HomeMy WebLinkAbout119-98 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank Co. Form No 30043
Ordinance No.___________11Q-4$__ Passed ______________________19________
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 1999 AND
DECLARING AN EMERGENCY
WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager
to prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 1999;
and
WHEREAS, the Administration has incorporated in the attached 1999 Operating
Budget all modifications as requested by City Council as a result of the budget
review workshops.
NOW, THEREF RE, BE IT ORDAINED, by the Council of the City of Dublin,
State of Ohio, of the elected members concurring that:
Section 1. That the 1999 Annual Operating Budget attached as an Exhibit be, and
hereby is, approved.
Section 2. That this ordinance is declared to be an emergency necessary to protect
the health, safety and welfare of the residents of the City, and for the further reason
that the annual operating budget must be in effect by January 1, 1999. This
Ordinance shall be in effect on January 1, 1999.
Passed this ~ day of , 1998
~~
Mayor -Presiding Officer
~.
i
i
ATTEST:
Q~v~c- ~-
Clerk of Council
1 hereby certify thot copies of this OrdinQnce/Resolution were posted in the
Crty of Oublin in accordance with Section 731.25 of the Ohio Revised Code.
~S~ C~ k Cnr±n~°I tteht'n~ F-h~n
T:\PER\DKP\BUD-99\ 119-98. WPD
CITY OF DUBLIN
Memo
Office of the City Manager
5200 Emerald Parkway
Dublin, Ohio 43017-1006
Phone: 614-761-6500
Faz: 614-889-0740
To: Members o~ Dublin City Council
From: Timothy C. Hansley, City Manager
Date: December 3, 1998
Subject: Ordinance No. 119-98, 1999 Operating Budget
Initiated by: Marsha I. Grigsby, Director of Finance \~~"~-
Ordinance No. 119-98 provides for the adoption of the 1999 Operating Budget. As a result of the
budget review meetings, modifications as requested by City Council have been incorporated in the
budget document as well as the companion Annual Appropriations Ordinance, Ordinance No.
128-98.
The following items reflect the requested modifications and corrections to the 1999 Proposed
Operating Budget:
Division of Community Relations (page 14)
• Account 2349 was increased by $3,000 to add air conditioning to the City's corporate
hospitality tent at the Memorial Tournament.
Division of Planning (pages 31-33)
• The Personnel Data has been modified to reflect the Code Enforcement Officer and the new
Landscape Inspector positions in this budget instead of in the Division of Building Standards'
budget.
• Accounts 2110, 2120, 2201 and 2830 were increased to reflect the Code Enforcement Officer
and Landscape Inspector positions.
• Added reference to the new Landscape Inspector in the Budget Summary comment for
accounts 2110 and 2120.
General Fund (Continued)
Division of BLilding St nd rds (pages 37-39)
• The Personnel Data has been modified to remove the Code Enforcement Officer and the new
Landscape Inspector positions from this budget to the Division of Planning's budget.
• Accounts 2110, 2120 and 2201 were decreased as a result of moving the above referenced
positions.
Account 2380 was deleted because the function, Code Enforcement, was moved back to
Planning.
Reference to the Landscape Inspector in the Budget Summary comment for accounts 2110 and
2120 was deleted.
Division of Grounds & Facilities
Facilities (pages 47-48)
• Corrected the amount for account 2320 from $164,700 to $146,700.
• Added a reference to the Budget Summary comment for account 2330 with regard to the City's
lease of Karrer Middle School.
Division of Streets & Utilities (page 68)
• Deleted reference to an additional Sign Worker under Notes and Adjustments.
Division of Recreation Services
Recreation (page 83)
• Corrected the reference to "Account 2841" to "Account 2850".
Community Recreation Center (page 86)
• Account 2201, the reference the "CPO training" has been modified to read "Certified Pool
Operator training".
~ Division of Police (page 88-89)
• Adjusted the budgeted amount in account 2520 from $145,000 to $144,000. This is due to the
purchase of camera equipment in 1998 at a lower price than will be available after January 1.
Sufficient funds were available in the 1998 budget.
• Corrected the reference to "Account 2212" to "Account 2213" in the Budget Summary
comment.
Division of Recreation Services -Pool (page 91)
• Added $50,000 to account 2520 for possible upgrades to the facility.
• Corrected the description for account 2424 from "Pool Supplies and Chemicals" to "Program
Supplies".
Capital Improvements Tax Fund (pages 109-110)
• Reduced the amount budgeted for account 2550 from $5,265,000 to $4,964,000 as a result of
removing the allocation for the Post Road overpass widening. The funds will be utilized in
1998.
If you need any additional information, please let us know.
T:\PER\DKP\BUD-99\MEMO. WPD
I!~•
CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 1999
TABLE OF CONTENTS
List of Officials ................................ ................... i
Summary By Fund .............................. ................... ii
Revenue Comparisons ........................... .................. iv
Revenue Comparisons -General Fund ................. .................. vi
Revenue Projections (Not included in Proposed Document) ... .................. vii
Recap of 1999 Requests .......................... .................. xiii
1999 Bond Payment Schedule ...................... .................. xv
1999 Note Payment Schedule ....................... .................. xvi
Financial Management Policies ...................... ................. xvii
City Council Goals (Not included in Proposed Document) .... .................. xix
City Council ................................................... 1
Office of the City Manager .......................................... 4
Department of Administrative Services
Division of Human Resources/Procurement ............................. 7
Division of Community Relations ................................... 13
Division of Court Service ........................................ 16
Division of Information Technology ................................. 19
Department of Finance
Division of Accounting & Auditing .................................. 22
Division of Taxation ............................................ 25
Department of Development
Office of the Director of Development ................................ 28
Division of Planning ............................................ 31
Division of Engineering ......................................... 34
Division of Building Standards ..................................... 37
Division of Economic Development .................................. 40
Department of Law ............................................... 43
Department of Service
Division of Grounds & Facilities
Facilities ................................................. 46
Grounds ................................................. 49
Division of Streets & Utilities
Vehicle & Equipment Maintenance ................................ 52
Office of the Director of Service .................................... 55
Solid Waste Management ..................................:... 58
Miscellaneous Accounts ............................................ 61
Transfers ...................................................... 66
Department of Service
Division of Streets & Utilities/Engineering
Street Maintenance and Repair Fund ............................... 68
State Highway Improvement Fund ................................ 73
Division of Grounds & Facilities
Cemetery Fund ............................................. 78
SP , IA . R .V ,1yITF. F TND4 (Continued)
Department of Service (continued)
Division of Recreation Services
Recreation Fund
Recreation ................................................ 81
Community Recreation Center .................................. 84
Department of Safery/Division of Police
Safety Fund ............................................... 87
Department of Service/Division of Recreation Services
Swimming Pool Fund ........................................... 90
Permissive Tax Fund .............................................. 93
Division of Community Relations
Hotel/Motel Tax Fund .......................................... 96
Department of Safety/Division of Police
Education and Enforcement Fund ................................... 99
Law Enforcement Trust Fund ..................................... 101
Mayor's Court Computer Fund ...................................... 103
General Obligation Debt Service Fund .................................. 106
Special Assessment Debt Service Fund .................................. 106
Capital Improvement Tax Fund ...................................... 108
Parkland Acquisition Fund ......................................... 112
Department of Service/Division of Streets & Utilities
Water Fund ................................................ 114
Sewer Fund ................................................ 117
Merchandising Fund ............................................. 120
Employee Benefits Self-Insurance Fund ................................. 123
Liability Self-Insurance Fund ........................................ 125
Workers' Compensation Self-Insurance Fund ............................. 127
Trust Fund
Drug Enforcement Fund ........................................ 129
Agency Funds
Dublin Convention & Visitors Bureau Fund ........................... 129
Agency Fund ............................................... 129
1999
PROPOSED OPERATING BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Charles W. Kranstuber, Mayor
Cathy A. Boring, Vice-Mayor
Robert E. Adamek
Thomas M. McCash
Gregory S. Peterson
Cindy Hide Pittaluga
John G. Reiner
Clerk of Council, Anne Clarke
City Manager -Timothy C. Hansley
Assistant City Manager/Director of Development -Richard B. Helwig
Director ofLaw -Stephen J. Smith
Director of Finance -Marsha I. Grigsby
Director of Human Resources/Procurement -David L. Harding
Director of Service -Dana L. McDaniel
Chief ofPolice -Robin D. Geis
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111
1999 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS
1997 1998 1998 1999
Actual Budget Estimate Budget
GENERAL FUND
$26,764,571 $26,759,772 $30,347,615 $30,621,050
SPECIAL REVENUE FUNDS
Street Maintenance and Repair 1,622,974 1,756,500 1,179,467 2,377,600
State Highway Improvements 68,109 53,900 62,490 54,900
Cemetery 135,657 12,000 26,500 21,000
Recreation 1,975,531 2,793,300 2,330,550 3,566,950
Safety 4,155,079 5,101,002 4,764,150 5,476,389
Swimming Pool 202,925 187,500 197,030 174,100
Permissive Tax 94,389 75,000 99,200 80,000
Hotel/Motel Tax 997,559 877,000 1,140,356 1,229,000
Enforcement and Education 3,327 2,200 3,150 2,500
Law Enforcement Trust 870 200 800 200
Mandatory Drug Fine 479 0 0 0
Mayor's Court Computer 15,621 10,500 16,100 10,500
DEBT SERVICE FUNDS
General Obligation Bond Retirement 12,540,344 21,928,075 28,739,061 12,051,520
Special Assessment Bond Retirement 132,606 103,500 110,225 80,500
1992 Special Assessment Bond Retirement 136,505 118,000 126,312 118,50'
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 14,932,286 16,911,000 17,630,528 16,403,000
Park Development 285,025 377,500 585,036 290,000
Tuller Road Improvement 0 0 62,500 0
Community Recreation Center 400,000 0 5,866,000 750,000
Southwest Area Improvements .17,942 580,000 7,069,500 50,000
Frantz Road Improvements 930,344 1,710,624 2,785,307 0
Ruscilli TIF 1,375,663 0 0 0
Pizzuti TIF 75,000 0 396,500 0
Applied Innovation TIF 515,993 141,000 170,649 140,000
Transportation Improvement 278,054 0 2,539,000 1,000,000
Thomas/Kohler TIF 288,135 36,000 244,000 190,000
Metatec TIF 97,533 130,000 133,920 130,000
McKitrick TIF 127,680 212,000 661,886 202,600
Public Works Commission 2,246,824 0 1,146,148 0
Safety Solutions TIF 40,335 40,300 40,242 40,000
Duke Realty Investment TIF 156,457 157,000 158,817 159,500
Perimeter Center TIF 2,435,571 155,000 171,627 175,000
Rings Road TIF 30,000 0 172,000 0
Scioto Bridge Construction 0 0 8,815,000 0
Radio System Improvements 0 0 1,800,000 0
11 /04/98
-iv-
1999 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS
1997
Actual 1998
Budget 1998
Estimate 1999
Budget
ENTERPRISE FUNDS
Water 2,485,961 1,307,500 1,898,000 1,416,500
Sewer 3,374,814 2,057,800 2,978,700 2,235,500
Merchandising 13,281 10,100 10,300 10,100
Upper Scioto West Branch Interceptor 9,891,613 4,325,500 2,500,000 0
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance
Liability Self-Insurance
Worker's Compensation
TRUST AND AGENCY FUNDS
Drug Enforcement Trust
Cemetery Perpetual Care
Convention and Visitors' Bureau
Other Agency
TOTALS
Less:
Transfers and advances
Sub-total
Debt Issuances/OWDA Loan
7"~OTAL REVENUE
1,089,500 1,115,000 1,492,000 1,775,000
141,677 100,000 142,000 15,000
181,470 198,000 477,592 10,000
0 0 0 0
37,071 13,700 27,425 19,500
260,792 265,000 304,000 296,000
1,454,679 1,100,000 1,155,370 1,244,000
92,010,246 90,721,473 130,577,053 82,416,409
(21,612,438) (20,166,630) (28,386,158) (24,572,480)
70,397,808 70,554,843 102,190,895 57,843,929
(18,491,613) (22,125,500) (43,449,920) (5,500,000)
$51,906,195 $48,429,343 $58,740,975 $52,343,929
11 /04/98
Filename:t:\per\mig\gpropriv\99budget\revcomp2
-v-
1999 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-GENERAL FUND
1997 1998 1998 1999
Actual Budget Estimate Budget
TAXES
Property Taxes $1,011,799 $1,087,962 $1,056,650 $1,088,405
Income Taxes 21,083,079 22,610,000 24,036,000 25,958,880
INTERGOVERNMENTAL REVENUE
Homestead/Rollback 112,876 92,170 112,200 112,200
Personal Property Reimbursement 0 4,800 10,000 5,000
Local Government 909,528 840,000 1,063,000 891,800
Estate Taxes 156,799 25,000 378,000 25,000
Cigarette Taxes 792 500 743 600
Liquor and Beer Permits 22,545 20,000 26,136 20,000
CHARGES FOR SERVICES
Grants-State 44,982 0 4,998 0
General Fees and Charges 14,948 5,000 12,000 7,500
FINES,LICENSES AND PERMITS
Fines and Forfeitures 195,358 174,000 215,000 192,000
Licenses and Permits 1,734,774 1,248,340 1,504,615 1,057,165
OTHER REVENUES
Interest Income 1,092,477 600,000 1,028,860 600,000
Other 179,215 52,000 157,020 117,500
NONOPERATING REVENUE
Transfers/Advances 205,399 0 742,393 545,000
TOTAL GENERAL FUND REVENUE $26,764,571 $26,759,772 $30,347,615 $30,621,050
11 /04/98
Filename:t:\per\mig\gpropriv199budget\revcomp
-vi-
1999 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 1999 REQUESTS
Total Budget Total Budget Total
Fund/Department/Division Budget By Fund By Fund Type Total
GENERAL FUND
City Council/Boards & Commissions $410,050
Office of the City Manager 462,000
Administrative Services
Human Resources 623,200
Procurement 280,850
Community Relations 599,000
Court Services 343,875
Information Technology 1,019,900
Department of Finance
Division of Accounting & Auditing 650,660
Division of Taxation 1,685,775
Department of Development
Office of Director of Development 394,500
Division of Planning 1,461,700
Division of Engineering 1,573,400
Division of Building Standards 1,093,000
Division of Economic Development 211,400
Department of Law 745,000
Department of Service
Facilities 1,393,700
Grounds 2,318,300
Vehicle & Equipment Maintenance 842,350
Director of Service 238,650
Solid Waste Management 1,187,150
Miscellaneous Accounts
Office of the City Manager 438,200
Division of Accounting & Auditing 168,000
Division of Engineering 288,000
Transfers 16,760,000
SPECIAL REVENUE FUNDS
Street Maintenance and Repair
Division of Maintenance 2,243,825
Division of Engineering 162,000
State Highway Improvements
Division of Maintenance 69,825
Division of Engineering 37,000
Cemetery
Division of Maintenance 113,550
Recreation Services
Recreation 1,198,500
Community Recreation Center 2,684,100
Safety/Police
Division of Police 5,631,500
11 /04/98
Filename:t:\per\mig\gpropriv\99budget\regrecap
$35,188,660 $35,188,660
2,405,825
106,825
113,550
3,882,600
5,631,500
(Continued)
-xiii-
1999 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 1999 REQUESTS
Total Budget Total Budget Total
Fund/DepartmenUDivision Budget By Fund By Fund Type Total
SPECIAL REVENUE FUNDS (Continued)
Swimming Pool
Recreation 292,050
292,050
Permissive Tax 500,000
500,000
Hotel/Motel
Special Events
Education and Enforcement
Division of Police
Law Enforcement Trust
Division of Police
Mayor's Court Computer
Mayor's Court
DEBT SERVICE FUNDS
General Bond Retirement
Special Assessment Bond Retirement
1992 Special Assessment Bond Retirement
CAPITAL PROJECTS FUNDS
Capital Improvements Tax
Parkland Acquisition
ENTERPRISE FUNDS
Water
Sewer
Merchandising
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance
Liability Self-Insurance
Workers' Comp. Self-Insurance
TRUST AND AGENGY FUNDS
Agency (Reimbursements & Bonds)
Income Tax Revenue Sharing Fund
Convention & Visitors' Bureau
Drug Enforcement
1,525,900
1,525,900
3,000
3,000
5,000
5,000
15,850
15,850
14,482,100
11,999,995
53,500
127,400
12,180,895
19,163,000
0
19,163, 000
926,500
2,554,300
14,950
3,495,750
1,969,900
300,000
203,200
2,473,100
630,000
490,000
365,000
25,000
1,510,000
$88,493,505
RECAP
Total Amount Budgeted $88,493,505
Advances not appropriated 545,000
Project funds carried forward 1,796,465
Less:
Transfers (24,572,480)
Total Expenditures $66,262,490
11 /04/98
Filename:t:\per\mig\gpropriv\98budget\regrecaK -xiv-
1999 BUDGET-CITY OF DUBLIN
DEBT PAYMENT SCHEDULE
Unvoted Bonds (G.O.)
