are provided. Mr. Papsidero responded that, per Code, considerations of West Innovation District applications are noticed. However, the Code does not require notification of ART review for the Bridge Street District. Ms. Amorose Groomes stated that this item should be included in a future review of the Code. Because the City wants its citizens to participate early and often, it might be necessary to add a notice clause to the Code. Mr. Keenan stated that there is nothing that precludes that from occurring now, particularly in these circumstances. The City can certainly provide notice to the residents in the Historic District, and he would suggest that be done. Ms. Amorose Groomes agreed. Even though it is not a requirement, as a matter of course, it would be a good idea to do so. Mr. Papsidero indicated that staff would proceed accordingly. Mr. Keenan noted that there has been a high level of construction in this area of the Historic District, but some of that is due to construction of the bikepath connection. It has been a challenge to secure the needed right -of -ways. When the bikepath is completed, that will alleviate some of the issue. Ms. Salay stated that the Riverside Drive roundabout construction and I -270 interchange construction also have had a significant impact on the traffic in the Historic District. That construction will be reaching completion this fall. Last Wednesday, the City Manager held a meeting to discuss the Historic District holistically, because there are so many stakeholder groups, Including residents, HDBA, restaurants, DAC, DCVB. It was a productive meeting. Although no Council members were invited, she learned of the meeting and stopped by. Many issues were discussed, but an interesting suggestion was made by Mr. Gerber -- the idea of an overlay district in the historic portion of Old Dublin to address the buildings, the environment, and future development. In the Bridge Street vision, Council discussed the importance of a light touch in the historic area. Council recognized the need to preserve the character. She is unsure how that may be ensured going forward, but it is essential to retain that focus. Mr. McDaniel stated that, as mentioned previously to Council, the purpose of the meeting was to pull together the various leadership members and voices of the Historic District, including residents, businesses, the Library and DAC. Some who were not at the initial meeting will be added. Ms. Goss will be the City's primary point of contact. The City is attempting to do many things in that area. The hope is that having the different voices together in one room will result in better communication and better coordination in operational matters. A number of items were discussed, which will be shared in the next Council packet, but the most dialogue occurred regarding the idea of an overlay district for the area south of SR161 in the Historic District. It is a good idea and would provide RECORD OF PROCEEDINGS Minutes of Dublin City —Meeting BABP£lIB0.0DlFASD.�YI➢N.gt10 iqm 6t 01 Held May 23, 2016 Page 10 of 24 direction for those who have a desire either to preserve, build, reconstruct, or do something different. Within the Bridge Street Code, some things could happen. Staff will look into the suggestion and provide some ideas. Future BSD stakeholder meetings will address various issues, including parking coordination, and will continue on a monthly basis, or as needed. Mr. Keenan stated that Biddle's redevelopment is the first to be proposed for this part of District. Mr. McDaniel responded that the item moved a little quickly. Typically, the City prefers a proposed development applicant to have more dialogue with the residents as it proceeds to an Informal Concept. It is considered within the Informal Concept process, so that a developer can "test the waters" and receive feedback. Certainly, more dialogue with the residents is preferred before it moves to a formal review process. The fact that the residents are expressing their opinions is good -- the earlier the better. It is appropriate to do so, including at the Informal Concept Review by ARB this Wednesday evening. Mr. Keenan stated that he believes an overlay district south of S.R. 161 is appropriate, and he encourages that consideration. Mr. McDaniel agreed. There has been much rumor and conjecture regarding the area south of SR161, most of which have not come to fruition. This proposal is the first to reach this level of consideration in that area, and Council now has the opportunity to learn how the community responds. Ms. Amorose Groomes inquired how long it would take to have an overlay district in place. Mr. McDaniel responded that staff would look into that and could then provide a realistic timeframe. Ms. Salay stated that Business First learned of this development, and the City has no control over what they publish. It was also the first she heard of it, even though she serves on City Council. She learned that the applicant had come in to share their concept with City staff in the very earliest stages, although The Business Firstarticle made the proposal sound much more advanced than that. Mr. McDaniel responded that it was a surprise to staff, as well. However, the City has a public review process, and sometimes that occurs. Ms. Amorose Groomes stated that to be fair to all parties involved, it is important to make clear to the residents and the development community that Council's direction with the Bridge Street vision was for a light touch in terms of South High Street. She is not sure that vision was captured holistically by the Bridge Street Code. Vice Mayor Reiner thanked Mr. Carroll for coming to Council in his bicycle gear, given the City has expended significant dollars on construction of its bicycle trails! 1. He emphasized that there is no pressure for development by this body, and he does not believe that has ever been the case. Four Council members previously served on the Planning and Zoning Commission. Council members do not feel pressure to develop something; rather, it is just the opposite — Council is trying to preserve the community. 2. Secondly, there is a reason that signs are posted for the bicycle trails in Muirfleld. They are very 40- year -old trails, not built to today's standards. If anyone uses them other than the residents who live in Muifiield, the Association is not insured. The Muirfield HOA and its residents would love to turn the bicycle trails over to City, but they would have to widen them, build new bridges and bring them into compliance with Federal standards, costing millions of dollars. Minutes RECORD OF PROCEEDINGS May 23, 2016 Page 11 of 24 3. Several years ago, an analysis was conducted of the area of the Historic District in which Mr. Carroll lives, which indicated it could potentially accommodate 1,000 parking spaces. The storm sewer had been installed under Blacksmith Alley, and the City was interested in improving the area with parking, landscaping and lighting. After serving on that committee, he realized that the landowners, primarily the business owners, were not interested in having those improvements. Council has been looking at that area for some time, has had, and continues to have, great interest in ensuring that the Historic District is preserved. CONSENT AGENDA Mayor Peterson inquired if any Council members wished to remove an item from the consent agenda. Ms. Amorose Groomes requested that Resolution 31 -16 be removed from the consent agenda and placed on the regular agenda as she has questions about it. There were no requests for other items to be removed from the consent agenda. Mayor Peterson moved approval of the actions listed for the remaining six items listed on the consent agenda. