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HomeMy WebLinkAbout62-08 ResolutionRECORD OF RESOLUTIONS Resoh~tinn No, 62-08 Passed Inc.. Form No. 30045 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE RECONSTRUCTION OF THE DAMS CABIN AT INDIAN RUN FALLS PARK AND THE DEMOLITION OF THE POST ROAD BARN AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR SAID SERVICES. WHEREAS, formal advertising and competitive bidding procedures have been conducted pursuant to Section 8.04 of the Dublin Charter; and WHEREAS, Council has determined that the bid submitted by Orr Construction Co., dba Architectural Structural Components in the amount of $109,550 constitutes the lowest and best bid. NOW, THERE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1. The bid submitted by Orr Construction Co., dba Architectural Structural Components, in the total amount of $109,550 is hereby accepted. Section 2. The City Manager is hereby authorized to enter into a contract with Orr Construction Co., dba Architectural Structural Components for said project as specified within the bid proposal and the City's bid documents. Section 3. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this day of `f ' ~ , 2008 Mayor -Presiding Officer Attest: Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 CITY OF DUBLIN. Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Jane S. Brautigam, City Manager Date: August 28, 2008 Initiated By: Michelle Crandall, Director of Administrative Services Re: Resolution 62-08 -Bid -Davis Log Cabin Re-Construction Project - Additional Information Requested by Council Memo Summary At the August 18 City Council meeting, Council requested additional information regarding the reconstruction of the Davis Cabin. Specifically, Council Member Salay was interested in knowing where the cabin was originally located, and Council Member Keenan was interested in what the cabin flooring consisted of as well as more information regarding what the project reconstruction involved. Below are answers to these questions as well as additional information about the project that may be of interest to Council. Location and Historic Backg ox and The Davis Cabin was originally located just south of Tuttle Road and off of Dublin Road. A 2003 aerial photo showing the cabin's location is attached. In 2005, the home in which the cabin was discovered (5436 Dublin Road) was demolished. As part of this demolition, the cabin was disassembled and the logs were labeled and stored by the City. The cabin is believed to have been built in 1830 and was the home of Alexander Davis, who was part of the Samuel Davis family, some of Dublin's earliest settlers. Along with the main cabin, the Davis family had also constructed a detached kitchen structure. This separate structure was also found and in a condition that was able to be salvaged. A report submitted to the City by Jeffrey Darbee, a historic preservation specialist, noted that "surviving kitchens are fairly rare and preserving this example would help considerably in interpreting the log house as part of Dublin's early historic architecture." The reconstruction will involve both the main cabin and the separate kitchen structure. Reconstruction Information As noted in the previous memorandum regarding this project, the cabin will be reconstructed adjacent to the Indian Run Falls Park parking lot. The project will involve construction of a concrete foundation for each of the two structures and reassembly of the structures on these foundations. The exposed foundation will be stone faced. The main cabin is 412 square feet in area and the kitchen is 144 square feet in area. Inside the cabin will be a concrete floor. Reassembly will involve close inspection of each log to determine if deterioration has taken place and the degree of deterioration. Some logs will need to be repaired by plugging and Memo to Council re Res. 62-08 Bid -Davis Log Cabin Reconstruction - Additional Information Requested by Council August 28, 2008 Page 2 of 3 splicing with seasoned wood or by using epoxies, and some logs will need to be completely replaced. Logs will be replaced using historic logs that have been salvaged from other structures, including the Post Road barn. Once assembled, chinking, or filling of the horizontal space between the logs, will be completed. Modern day chinking material consists of a mixture of latex and sand. This material is pliable and allows for expansion and movement of the logs. Finally, a new, but historically consistent, cedar shake shingle roof will be installed. Access to the Public Similar to the cabin located in M.L. Red Trabue Nature Preserve, this cabin will not be open for the general public to access. The cabin will remain locked in order to minimize the potential for liability exposure and vandalism. However, as with the City's other cabin, the City would open this cabin upon request and will open it from time to time as part of educational tours and classes. Recommendation Staff recommends adoption of Resolution 62-08 accepting the Orr Construction Company's bid of $109,550. Memo to Council re Res. 62-08 Bid -Davis Log Cabin Reconstruction - Additional Information Requested by Council August 28, 2008 Page 3 of 3 ~~~ _~ s r Summary: aFF_, r' Enclosed are .Festival and 20Q3 Aerial View of Davis Log Cabin Site Back of property located at 5436 Dublin Road (just south of Tuttle Road) site statistics for "~.>+ Dublin, Dublin Irish CITY OF DUBLIN.. Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of City Council From: Jane S. Brautigam, City Manager C.