#1 Sewer
Old Dublin Waterline
1 Water Tower Construction
1 Post Road Waterline
1 Frantz/PosU33
1 Glick Road Improvement
1 Frantz Road Blvd.
2 Avery Road Waterline
1 Municipal Building Expansion
2 Water Tower Construction
1 Swimming Pool Construction
2 Water System Improvements
1 Frantz Road Improvements
] Service Complex
1 Sanitary Sewer Improvements
2 Rings/Blazer Water Tower
Rings/Blazer Water Tower
3 Upper Scioto West Branch
Date 1999
Of Interest Ord. Res. Original O/S PRINCIPAL INTEREST
Issue Rate No. No. Amount PRINCIPAL PAYMENT PAYMENT
11-01-75
12-01-79
OS-O1-83
OS-O1-83
05-01-83
11-01-85
11-01-85
11-01-85
11-01-85
12-01-90
12-01-90
12-01-90
12-01-90
12-01-90
12-01-90
10-15-94
10-15-94
01-01-99
7.75%
7.125%
8.625%
8.625%
8.625%
8.875%
8.875%
8.875%
8.875%
6.79%
6.79%
6.79%
6.79%
6.79%
6.79%
6.14%
5.34%
4.35%
51-75
102-78
16-83
18-83
17-83
62-85
60-85
61-85
59-85
113-90
114-90
112-90
116-90
115-90
117-90
94-94
93-94
N/A
41-75 $200,000 540,000 55,000 $3,100.00
52-79 487,249 55,249 24,000 3,936.49
09-83 859,000 220,000 40,000 18,975.00
09-83 575,000 150,000 30,000 12,937.50
09-83 545,000 135,000 30,000 11,643.75
28-85 200,000 80,000 10,000 6,900.00
27-85 590,000 240,000 30,000 20,700.00
26-85 383,000 160,000 20,000 13,800.00
25-85 800,000 320,000 40,000 27,600.00
N/A 2,200,000 1,555,000 100,000 104,147.50
N/A 1,200,000 830,000 55,000 55,555.00
N/A 1,550,000 1,090,000 70,000 72,995.00
N/A 455,000 365,000 20,000 24,500.00
N/A 2,400,000 1,695,000 110,000 113,510.00
N/A 1,800,000 1,225,000 85,000 81,932.50
N/A 4,100,000 3,580,000 145,000 221,945.00
N/A 40,000 25,000 5,000 1,662.50
01-95 19,716,7]7 19,716,717 653,695 823 640
31,481,966 1,472,695 1,619,480.24
52-79 312,715 24,751 16,000 1,763.51
32-81 400,000 60,000 20,000 6,525.00
96-87 95,623 45,000 5,000 3,318.75
46-90 165,000 105,000 10,000 5,905.00
234,751 51,000 17,512.26
Unvoted Special Assessment Bonds
Old Dublin Waterline 12-01-79 7.125% 102-79
Phase II Sewer 07-01-81 10.875% 32-81
Shier-Rings Waterline 09-01-87 7.375% 82-87
Dublin Village Center Lighting 10-01-92 5.51% 107-92
Voted Bonds (G.O
#1 Sewer (OS-07-68)
#2 Sewer (I 1-02-76)
1 Coffman Road Extension
1 Municipal Facility(Land)
1 N.E. Quadrant Parkland
1 Dublin Justice Center
Duke Realty TIF
1 Community Recreation Center
Metatec TIF
1 Community Recreation Center
1 Radio System Improvements
Emerald Pkwy. land 2 TIF
1 Scioto Bridge
12-01-74 7.125% 52-74 29-74 100,000
07-O1-79 6.50% 56-79 34A-79 225,000
12-01-90 6.79% 118-90 N/A 315,000
12-01-90 6.79% 119-90 N/A 890,000
12-01-90 6.79% 120-90 N/A 1,225,000
10-01-92 5.99% 108-92 N/A 4,100,000
10-IS-94 5.34% 91-94 N/A 780,000
02-01-96 4.53% 123-95 N/A 6,615,000
02-01-96 4.27% 124-95 N/A 690,000
10-15-98 4.66% 98-98 N/A 3,998,000
10-15-98 3.82% 101-98 N/A 1,011,000
10-15-98 4.28% 96-98 N/A 9,277,000
10-15-98 4.62% 97-98 N/A 7,518,000
Voted Special Assessment Bonds
Tuller Road ]0-15-94
Total Debt Payments
I-Supported by income tax revenue.
2-Supported by Water Fund revenues.
3-Supported by Sewer Fund revenues.
11 /04/98
21,000 3,000 1,496.25
90,000 10,000 5,850.00
245,000 15,000 16,3 85.00
635,000 45,000 42,455.00
850,000 55,000 56,927.50
3 ,090,000 195,000 185,490.00
420,000 135,000 27,930.00
5,620,000 395,000 250,470.00
525,000 55,000 22,380.00
3, 998,000 13 5,000 177, 803.00
1,011,000 190,000 35,565.00
9,277,000 135,000 406,33].50
7,518,000 _270,000 333,307.00
33,300,000 I ,638,000 1,562,390.25
6.14% 90-94 N/A 1,185,000 1,070,000 45,000 66,368.00
1,070,000 45,000 66,368.00
566,086.717 $3,206,695 $3 265 750.75
-xv-
1999 BUDGET-CITY OF DUBLIN, OHIO
NOTE PAYMENT SCHEDULE
Date Date
of of Interest Original
Issue Maturity Rate Amount Principal Interest Total
Voted Notes
Woerner-Temple 06/17/98 12/17/98 3.750% $6,000,000
Note: This note will be reissued for a nine month period in the amount of $5,500,000.
11 /04/98
Filename:t:\per\mig\gpropriv\99budget\notepay
$6,000,000 $112,500 $6,112,500
-xvi-
1999 BUDGET -CITY OF DUBLIN, OHIO
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and
for their orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance
and self-insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• The City administration will prepare and distribute monthly reports of revenues and
expenditures.
RESERVE POLICIES
• The City will appropriate $150,000 to a contingency account in the General Fund
to provide for non-recurring and unanticipated expenditures.
• In 1999, the City will maintain 6% of the estimated revenues in the General Fund
and the Capital Improvements Tax Fund as reserves to address unforeseen
contingencies or to be able to take advantage of opportunities that may arise. The
reserve will be increased annually until a 10% reserve is achieved.
CAPITAL IMPROVEMENT PROGRAM POLICIES
• The City will develop afive-year Capital Improvements Program on an annual
basis.
• The City will enact an annual capital improvement budget based on the multi-year
Capital Improvements Program.
• The City will coordinate development of the capital improvement budget with
development of the operating budget.
FinMgt -XVll-
DEBT MANAGEMENT POLICIES
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay-as-you-go financing to maintain
flexibility for the future.
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non-recurring revenues will be used only to fund non-recumng expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost Control Study on an annual basis to calculate the
costs of providing services and consider such information when establishing user
charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well as price.
-xviii-
Proposed
1999 Operating Bud
General Fund
Clty COU11C11
DEPARTMENT/DIVISIONBUREAU: City Council
The legislative powers of the City, as provided by the Revised Charter of the City of Dublin and the
Constitution of the State of Ohio, are vested in the City Council. The City Council consists of seven
members elected for terms of four years each. All members of City Council must be residents of Dublin at
the time of their nomination and throughout their term of office.
City Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the ceremonial head of the
City and presides over all City Council meetings. The Vice-Mayor performs these duties in the absence of
the Mayor. City Council meetings are generally held on the first and third Mondays of each month. City
Council's responsibilities include reviewing, deliberating, and passing legislation as prescribed by the
Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes
long-range policies for the City.
A Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council keeps
an accurate and complete journal of the proceedings of City Council and performs such other duties as the
City Council requires.
• To continue to be responsive to the needs and concerns of the citizens of Dublin.
• To establish goals for the community to be implemented by staff and/or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for administrative
implementation.
PERSONNEL DATA
POSITION TITT.E
1998
('TTRRF.NT NTTMBF,R
1999
PROPOSED
Mayor 1 1
Vice-Mayor 1 1
Council Member 5 5
Clerk of Council 1 1
Assistant Clerk of Council ~ 2-
TOTAL 10 10
The Clerical Specialist I position was reclassified during 1998 to the position of Assistant Clerk of Council.
Council -1- 11/04/98
1999 BUDGET-CITY OF DUBLIN, OHIO
FUND: GENERAL 1 ggg
Legislative Activities 1997 1998 Revised 1998 1999
City Council/Boards & Commissions Actual Budget Bud et Estimate Bud et
101-05-10-710(City Council)
PERSONAL SERVICES
2110 Salaries ~ Wages
2111 Overtime Wages
2120 Employee Benefits
OTHER EXPENSES
2201 Conferences/Mileage
2211 Meeting Expenses
2212 Long-term Strategic Planning
2240 Ceremonial Functions
2320 Communications
2349 Other Professional Services
2351 Maintenance of Equipment
2370 Advertising
2380 Printing & Reproduction
2391 Memberships & Subscriptions
2410 Office Supplies
CAPITAL OUTLAY
2520 Equipment & Office Furniture
101-05-11-710(Boards & Commissions)
OTHER EXPENSES
$141,796 $165,000 $165,000 $167,400 $175,750
1,649 2,500 2,500 2,000 2,500
63,997 79,000 79,000 73,770 80,550
207,442 246,500 246,500 243,170 258,800
25,907 30,000 31,919 24,500 32,000
3,411 2,500 3,033 1,810 3,500
4, 591 15, 000 15, 000 10, 000 15, 000
10,141 25,100 32,881 30,000 35,000
6,584 6,200 7,252 7,250 7,250
13,630 10,000 10,885 10,000 12,000
85 500 500 500 500
1,760 10,000 11,317 9,100 15,000
1,369 0 0 0 0
1,958 3,000 3,604 3,000 4,000
3,709 6,000 6,237 5,500 6,000
73,145 108,300 122,628 101,660 130,250
15, 8 57 10, 000 17, 654 15, 000 10, 000
2201 Conferences/Mileage 4,015 7,500 7,593 1,000 7,500
2211 Meeting Expenses 97 2,500 2,500 250 2,500
2391 Memberships & Subscriptions 49 1,000 1,000 500 1 000
4,161 11, 000 11, 093 1, 750 11 000
TOTALS $300,605 $375,800 $397,875 $361,580 $410 050
11 /04/98
Filename:)per\mig\gpropriv\99budget\council
-2-
DEPARTMENT/DIVISION/BUREAU: City Council
Boards and Commissions
• Account 2110 and 2111 provides funding for the salaries/wages of Council Members and staffing
reflected under Personnel Data.
• Account 2120 includes funding for medical insurance premiums for City Council Members.
• Account 2201 includes $3,500 for travel and training for each Council Member; $2,500 for the Clerk
of Council and the Assistant Clerks of Council to be used for the Certified Municipal Clerk career
development program.
• Account 2212 provides funding for long-term strategic planning workshops which result in
establishing goals for the community.
• Account 2240 includes funds for reimbursable business expenses and for City-wide ceremonial
functions which are reviewed and approved by the Mayor and the City Manager (e.g., receptions,
awards, memorial gifts, Muirfield Tournament ticket packages, parade expenses such as signage and
corsages, City logo wear for ceremonial use, recognition of birthdays, out-of--town visitor functions,
etc.). Funds are also available for meetings with other officials, including township trustees, school
boards and various government entities. In addition, funding is included for the annual recognition
program for boards and commissions.
• Account 2320 provides funds for the monthly service charges for each Council Member's home fax
machine provided by the City, for the Mayor's Nextel, long-distance telephone charges and the
monthly fee for Internet accounts.
• Account 2370 provides funds for advertising expenses for public meeting notices and agenda
publication as required by the Revised Charter.
• Account 2520 provides funding for equipment for Council's conference room and for the Clerk of
Council offices.
Account 2211 provides funding for expenses related to meetings sponsored by the City's various
Boards, Commissions and Committees.
Council -3- 11/04/98
Proposed
1999
Operating Budget
General Fund
Offiee of The City Manager
DEPARTMENT/DIVISION/BUREAU: Office of the City Manager
The Ciry Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged
with the responsibility for the administration of all municipal affairs as empowered by the Revised Charter
of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's
primary responsibilities include: directing and supervising the administration of all departments, divisions,
bureaus, offices, etc. of the City; attending all Council meetings; ensuring that all laws, Revised Charter
provisions, and ordinances and resolutions of Council are faithfully executed; preparing the annual budget
and capital improvement program; publishing an annual report of the financial and administrative activities
of the City; and executing, on behalf of the City, all contracts and agreements.
In addition to his duties and responsibilities as City Manager, the City Manager acts as the Director of
Public Safety, and Director of Administrative Services and will continue to do so until which time the
creation of those positions is warranted.
• To implement goals established by City Council.
• To provide leadership and direction for Staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure and activities
of the City organization.
• To facilitate citizen involvement and requests for service.
• To implement a Ciry-wide customer service program.
PERSONNEL DATA
POSITION TITLE
City Manager
Management Assistant
Volunteer Coordinator
Executive Secretary
Clerical Specialist I
Clerical Specialist II
Intern
TOTAL
1998 1999
TRRF.NT TMBER PROPOSED
0
1
~ ~
6 7
The Volunteer Coordinator position has been reassigned from the Recreation budget to the Office of the
City Manager. A Clerical Specialist I position was reclassified to a Clerical Specialist II position in 1998.
CiryMgr -4- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
1998
FUND: GENERAL 1997 1998 Revised 1998 1999
Office of the City Manager Actual Budget Budget Estimate Budget
101-01-10-710
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2119 Performance Bonuses
2120 Employee Benefits
OTHER EXPENSES
2201 Conferences/Mileage
2210 Reimbursable Business Expense
2211 Meeting Expenses
2230 Staff Goal Setting
2320 Communications
2330 Rents and Leases
2349 Other Professional Services
2351 Maintenance of Equipment
2380 Printing and Reproduction
2390 Misc. Contractual Services
2391 Memberships & Subscriptions
2410 Office Supplies
2420 Operating Supplies
2440 Small Tools & Minor Equipment
2812 Special Projects.Programs
CAPITAL OUTLAY
2520 Equipment & Office Furniture
TOTALS
11 /04/98
Filename:\per\mig\gpropriv\99budget\citymgr
$203,520 $228,000 $228,000 $235,000 $278,000
986 6,000 6,000 3,000 4,000
21,470 15,600 15,600 15,600 15,600
0 15,500 15,500 14,000 26,900
48,504 64,000 64,000 64,000 78,200
274,480 329,100 329,100 331,600 402,700
9,290 10,000 10,370 8,500 10,900
681 2,000 2,000 750 2,000
235 500 500 250 500
4,639 6,500 6,500 6,500 6,500
1,193 1,000 2,364 2,400 3,000
1,509 2,000 2,491 2,000 2,000
11 13,000 12,000 2,500 13,000
879 0 301 301 500
0 0 0 0 5,200
0 500 500 500 500
3,977 6,500 6,991 5,500 6,700
3,790 4,000 4,319 3,000 4,000
52 500 500 450 500
540 500 500 400 500
0 0 0 0 3,500
26,796 47,000 49,336 33,051 59,300
3,070 0 9,430 8,000 0
$304,346 $376,100 $387,866 $372,651 $462,000
-5-
DEPARTMENT/DIVISION/BUREAU: Office of the Ciry Manager
RITDGF,T SUMMARY:
• Account 2110 includes a monthly car allowance for the City Manager as specified in his contract, and
the funding for the Volunteer Coordinator position.