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. • Approval of Regular Council Meeting Minutes of 5 -9 -16 • Notice to Legislative Authority — Stock transfer for D5 and D6 liquor permits for 4415 WDG Road Inc. dba The Pint Room, 4415 W. Dublin- Granville Road and Patio — Dublin, OH 43017 • Ordinance 23 -16 (Introduction /first reading) Changing the Fund Type Classifications of Certain Funds According to Guidance Issued by the Governmental Accounting Standards Board and the State of Ohio Auditor's Office. (Second reading /public hearing — June 13 Council meeting) • Resolution 29 -16 (Introduction /vote) Accepting the Lowest and Best Bid for the Service Center Addition and Renovation Project. • Resolution 30 -16 (Introduction /vote) Accepting the Lowest and Best Bid for the Glick Road Section One Shared Use Path Project. • Approval of Preliminary/Final Plat — Deer Run, Subarea A (Case 15- 120FDP/PP/FP) IIEM REMOVED FROM CONSENT AGENDA Resolution 31 -16 Authorizing the City Manager to Enter into a Letter of Agreement with Ohio Power Company for the Design and Construction of an AEP Overhead to Underground Relocation Project, in Conjunction with the Crosby Court Business Park Project. Ms. Amorose Groomes asked if in the attached Letter of Agreement, page one, Item B, the word "to" should be inserted before the word "lower ". She believes it is unclear as written. Ms. Readier responded that the word "to" could certainly be inserted in front of the word "lower" for clarification purposes. Ms. Readier responded that the word "to" will be included in the first sentence of Subsection B, under the Background Information. Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes. RECORD OF PROCEEDINGS Minutes of 11, 61 n r_tbg ro,,nc6 i Meeting Held May 23, 2016 Page 12 of 24 Mayor Peterson inquired if there is any Council member who objects to moving up Resolution 33 -16 to address it in conjunction with Resolution 26 -16, as the two items are related. The votes on the resolution would be taken separately, but with no objection, staff would address them together. There were no objections. POSTPONED ITEM Resolution 26 -16 Supporting the Mid -Ohio Regional Planning Commission (MORPC) Funding Commitment for the Tuttle Crossing Boulevard Extension Project. INTRODUCTION /PUBLIC HEARING /VOTE - RESOLUTIONS Resolution 33 -16 Supporting the Attributable Funding Application for the Avery Road Widening, North Phase Project to the Mid -Ohio Regional Planning Commission (MORPC). Mr. Keenan introduced the resolution. Resolution 26 -16 Ms. O'Callaghan stated that at the previous Council meeting, Council requested additional information be provided regarding the proposed alignment, any buffering opportunities, an update on recent development activities, and the status of the Riggins Road connection project. That information was provided in this meeting's packet. This project is several years from construction, and is currently planned to begin in the spring of 2019. Before then, much work will occur, including design, land acquisition, public involvement, environmental work and bidding of the construction project. Staff will be returning to Council several times in the future seeking additional actions regarding the project. Staff believes it is important for the City to obtain the significant funding award, since the Tuttle Crossing Boulevard extension continues to be a planned improvement for Dublin. It may not be possible to obtain the funds later. The process to secure these funds is quite competitive. Once an agency receives an award, MORPC's routine process is to check in with the local government agency every couple of years to ensure that the agency is pursuing the project and it is viable. They do that because it is necessary for them to monitor the funds that go through MORPC. It also helps them plan. If a community were to abandon a project that would free up additional funding that other communities could seek. Resolution 33 -16 Ms. O'Callaghan stated that the Avery Road widening project picks up at the northern terminus of the Tuttle Crossing Boulevard extension project, widening Avery Road north to a continuous, four -lane roadway section up to Woerner - Temple Road. This project is considered another excellent candidate for Attributable Funding, as it does have a regional impact. Staff seeks authorization to apply for the funding for that project. The plan is to initiate the Tuttle Crossing project in 2019 and follow that with the Avery Road widening in 2020. Both projects are scheduled in the CIP. The City will continue to collaborate with Columbus - influenced access in adjacent land uses in the area. Mr. Papsidero, Mr. Hammersmith and Ms. Willis, the project manager, are present and can address any questions. Staff recommends approval of both resolutions. Ms. Salay stated that she appreciates the additional information that was gathered. The report was well written and very thorough. Ms. O'Callaghan stated that it was a team effort. Mr. Keenan referred to an item in that packet -- the meeting minutes of August 11, 2014. On pages 17 -19, there was discussion about the volume of big box development in the Columbus area of Avery Road. Given the type of development, it was Indicated that Dublin needed to give this extension careful consideration. After those comments, Ms. Grigsby stated the following: "Ms. Grigsby noted in regard to the driving range on Avery that there have been proposals for big box retail and Columbus has not approved these. Their RECORD OF PROCEEDINGS Minutes of Duhlin City ro mcil Meennif . aea M -DAr .Wlo - ram,ein, May 23, 2016 Page 13 of 24 preference is not to have big box retail, and they believe having the road extended provides better reasons for it to develop commercially than with retail use." He asked that staff comment on that statement, which is now over two years old. Hopefully, that is the same kind of scenario that Dublin can expect as the City moves forward with this project. Ms. O'Callaghan noted that Ms. Willis has been tracking all of the development along Avery Road and can speak to that: Ms. Willis stated that