~W ~o~ 55(3 Date: August 14, 2008 Memo Initiated By: Michelle Crandall, Director of Administrative Services Brian K. Ashford, Facilities Manager Re: Resolution 62-08, Accepting the Lowest and Best Bid for the Davis Cabin Reconstruction and Demolition of the Post Road Barn Project Summary On Tuesday, July 8, 2008, bids were opened for the re-construction of the Davis Cabin on a site in the Indian Run Falls Park, just east of Shawan Falls Drive. The project also includes dte demolition of the Post Road barn. As proposed in an August 1, 2007 memorandum to City Council, several beams of the Post Road barn will be set aside for future inclusion in a monument or other structw~e that will remain in Coffman Park. The Davis Cabin was disassembled several years ago, and the logs have been stored at the Service Center along with timber from several other small cabins. Some of the timber is no longer suitable for re-use. After evaluating all of the timber, the contractor will utilize as much of the Davis Cabin timber as possible and incorporate Iogs from the other structures (including some salvaged materials from the Post Road barn) in an effort to re-create the look of the Davis Cabin. It should be noted that the interior of the Davis Cabin will not be open to the public. The budget for this project was $90,000, which did not include the demolition of the Post Road barn. The architect estimated the project cost at approximately $135,000. Four bids were received, and the low bidder was Orr Construction Co. dba Architectural Structural Components. The architect and staff have reviewed the experience of the company and determined that it is capable of fulfilling the requirements of this project. Company Bid On~ ConsU~uction Co., dba $109,550 Architectural Structural Components Concept Buildings, Inc. $17 9,276 Leatherwood, Inc. $124,500 Shaw & Holter, Inc. $]96,754 Recommendation Staff recommends adoption of Resolution 62-08 accepting the bid of Orr Construction Company. Plans By: City of Dublin TABULATION OF BIDS Date: July 8, 2008 Bids Opened By: DAVIS LOG CABIN Time: 2:00 p.m Bids Tabulated By: Location: 6555 Shier Rings Road CONiRAC'fOR RECEIPTOF ADDENDUMS BID BONG ~- GUARANTEE/ SURETY: 'DELINQUENT TAX AFFIDAVIT AFFIDAVIT9F - AUTHORITY NON- COLLUSIO~7 AFFIDAVIT' SUBCONTRACTORS ;EXPERIENCE STATEMENT SUBSTRUTIONS BASE BiD Concept Buildings, Inc. X X X X X X X $119,276 Leatherwood, Inc. X X X X X X X $124,500 Shaw & Hotter, Inc. X X X X X X X $196,754 Orr Construction Co. X X X X X X X $109,550 Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614-410-4400 • Fax: 614-410-4490 f,ITP OF DUP.I.IN M e m o To: Members of Dublin City Council Frrom: Jane S. Brautigam, City Manager Date: August 1, 2007 Initiated By: Michelle L Crandall, Director of Adminish~ative Services Re: Post Road Barn Update Summary Attached please find a structural analysis of the Post Road barn. This analysis was completed by Jezerinac, Geers and Associates, Inc., a consulting firm specializing in structural engineering. The report finds that the barn is in poor condition and estimates restoration costs of $80,000 - $200,000. The fluctuation in this estimate is due to the fact that some structural conditions "may be obscured or otherwise hidden" as stated in the report. Furthermore, the report indicates that not only the supports, framing and roof are in poor condition, but that if restorative efforts would take place much of the siding/exterior walls would likely need replacement. Essentially, a restoration of this structure would most likely involve replacement of a significant percentage of the entire barn. Due to the fact that there ai~e significant costs involved with this restoration and that such a restoration would result in a large percentage of the existing structure needing complete replacement, Staff began to consider what other alternative might be possible. A preferred alternative would be to salvage portions of the existing barn to incorporate into a future structure that would be constructed as part of the Coffman Park expansion plan in this same area of the park. This structure could be another barn or some other element placed in the park. Once a new structure is constructed, a place marker/sign could be included that would contain historical information about the barn and note that portions of the barn are incorporated into the new structure. Michelle Crandall spoke with Herb Jones, Historical Society Board President, about the structural analysis, estimated restoration costs and the possibility of salvaging a portion of the barn to incorporate into a future structure. Mr. Jones agreed that the cost of restoration coupled with the fact that only a small portion of the barn would be able to be salvaged, made restoration not the best option to consider. Mr. Jones did favor the alternative of salvaging a portion of the barn for future use in a new structure. He stated that he would discuss this with other Board Members and contact us if any members felt otherwise. Recommendations Staff is recommending that the barn not be salvaged, based on the costs of restoration and the minimal amount of the barn that can be restored. Instead, Staff is recommending that portions Memo re Post Road Barn August 1, 2007 Page Two of the barn that are in a condition that can be salvaged be saved, preserved and stored, Co then be incorporated into a future structure in Coffman Park. This memorandum was prepared as information for Council discussion as part of the August 6, 2007 CIP workshop session.