• Account 2112 provides funding for a graduate level intern.
• Account 2120 includes funding for the Volunteer Coordinator position.
• Account 2210 includes reimbursable business expenses for the City Manager as specified in his
contract.
• Account 2211 includes funding for meetings sponsored by the City. This may include food,
beverages, and associated supplies.
• Account 2320 is for charges associated with providing the Ciry Manager ,Management Assistant and
Executive Secretary with Nextel and long distance telephone charges for the office.
• Account 2349 provides an allocation for professional services.
• Account 2380 provides funding for printing related to the Volunteer Coordinator's position.
• Account 2391 includes funding for memberships in Ohio City Managers Association, International
City Managers Association, the Innovation Groups and the Ohio State University Municipal
Performance Measures Program.
• Account 2812 provides funding for volunteer activities.
CityMgr -6- 11/04/98
Proposed
1999
Operating Budget
General fund
I Department of Administrative Services
nF.PARTMENT/DIVISION/BiIREAU: Department of Administrative Services
Division of Human Resources/Procurement
STATF.MF,NT OF FUNCTIONS:
The Division of Human Resources/Procurement is one of four divisions within the Department of
Administrative Services and is managed by the Director of Human Resources/Procurement. The Director
of Human Resources/Procurement reports directly to the City Manager and is charged with the responsibility
of directing, managing, and administering the following functions: recruitment and selection; classification
and compensation; wage and salary administration; benefits administration; labor/employee relations; policy
analysis/development; organizational analysis/development; training and development; workers'
compensation; unemployment compensation; EEO compliance; insurance and risk management; employee
health & safety; prevailing wage coordination; ADA compliance coordination; purchasing and competitive
bid process administration (i.e. vehicles, equipment, commodities, supplies); and cooperative purchasing.
• To assist the City Manager in the implementation of City Council established goals.
• To assist the Office of the City Manager in analyzing organizational structure and evaluating potential
changes in structure.
• To analyze and evaluate the City's compensation and classification structure and recommend appropriate
modifications to the City Manager.
• To provide continued direction and guidance to Department/Division Heads and other supervisory
personnel regarding human resources management, risk management, and procurement issues within their
Departments/Divisions.
• To design, develop, implement, and evaluate the effectiveness of recruitment/selection procedures.
• To monitor, oversee, and administer recruitment and selection procedures for all positions, ensuring that
the best qualified and most suitable candidates are selected for each position.
• To administer four collective bargaining agreements on behalf of the City (3 with the Fraternal Order of
Police, 1 with the United Steelworkers).
• To negotiate a new collective bargaining agreement with the F.O.P., Ohio Labor Council for the
Communications Technician bargaining unit.
• To hear, settle, and resolve grievances from union and non-union personnel involving disputes regarding
wages, hours, terms and conditions of employment and, if necessary, represent the City at grievance
arbitration hearings.
• To implement and administer a new labor-management committee process with members of the United
Steelworkers Union.
• To analyze all wage and salary increases for compliance with wage/salary administration guidelines of
the City Manager.
• To provide specialized training programs for supervisory/mangerial personnel (i.e. FMLA, ADA,
performance appraisal, interviewing, sexual harassment, diversity, drug/alcohol awareness).
• To administer and evaluate the effectiveness of all City-provided employee benefits.
• To monitor and oversee the administration of the performance appraisal and merit pay system.
• To administer the Employee Awards Program.
• To plan, develop, and implement a formal orientation program for new City employees.
• To administer all job evaluation ("PAM") procedures.
• To hear employee appeals from disciplinary actions imposed by Department/Division Heads and ensure
that discipline is administered in a fair and equitable manner.
• To manage insurance, risk management, and employee safety programs, including CORMA (Central Ohio
Risk Management Association) property/liability joint self insurance pool and the D.O.T. random drug
testing program for CDL holders.
• To implement and administer a new safety incentive program.
• To develop, implement, and administer procurement functions including the administration of competitive
bid processes for the acquisition of vehicles, equipment, commodities, etc, and utilizing cooperative
purchasing alternatives with the State of Ohio, and the Central Ohio Organization of Public Purchasers.
PersPur -7- 11/04/98
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Human Resources/Procurement
PERSONNEL DATA
POSITION TITI.F
Director II, Human Resources/Procurement
Human Resource Administrator
Human Resource Technician
Procurement Specialist
Procurement Technician
Risk Management Specialist
Safety Administrator/Risk Manager
Administrative Secretary
1998
CiTRRF,NT NITMRF,R 1999
PROPOSED
1 1
1 1
2 2
1 0
0 1
1 0
0 1
~ _L
TOTAL
7 7
The salary and benefits associated with the Procurement Specialist position are reflected on the Procurement
budget page.
Organizational growth has resulted in a need to modify the Divisional staffing plan. This modification will
enable staff to more effectively address the ever-increasing scope and activity level within the Occupational
Safety & Health/Risk Management program area. It also recognizes that the Occupation Safety & Health
program area has, over the past two years, evolved to a higher level, more important program area with a
greater scope within the organization. This modification involves the reclassification of the existing Risk
Management Specialist to Safety Administrator/Risk Manager and reallocation of a technical support
position within the Division to provide support to the Administrator on a one-half (''/2) to three-quarter (3/4)
time basis. This reclassification and reallocation of staff, together with the downgrading of the existing
Procurement Specialist position, results in a reduction in salary costs. Budget projections for 1999, with this
modified staffing plan, will result in a $5,400 decrease in salary costs compared to what would have been
the 1999 salary projections under the old staffing plan.
PersPur -8- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Administrative Services 1998
Division of Human Resources/Procurement 1997 1998 Revised 1998 1999
Human Resources Actual Budget Budget Estimate Budget
101-01-11-710
PERSONAL SERVICES
2110 Salaries & Wages $183,486 $229,900 $229,900 $210,000 $245,800
2111 Overtime Wages 324 2,800 2,800 2,000 2,500
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 50,426 61,900 61,900 55,000 67,000
2125 Employee Training/Dev. 39,105 33,700 33,815 30,000 44,000
2126 Tuition Reimbursement 24,481 62,500 80,928 62,000 65,000
2140 Uniforms 1,896 4,800 4,800 4,800 4,000
299,718 395,600 414,143 363,800 428,300
OTHER EXPENSES
2201 Conferences/Mileage 5,197 6,200 6,200 5,500 6,000
2210 Reimbursable Business Expense 329 1,700 1,700 750 1,700
2320 Communications 781 1,400 1,400 1,400 3,100
2330 Rents and Leases 0 3,000 5,000 4,000 4,000
2349 Other Professional Services 82,559 64,000 68,700 68,000 41,400
2351 Maintenance of Equipment 580 4,000 4,000 4,000 4,000
2370 Advertising 66,449 68,500 76,021 70,000 71,000
2380 Printing & Reproduction 1,036 3,100 3,100 3,000 4,000
2390 Misc. Contractual Services 5,203 12,000 14,000 10,000 12,000
2391 Memberships & Subscriptions 4,565 5,900 6,175 5,300 5,900
2410 Office Supplies 2,908 6,000 6,619 5,000 5,000
2440 Small Tools & Minor Equipment 1,063 1,200 1,200 1,000 1,200
2810 .Employee Awards Program 9,951 9,900 19,075 19,000 12,300
2812 Special Projects/Programs 610 1,000 1,000 300 1,000
2815 Risk Management/Safety Programs 10,382 17,600 17,600 15,000 17,300
191,613 205,500 231,790 212,250 189,900
CAPITAL OUTLAY
2520 Equipment & Office Furniture 19,631 6,000 6,000 6,000 5,000
TOTALS $510,962 $607,100 $651,933 $582,050 $623,200
11 /04/98
Filename:\per\mig\gpropriv\99budget\humres
-9-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
Human Resources
• Account 2110, 2111 and 2120 provides funding for staffing reflected under Personnel Data.
• Account 2125 reflects a significant increase due to high utilization levels of the Development Institute
(Organizational Horizons) professional development program which was initially offered in 1998. In
addition, several specialized, on-site training programs are planned in the areas of FMLA, ADA, FLSA
compliance and in interviewing, performance appraisal, and coaching/counseling.
• Account 2320 includes funding for a Nextel and long distance telephone charges.
• Account 2349 reflects a significant decrease as a result of the use of a new on-line service to conduct
criminal record checks and driving record checks and moving the funding for legal fees related to
collective bargaining negotiations and grievance arbitration to the Department of Law.
• Account 2370 provides funding to advertise job announcements.
• Account 2390 includes funding for the Employee Assistance Program and outsourcing of certain
recruitment and screening procedures.
• Account 2520 provides funding for workstations for Human Resource Technician positions, a digital
camera and scanner for safety program.
PersPur -10- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Administrative Services 1998
Division of Human Resources/Procurement 1997 1998 Revised 1998 1999
Procurement Actual Budget Budget Estimate Budget
101-01-12-710
PERSONAL SERVICES
2110 Salaries/VVages $33,786 $36,000 $36,000 $14,000 $28,000
2111 Overtime Wages 0 0 0 0 900
2120 Employee Benefits 9,734 7,800 7,800 2,700 10,400
43,520 43,800 43,800 16,700 39,300
OTHER EXPENSES
2201 Conferences/Mileage 598 1,000 1,000 500 750
2351 Maintenance of Equipment 0 300 300 120 300
2360 Insurance 132,564 163,500 163,500 150,000 172,200
2370 Legal Advertising 4,613 8,700 8,700 8,000 8,700
2390 Misc. Contractual Services 7,800 7,800 7,800 7,800 7,800
2391 Memberships and Subscriptions 706 1,200 1,200 1,000 1,000
2410 Office Supplies 21,061 35,000 43,316 35,000 35,000
2429 Coffee/Miscellaneous Supplies 11,165 13,500 16,676 15,000 15,000
2440 Small Tools & Minor Equipment. 0 300 300 300 300
2815 Risk Management/Safety Programs 357 0 0 0 0
178,864 231,300 242,792 217,720 241,050
CAPITAL OUTLAY
2520 Equipment & Office Furniture 1,450 0 0 0 500
TOTALS $223,834 $275,100 $286,592 $234,420 $280,850
11 /04/98
Filename:t:\per\mig\gpropriv\99budget\procure
-11-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
Procurement
• Account 2110 reflects a decrease compared to the 1998 Budget due to downgrading of the vacant
Procurement Specialist position to Procurement Technician.
• Account 2360 provides funding for the City's insurance. The City will experience a $15,000 savings in
insurance costs in 1999 through membership in the CORMA (Central Ohio Risk Management
Association) self-insurance pool. The net increase in this account for 1999 is due primarily to the City's
need to purchase builder's risk insurance on certain major capital improvements projects which will be
in progress in 1999.
• Account 2410 provides funding for letterhead stationary and envelopes used city-wide and general office
supplies for the procurement function.
• Account 2429 provides funding for coffee and related supplies for all meetings of City Boards,
Commissions, Committees, Council and the public that attend such meetings. Coffee and related supplies
are also for employees that work at all locations, as well as visitors at such offices.
PersPur -12- 11 /04/98
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
Division of Community Relations serves as an in-house support division to all City departments/divisions
for graphic, communication, ceremonial and meeting needs. The division is responsible for internal
communications, external communications and media relations.
• To administer the City Council-adopted Strategic Communication Plan by implementing the following
objectives:
- To maintain a strong relationship with the news media to ensure 85 percent of media coverage about
Dublin each year is presented in a fair and balanced fashion.
- To communicate with Dublin residents and others who affect the community's image in order to
foster positive opinions about Dublin and encourage them to serve as ambassadors for the
community.
- To foster and support the marketing and communications elements of the City's community
development strategies.
To enhance the image of Dublin among other communities in Central Ohio.
• To work with target audiences such as Chamber of Commerce representatives, business leaders, school
officials, Convention and Visitors Bureau representatives, neighborhood leaders, church representatives,
builders, Realtors and civic groups to help emphasize Dublin's positive attributes.
• To support the Department of Development's Economic Development Strategy through marketing
efforts.
• To develop and administer the City's internal communications program.
• To conduct the annual United Way Campaign.
• To coordinate and implement marketing efforts for the Dublin Community Recreation Center.
• To administer the City's Web pages.
• To implement a Graphic Standardization Program.
• To convey the goals and accomplishments of the City to its residents.
• To make the process of City decision making, particularly City Council and the Boards and
Commissions, acceptable and understandable to the public.
PERSONNEL DATA
POSITION TITLE ~ 1998
TRRFNT NCTIVIR +~R 1999
PROPOSE
Director I, Community Relations 1 1
Community Relations Specialist 1 2
Community Relations Assistant 1 0
Administrative Secretary 1 1
Special Projects Assistant (Seasonal) 0 1
Intern ~ ~
TOTAL 5 6
NOTES & DT[TSTMENTS:
The Personal Services costs for the Director I, Community Relations and Administrative Secretary positions
are allocated fifty percent (50%) to this budget and fifty percent (50%) to the Hotel/Motel Tax Fund. The
Community Relations Assistant position has been upgraded to a Community Relations Specialist.
Admpio -13- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Administrative Services 1997 1998 Revised 1998 1999
Division of Community Relations Actual Budget Budget Estimate Budget
101-01-13-710
PERSONAL SERVICES
2110 Salaries & Wages $94,532 $108,500 $108,500 $108,500 $124,000
2111 Overtime Wages 6,251 7,600 7,600 7,600 2,600
2112 Other Wages 8,367 4,500 4,500 4,500 12,200
2120 Employee Benefits 27,285 30,000 30,000 30,000 33,700
136,435 150,600 150,600 150,600 172,500
OTHER EXPENSES
2201 Conferences/Mileage 5,390 9,200 9,912 6,000 9,500
2211 Meeting Expenses 570 1,100 1,100 1,100 1,300
2320 Communications 3,145 8,000 17,529 17,000 10,000
2349 Other Professional Services 143,316 159,600 217,269 200,000 162,500
2351 Maintenance of Equipment 3,992 1,300 1,528 1,600 1,400
2380 Printing 40,032 81,200 115,071 90,000 89,000
2390 Misc. Contractual Services 1,215 2,300 2,300 1,000 2,300
2391 Memberships & Subscriptions 1,397 2,500 2,500 2,500 2,700
2410 Office Supplies 4,555 9,900 11,377 7,500 9,900
2420 Operating Supplies 8,956 9,900 11,769 11,000 28,000
2440 Small Tools & Minor Equipment 1,178 4,800 4,800 4,800 2,000
2812 Special Projects/Programs 33,694 33,300 33,300 1,000 50,000
2813 Promotional Programs 8,432 39,000 49,472 35,000 51,800
255,872 362,100 477,927 378,500 420,400
CAPITAL OUTLAY
2520 Equipment & Office Furniture 2,293 500 1,500 1,500 6,100
TOTALS $394,600 $513,200 $630,027 $530,600 $599,000
11 /04/98
Filename:)per\mig\gpropriv\99budget\admpio
-14-
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
• Account 2112 provides funding for an intern for nine months and seasonal help for 10 weeks.