the development in the Columbus area and their development patterns is a valid concern. Within the last two years, however, Columbus has looked at their development patterns on their suburban edges and has attempted to reduce the density in their traditional development pattern that extends into the suburbs. They are re- focusing their efforts to their Central Business District (CBD), and looking at a more blended development along their suburban edges. There is a new Columbus staff person handling this effort. Mr. McDaniel responded that Mike Schadek, Deputy Director of Development, is the liaison to suburban communities. Ms. Willis stated that Mr. Schadek's role includes working with the surrounding communities to achieve more harmonious types of development. Mr. Keenan stated that he was very disappointed when Columbus located a Giant Eagle Center at Cosgray and Hayden Run Roads. Additionally, a carwash was placed on the corner. That type of development is not what Dublin wants to see. In his view, it has impacted the character of that entire area. Ms. Willis concurred. However, Columbus has been great to work with regarding the development in this area and has engaged Dublin at every opportunity. With every development proposal, they have worked with Dublin and reduced their density, particularly with the White Farms proposal, as highlighted in staff's memo. Columbus is working to change their development pattern to be more harmonious with the suburbs. Ms. Salay stated that is good news, but she is skeptical as well, based on past history. She noticed that a number of developments were identified by name, as if there had been plans submitted. It might be helpful for Council to view those plans. She does not want to delay this resolution, but perhaps staff could provide more detail about those proposed developments in a future informational packet. It would reassure her. It would be helpful to know their timelines as well, and if they are dependent on Tuttle Crossing extension. There is a stretch where Tuttle Crossing borders Columbus. To the west, is that area all within Dublin? Ms. Willis responded that it is. She will provide the status on projects, as that information becomes available. The mixed -use development on the 27 acres is no longer going forward. Currently, detailed information is not available on the driving range and the two bowling lane pieces to the north, but staff will share that information as it becomes available. Vice Mayor Reiner stated that he is pleased to hear this. In the past, there have been zonings that provided for as many as eight units /acre on land around Dublin's borders and no real infrastructure improvements. Those developments would be using Dublin's roads. Ms. Willis stated that another piece of good news is that the City of Columbus is also submitting an Attributable Funds application to be able to widen Avery Road south of Tuttle Crossing to a four -lane footprint to match Dublin's. This will help carry that traffic and alleviate the burden on Dublin. Columbus is working to become a good regional partner. Mr. McDaniel stated that it is incumbent upon Dublin to engage Columbus and the other communities within the Hayden Run corridor to ensure that intent is realized. Staff has monitored their development applications and sent letters to their Zoning Commission and Mayor's office regarding various projects under consideration. Staff will continue that RECORD OF PROCEEDINGS Minutes of Dublin City (mind] Meeting eearzen'anomenv- wrrau.omo Porn S M Meld May 23, 2016 Page 14 of 24 engagement. The introduction of Mr. Schadek to their staff and now having a dialogue is beneficial. In addition, some Dublin staff members previously worked in key positions in Columbus, so the City has those relationships to assist with dialogue. Dublin, Hilliard, the townships and the City of Columbus must work together. Vote on Resolution 26 -16: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes. Vote on Resolution 33 -16: Ms. Salay, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Mr. Lecklider, yes. (At this point, Ms. Salay left Council Chambers.) SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 21 -16 Authorizing the City Manager to Execute an Easement along Post Road with American Electric Power (AEP) for the Installation of Electric Facilities for the Street Lighting along I -270. Ms. O'Callaghan stated that there are no changes since the first reading. This easement Is necessary for the underground installation of the existing overhead AEP lines to provide service for the new 270/33 interchange lighting. Ms. Amorose Groomes stated that Council has discussed the US33 corridor, fiber, etc. — does Dublin have any need for conduit to be installed in this area? Is that something that is typically considered at this point in time? Mr. McDaniel responded that the City already has conduit on that particular stretch — the Post Road area; it was built into the bridge when it was constructed over I -270. Ms. O'Callaghan stated that, typically, when ODOT installs a median barrier wall they would place extra conduit in the wall. Ms. Amorose Groomes stated that she is glad to know that Dublin has rights to some of that. Mayor Peterson inquired if the conduit was actually built into the bridge. Mr. McDaniel responded that he is referring to the Post Road Bridge. When Dublink was being built, the bridge was also being reconstructed, so additional conduit was placed in the bridge. Vote on the Ordinance: Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Mr. Lecklider, yes. Ordinance 22 -16 Adopting the Proposed Tax Budget for Fiscal Year 2017. Mr. Smith stated that the ordinance would permit staff to file the 2017 Tax Budget with both Delaware and Franklin County Budget Commissions. As discussed at the first reading, approval of the ordinance will provide access to Dublin's portion of the Local Government Funds. Section 5705.28 of the Ohio Revised Code requires adoption of this legislation by July 15 and submission to the Auditors' offices by July 20. This budget displays actual revenues and expenditure data from 2014 and 2015; projected revenue and expenditures for 2016, which are based upon the currently approved CIP and Operating Budgets; and preliminary estimates for 2017. The 2017 estimates are derived from both a one percent growth factor over 2016 and incorporation of the 2017 projects programmed as part of the 2016 -2020 CIP. The 2017 numbers are preliminary in nature. Full development for 2017 occurs with both the CIP and Operating Budget processes. At the May 9 meeting, Council requested clarification regarding the passage of the 1.2 mill Police Levy. This levy was authorized by voters on November 3, 1981 to be effective in 1982. In preceding years, levies were approved by the voters at a rate ranging from 1.2 mills to two mills; however, each of those approvals was for a limited period of time, RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting euaEneamxrxs.uerrox.ann - wmmm May 23, 2016 Page 15 of 24 requiring renewal at the time of expiration. Given the continuing nature of the levy approved by the voters in 1981, no further action is required of the City to maintain this levy. The follow -up memo included in Council packets provided additional details regarding the nature of expenditures, which make up the 2016 Contractual Services category in both Community Environment and General Government functions. (At this point, Ms. Salay returned to Council Chambers.) Ms. Alutto requested clarification of a projected difference of $1 million in the Information Technology category. The only reason for the difference she could find listed was outsourcing of printers — is that the bulk of that difference? Mr. Smith responded that there were more items than simply the printers. The category Includes some other citywide communication items, including phones and mobile computing for Police. This item reflected an attempt to save costs with printers through purchase rather leasing, and having a maintenance plan. Mr. McDaniel stated that this is a best estimate. In the area of Information Technology, as the new CIO has assumed his role, there will be some changes in technology and emphasis. This is an estimate of that cost. The details are not yet available but will be provided within the Operating Budget process. Ms. Alutto responded that she understands that; however, the other categories had much more detail. This category just referenced printers as the cause for that sum of money, and she recognized that could not be the sole reason. Mr. McDaniel responded that is correct. Ms. Amorose Groomes referred to the Parkland Acquisition Fund and millage dedication to that. She does not have an issue with moving to .35 mills, but she would like to see that return to where it historically has been -- at .95 and 1.75. As Dublin's population grows, it will experience greater parkland needs, particularly with all the development occurring. Adequate funds will be needed to provide that. Ms. Alutto asked if that is a restricted fund. Mr. Keenan stated that it is restricted solely for Parkland Acquisition. He asked staff how much was spent and from what source for the riverfront properties purchased? It cost millions of dollars, and it did not come from the Parkland Fund. Mr. McDaniel stated that those purchases were done through the General Fund. Ms. Salay stated that this has been a policy decision that Council has made over the years. Council can consider that during the CIP budget discussion. Mr. McDaniel noted that he appreciates the inquiry at this point. Staff will prepare information for the CIP budget. Vote on the Ordinance: Ms. Alutto, yes; Mayor Peterson, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes. INTRODUCTION/ PUBLIC HEARING /VOTE - RESOLUTIONS Resolution 32 -16 Adopting the Scioto Riverside Park Master Plan. Mayor Peterson introduced the resolution. Mr. Earman stated that this park has not yet been formally named. It has been referred to by geographical reference. He will present two items tonight — the Master Plan and the formal park naming policy. In 2013, City Council authorized the River Corridor Framework Plan for the Bridge Park and the Bridge Street development area, including this park. Since that approval, there have been several public engagement meetings, working with the lead consultant MKSK on the details of the plan. These have included tours of the proposed Master Plan area, community engagement events, and public work sessions. In March of 2016, a public input meeting was held for the public to provide input on the proposed components of the park. A Council work session was held in April of 2016. RECORD OF PROCEEDINGS Minutes Held May 23, 2016 Page 16 of 24 Mr. Earman presented a slide overview of the Master Plan area and key elements. • The first three significant components of the park are the two plazas and the pedestrian bridge. The plazas are designed in conjunction with design of the bridge (currently under design). These key components of the Master Plan will occur at the forefront of future development, pending approval of the Plan. • The fourth component is the longitudinal green area on the east side of the east plaza. • There are a series of pathways throughout the park on both sides of the river, which will provide Over access and overlook areas. An area in the west side of the park has unique, natural features within the Indian Run corridor leading to the confluence with the river. There will be Input and output for canoes and kayaks on the west side and, potentially, on the east side with river overlooks, as well • As John Shields Parkway is constructed, a plaza will connect that area with a pedestrian tunnel under Riverside Drive into the park. [Views of and from the proposed pedestrian bridge and plazas shown] • Ice rink. With a park of this magnitude and investment, there is a challenge to maximize its use 12 months of the year. Without a popular outdoor winter activity, that could not be accomplished. This area could be a patio in the summer months and converted to an ice rink in the winter. The patio area could provide programmatic opportunities, including concerts, recreational activities and gatherings. • The shelter structure to the south would include public restrooms and covered gathering space. • A lawn space area along the east side Riverside Drive south of John Shields Parkway. A wall will extend along the Riverside Drive elevation. There is a substantial east/west slope toward the cliffs along the river. The wall makes that slope a more manageable /usable space. • The west plaza provides for a confluence of pedestrian traffic to the east side of the river. It will be surrounded by private developments on both sides and offer public seating areas for restaurants. • On the west side near the Indian Run corridor, walking trails will provide access to the unique features in that area. The cost estimate of the Master Plan components is $44 million. Staff will be compiling a financial and phasing framework for Council's consideration at the August CIP workshop. Adopting the Master Plan will facilitate staffs ability to advance the design of the first phase. If the City is constructing a pedestrian bridge, it is necessary to make sure the bridge connects to something, so that the bridge will be used to access some public amenity. The Master Plan will inform future CIP decisions and future phasing of all the park projects with other competing CIP projects. It will also instruct staff to propose some amendments to the Community Plan and the Parks and Recreation Master Plan to reflect the geographic areas depicted within the Scioto Riverside Park Master Plan. Currently, the Community Plan does not show these geographic areas as parkland. Those changes would be presented to Council for approval at a later