• Account 2211 provides funding for Internal Communications Committee luncheon meetings, all city
staff meetings, business luncheons.
• Account 2320 includes funding for Nextel, courier service charges, postage and handling fees,
distribution of six issues of Inside Dublin via local newspaper.
• Account 2349 includes funding for consulting services for communications, photographer, videographer,
graphic design, professional voice for Hold Into Gold and 1610, video news clips, and community
forums, tournament hospitality, Internet consultant and service fees and State of the City expenses. The
City's involvement with the Memorial Tournament includes a Corporate Hospitality Center, tent rental,
tables, chairs, food service and badges.
• Account 2351 provides maintenance for fax machine, copier, and radio station.
• Account 2380 includes funding for printing costs for Inside Dublin, the annual report, resident guides,
Dublin Data, Fact Book, news sheets for external and internal communications, invitations, support
pieces for various departments and miscellaneous stationary.
• Account 2420 includes funding for Memorial Tournament supplies including signage, decorations,
favors and the addition of shuttle driver t-shirts and magnetic signs for vans, employee recognition t-
shirts and lunch supplies, and supplies for two block party packages.
• Account 2440 includes funding for a copy machine and table top display.
• Account 2812 includes funding for the United Way Campaign, City receptions, Art in Public Places
Ceremonial Reception, DCRC Phase II Grand Opening, Emerald Parkway Bridge Opening and
recognition of Avery/Muirfield Drive Interchange.
• Account 2813 provides funding for advertising in the Memorial Tournament Magazine, retention and
expansion promotional pieces, In Touch Ad in the Dublin News and a four page Annual Report insert
in the Dublin News, sponsorship of Memorial Tournament Corporate Cup Outing and Corporate Shuttle
service.
Admpio -15- 11 /04/98
DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Administrative Services
Division of Court Services
The Division of Court Services serves as the judicial branch of the City. The Division is responsible for monitoring
all court operations including the collection of fines, preparing the court docket, and for processing all criminal and
traffic citations. As a sentencing alternative, the Division offers adult probation, adult and juvenile diversion,
community service and provided no conviction programs. The Division of Court Services is also responsible for
implementing and operating the City's Records Management Program, which includes both on and off-site central
storage, microfilming and optical imaging.
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, community service and the provided
no convictions programs.
• To provide a liaison to local non-profit organizations to heighten awareness and participation in the community
service program.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and community service
workers and in processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Mayor, the prosecutors, the Division of Police and the court staff
in order to better serve the public.
• To maintain secure and orderly courtroom operations.
PERSONNEL DATA
POSITION TITLE
Director I, Court Services (2)
Probation Officer
Diversion Officer
Court Clerk
Records Management Technician (1)
Administrative Secretary (3)
TOTAL
1998 1999
(:iTRRF,NT TMBER PROPOSED
2 2
1 1
7 7
A portion of the salary for the Mayor and Vice-Mayor are allocated to the Division of Court Services' budget. The
Division also performs the additional duties of the Records Management Program to comply with conditions set forth
in the Ohio Revised Code and in an attempt to reduce the need for additional staff. Salaries, wages and benefits have
been allocated to Court Services and Records Management for each position as follows: (1) allocates one hundred
percent (100%) to Records Management, (2) allocates fifty percent (50%) to Court Services and fifty percent (50%)
to Records Management and (3) allocates seventy-five percent (75%) to Court Services and twenty-five percent (25%)
to Records Management.
AdmCourt -16- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Administrative Services 1997 1998 Revised 1998 1999
Division of Court Services Actual Bud et Bud et Estimate Budget
101-01-14-710
PERSONAL SERVICES
2110 Salaries & Wages $175,668 $184,000 $184,000 $170,000 $188,000
2111 Overtime Wages - 3,463 7,000 7,000 1,000 6,000
2120 Employee Benefits 52,686 56,700 56,700 53,000 61,000
231,817 247,700 247,700 224,000 255,000
OTHER EXPENSES
2201 Conferences/Mileage 3,532 5,000 3,148 3,000 6,500
2320 Communications 136 250 250 250 300
2345 Legal Services (Prosecutor) 12,919 15,300 17,617 17,500 20,000
2349 Professional Services 22,366 27,000 34,459 34,000 47,900
2351 Maintenance of Equipment 754 850 850 850 875
2390 Misc. Contractual Services 892 1,300 1,395 1,395 1,400
2391 Memberships & Subscriptions 704 750 780 780 800
2410 Office Supplies 9,057 7,000 7,929 7,100 7,500
2420 Operating Supplies 423 1,000 1,000 500 500
2910 Refunds 0 100 270 50 100
50,783 58,550 67,698 65,425 85,875
CAPITAL OUTLAY
2520 Equipment & Office Furniture 6,507 4,000 3,323 3,000 3,000
TOTALS $289,107 $310,250 $318,721 $292,425 $343,875
11 /04/98
Filename:\perlmiglgpropriv\99budget\admcourt
-17-
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Court Services
Account 2110 and 2120 budgets for the allocations identified under Notes and Adjustments.
Account 2345 provides funding for services provided by the Franklin and Delaware County
Prosecutors and the Franklin County Public Defenders office.
Account 2349 includes funds for prisoner boarding services with Franklin and Delaware County Jails,
the Franklin County work release program, prisoner meals and the City's share of the Franklin County
Municipal Court's operational costs. The substantial increase in funding is due to the increase in the
daily fee charged by Franklin County, the fee will be increasing from $49 to $60. There is also
legislation pending that, if passed, will have a significant impact on prisoner boarding fees. Funds
have not been budgeted; however, if the legislation passes, additional funding will be needed.
AdmCourt -18- 11 /04/98
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Information Technology
The administration of the City's information technology is the responsibility of the Director of Information
Technology. This involves planning, maintaining, developing, overseeing and managing the City's local area and
wide area networks, the IBM AS/400 Systems, all personal computers, and any other technology related issue.
This division must also enhance and promote the utilization of technology so that city operations realize the benefits
of using technology as a tool. The goal of the Division of Information Technology is to improve productivity and
enhance services to the community. This function has seen phenomenal growth over the last several years and we
anticipate the functional responsibilities to continue to expand as a result of continued employment growth and the
rapidly changing world of technology.
• To provide improved and reliable information systems service.
• To coordinate and assist in the assessment of the City's technology needs.
• To implement city-wide integrated technology solutions.
• To employee current technology that is appropriately beneficial to the City.
• To provide technology solutions that meet overall City objectives.
• To improve staff productivity and enhance City services through the proper use of technology.
• To continue the implementation of the City's Information Technology strategic plan.
PERSONNEL DATA
POSITION TITLE
Director III, Information Technology
Team Leader
Network Engineer
Information Technology Analyst
Administrative Secretary
TOTAL
1998 1999
('iTRR .NT TMBER PROPOSED
2 2
0 1
2 3
Q ~
5 8
The proper use of technology is critical to the future growth of the City of Dublin. This is especially true due to
our fast paced, dynamic environment. Technology is involved in almost all areas of city operation. A competent
and fully staffed Information Technology Division must be provided in order to maintain the high level of
technology support and enable appropriate technology utilization to meet the needs and high standards of Dublin.
InfoTec -19- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHlO
FUND: GENERAL 1998
Department of Administrative Services 1997 1998 Revised 1998 1999
Division of Information Technoloq Actual Budget Budget Estimate Request
101-01-16-710
PERSONAL SERVICES
2110 Salaries & Wages $0 $245,500 $245,500 $213,000 $367,000
2111 Overtime Wages 0 10,000 10,000 8,500 15,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 0 69,000 69,000 54,000 98,000
0 324,500 324,500 275,500 480,000
OTHER EXPENSES
2201 Conferences/Mileage 0 24,000 24,000 15,000 48,000
2320 Communications 0 25,000 34,596 32,500 55,000
2349 Other Professional Services 0 180,000 315,769 315,750 105,000
2351 Maintenance of Equipment 0 220,000 220,000 215,000 290,900
2390 Misc. Contractual Services 0 10,000 16,750 12,900 10,000
2391 Memberships & Subscriptions 0 1,500 1,500 1,500 2,000
2410 Office Supplies 0 4,000 4,234 4,234 8,000
2420 Operating Supplies 0 6,000 6,500 6,500 9,000
0 470,500 623,349 603,384 527,900
CAPITAL OUTLAY
2520 Equipment & Office Furniture 0 7,000 7,800 7,800 12,000
TOTALS $0 $802,000 $955,649 $886,684 $1,019,900
11 /04/98
Filename:\per\mig\gpropriv\99budget\admit
-20-
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Information Technology
• Account 2110, 2111, and 2120 provides funding for staffing reflected under Personnel Data.
• Account 2320 includes funds for dedicated telephone lines for computer modems, long-distance
charges, including remote hook-ups by software vendors, communication fees for the Internet, and to
provide Nextels.
• Account 2349 provides for computer consulting services for special projects when specific expertise
is desired and/or to augment the staffing assignments due to workload.
• Account 2351 provides funding for hardware and software maintenance fees.
• Account 2390 provides funding for set-up charges for the Internet and for various technical support
services.
• Account 2420 provides funding for operating supplies as needed.
• Account 2520 includes funding for workstation and equipment for the new Information Technology
positions and additional needs in the Ciry Hall training room.
InfoTec -21- 11/04/98
Proposed
1999
Operating Budget
General Fund
I Department of Finance
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Accounting & Auditing
The Division of Accounting & Auditing is responsible for maintaining the financial records of the City including:
recording all receipts and expenditures; processing the City's payroll, maintaining perpetual fixed asset records,
internally examining and auditing accounts of the various departments and preparation of the City's Comprehensive
Annual Financial Report. The Director of Finance assists the City Manager in the preparation and administration
of the operating budget, the capital improvements program and is responsible for the administration of the City's
debt.
The Director of Finance also has administrative authority over the Division of Taxation.
• To help maintain a fiscally sound government and to conform to regulations by improving methods for
financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's operating and
capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate the
service cost with the service revenue.
• To receive the Certificate of Achievement For Excellence in Financial Reporting.
• To maintain the financial records, ensure compliance with economic development commitments, and allocate
funds in accordance with the applicable agreements for the City's various Tax Increment Financing Districts and
Community Reinvestment Areas.
• To administer the City's debt financing function with the goal of receiving an upgraded rating for the City's debt.
• Continue the implementation of new accounting software.
PERSONNEL DATA
POSITION TITLE
Director III, Finance
Director I, Accounting & Auditing
Financial Analyst
Budget Analyst
Accountant
Accounting Technician II
Accounting Technician II (Part-time)
Administrative Secretary
Intern
TOTAL
1998 1999
C'iTRRF.NT NUMBER PROPOSED
1 1
1 1
0 1
1 1
4 4
1 1
1 1
~ 1
11 12
The part-time Accounting Technician II position was converted from afull-time position. This position was
previously allocated 50% to the Division of Accounting and Auditing and 50% to the Division of Taxation. Staffing
levels were evaluated and as positions were vacated the position was changed from full-time to part-time and will
be assigned to the Division of Accounting and Auditing.
FinAdm -22- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1 ggg
Department of Finance 1997 1998 Revised 1998 1999
Division of Accounting & Auditin Actual Budget Budget Estimate Budget
101-02-10-710
PERSONAL SERVICES
2110 Salaries & Wages $293,389 $367,000 $367,000 $339,800 $441,000
2111 Overtime Wages 197 2,500 2,500 2,500 3,000
2112 Other Wages 6,221 7,800 7,800 5,000 9,360
2120 Employee Benefits 85,022 107,000 107,000 90,950 118,000
384,829 484,300 484,300 438,250 571,360
OTHER EXPENSES
2201 Conferences/Mileage 1,195 8,000 8,000 7,000 9,500
2320 Communications 663 1,200 1,250 750 1,200
2340 Accounting/Auditing Services 0 2,500 2,500 1,000 2,500
2349 Other Professional Services 22,045 14,400 14,319 2,500 20,400
2351 Maintenance of Equipment 16,339 2,500 3,600 3,500 3,600
2370 Legal Advertising 371 600 600 450 600
2380 Printing and Reproduction 4,063 3,600 3,735 3,700 4,000
2390 Misc. Contractual Services 7,404 13,500 14,971 12,000 15,000
2391 Memberships & Subscriptions 2,159 2,300 2,300 2,300 2,500
2410 Office Supplies 9,088 12,250 12,473 12,000 13,750
2910 Refunds 48 250 250 100 250
63,375 61,100 63,998 45,300 73,300
CAPITAL OUTLAY
2520 Equipment 8~ Office Furniture
TOTALS
11 /04/98
Filename:\per\mig\gpropriv\99budget\finadm
3,233 4,500 7,290 7,000 6,000
$451,437 $549,900 $555,588 $490,550 $650,660
-23-
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Accounting & Auditing
• Accounts 2110 and 2120 include funding for the additional Budget Analyst position.
• Account 2320 includes funds for long-distance charges, mailing fees, and various other costs.
• Account 2340 provides an allocation for accounting/auditing services to review internal controls at
various revenue collection points.
• Account 2349 provides funding for the use of an investment advisor for a portion of the City's portfolio.
• Account 2370 provides funding for the public notice of the availability of the City's financial statements
and tax budget as mandated by the Ohio Revised Code, and other notices as necessary.
• Account 2380 provides funding for the printing of City financial documents.
• Account 2390 provides funding for paying agent fees related to existing bond issues, anticipated note
issues and an audit of the motor vehicle registrations.
• Account 2410 provides funding for accounts payable checks, purchase requisitions, payroll checks,
leave request forms for City employees and other general office supplies.
• Account 2520 includes new workstations for the front office area, and new equipment and chair for the
new budget analyst position.
FinAdm -24- 11/04/98
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Division of Taxation
STATEMENT OF FUNCTIONS:
The primary function of this division is to administer the City Income and Hotel/Motel Tax Ordinances by
insuring the highest degree of compliance within a framework of effective and efficient tax administration.
The Division of Taxation is responsible for the collection of all tax revenues, refunds, audits, delinquency
collections, and compliance projects and other duties as assigned. This office mails and processes over
14,000 annual returns, over 8,000 estimated tax forms, and 26,000 withholding forms. Preliminary and final
audits are conducted to insure that all tax obligations have been fulfilled. The Tax Administrator works
closely with businesses to insure proper and timely filing, paying and processing of all tax forms.
• Operate an efficient, organized and cooperative tax office.
• Maintain prompt processing time frames on all returns and refunds.
• Review withholding frequencies on all accounts and make necessary adjustments.
• Closely monitor progress of collection efforts through formally established delinquency procedures.
• Review and modify returns/forms used by the Division of Taxation.
• Establish procedures and a pilot program to accept W-2's via magnetic tape or diskette.
• Cross-train Division of Taxation staff in finance related areas.
• Implement telefiling, electronic filing and electronic funds transfer for withholding accounts.
• Meet the goals set in the Mission Statement.
• Provide assistance in the administration of Tax Increment Financing and Economic Development
Agreements.
PERSONNEL DATA
POSITION TITLE
Director I, Tax Administrator
Accounting Technician II
Accounting Technician I
Clerical Specialist I (Part-Time)
TOTAL
1998
CITRRENT NLTMRER 1999
PROPO
1 1
3 3
1 1
1 1
6
FinTax -25- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Finance 1997 1998 Revised 1998 1999
Division of Taxation Actual Bud et Budget Estimate Bud et
101-02-11-710
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
OTHER EXPENSES
2201 Conferences/Mileage
2320 Communications
2349 Other Professional Services
2351 Maintenance of Equipment
2390 Misc. Contractual Services
2391 Memberships & Subscriptions
2410 Office Supplies
2414 Supplies-Dublin Forms
2910 Income Tax Refunds
CAPITAL OUTLAY
2520 Equipment & Office Furniture
TOTALS
11 /04/98
Filename:\per\mig\gpropriv199budget\fintax
$182,420 $210,000 $210,000 $195,000 $207,000
1,776 3,600 3,600 3,600 4,500
0 0 0 0 0
49,792 56,000 56,000 50,100 54,950
233,988 269,600 269,600 248,700 266,450
2,636 4,500 4,500 2,500 4,500
3,649 4,250 4,250 4,000 4,250
0 10,000 40,000 0 50,000
6,203 4,500 4,937 1,500 1,500
2,173 5,875 5,909 2,500 5,875
1,017 1,900 2,200 2,200 2,200
3,333 3,200 3,200 3,000 3,200
8,354 13,000 20,122 20,000 28,800
1,046,510 1,150,000 1,150,000 1,150,000 1,315,250
1,073,875 1,197,225 1,235,118 1,185,700 1,415,575
9,757 2,500 2,500 2,500 3 750
$1,317,620 $1,469,325 $1,507,218 $1,436,900 $1,685,775
-26-
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Division of Taxation
• Accounts 2110 and 2120 provide funding for full staffing.
• Account 2349 provides funding for consulting services related to telefiling. It is anticipated that the
project will be initiated in mid-1999.
• Account 2390 includes funding to utilize a credit bureau for collection of delinquent accounts and
transaction fees associated with telefiling.
• Account 2520 provides funding for a cabinet, table and chairs for taxpayer assistance, copier and fax
machine.
• Account 2910 provides funding for income tax refunds. The estimate is based on approximately 3.8%
of estimated gross revenues.
FinTax -27- 11 /04/98
Proposed
1999
Operating Budget
General Fund
II Department of Development
DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Development
Office of the Assistant City Manager/
Director of Development
The Director of Development is responsible and accountable for the general management, coordination, and
direction of the organizational functions and resources of the Divisions of Planning, Engineering, Building
Standards, and Economic Development. The Director of Development exercises maximum independent
professional, managerial, and technical judgement, discretion, and authority and functions within the
framework of the Dublin Charter, all applicable codes, ordinances, rules, regulations, and policy guidelines
of the City Manager. The Director of Development is the direct, immediate administrative superior over the
Director of Planning, the Director of Engineering, the Director of Building Standards, and the Director of
Economic Development . A primary responsibility of the Director of Development is the overall direction,
coordination, and management of the capital improvements planning, programming, and budgeting process
as well as monitoring and ensuring timely completion of capital improvement projects identified in the
budgeting process. The Director of Development directs the City's efforts and activities necessary to achieve
the comprehensive policy objectives in the areas of economic and community development, planning, and
capital improvements programming.
• To provide leadership and direction to the staff in the Divisions of Planning, Engineering, Building
Standards and Economic Development.
• To formulate and develop plans, policies, procedures, and regulations necessary to achieve an effective
level of organizational performance within the Divisions of Planning, Engineering, Building Standsi~
and Economic Development.
• To prepare the annual operating budget for the Department of Development.
• To determine and project personnel needs for the Department of Development.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To direct, coordinate, and manage the capital improvements planning, programming, and budgeting
process as well as monitoring and ensuring the timely completion of capital improvements projects
identified in the budgeting process.
• Assistant City Manager functions.
PERSONNEL DATA 1998 1999
POSITION TITLE C'iTRRF,NT NTTMBER PROPOSED
Assistant City Manager/Director III, Development 1 1
Executive Secretary 1 1
Clerical Specialist I ~ 1
3 3
TOTAL
T)evetnn -28- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
1998
Department of Development 1997 1998 Revised 1998 1999
Office of Director of Development Actual Budget Bud et Estimate Budget
101-03-10-720
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
$230,113 $151,000 $151,000 $150,310 $156,000
10,068 4,000 4,000 2,000 4,000
17,865 5,000 5,000 0 5,000
68,764 39,500 39,500 38,700 43,500
326,810 199,500 199,500 191,010 208,500
OTHER EXPENSES
2201 Conferences/Mileage
2210 Reimbursable Business Expense
2211 Meeting Expenses
2320 Communications
2330 Rents & Leases
2349 Other Professional Services
2351 Maintenance of Equipment
2380 Printing and Reproduction
2391 Memberships & Subscriptions
2410 Office Supplies
2420 Operating Supplies
2822 Economic Development Program
CAPITAL OUTLAY
2520 Equipment & Office Furniture
6,970 4,000 8,700 7,500 5,500
1,132 1,000 1,000 750 1,000
899 1,500 2,617 1,500 1,500
34,488 50,000 58,642 47,000 50,000
8,559 14,000 16,161 15,000 25,000
47,144 23,000 93,582 70,000 20,000
22,285 33,000 48,386 43,000 27,000
1,906 3,000 6,265 5,000 3,000
2,188 1,500 1,698 1,800 2,000
3,442 4,000 4,442 2,500 4,000
14,458 7,000 8,969 5,000 7,000
14,956 0 0 0 0
158,427 142,000 250,462 199,050 146,000
14,892 9,000 9,201 7,500 40,000
TOTALS
$500,129 $350,500 $459,163 $397,560 $394,500
11 /04/98
Filename:\per\mig\gpropriv\99budget\develop
-29-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Office of the Assistant City Manager/
Director of Development
• Account 2110 includes $400 per month car allowance for Assistant City Manager/Director of
Development.
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies.
• Account 2320 includes funds for postage for the 5800 Building, courier and express mail services, local,
long-distance and cellular phone charges, and pagers for the Department of Development.
• Account 2330 includes funds for rental of postage meter, copier equipment, or other rental equipment.
• Account 2349 includes funds for minor, unforeseen consulting services not related to currently funded
capital improvement projects and aerial mapping services.
• Account 2351 includes funds for service agreements on all other office equipment for the Department
of Development.
• Account 2380 includes funds for miscellaneous printing/reproduction of various forms, slide
reproduction, copying of special products, aerial prints, etc.
• Account 2420 includes funds for supplies for departmental copiers, fax machines and computers.
• Account 2520 provides funding for furniture and equipment needs for staff involved in the processing
of various development permits. The staff involved in the various permiting processes were relocated
to the "Community Room".
Develop -30- 11/04/98
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Planning
This division is administered by the Planning Director which is under the direction of the Director of Development.
The division is responsible for the City's land use, planning, and zoning functions, including the enforcement of the
Zoning Code. The division serves as staff to several commissions.
Specifically, Planning Division activities relate to the following functional areas: review of development proposals;
capital improvement programming; updating the Community Plan and development control regulations; project
analysis; area studies; code enforcement; mapping; information base; and project coordination.
• To be responsive to citizens in regards to planning and implementing a citizen participation process.
• To plan the orderly, high quality growth of the City by publishing and updating as needed the Community Plan.
• To assist in the coordination and the implementation of the capital improvement program, and updating and
administering development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals,
Architectural Review Board and various special subcommittees and other groups.
PERSONNEL DATA
POSITION TIT . .
1998
C' TRRF.NT NITMB ,R
1999
PROP04 -D
Director II, Planning
Assistant Planning Director
Planner II
Planner I
Code Enforcement Officer
Development Review Specialist
GIS Coordinator
GIS/CAD Technician
Administrative Secretary
Clerical Specialist I
Clerical Specialist II
GIS Intern
Planning Intern
1 1
0 1
6 6
1 0
2 2
0 1
2 2
1 1
1 1
1 1
1 1
~ ~
TOTAL 22 23
The existing Planner II is expected to be upgraded to an Assistant Planning Director during 1998. Two new positions
have been added: a Planner II to be involved in the long-range planning issues as requested by City Council during
goal setting, and a GIS Coordinator to upgrade and oversee the GIS program. Additionally, the Code Enforcement
Officer has been reassigned to the Division of Building Standards.
Planning -31- 11 /04\98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Development 1997 1998 Revised 1998 1999
Division of Planning Actual Budget Budget Estimate Budget
101-03-11-720
PERSONAL SERVICES
2110 Salaries & Wages $409,893 $598,600 $598,600 $573,100 $708,000
2111 Overtime Wages 13,241 21,000 21,000 17,500 21,000
2112 Other Wages 61,859 85,200 85,200 82,000 85,200
2120 Employee Benefits 121,825 190,000 190,000 169,600 210,500
2140 Uniforms & Clothing 980 1,500 2,379 2,000 1,500
607,798 896,300 897,179 844,200 1,026,200
OTHER EXPENSES
2201 Conferences/Mileage 11,448 15,750 20,049 23,675 17,500
2211 Meeting Expenses 4,293 2,500 3,738 4,800 4,000
2344 Planning Services 434,456 172,000 421,192 400,000 222,000
2349 Other Professional Services 36,266 168,000 169,104 160,000 107,000
2391 Memberships & Subscriptions 2,360 6,500 7,253 6,000 7,000
2410 Office Supplies 8,325 12,000 13,032 9,500 12,000
2420 Operating Supplies 27,377 26,000 27,717 27,000 38,000
2830 Code Enforcement Activities 3,856 4,000 4,971 4,900 0
2910 Refunds 5,410 10,000 10,000 12,700 13,000
533,791 416,750 677,056 648,575 420,500
CAPITAL OUTLAY
2520 Equipment & Office Furniture 2,482 36,400 53,916 50,000 15,000
TOTALS $1,144,071 $1,349,450 $1,628,151 $1,542,775 $1,461,700
11 /04/98
Filename:\per\mig\gpropriv\99budget\planning
-32-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Planning
• Account 2110 and 2120 include funding for a new Planner II, as listed in the recently adopted City
Council goals, and a new GIS Coordinator.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for
food, beverages, and associated supplies.
• Account 2344 provides funding for consulting services for a Uniform Development Ordinance, several
plans needed for Old Dublin as an outgrowth of the Community Plan, and updates for the fiscal and
transportation models from the Community Plan.
• Account 2349 includes consulting and other services such as lighting evaluations, GIS consulting
services, publishing the Southwest Area Study and Old Dublin architectural standards.
• Account 2420 provides funding for photography, GIS supplies and presentation materials.
• Account 2520 provides funding for office furniture to accommodate added staff and to maximize the
records/service area.
Planning -33- 11/04/98
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
This division is under the direction of the City Engineer, who reports directly to the Director of Development
and provides such engineering services as design review, pavement management, operation and maintenance
of traffic signals, street lights, warning system, pump stations, drafting, surveying, civil project inspection,
design, operation and maintenance of storm and sanitary sewers, streams, retention and detention basins,
oversight of City's public improvements and consultation on proposed projects to the various City
departments. The City Engineer is charged with enforcing standards for all work in the public right-of--way.
This division reviews the engineering aspects of all development projects and provides significant support
to the Divisions of Streets and Utilities, Grounds and Facilities and Recreation Services regarding the
maintenance of City infrastructure. The City Engineer is called on to provide advice and information to City
Council and the Planning and Zoning Commission.
• To maintain City infrastructure by establishing a maintenance program for sewers, manholes, streets,
highways, curb and gutters, sidewalks, bikepaths, traffic signals, streams and ponds.
• To oversee timely completion of City sponsored public improvement projects.
• To ensure comprehensive, timely review of engineering drawings and plans for capital improvements,
subdivisions and developments.
• To coordinate with other governmental agencies in regard to issues such as pursuing federal and state
grants, sewer, water and other applicable issues.
• To implement the comprehensive stormwater program.
PERSONNEL DATA 1998 1999
POSITION TITLE CiTRRF.NT TMBER PROPOSED
Director II, Engineering 1 1
Assistant Director, Engineering 3 3
Civil Engineer 2 3
Engineering Assistant 2 2
Traffic Signal Technician 1 1
Electrical Worker 2 4
Engineering Project Inspector 6 6
ROW/Easement Survey Specialist 0 1
Administrative Secretary 1 1
Clerical Specialist I 1 1
Accounting Technician I 1 1
Intern 2- 2--
TOTAL 22 26
Engineer -34- 11 /04/98
1999 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Development 1997 1998 Revised 1998 1999
Division of Engineering Actual Bud et Bud et Estimate Bud et
101-03-12-720
PERSONAL SERVICES
2110 Salaries & Wages $677,732 $810,000 $810,000 $770,200 $923,000
2111 Overtime Wages 33,365 35,000 35,000 35,000 37,500
2112 Other Wages 4,090 28,000 28,000 7,500 28,000
2120 Employee Benefits 183,555 228,500 228,500 213,500 282,000
2140 Uniforms 2,275 5,000 7,040 7,000 7,500
901,017 1,106,500 1,108,540 1,033,200 1,278,000
OTHER EXPENSES
2201 Conferences/Mileage 8,785 17,250 17,250 10,000 20,750
2211 Meeting Expenses 389 500 602 600 650
2343 Engineering Services-Traffic 2,474 0 1,305 1,305 0
2346 Engineering Inspection Service 44,279 125,000 181,155 80,000 115,000
2348 Plan Review 23,125 60,000 82,026 65,000 50,000
2349 Professional Services 27,784 50,000 57,617 50,000 50,000
2380 Printing & Reproduction 14,462 16,000 16,060 15,000 18,000
2391 Memberships & Subscriptions 4,245 2,500 2,500 2,500 3,000
2410 Office Supplies 5,467 10,000 10,363 9,000 11,000
2420 Operating Supplies 3,107 10,000 10,797 10,000 12,000
2910 Refunds 0 0 0 130 0
134,117 291,250 379,675 243,535 280,400
CAPITAL OUTLAY
2520 Equipment & Office Furniture 29,074 14,000 26,797 26,000 15,000
TOTALS $1,064,208 $1,411,750 $1,515,012 $1,302,735 $1,573,400
11 /04/98
Filename:\per\mig\gpropriv\99budget\engineer
-35-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
• Account 2110 and 2120 includes funding for an additional Civil Engineer, two additional Electrical
Workers, and one Right-of--Way/Easement Survey Specialist. This account also includes a $350 per
month car allowance for the City Engineer.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2346 provides funding for inspection of concrete pipe by the City of Columbus, contract
engineering testing services and contract inspection services.
• Account 2348 is an allocation for specialized plan review.
• Account 2349 provides funding for consulting services, such as traffic analysis and evaluation of
intersections for traffic signals.
• Account 2380 provides funding for printing contract documents and plans related to the City's capital
improvement projects.
• Account 2520 includes funding for furniture and equipment for new positions and modifications to office
areas.
Engineer -36- 11/04/98
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Building Standards
The Division of Building Standards is under the administrative direction of the Director of Building Standards
(Certified Building Official) who reports directly to the Director of Development. The primary responsibility
of the division is to ensure that all new construction (commercial and residential) complies with all applicable
state, local, and national building codes.
• To ensure that all new construction (commercial and residential) complies with all applicable state, local,
and national building codes.
• Perform plan reviews on applications, perform inspections, issue permits and issue certificates of
occupancy.
•. Provide direction and communicate with the construction applicants and the public.
• Provide timely information regarding levels and types of construction activity within the City to City
departments, applicants, and the public.
• Provide architectural support to city projects.
PERSONNEL DATA
POSITION TITT.E
Director II, Building Standards
Commercial Plans Examiner/City Architect
Building Inspector
Electrical Inspector
Electrical Inspector (part-time)
Permit Coordinator
Residential Plans Examiner
Code Enforcement Officer
Landscape inspector
Administrative Secretary
Clerical Specialist II
Clerical Specialist I
1998
('iTRRFNT TMBF,R 1999
PROPOSED
1 1
1 1
4 5
1 1
1 1
1 1
1 1
0 1
0 1
1 2
2 1
Q 1
13 1~
TOTAL
The Code Enforcement Officer position has been reassigned from the Division of Planning to the Division
of Building Standards. The additional Building Inspector and the addition of a Clerical Specialist I position
is the result of the continued high volume of construction activity. The Landscape Inspector has been added
as a result of the adoption of the Tree Preservation Ordinance.