date. Approving the Master Plan does not limit the City's ability to amend the parkland. As the improvements are implemented, ideas will evolve. Staff recommends approval of the proposed Master Plan. Darren Meyer from MKSK is the lead consultant and is present to respond to any questions. Ms. Alutto inquired about the $20 million estimate for the pedestrian bridge. Mr. Earman responded that a preliminary cost of $19 million was provided for last year's CIP budget and was updated this year to $20 million. Ms. Alutto Inquired if the revised number is reflective of a more advanced design. She recalls an earlier discussion that a better cost estimate would be available when reaching the 50% design point. Mr. Earman responded that it does reflect that fact that the design phase is more advanced. They are nearing the 30% design point at this time. RECORD OF PROCEEDINGS Minutes of ni hl'n C'f y Cni nril Meeting Held May 23, 2016 Page 17 of 24 Mr. McDaniel stated that the pedestrian bridge is budgeted at $20 million. The project is at the 30% design point. This will be discussed in more detail at the upcoming Council workshop on June 20. Ms. Alutto inquired if the pedestrian bridge will be a discussion topic of that agenda. Mr. McDaniel stated that an update would be provided at that workshop. Council had asked that an update on the bridge be provided at some point, and staff believed the best time to provide that update was at the 30% design point. An updated workshop agenda including the pedestrian bridge was provided in Council's packet. Ms. Alutto inquired if there is only one river access point. Mr. Earman stated there is an access point under Bridge Street, at Dublin Springs, on the southwestern side of the park. Also on the west side, there is access at the confluence of Indian Run with the river. The pathway system will also likely provide close proximity to the river's edge in the informal walking areas that will not have hard surfaces. On the east side, there is a potential access point at an overlook. Mr. McDaniel stated that on the east side, there would not be much access because of the amount of cliff face. To the north, where the recent park improvement under the I- 270 bridge has occurred, there is river access. There is a gradual slope in that location. Ms. Amorose Groomes Inquired if one new point of access is certain, and possibly, a second access point. Mr. Earman responded that there could be two, and possibly a third — just north of the John Shields Parkway Bridge. An opportunity for rock - climbing activities is being considered in that location, which would also have an access point to the river. Ms. Amorose Groomes indicated that she has questions about the retaining wall. When the Golf Club of Dublin was being built, a retaining wall behind the clubhouse was included. There was discussion about the need to place a railing system on the top of the wall, because the height was greater than 18 inches. From the drawings, the height of this wall appears to be 36 inches or more. Wouldn't a railing on the top side be required? Mr. Earman responded that, as depicted in the drawing, it would require a safety railing to prevent someone walking off the ledge. As part of the detailed plans, any safety features for pedestrian access points along the wall and the cliff face would be added. Ms. Amorose Groomes inquired approximately the approximate square footage of the green. Mr. Meyer responded that it would be four to five acres. Ms. Amorose Groomes inquired if that is the only expected greenspace of size in the park. Mr. Earman responded affirmatively. Mr. Keenan noted that there is much greenspace below on the other side in walking pathways, etc., but it is not open space. Mr. Earman responded that is correct. It is not lawn space. Ms. Amorose Groomes stated that the green would be active space, as opposed to passive space. Mr. Keenan stated that the City of Savannah recovered one of the squares on which they previously had a parking garage. The garage was removed and placed underground. An area for the public and restrooms was placed on one side, and within the square, dancing water features were included. This is now a very popular, active area. Although Dublin may not want to do that, plumbing and water installed for an ice rink could be used for both purposes; a patio space could be in this location, as well. Ms. Amorose Groomes inquired what an affirmative vote tonight would enable staff to do, moving forward, that would not be possible otherwise. Mr. McDaniel responded that the request is for approval of the Master Plan framework, which will provide guidance on key components. More detail will be worked out in the detail planning process and on an ongoing basis. Implementation of the Plan is subject to affordability determined in the CIP process. The pedestrian bridge is budgeted. The plazas will tie into the bridge and be part of that construction. Those components will be RECORD OF PROCEEDINGS Minutes of _ Dublin City Coundi Meet 9ARREYI BHOTIE0.i- DAYION,(IXID Fdm Held May 23, 2016 Page 18 of 24 seen early in the process; other program elements will be added later in the budget —. process. Approval of the major components and layout of the park indicates that the plan is moving in the right direction. The Master Plan is consistent with the public input that was received. Ms. Amorose Groomes inquired about the mode for public input moving forward. Approval of a $44 million park is very different from approval of a typical park. Mr. Earman responded that the next step would be to provide staffs phasing and funding recommendation for Council feedback. From there, it would follow the public review process. Mr. McDaniel stated that the Master Plan lays out the key components that make the park work. Program elements, such as a climbing wall, skate park versus water park would be brought back for public review or through the CIP process, which includes public review and input. As with the Coffman Park and Avery Park developments, the process includes many opportunities for check in. Occasionally, components are changed. Coffman Park has evolved over the years, based on this same process. Ms. Amorose Groomes stated that her struggle is with the magnitude of scale and the price tag. She is unsure what is currently the City's most expensive park. Mr. McDaniel responded that the cost would not be close to this. Occasionally, certain things cannot occur until a certain point in the life cycle of a city, because it was previously too difficult. For decades, Council has been assembling greenspace along the river. Now that the assemblage is advanced, the City is at the point of rolling out a park with these major components, accenting the other development occurring around it. These components do not have small price tags. They are key infrastructure pieces that will make this park work. Ms. Salay stated that it is possible to agree or