Bldg -37- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Development 1997 1998 Revised 1998 1999
Division of Building Standards Actual Bud et Budget Estimate Budget
101-03-13-720
PERSONAL SERVICES
2110 Salaries & Wages $387,479 $456,000 $461,000 $461,000 $616,000
2111 Overtime Wages 13,302 16,000 12,000 12,000 15,000
2112 Other Wages 30,096 23,000 34,432 34,000 20,000
2120 Employee Benefits 111,555 133,500 133,500 133,000 191,000
2140 Uniforms & Clothing 1,034 3,000 3,252 3,000 4,000
543,466 631,500 644,184 643,000 846,000
OTHER EXPENSES
2201 Conferences/Mileage 11,877 13,500 13,751 10,000 15,750
2211 Meeting Expenses 811 750 750 750 750
2347 Building Inspection Service 81,882 80,000 87,731 65,000 80,000
2348 Plan Review 111,644 5,000 130,274 130,000 85,000
2349 Other Professional Services 8,950 12,000 2,000 2,000 15,000
2380 Printing & Reproductions 3,745 6,000 6,379 5,000 6,000
2391 Memberships & Subscriptions 2,225 2,500 2,555 2,000 2,000
2410 Office Supplies 2,112 4,000 4,038 4,000 6,000
2420 Operating Supplies 3,759 12,000 12,909 8,000 13,000
2830 Code Enforcement Activities 0 0 0 0 6,000
2910 Refunds 5,164 7,500 7,500 7,500 7,500
232,169 143,250 267,887 234,250 237,000
CAPITAL OUTLAY
2520 Equipment & Office Furniture 64,239 8,000 14,794 14,000 10,000
TOTALS $839,874 $782,750 $926,865 $891,250 $1,093,000
11 /04/98
Filename:\per\mig\gpropriv\99budget\bldg
-38-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Building Standards
• Account 2110 and 2120 provide funding for an additional Building Inspector, a Landscape Inspector and
a Clerical Specialist I.
• Account 2347 includes funding for additional plumbing inspection services from Franklin County Board
of Health. This fee is directly offset by fees collected.
• Account 2348 provides funding for contract, plan review of commercial, industrial, and multi-family
developments.
• Account 2349 provides funding for a data base consultant.
• Account 2520 provides funding for office furniture and equipment for new positions and replacement
furniture.
Bldg -39- 11/04/98
DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Development
Division of Economic Development
This division is administered by a Director of Economic Development who reports directly to the Assistant
City Manager/Director of Development The division is responsible for the implementation of the City's
economic development program and strategy. The Director is responsible for the development and
implementation of local business attraction, retention, and expansion programs; coordination of activities with
various private and public organizations involved in local and regional economic development; the integration
of local economic development objectives with broader community planning policies and goals; development
and maintenance of an economic development data base; provide project management to expedite permit
coordination and plan review for targeted commercial development projects; serve as the City's housing
officer, manage the ISO 9000 program; implement business development activities; maintain involvement
with community organizations; administer City's incentive programs; and serve as a local business
ombudsman to assist with development issues and help ensure quality development within the City.
OBTF('TIVE~ AND A('TIVITIF,S:
• To provide an ongoing Retention and Expansion Program.
• To ensure timely permitting of private improvements and facilitate project completion.
• To build local partnerships.
• To provide direction and cultivate positive community image.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To continue to implement the goals and objectives identified in the 1997 Community Plan and the
Economic Development Strategy.
• To assist the City Manager and the Director of Development with special projects.
• To promote the orderly high quality growth of the City.
• To interact with other government agencies.
• To manage the ISO program for the Department of Development.
PERSONNEL DATA
POSITION TITLE
Director II, Economic Development
Development Project Coordinator
Clerical Specialist II
1998 1999
CITRRF,NT NUMBER PROPOSED
1 1
1 1
~ ~
TOTAL
3
EcoDev -40- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1 ggg
Department of Development 1997 1998 Revised 1998 1999
Division of Economic Development Actual Bud et Bud et Estimate Bud et
101-03-14-720
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
OTHER EXPENSES
2201 Conferences/Mileage
2210 Reimbursable Business Expense
2211 Meeting Expenses
2380 Printing and Reproduction
2391 Memberships & Subscriptions
2410 Office Supplies
2420 Operating Supplies
2822 Economic Development Program
CAPITAL OUTLAY
2520 Equipment & Office Furniture
TOTALS
$0 $131,000 $131,000 $115,000 $138,500
0 3,000 3,000 500 500
0 3,000 3,000 500 3,000
0 36,000 36,000 28,500 35,900
0 173 , 000 173, 000 144, 500 177, 900
0 3,500 3,500 3,000 3,500
0 1,500 1,500 1,000 1,500
0 1,000 1,000 250 1,000
0 3,000 3,000 1,500 1,000
0 1,500 1,500 1,500 1,000
0 4,000 4,000 1,500 2,500
0 2,000 2,000 1,000 0
0 15,000 15,000 10,000 22,000
0 31,500 31,500 19,750 32,500
0 3,300 3,300 2,000 1.000
$0 $207,800 $207,800 $166,250 $211,400
11 /04/98
Filename:\per\mig\gpropriv\99budgetlecondev
-41-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Economic Development
• Account 2110 includes $200 per month car allowance for the Director of Economic Development.
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies/costs.
• Account 2380 includes funds for miscellaneous special projects, copying/printing/reproduction of various
forms, slides, maps, graphics, etc.
• Account 2815 includes funds to support economic development programs including printing material,
consulting fees, media relations, ISO program and strategy development.
Ecodev -42- 11/04/98
Proposed
1999
Operating Budget
General Fund
I Department of Law
DEPARTMENT/DIVISIONBUREAU: Department of Law
This Department is administered by the Director of Law and provides legal representation to City Council,
the City Manager, the administrative departments, and various Boards and Commissions. The Law Director
is appointed by the City Manager with the approval of City Council. Currently this position is filled on a
contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law
prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director
also advises City Officials of pending legislation affecting municipal operations. In addition, either the
Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin
Mayor's Court.
• To provide legal counsel in accordance with their contract.
PERSONNEL DATA 1998 1999
POSITION TITL.F. CiTRRFNT NiTMBER PROPOSED
Director of Law 1 1
Assistant Director of Law 2- 2-
TOTAL 3 3
Law -43- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
1998
FUND: GENERAL 1997 1998 Revised 1998 1999
Department of Law Actual Bud et Bud et Estimate Budget
101-04-10-710
OTHER EXPENSES
2345 General Legal Services-Law Director $384,826 $420,000 $453,000 $390,000 $420,000
2346 Other Legal Services-Law Director 257,555 200,000 228,865 200,000 200,000
2349 Other Professional Services 113,784 150,000 170,000 125,000 125,000
TOTALS $756,165 $770,000 $851,865 $715,000 $745,000
11 /04/98
Filename:\per\mig\gpropriv\99budget\law
-44-
DEPARTMENT/DIVISIONBUREAU: Department of Law
Account 2345 is used to pay for general services provided by the Director of Law.
Account 2346 provides funding for special legal services provided by the Director of Law (i.e. economic
development projects and right-of--way/easement acquisition for capital improvement projects).
Account 2349 includes funds for services provided by bond counsel with regard to the issuance of debt
and for other legal services not provided or services needed in addition to those provided by the Director
of Law or outside of the Director of Law's contract. Legal services related to collective bargaining
negotiations and telecommunications have been included in this budget for 1999.
Law -45- 11/04/98
Proposed
1999
Operating Budget
General Fund
II Department of Service
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Facilities
STAT .`LL~T OF UNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and
strives to insure that both the appearance and functions are preserved. This will be accomplished by
adherence to proper preventative maintenance programs and striving to anticipate problems. By taking a
proactive stance in managing the City facilities, we can assure the residents that their investments are being
protected.
OBTFCTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventative
maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 1998 1999
POSITION TITL.E CU RENT NUMBER PROPOSED
Maintenance Supervisor 1 1
Maintenance Crew Leader 2 3
Maintenance Worker 6 6
Custodians ~ ~
TOTAL 13 20
~_
The Custodians are related to Community Recreation Center (CRC) operations, including on-going cleaning,
room set up and tear down. Custodians' personnel costs will be charge to the CRC because they will be
dedicated to that facility. Additional Custodial positions and Crew Leader position dedicated to the CRC.
This will eliminate contracted custodial services for that facility. Three (3) of the six (6) additional custodial
positions are for Phase II of the CRC. A portion of the Crew Leaders' and Maintenance Workers' personnel
costs are also allocated to the Community Recreation Center. This provides more accurate information on
the operating costs of the CRC which is critical to establishing an appropriate fee structure.
~~J
Facilities -46- 11/04/98
1999 BUDGET -CITY OF DUBLIN
FUND: GENERAL
Department of Service 1 ggg
Division of Grounds and Facilities 1997 1998 Revised 1998 1999
Facilities Actual Budget Budget Estimate Budget
101-06-21-710
PERSONAL SERVICES
2110 Salaries & Wages $190,607 $213,000 $213,000 $182,000 $175,000
2111 Overtime Wages 20,477 20,000 20,000 12,000 20,000
2112 Other Wages 23,677 15,000 15,000 15,000 15,000
2120 Employee Benefits 69,193 85,000 85,000 58,000 61,500
2140 Uniforms & Clothing 6,994 7,000 7,000 7,000 7,000
310,948 340,000 340,000 274,000 278,500
OTHER EXPENSES
2201 Conferences/Mileage 2,667 2,600 5,566 5,000 3,000
2310 Utilities 169,118 198,000 280,144 225,000 198,000
2320 Communications 107,679 125,000 129,236 127,000 164,700
2330 Rents & Leases 21,868 23,900 174,500 99,500 28,000
2351 Maint. of Equipment & Facilities 54,765 58,000 70,953 55,000 92,000
2390 Misc. Contractual Services 208,837 267,000 321,431 300,000 244,800
2391 Memberships & Subsciptions 140 500 642 500 750
2398 Real Estate Taxes 61,041 75,000 75,000 52,000 75,000
2410 Office Supplies 1,669 1,500 1,669 1,200 1,750
2420 Operating Supplies 75,718 80,500 91,809 85,000 125,000
703,502 832,000 1,150,950 950,200 933,000
CAPITAL OUTLAY
2520 Equipment 13,647 19,500 23,532 23,000 33,200
2530 Building/Renovation 14,948 108,200 121,705 120,000 149,000
28,595 127,700 145,237 143,000 182.200
TOTALS $1,043,045 $1,299,700 $1,636,187 $1,367,200 $1,393,700
11 /04/98
Filename:\perlmig\gpropriv\99budget\facility
0
-47-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Facilities
c
r
• Account 2110, 2120 and 2140 provide funding for the personnel requested and reflects a portion of the
personnel costs being allocated to the Community Recreation Center (CRC).
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities
with the exception of the Community Recreation Center.
• Account 2320 provides fundings for postage and telephone charges for the City. It also includes funding
for pagers utilized by the Facilities' personnel.
• Account 2330 provides funding for postage meters at the Justice Center and the Municipal Building and
the first floor copier at the Municipal Building.
• Account 2351 includes funds for ongoing general maintenance of City owned facilities.
• Account 2390 includes funds for preventative maintenance contracts for systems and services throughout
the City owned facilities.
• Account 2420 includes funds for supplies utilized by the first floor copier at the Municipal Building, for
custodial supplies, and maintenance supplies.
• Account 2520 provides funding for carpet and resilient floor equipment, portable air conditioning units,
Nextel phones and hardware and software for Touch Memory System.
• Account 2530 includes funding to paint the basement of the Justice Center and the CRC lobby, install
HVAC unit in the computer training room and Municipal Building Annex, redesign ventilation for the
firing range, asphalt repairs at the Justice Center, install a trench drain in the sallyport floor at the Justice
Center, and replace the carpet in the radio room at the Justice Center.
Facilities -48- 11/04/98
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Grounds
The City of Dublin prides itself in providing its residents and visitors the highest quality public grounds
to pursue their active and passive outdoor needs. The Bureau of Grounds strives to be both
environmentally and economically sound in its management of public areas including parks, gateways and
rights-of-way. By staff establishing and adhering to the highest standards, each user will be assured the
proper environment for their enjoyment.
• To provide residents and visitors with the highest quality of public lands that are aesthetically pleasing
and functionally sound.
PERSONNEL DATA
POSITION TITLE
1998
C'TTRRENT TMBER
1999
PROPOSED
Director II, Grounds & Facilities 1 1
City Horticulturist 1 1
City Forester 1 1
Landscape Architect 0 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 4 4
Maintenance Worker 12 13
Horticulturist Assistant 1 1
Forester Assistant 1 1
Seasonal Maintenance Worker 18 21
Clerical Specialist II 1 1
Administrative Secretary 1 1
Intern 1-- -L
TOTAL 43 48
A Landscape Architect position has been added to assist the Director of Grounds-and Facilities with park
development projects.
Grounds -49- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 1 ggg
Division of Grounds and Facilities 1997 1998 Revised 1998 1999
Grounds Actual Budget Budget Estimate Budget
101-06-20-740
PERSONAL SERVICES
2110 Salaries and Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
2140 Uniforms
OTHER EXPENSES
2201 Conferences/Mileage
2310 Utilities
2320 Communications
2330 Rents and Leases
2351 Maintenance of Equipment
2390 Misc. Contractual Services
2391 Memberships and Subscriptions
2410 Office Supplies
2420 Operating Supplies
2428 Special Event Supplies
2432 Parks Maintenance
2433 Equipment Maintenance
2440 Small Tools & Minor Equipment
2812 Special Programs
CAPITAL OUTLAY
2510 Land Improvements
2520 Equipment
TOTALS
11 /04/98
Filename:\per\mig\gpropriv199budgetlgrounds
$487,550 $662,000 $662,000 $662,000 $826,000
40,381 36,000 36,000 36,000 36,000
319,251 375,500 375,500 300,000 465,000
197,325 280,000 280,000 267,000 343,500
20,329 33,500 36,080 30,000 47,500
1,064,836 1,387,000 1,389,580 1,295,000 1,718,000
8,565 15,200 16,116 9,000 25,300
34,414 33,000 33,560 32,000 38,000
1,998 3,000 4,003 6,000 7,500
1,914 2,000 2,036 2,000 2,200
455 1,000 2,497 2,400 1,600
39,056 102,000 108,660 95,000 126,900
797 1,500 1,500 1,500 1,700
1,847 2,250 2,331 1,800 3,000
25,094 47,500 56,037 50,000 64,200
1,657 4,500 7,202 7,200 5,000
85,487 116,000 131,102 125,000 127,500
19,094 34,000 36,974 35,000 32,100
4,043 5,800 5,800 5,800 6,700
3,842 3,000 3,000 3,000 3,600
228,263 370,750 410,818 375,700 445,300
51,675 124,000 137,357 125,000 89,200
40,498 58,000 60,778 60,000 65,800
92,173 182,000 198,135 185,000 155,000
$1,385,272 $1,939,750 $1,998,533 $1,855,700 $2,318,300
-50-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Grounds
• Account 2110, 2120, 2140 and 2201 reflect the funding for additional full-time staff.
• Account 2112 includes funding for additional seasonal Maintenance Workers.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for services
provided in the City's parks.
• Account 2390 provides funding for contractual services for arborist work, including rights-of-way,
mulching, and maintenance of Emerald Parkway 1 and 2.
• Account 2420 provides funding for consumable supplies used to maintain City grounds.
• Account 2432 provides funding for all plants, soil amendments, mulch, fertilizer and chemicals.
• Account 2510 provides funding for street tree replacement, boardwalk lighting, Indian Run tot lot,
repair and rebuild Kiwanis Riverway Park bikepath and clean and seal boardwalk and install lighting
at Stonefield Park.
• Account 2520 provides funding for various pieces of equipment, including an irrigation unit, tilt bed
trailer for skid steer loader, weedeaters, fertilizer spreaders, and top dresser.
• Account 2812 provides funding for Civic Beautification Awards Program and Arbor Day celebration.