disagree regarding some of the concepts of Bridge Street, Bridge Park or this grand, iconic park. However, when she looks back over what she is most proud of during her service on Council, this will be in the top two. This piece will define the community. A number of years ago, Council decided that they wanted a park along Riverside Drive. They wanted to assemble the land and have a pedestrian bridge connecting the east and west sides of the river. This is the centerpiece of the Bridge Street vision. The City is now at the point of seeing glimpses of that vision becoming reality. She inquired how many public meetings occurred regarding this Master Plan — six or eight? Mr. Earman responded affirmatively. The Plan was also posted on the website and displayed at the Community Recreation Center. Ms. Salay stated that it is a very expensive undertaking, but the City has planned for it. It has preserve capital funds and debt capacity so that this vision could be realized. Now, the City is looking at the realization of that vision. Ms. Amorose inquired how far out are the early estimates for the pedestrian bridge. In the CIP budget, $20 million is currently budgeted for the bridge. The last formal estimate she saw was $18 million. When will Council know the realistic cost? Mr. Earman stated that at the workshop, staff would have a better confidence level on those costs. Ms. Amorose Groomes stated that she would have to know that number in order to vote on the Plan. Can this resolution be tabled? Mr. Earman responded that the pedestrian bridge is budgeted and the design process is proceeding, unless Council wants to revisit its funding. The most concrete item in the Plan is the pedestrian bridge — it is funded and its design is proceeding, currently at 30% design. However, Council can choose not to proceed at any point in the process. Mr. Keenan stated that at last year's CIP workshop, Council direction was to include the pedestrian bridge. Mr. McDaniel responded that it has always been included, but scheduled differently in terms of timeframe. The bridge is budgeted in the CIP. The intent is to have it under construction early next year. RECORD OF PROCEEDINGS Minutes of n hrn City Cnunnil Meeting 23, 2016 Page 19 of 24 Mr. Keenan noted that, currently, the City is paying for its design. Mr. McDaniel stated that there is a difference between the budget process and the framework process. Ms. Amorose stated that she is hopeful that the project remains at budget. Mr. McDaniel responded that he cannot promise a project would be at, below or above budget until the bids are received. It will be designed at 100%, and when it is bid, staff Will learn the cost. During the design process and estimates, if it is discovered that the cost will be above the estimated cost, Council will be made aware of that. Sometimes, that is not known, however, until the bid process is completed. Mr. Lecklider stated that his understanding is that Council is voting on a concept — a conceptual Master Plan, including estimated numbers. He appreciates receiving ballpark numbers, but as an example, he is not holding staff or anyone else to a $3.7 million figure for the John Shields Parkway plaza. When Council receives the detail, they will have an opportunity to approve or disapprove. However, he is wholly in support of the pedestrian bridge and east and west plazas. Ms. Alutto stated that her understanding is that Council is voting on the key pieces of the overall project, understanding that these are ballpark numbers and that Council will be involved with the process as it moves forward. She understands the trepidation about the lack of a known cost, but is trying to keep in perspective that what Council is actually voting on tonight are the key pieces of the project. She requests clarification of the requested Council action, as Council guidance is also requested regarding the park naming process to be used. Mr. McDaniel responded that staff is requesting that Council vote on the resolution regarding the Master Plan, and Council guidance is requested separately for the park naming process. He noted that these estimates are the numbers that will be budgeted in the CIP. They are the best estimates known at this time, but they can change in future CIP budget updates. Vote on the Resolution: Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes; Mr. Lecklider, yes. Park Naming Options Mr. Earman stated that per the City's Park Naming Policy: "Criteria for selecting names for City parks /facilities will include, but are not limited to: • Geographical names descriptive of the location or significant natural features in or near the park or facility. • Historical names relevant to the park or facility. • Gaelic /Celtic references relevant to either the historical or geographical significance of the park or facility. A park or facility (or portion thereof) may be named for an individual or sponsor if the land and /or development of the park/facility is privately donated /funded." The park naming process could include one of two options, or a third, if Council should determine that a Kids Vote is desired: (1) Council shall refer the matter to the Community Service Advisory Commission (formerly the Park and Recreation Advisory Commission). CSAC would develop a list of possible park names for approval by Council, soliciting public input in developing this list of names. Council would formally approve the list of potential park names before the question is placed on a Kids Vote ballot. CSAC would forward the results of the Kids Vote ballot to the City Council for adoption by Resolution. RECORD OF PROCEEDINGS Minutes of _ Dublin City Cm n,il _ Meetin, BAPPETlBROIMFASMY'IUN.OHNI FM 611 Held May 23, 2016 Page 20 of 24 (2) In the event the City Council determines that a public naming procedure is appropriate, City staff shall generate a notice soliciting nominations from the public for park or facility names. CSAC would review those submissions and make a formal recommendation to City Council. (3) Council will adopt the recommended name or choose a preferred name. Ms. Salay stated that she recalls Mr. Hammersmith's comments that traffic engineering by public opinion is not a good way to do traffic engineering. It is important to "be careful what we wish for." Mr. Keenan stated that once Council chooses one of these options, it would be difficult to change. He wants to ensure that a quality name is given to this park, one to which Council has collectively given much thought. Mr. Leddider stated that he would suggest that Council follow the general public naming procedure, which is open to everyone, funneled through CSAC. Council does make the final decision, however. He would want to hear input from staff, as well. Mr. Keenan stated that if Council chooses that process, it is desirable to identify several name options, as opposed to one, for Council consideration. Mr. Earman clarified that CSAC would review all the submissions and make a formal recommendation of a list of names. Mr. Keenan stated that Council does not want a recommendation for one name, but a list of many suggestions. Ms. Salay inquired if the names would be generated solely by the public, or would staff make a list of suggestions, as well, including Celtic names. "Darree" was a name suggested by staff. Kosciusko Park was a staff suggestion, as well. Mr. Earman stated that if it is Council's pleasure, staff could prepare a draft list and seek input from the community as well. Council consensus was that staff proceed accordingly. Resolution 34 -16 Authorizing the City Manager to Enter Into an Agreement with Washington Township to Provide Dispatching Services for the Washington Township Fire Department. Mr. Keenan introduced the resolution. Mr. Somerville stated that Resolution 34 -16 would authorize the City Manager to enter into an agreement renewal with Washington Township for the purposes of providing dispatch and 911 service. The City has a longstanding partnership with the Township. This contract is proposed with a five percent escalator. An escalator clause was included In the previous contract, which will be exercised with the agreement of the Township. This is a one -year agreement, as opposed to a three -year agreement. The parties discussed whether Washington Township would be under the funding formula that is calculated for the other partners, recognizing that the City has a unique partnership with Washington Township. They are the City's Fire and EMS Department serving the same citizens that the City serves. Staff believes the best course of action is to enter into a one -year agreement with the five percent escalator clause, while evaluation continues of the overall level of service that is provided to the Township and the costs thereof. Vote on the Resolution: Ms. Alutto, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes. STAFF COMMENTS Mr. McDaniel referred to items in the Info Only packet: 1. Given the discussion regarding the Nyrop property that occurred at the last Council meeting, he asked staff to validate funding for the demolition of that building, which was to have occurred a couple of years ago. That did not occur, however, because the City retained it for storage purposes relative to the Dublin Irish Festival. It is staff's intention to demolish the building, but the natural setting around the structure will be preserved. He wants to ensure that is consistent with Council direction. RECORD OF PROCEEDINGS Minutes of n hlin City Cn nr'I Meen eaxxe:rraaamexe. o�rrorv.omo wm FIeld May 23, 2016 Page 21 of 24 Ms. Alutto inquired about the planning process for potential use of that space once the building is demolished. Mr. McDaniel stated that there are no current plans other than returning the area to greenspace and ensuring that the area to the rear is not disrupted. There are no plans for reusing the space. Mr. Keenan stated that the CIP budget discussion would be the appropriate time to discuss any staff recommendations, such as a wildlife Center. Mr. McDaniel responded that as soon as staff can formulate some ideas, that would be appropriate. Ms. Salay agreed. If staff has ideas any earlier, they can more easily be worked into the CIP. She wants to ensure that area does not become a parking lot for the Irish Festival. Every year, she is amazed with all of the areas of public parkland that are used as parking for the festival. Mr. McDaniel responded that her point is well taken. 2. An update was provided regarding Council's workshop on June 20, including an updated agenda. 3. Information was provided regarding a proposed International Friendship City Committee, which would be a working group, staffed and supported by staff. If Council is satisfied with proceeding in that direction, a member of Council or designee of Council to serve on that working group is requested. Ms. Alutto responded that she would be interested in serving. Mr. Keenan stated that he visited the group in Japan and would be willing to serve in an ex officio capacity. Mr. McDaniel stated that a designee is requested, but participation is not limited. Ms. Nutto will serve as Council's designee. Mr. McDaniel requested Council confirmation that a working group approach is satisfactory. Council consensus was that the approach was satisfactory. 4. Thanked staff who participated in the Citizen University effort, particularly Ms. Nardecchia and Mr. Kridler, who handled logistics and planning. He has received positive feedback on the Citizen U. S. On behalf of staff, he extends condolences to the City of Hilliard on the loss of Officer Sean Johnson during a training accident last week. He thanks Chief von Eckartsberg and Police staff for the support that they extended to the City of Hilliard. Officer Johnson was a fellow public servant who lost his life in the line of duty. It has particularly impacted our officers who knew and interacted with him. The City extends its condolences to his family and the community as a whole. Dublin will be involved in the funeral services tomorrow and the following day. Dublin Police officers have provided backup support, as the Hilliard Police officers have attempted to regroup following the loss of their family member. Mr. Keenan stated that Council appreciates the prompt correspondence and support for the Hilliard Police Department. Ms. Alutto stated that she works with Hilliard City Council Member Albert Iosue. He asked that she extend their Council's appreciation for the support that Dublin has provided to Hilliard. COUNCIL COMMITTEE REPORTS Ms. Salay. P&Z representative reported that at the last P&Z meeting, the Commission viewed a presentation on EcoDublin, a staff working group looking at sustainability issues. She believes Council would benefit from hearing the presentation from this group, as well. Mr. Keenan, Administrative Committee Chair stated that: 1. Council has discussed CSAC interviews, and the Clerk has been asked to schedule some additional interviews. There was a suggestion that interviews be scheduled prior to the Monday, June 13 meeting. However, a Finance Committee will precede that meeting at 5:30 p.m., which is expected to take the entire time Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting i -Dnrme.Dnm wmmm May 23, 2016 Page 22 of 24 before the regular Council meeting. Perhaps the interviews could be scheduled prior to the June 20 work session. 