C•7
Grounds -51- 11/04/98
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Vehicle & Equipment Maintenance
To provide the City Staff with safe, well maintained transportation enabling them to perform their job tasks
with highly maintained vehicles that reflect a positive image on the individual and the City as a whole. To
ensure all City equipment is serviced in a timely manner, to ensure unsafe equipment is not in service at any
time. To expediently turn around down equipment economically. To preserve the City's fleet with proven
preventive maintenance procedure.
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add equipment to fleet as needed to ensure right equipment is available to do the job safely and
economically and deliver the service to our residents at expected levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of equipment.
• Hold auctions on a regular basis to eliminate older equipment from the fleet.
PERSONNEL DATA
POgITION TITL.F.
Maintenance Supervisor
Automotive Mechanic II
Automotive Mechanic I
Seasonal Auto Service Worker
TOTAL
1998
C'iTRRF,NT NITMBER 1999
PROP~~
1 1
1 1
4 4
1 1
7
The Maintenance Supervisor position is allocated to different functions. Forty percent (40%) of this position
is allocated to Vehicle and Equipment Maintenance, twenty percent (20%) to Solid Waste Management, thirty
percent (30%) to Sewer Maintenance and ten percent (10%) to Water Maintenance. Previously a Clerical
Specialist I position was allocated 50% to this budget, the 1999 Budget reflects 100% of this position in the
Street Maintenance and Repair Fund.
Vehicle -52- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Service 1 ggg
Division of Streets and Utilities 1997 1998 Revised 1998 1999
Vehicle & Equipment Maintenance Actual Bud et Budget Estimate Budget
101-06-30-710
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
2140 Uniforms & Clothing
OTHER EXPENSES
2201 Conferences/Mileage
2320 Communications
2330 Rents & Leases
2349 Professional Services
2351 Maintenance of Equipment
2390 Misc. Contractual Services
2410 Office Supplies
2420 Operating Supplies
2421 Fuel and Petroleum Products
2431 Vehicle & Equipment Maintenance
2440 Small Tools & Minor Equipment
CAPITAL OUTLAY
2520 Equipment and Office Furniture
TOTALS
11 /04/98
Filename:lperlmiglgpropriv199budget\vehicle
$146,533 $187,000 $184,000 $184,000 $188,500
19,788 6,000 16,000 16,000 10,000
221 2,000 0 0 2,000
47,597 58,500 58,500 58,000 61,800
1,564 6,500 8,627 8,000 7,300
215,703 260,000 267,127 266,000 269,600
1,293 9,200 13,900 10,000 9,200
300 650 751 750 750
497 1,200 1,200 1,000 1,200
4,013 9,000 12,487 10,000 14,000
25,018 52,800 58,666 40,000 47,800
5,506 7,500 8,000 5,000 7,500
341 1,000 1,092 500 1,000
7,116 8,500 11,414 10,000 8,500
105,555 145,000 164,778 145,000 145,000
154,281 286,000 380,201 200,000 305,000
3,597 20,500 21,546 15,000 11,500
307,517 541,350 674,035 437,250 551,450
19,335 10,000 17,096 12,000 21,300
$542,555 $811,350 $958,258 $715,250 $842,350
-53-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Vehicle & Equipment Maintenance
• Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments.
• Account 2201 includes funding for additional software training.
• Account 2349 includes funds for the removal of hazardous materials in accordance with Federal
guidelines, including used motor oil, oil filters and tires.
• Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio
service contract.
• Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials.
• Account 2431 provides funding for the repair and maintenance of all City owned vehicles and equipment.
• Account 2440 provides funding for hand tools and special tools due to model year changes, an engine
hoist, and a car rotor lathe.
• Account 2520 includes funding for a forklift cab and ground speed system conversions.
Vehicle -54- 11/04/98
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
The Department of Service is a high performing organization whose purpose is to provide essential, general
and recreational services to our public. These services provide a safe and comfortable City in which to live,
work, play and travel. We strive to support and enforce the intent and spirit of the City's Mission Statement.
We execute the guidance of the City Manager in a well planned and highly accountable fashion. We pride
ourselves in providing services which are of the highest quality with a focus on customer satisfaction.
• To uphold the values identified by Department of Service employees.
• To institutionalize the Department's operating principles.
• To change the ratio of full-time staff to other than full-time staff from 30%:70% to 70%:30%, to include
keeping pace with growth, over a four year period.
• To improve the recruitment and retention of high quality personnel in other than full-time positions.
• To oversee the day-to-day operations of the Department insuring the delivery of high quality service at
lowest possible cost and with full accountability.
• To begin pursuit of accreditation by the American Public Works Association.
• To ensure Council's goals are achieved as assigned by the City Manager.
• To ensure employees receive training in accordance with the following priorities:
1. Required safety training
2. Certifications and license
3. Professional development
PERSONNEL DATA
POSITION TITLE 1998
C'i1 RENT NiTMBER 1999
PROPOSED
Director III, Services 1 1
Executive Secretary 1 1
Intern 2- ~
TOTAL 4 4
Service -55- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Service 1997 1998 Revised 1998 1999
Office of the Director of Service Actual Budget Budget Estimate Budget
101-06-10-710
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
OTHER EXPENSES
2201 Conferences/Mileage
2210 Reimbursable Business Expense
2320 Communications
2349 Other Professional Services
2351 Maintenance of Equipment
2380 Printing and Reproduction
2391 Memberships & Subscriptions
2410 Office Supplies
CAPITAL OUTLAY
2520 Equipment & Office Furniture
TOTALS
$93,244 $97,200 $97,200 $97,000 $102,000
1,391 6,000 6,000 1,000 6,000
3,329 23,500 23,500 5,000 23,500
22,014 26,900 26,900 22,000 28,300
119,978 153,600 153,600 125,000 159,800
11,774 11,700 11,800 10,000 17,200
578 750 750 600 750
1,911 1,500 1,560 1,550 1,600
99,947 40,000 146,744 146,000 48,000
7,307 0 4,874 4,500 4,500
1,459 1,200 1,200 1,200 1,200
1,630 1,800 1,800 1,800 2,600
996 1,000 1,000 600 1,000
125,602 57,950 169,728 166,250 76,850
356 3,000 3,000 3,000 2,000
$247,936 $214,550 $326,328 $294,250 $238,650
11 /04/98
Filename:\per\mig\gpropriv\99budget\service
-56-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
• Account 2110 includes $300 per month car allowance for the Director III, Services position.
• Account 2210 provides funding for business meeting expenses and for luncheons with public officials from
other jurisdictions, consultants and contractors.
• Account 2349 provides funding for services related to accreditation by the American Public Works
Association, consultant for wireless communications, and Continuous Quality Improvement. Funding for
special legal counsel related to telecommunications has been included in the Director of Law's budget.
• Account 2520 provides funding for a desk top color copier.
Service -57- 11/04/98
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
STATEMENT OF FiTNCTIONS:
The City of Dublin seeks recognition in the field of local government as being environmentally sensitive.
To this end the City will provide a comprehensive solid waste management program. This program will
provide services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification.
This program will ensure the City's compliance with all solid waste management rules and regulations.
All related services will be provided with the highest quality forces on customer satisfaction.
OBT>F' TIVES A_ND ACTiVITIE~:
• To deliver the highest quality curbside chipper/leaf pickup service in the central Ohio area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
To keep storm systems free of leaf debris.
• To keep the City's rights-of--way free of unsightly and unsafe vegetative debris piles.
• To perform chipper/leaf pickups in an economical efficient manner.
• To seek alternative chipper/leaf disposal capabilities.
• To continue to inform and educate the public on the City's solid waste programs.
• To add value added service to Dublin Businesses using GreenWi$e.
PERSONNEL DATA 1998 1999
POSITION TITi.F. ('LT RENT NUMBER PROPO!
Maintenance Crew Leader
(as needed from Streets & Utilities)
Maintenance Workers
(as needed from Streets & Utilities)
Maintenance Workers (seasonal)
(as needed from Streets & Utilities)
This budget reflects the proportionate amount of dollars utilized for chipper and leaf service performed by
Maintenance Crew Leaders and Maintenance Workers. Twenty percent (20%) of the Maintenance
Supervisor position reflected under Vehicle and Equipment Maintenance is allocated to Solid Waste
Management and is reflected in this budget.
SwMgmt -58- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Service 1997 1998 Revised 1998 1999
Solid Waste Management Actual Budget Budget Estimate Budget
101-06-11-730
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
OTHER EXPENSES
2201 Conferences/Mileage
2320 Communications
2330 Rents and Leases
2349 Other Professional Services
2351 Maintenance of Equipment
2370 Advertising
2380 Printing and Reproduction
2391 Memberships & Subscriptions
2410 Office Supplies
2440 Small Tools ~ Minor Equipment
2811 Contract Refuse/Recycling
2812 Buy Recycled Program
2813 Greenwise Program
CAPITAL OUTLAY
2520 Equipment
TOTALS
$43,202 $59,500 $59,500 $55,000 $83,400
6,105 8,500 8,500 6,000 8,500
28,500 30,500 30,500 30,000 30,500
12,689 15,900 15,900 13,650 19 600
90,496 114,400 114,400 104,650 142,000
552 600 600 500 600
1,131 2,750 2,750 1,000 3,250
7,550 20,000 20,000 10,000 20,000
8,512 10,000 10,000 5,000 10,000
865 11,000 17,155 15,000 11,000
422 6,000 6,161 5,000 7,500
586 3,100 3,100 2,500 3,100
432 1,130 1,130 1,000 1,200
0 300 300 100 300
4,638 6,000 6,152 6,000 2,000
767,125 972,000 1,012,969 975,000 983,000
0 0 0 0 0
21147 0 28,833 28,833 0
812,960 1,032,880 1,109,150 1,049,933 1,041,950
23,960 3,200 3,200 3,200 3,200
$927,416 $1,150,480 $1,226,750 $1,157,783 $1187150
11 /04/98
Filename:\per\mig\gpropriv\99budget\swmgmt
-59-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
• Accounts 2110, 2111, 2112, and 2120 reflect the Maintenance Workers proportionate amount of
salaries and benefits to perform Solid Waste Management functions. These accounts also reflect 20%
of a Maintenance Supervisor costs.
• Account 2201 reflects the Resource Ohio Conference sponsored by the ODNR.
• Account 2320 provides funding to communicate the City's Solid Waste Management programs.
• Account 2330 provides funding to rent a grinder and a turner.
• Account 2349 provides funding for professional services to continue the small to medium size
business recycling pool, the "Greenwise" program.
• Account 2351 provides funding to maintain equipment (e.g. leaf machines, chipper machines and truck
boxes).
• Account 2380 reflects printing and reproduction costs related to account 2320.
• Account 2440 includes funding for hand tools and safety vests.
• Account 2520 provides funding for miscellaneous equipment.
• Account 2811 provides funding for the City's refuse/recycling contract.
SwMgmt -60- 11/04/98
Proposed
1999
Operating Budget
General Fund
D
Miscellaneous Accounts
And
Transfers
DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies
STATE FNT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the operational
costs of a specific department. The functional "supervision" of these accounts is provided by the
departmenddivision indicated.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current
fiscal year. In the event that any expenditure is required, the expenditure is charged directly to the
contingency account. Donations for other civic activities maybe charged here after the Finance Committee
of Council reviews the request, recommends approval, and City Council approves the requested amount.
The Records Management Program was created to eliminate the unnecessary storage of obsolete records and
to establish efficient methods for storage and retrieval of documents. As part of the Records Management
Program, a central storage facility was created to reduce the amount of "prime" office space being utilized
by inactive records. Operated by the Division of Court Services, the central storage facility allows for
inactive records to be monitored for destruction in accordance with the procedures established in the Ohio
Revised Code. The Records Management Program also supervises the microfilming of permanent records
as well as optical imaging City documents for multiple user access.
O -TF TIVES AND ACTIVITIES:
• To continue to develop the Records Management Program to provide consistency in maintaining the
City's records.
• To continue to microfilm permanent City documents for historical purposes.
• To effectively administer a central storage facility for inactive City records.
• To assist all departments and divisions in implementing and maintaining their records in accordance
with the Record Management Program.
NOTFS ND ADTiTSTMENTS:
The Division of Court Services accepted the additional job duties of implementing the Records Management
Program for the City. The Division absorbed these duties to comply with conditions set forth in the Ohio
Revised Code and in an attempt to eliminate the need for additional staff. The following reflects the
estimated percentage of services allocated for both the Division of Court Services and Records Management
for each position: the Records Management Technician allocates 100% of their time to Records
Management, the Director of Court Services allocates 50% of their time to Records Management, and the
Administrative Secretary allocates 25% of their time to Records Management.
MiscAccts -61- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Office of the City Manager 1997 1998 Revised 1998 1999
Miscellaneous Actual Budget Bud et Estimate Budget
101-01-15-710(Records Management)
PERSONAL SERVICES
2110 Salaries/Wages $66,132 $62,000 $62,000 $57,500 $64
500
2120 Employee Benefits 21,082 19,000 19,000 17,800 ,
20,200
87,214 81,000 81,000 75,300 84,700
OTHER EXPENSES
2201 Conferences/Mileage
2349 Professional Services
2351 Maintenance of Equipment
2390 Contractual Services
2391 Memberships & Subscriptions
2410 Office Supplies
CAPITAL OUTLAY
2520 Equipment
TOTALS
101-01-20-710(Other)
OTHER EXPENSES
2349 Other Professional Services
2362 Workers' Compensation
2391 Memberships & Subscriptions
2392 Emergency Management Services
2821 Grants-Counseling Center
2822 Economic Development Assistance
CAPITAL OUTLAY
2510 Land and Land Improvements
TOTALS
101-01-99-710(Contingencies)
OTHER EXPENSES
2990 Contingencies
TOTALS
11 /04/98
Filename:\per\miglgpropriv199budget\miscacct
2,551 7,000 7,011 1,500 7,000
15,074 40,000 64,926 50,000 50,000
10,702 4,300 5,866 5,000 7,100
4,006 6,000 7,037 6,000 6,500
2,472 5,200 5,200 2,500 1,400
1,412 2,500 2,547 1,000 2,500
36,217 65,000 92,587 66,000 74,500
4,385 9,000 9,000 7,500 7,000
127,816 155,000 182,587 148,800 166,200
20,000 0 0 0 0
165,600 198,000 198,000 198,000 0
17,696 21,000 21,000 21,000 25,000
9,789 12,000 12,000 10,000 12,000
30,000 35,000 35,000 35,000 35,000
300,000 0 0 0 50,000
543,085 266,000 266,000 264,000 122,000
0 0 5,000,000 3,969,393 0
0 0 5,000,000 3,969,393 0
191,625 175,000 205,369 175,000 150,000
$862,526 $596,000 $5,653,956 $4,557,193 $438,200
-62-
DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies
• Account 2110 and 2120 includes funding for the percentage of time allocated to Records Management by
the Division of Court Services staff.
• Account 2201 includes training for optical imaging.
• Account 2349 includes funds for the purpose of microfilming hard copy documents.
• Account 2351 includes funds for maintenance contracts for copier(s), microfilming equipment, and
imaging equipment.
• Account 2390 includes funds for the purpose of off-site storage and retrieval of all computer back up tapes,
microfilmed originals and historical paper documents.
• Account 2391 has been decreased due to the Westlaw current service update fees being transferred to the
Division of Information Technology.
• Account 2362 provides funding for the City's Workers' Compensation premium. Due to refunds and
premium reductions received in 1998 no appropriation will be necessary for 1999.
• Account 2391 includes funds for our memberships/subscriptions to the Ohio Municipal League, the National
League of Cities, Mid-Ohio Regional Planning Commission, the Delaware County Regional Planning
Commission, and any other City-wide memberships/subscriptions.
• Account 2821 provides funding for the Dublin Counseling Center.
• Account 2822 was established during 1995 for the purpose of incentivizing businesses to expand their
operations in the City or relocate to the City. The funding requested in 1999 relates to the Economic
Development Agreement with CheckFree. Non-tax revenues are utilized.