2. At the Monday, June 20 work session, there will be a presentation from O'Brien /Adkins, from the design team for the pedestrian bridge, and some concepts related to John Shields Parkway. Mr. Keenan. Finance Committee Chair reported that a Finance Committee of the Whole is scheduled for Monday, June 13 at 5:30 p.m. regarding employee benefits. There will be a very comprehensive overview of employee benefits. Hopefully, more definition on the federal laws and their impact will be available. Mr. Lecklider. MORPC representative stated that at the MORPC May 12 meeting, the Comprehensive Transportation Plan was adopted. Mr. Lecklider. Northwest 33 Innovation Corridor Group representative stated that the group met on Friday, May 13 and approved the Crossroads Area Plan with exception of the Jacquemin property. The plan for that property had provided for significant multifamily, which is the subject of a current referendum. The next step is to advance the plan as adopted to the participating jurisdictions. He is not aware of a timeline for doing so. Mr. McDaniel stated that he had hoped to bring that plan to Council in June, but he will follow up with the other jurisdictions regarding their timing. Mr. Reiner. Dublin Arts Council representative stated that: 1. He hopes everyone had an opportunity to attend the "Bridging Time" event in Historic Dublin on May 21 -22. 2. DAC would like to be involved in the naming of the new riverside park. They have invested time on evaluation of the street corridor, so it will be interesting to hear their suggestions. Ms. Amorose Groomes, one of two Council liaisons to the Dublin Board of Education stated that their next meeting is scheduled on June 14. COUNCIL ROUNDTABLE Ms. Amorose Groomes: 1. Referred to the report in Council packet regarding the limited amount of space remaining in the Dublin Cemetery. Has any research been conducted on the other cemeteries located within the City to Identify what opportunities might exist in those cemeteries for spaces? Mr. McDaniel stated that he recalls that the previous Cemetery Commission considered that. Because those cemeteries are historic, the City determined it would not expand those cemeteries or permit additional burials in those cemeteries. Mr. Keenan stated that he recalls from his service with the Township that there was no certainty if the bodies were buried in the cemetery location where indicated. Mr. McDaniel stated that due to those conditions, the City has determined those cemeteries should remain closed. Ms. Amorose Groomes inquired if the City has a plan to provide any further cemetery space. Mr. McDaniel responded over the years, Council has considered other cemetery options, including potential Dublin cemetery expansion along Monterey Drive. However, the last guidance staff received is that the cemetery would remain limited to the current space. There was no interest in looking beyond that for future space. Mr. Keenan stated that he has always heard that City Managers should not be involved in the business of cemeteries or fire departments! He believes that is sound advice. Ms. Salay stated that Council discussed this issue within the 2006 -2008 timeframe, because the same issue of available spaces existed then. At that time, some spaces were Minutes RECORD OF PROCEEDINGS May 23, 2016 Page 23 of 24 made available within the existing cemetery and the columbarium was added. At that time, Council indicated that they did not want to have further expansion of the cemetery business for a number of reasons. Perhaps the Clerk could research the minutes for that discussion, which was extensive, if there is interest in discussing this further. Ms. Amorose Groomes stated that she hopes that Council does not often cite that decisions have already been made about a topic. As options /ideas are brought up, she believes Council should consider them. 2. Several weeks ago, public comments were shared about potential paving of the roadways within the cemetery. What is the status of that Issue? Mr. McDaniel responded that he has asked Engineering staff to look at other options, in addition to paving. He has also had discussion with Jim Richards, one of the residents who brought that topic forward at a previous meeting, and shared that staff is reviewing some options. At the Historic District residents and businesses meeting last week, the Historical Society was also represented. He shared that Council had been approached regarding that matter, and staff was looking at the alternatives. A dialogue with the Historic District representatives and Historical Society should occur before formulating a recommendation for City Council. That analysis should be completed in approximately 60 days. Any proposed project would be incorporated in the CIP process. 3. Thanked staff for the Zika virus information, which she found very interesting. It is worthwhile that staff is looking at the issue proactively, as it could be too late to react by the time all the information is available. Ms. Alutto: 1. Extended thanks to the individuals who joined the Citizen U class. She attended two sessions. They are group of educated citizens who care deeply about Dublin. 2. Congratulated Ashley Doolan- Smith, Environmental Science teacher at Dublin Jerome High School. Her Science class is making an effort to make Dublin greener and further Dublin support of both environment and education. She took her class to a SWACO -led Metro Parks Class, and afterward, advanced the topic of vermin composting with her class. They built raised gardens and used food wastes to fertilize the soil. The students are now researching methods to preserve the vegetables that they grow. The Director of Nutritional Services became involved, and they want to use the vegetables grown by the students in the cafeteria. Any surplus produce will be donated to the local food pantry. To date, the students have composted 300 pounds of food waste that otherwise would have gone to the landfill. Congratulations to that class! She will share pictures that the teacher has shared with her of the students' efforts. Mr. Keenan recognized former Mayor Jack Frambes, who died last week. The funeral service was last week and a plant was sent to the family on Council's behalf. Mr. McDaniel added that Ms. Crandall represented the City at the visitation and presented a proclamation it honor of Mr. Frambes to the family. Mr. Reiner: 1. Congratulated Ms. Puskarc!k on the re- defined City brand, which states, "Maybe it's not the luck of the Irish. Maybe it's all really well planned," That sums up the history! 2. Stated that he had the honor of attending the funeral services of former Mayor Jack Frambes. His wife expressed thanks to City Council for the proclamation, the plant and all the kind words. Mr. Frambes was an extraordinary civil servant, a past mayor of Dublin, a past member of the Fire Department, and a military veteran from the Korean conflict. He spent his life advancing the common good for everyone, and he was well loved! He had the view that "life wasn't a dress rehearsal; go live it " Jack was from Bavaria, and his last day of life was spent in Passau, Bavaria. The citizens of Dublin salute Jack, and our condolences and prayers are sent to his family. RECORD OF PROCEEDINGS Minutes of niihiinrlatyrminC I BA98F.T'BRbI'lIHRSUAYIDN.OH10 May 23, 2016 Page 24 of 24 meeting was 0joAmed At 10:00 p.m. Clerk of