MiscAccts -63- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 1998
Department of Finance 1997 1998 Revised 1998 1999
Miscellaneous Actual Budget Budget Estimate Budget
101-02-20-760(Other Services)
OTHER EXPENSES
2309 Health Services
$73,265 $82,300 $82,300 $78,000 $101,000
101-02-21-710(Miscellaneous)
OTHER EXPENSES
2301 Auditors' & Treasurers' Fees $30,637 $32,000 $35,800 $35,800 $35
000
2340 Accounting/Auditing Services 28,347 32,000 32,000 29,500 ,
32,000
58,984 64,000 67,800 65,300 67,000
CAPITAL OUTLAY
2530 Buildings and Structures 0 0 0 0 0
TOTALS $132,249 $146,300 $150,100 $143,300 $168,000
Department of Development
Division of Engineering
Miscellaneous
101-03-20-750(Street Lights and Warning Sirens)
OTHER EXPENSES
2310 Utilities-Street Lighting $123,757 $170,000 $200,043 $165,000 $180
000
2330 Rents and Leases 0 0 0 0 ,
0
2430 Repair and Maintenance 28,455 87,500 148,611 125,000 108
000
TOTALS $152,212 $257,500 $348,654 $290 000 ,
$288,000
11 /04/98
Filename:\per\mig\gpropriv\99budget\miscacct
-64-
DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts/Contingencies
• Account 2300 provides funding for our contract with the Franklin County Board of Health. Request is based
on an estimate received from the Board of Health.
Account 2301 provides funding for the County Auditors' and Treasurers' fees that are deducted from the
City's property tax settlements.
Account 2340 provides funding for the City's annual audit and is based on the City's contract with Peat
Marwick.
Account 2530, the establishment of the Building Replacement Fund was denied by the Auditor of State in
1996. A House Bill has recently been passed that will allow for such funds with restrictions. We will
evaluate the benefits of requesting the establishment of a Building Replacement Fund for the future.
Account 2310 provides funding for the electrical service to the City's street lights. The increase is the result
of lights being added (i.e. Emerald Parkway and Venture Drive).
Account 2340 provides funding to purchase parts and supplies for the City's street lights.
MisAccts -65- 11/04/98
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Transfers
The General Fund is the general operating fund of the City and money can be transferred from the General
Fund to any other fund with approval of City Council. A transfer is the permanent movement of money
from one fund to another.
Operating transfers are made to the Street Maintenance and Repair Fund, the Cemetery Fund, the
Recreation Fund and the Safety Fund to supplement revenues directly credited to those funds. Funds are
transferred when their fund balance drops below the average monthly expenditures anticipated.
Transfers are made to the General Bond Retirement Fund to retire debt obligations of several unvoted bond
issues. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on
projects identified in the City's Five-Year Capital Improvements Program (CIP). To the extent that cash
reserves become available in the General Fund, additional capital projects are programmed in the CIP.
Transfer -66- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 19gg
Departm ent of Finance 1997 1998 Revised 1998 1999
Transfers Actual Bud et Bud et Estimate Bud et
101-02-30-810
2710 Street Maintenance Fund $800,000 $1,100,000 $1,100,000 $400,000 $1,700,000
2711 Recreation Fund 0 1,100,000 1,100,000 200,000 1,700,000
2712 Safety Fund 3,000,000 3,900,000 3,900,000 3,700,000 4,400,000
2714 General Bond Retirement Fund 611,424 925,000 925,000 830,000 760,000
2715 Capital Improvements Tax Fund 6,000,000 9,000,000 9,000,000 9,000,000 7,500,000
2716 Liability Self-Insurance Fund 100,000 100,000 100,000 100,000 0
2720 Cemetery Fund 100,000 0 0 0 0
2721 Transportation Imp. Fund 0 0 2,514,000 2,514,000 0
2722 Public Works Commission Fund 0 0 110,000 110,000 0
2723 Parkland Acquisition Fund 0 0 24,300 24,300 0
2724 CRC Construction Fund 0 0 0 1,866,000 700,000
2726 Radio Improvements Fund 0 0 800,000 800,000 0
2730 Advances to Applied Innov.
TIF 375,000 0 0 30,000 0
2731 Advances to Perimeter
TIF 2,411,500 0 0 0 0
2733 Advances to
Thomas/Kohler TIF 0 0 0 212,000 0
2734 Advances to Pizzuti
TIF 75,000 0 0 396,500 0
2735 Advances to Ruscilli
TIF 1,375,663 0 0 0 0
2736 Advances to Rings Road
TIF 30,000 0 0 172,000 0
TOTALS $14,878,587 $16,125,000 $19,573,300 $20,354,800 $16,760,000
11 /04/98
Filename:)per\mig\gpropriv\99budgetltransfer
-67-
Proposed
1999
Operating Budget
Street Maintenance and Repair Fund
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of.Street and Utilities
The Division of Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who
reports to the Director of Service. The particular work program of Maintenance involves the maintenance,
repair and improvement of all City streets, including the state highways. This involves erecting and repairing
all street signs and traffic control signs within the public rights-of--way. It also covers all street line painting,
such as crosswalks, center lines, and school markings. Snow plowing, street salting, and the maintenance
and repair of the storm sewer system are charged to this budget category.
• Actively pursue cost comparisons between in-house staff and outsourcing.
• Provide well-maintained streets and rights-of--way ensuring safe travel and enhancing the beauty of our
City.
• Clean all City streets once a month to enhance the neighborhoods and construction areas.
• Plan, coordinate, and execute all special events activities in a professional, and economical manner.
• Develop a comprehensive inspection procedure for catch basins, manholes, guardrails, vegetation control,
trash, signage, pavement conditions and traffic markings.
• Implement a catch basin/manhole repair program.
PERSONNEL DATA
POSITION TITLE
Director II, Streets and Utilities
Maintenance Supervisor
Maintenance Crew Leader
Maintenance Worker
Seasonal Maintenance Worker
Sign Worker
Administrative Secretary
Clerical Specialist I
Clerical Specialist II
TOTAL
1998
('.iTRRF.NT TMBER 1999
PROPOSED
1 1
1 1
3 4
16 19
11 8
1 1
1 1
1 1
1 1
36 37
Full-time Maintenance Worker positions have been increased by 3 positions ,1 Sign Worker, and 1 Crew
Leader. This adjustment is the result of the continued difficulty in hiring and retaining seasonal workers.
StreetMt -68- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR 1998
Department of Service 1997 1998 Revised 1998 1999
Division of Streets and Utilities Actual Budget Budget Estimate Budget
210-06-31-770
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
2140 Uniforms & Clothing
OTHER EXPENSES
2201 Conferences/Mileage
2302 Repair Contracts
2320 Communications
2330 Rents & Leases
2349 Other Professional Services
2351 Maintenance of Equipment
2391 Memberships & Subscriptions
2410 Office Supplies
2420 Operating Supplies
2422 Street Salt
2428 Special Events
2440 Small Tools & Minor Equipment
2441 Signs
2910 Refunds
CAPITAL OUTLAY
2520 Street Maintenance Equipment
TOTALS
11 /04/98
Filename:\per\mig\gpropriv\99budget\streetmt
$494,036 $690,000 $690,000 $618,000 $855,000
82,130 105,000 105,000 75,000 110,000
164,606 89,000 93,185 93,000 100,000
194,516 258,000 258,264 225,000 348,100
22,733 43,000 44,418 40,000 42,900
958,021 1,185,000 1,190,867 1,051,000 1,456,000
8,476 26,500 29,992 25,000 38,700
20,042 52,500 63,471 35,000 52,500
8,301 8,500 9,543 9,500 10,000
3,214 11,500 14,838 7,500 18,000
4,305 53,500 92,500 90,000 88,000
12,751 31,500 42,706 35,000 31,000
853 1,700 1,700 1,500 3,125
4,718 7,000 7,303 4,000 8,000
84,667 113,000 138,969 95,000 113,000
44,900 300,000 580,000 300,000 300,000
4, 323 10, 000 10, 000 10, 000 10, 000
14,859 26,000 32,676 25,000 22,500
58,017 78,000 99,055 80,000 78,000
0 1,000 1,000 250 0
269,426 720,700 1,123,753 717,750 772,825
59,481 26,850 27,824 25,000 15,000
$1,286,928 $1,932,550 $2,342,444 $1,793,750 $2,243,825
-69-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
• Accounts 2110, 2112 and 2120 reflect the adjustment of adding three full-time Maintenance Workers,
one Crew Leader, and reducing the seasonal Maintenance Worker positions.
• Account 2110 includes $400 per month car allowance for the Director of Streets and Utilities
• Account 2201 includes funding for confined space training as required by OSHA.
• Account 2302 provides funding for guardrail repairs, mailbox repairs, painting street light poles and other
contractual services, such as cabling.
• Account 2320 provides funding for pagers, long-distance telephone changes and Nextel charges.
• Account 2330 includes funding for maintenance of the various types of equipment used by the Division
to maintain the roadways and rights-of--way and for a copier.
• Account 2349 includes funding for street painting, herbicide control, street sweeping, the Muirfield
Village mowing agreement and lab tests as needed.
• Account 2351 provides funding to maintain various pieces of equipment, with the most significant costs
being attributed to mower parts.
• Account 2420 incudes funding for operating supplies such as cold mix, hot mix, traffic paint, gravel, curb
and catch basin repair supplies, liquid calcium and mosquitomist.
• Account 2440 includes funding for miscellaneous materials, cones, barricades, chain saws and berm box.
• Account 2441 provides funding for supplies necessary in fabricating street signs.
• Account 2520 includes funding for a color printer and scanner, and a berm box.
StreetMt -70- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR
1998
Department of Development 1997 1998 Revised 1998 1999
Division of Engineering Actual Bud et Bud et Estimate Bud et
210-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $4,312 $6,500 $10,000 $10,000 $13,000
2430 Repair and Maintenance 43,219 77,000 121,768 85,000 136,000
47,531 83,500 131,768 95,000 149,000
CAPITAL OUTLAY
2520 Equipment 8,393 17,000 21,025 21,000 13,000
TOTALS $55,924 $100,500 $152,793 $116,000 $162,000
11 /04/98
Filename:)per\mig\gpropriv199budget\trafsign
-71-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
Account 2310 provides funding for the cost of utilities related to the operation of traffic signals.
Account 2430 provides funding to acquire traffic signal parts and supplies to maintain the City's
traffic signals.
Account 2520 includes funding for a trailer to carry wire spools, two 5,000 watt generators, a
compressor, and various hand and power tools.
Trafsign -72- 11/04/98
Proposed
1999
Operating Budget
State Highway Improvements Fund
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
This program is identical to the street maintenance program as outlined in the street maintenance section,
except this covers work performed on the various state highways located within the City. The monies
utilized for this section are from the State Highway Maintenance Improvements Fund which is generated
by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose.
There are no personnel specifically assigned to Highway Maintenance; however, costs of Personal Services
are allocated to this fund based on actual hours worked on State Highways located within the City.
Highway -73- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT
Department of Service 1998
Division of Streets and Utilities 1997 1998 Revised 1998 1999
Highway Maintenance Actual Budget Budget Estimate Budget
211-6-31-770
PERSONAL SERVICES
2110 Salaries & Wages $14,106 $20,000 $37,000 $37,000 $25,000
2111 Overtime Wages 4,724 6,500 6,500 6,500 6,500
2112 Other Wages 11,547 14,000 14,000 12,000 14,000
2120 Employee Benefits 4,535 6,100 6,100 8,100 6,825
34,912 46,600 63,600 63,600 52,325
OTHER EXPENSES
2420 Operating Supplies 0 8,500 10,500 5,000 2,500
2422 Street Salt 31,775 26,000 52,000 30,000 10,000
2430 Repair & Maintenance 62 12,000 23,438 5,000 5,000
31,837 46,500 85,938 40,000 17,500
CAPITAL OUTLAY
2550 Highway Improvements 0 0 0 0 0
TOTALS $66,749 $93,100 $149,538 $103,600 $69,825
11 /04/98
Filename:\per\mig\gpropriv199budget\highway
-74-
DEPARTMENT/DIVISIONBUREAU: Deparhnent of Service
Division of Streets and Utilities
Highway Maintenance
• Accounts 2110, 2111, 2112, and 2120 include funds to cover the costs of salting state highways for snow
and ice control purposes and for mowing along state highways.
• Account 2420 includes funds to cover the costs of supplies needed for maintaining the state highways
within the City.
• Account 2422 includes funds for salt for snow and ice removal on state highways.
• Account 2430 includes funds for the repair and maintenance of state highways.
Highway -75- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT
Department of Development 1998
Division of Engineering 1997 1998 Revised 1998 1999
Highway Maintenance Actual Budget Bud et Estimate Budget
211-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $6,429 $8,000 $12,000 $12,000 $14,000
2430 Repair and Maintenance 5,422 6,000 6,000 2,500 23,000
11,851 14,000 18,000 14,500 37,000
CAPITAL OUTLAY
2550 New Street Construction 0 0 0 0 0
TOTALS $11,851 $14,000 $18,000 $14,500 $37,000
11 /04/98
Filename:\per\mig\gpropriv\99budget\highwyts
-76-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
Highway Maintenance
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that are
located on State highways.
• Account 2430 includes funding to upgrade controllers.
Highwyts -77- 11/04/98
Proposed
1999
Operating Budget
Cemetery Fund
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents
by striving to protect and enhance its active and historical cemeteries. It is the Bureau of Cemeteries'
obligation to facilitate the burial process with the greatest of respect and to assure proper care of these sacred
grounds by adherence to the highest of maintenance standards.
• To provide proper burial grounds that reflect Dublin's high standards and to assure a most respectful
burial process.
PERSONNEL DATA
POSITION TITLE
Maintenance Worker
Seasonal Maintenance Worker
Intern
TOTAL
1998
C TRRF.NT NiTMBER 1999
PROPOSED
1 1
2 2
1 1
4 4
Cemetery -78- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: CEMETERY
Department of Service 1998
Division of Grounds and Facilities 1997 1998 Revised 1998 1999
Cemetery Maintenance Actual Budget Budget Estimate Budget
212-06-20-760
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
OTHER EXPENSES
2201 Conferences/Mileage
2310 Utilities
2349 Other Professional Services
2351 Maintenance of Equipment
2390 Misc. Contractual Services
2430 Repair & Maintenance
CAPITAL OUTLAY
2510 Cemetery Improvements
2520 Equipment
TOTALS
$4,291 $22,850 $22,850 $8,000 $25,000
1,503 2,000 2,000 1,000 2,000
11,606 34,200 34,200 24,000 36,200
2,610 14,200 14,200 5,000 9,500
20,010 73,250 73,250 38,000 72,700
0 250 290 0 250
83 750 917 300 1,000
0 0 0 0 0
1,143 2,000 3,262 2,000 2,000
876 2,500 2,580 5,000 2,500
2,023 8,100 9,360 7,500 8,100
4,125 13,600 16,409 14,800 13,850
3,825 19,800 42,149 35,000 21,000
0 10,900 10,900 9,000 6,000
3,825 30,700 53,049 44,000 27,000
$27,960 $117,550 $142,708 $96,800 $113,550
11 /04/98
Filename:\per\mig\gpropriv\99budget\cemetery
-79-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
• Account 2349 previously included funding for surveying and title searches. No funding for this Account
is being requested.
• Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa/MasterCard, arborist work and vault company services.
• Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete, topsoil
and fertilizers.
• Account 2510 includes funding for landscape improvements, rebuilding the mausoleum and fence
construction.
• Account 2520 includes funding for a gasoline powered tamper, weedeaters, water pump and leaf
vacuum.
Cemetery -80- 11/04/98
Proposed
1999
Operating Budget
Recreation Fund
•
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Recreation
STAT .M .NT OF FUNCTIONS:
The Division of Recreation Services is responsible for developing, implementing and delivering quality recreation
and leisure services to the residents of Dublin and the Dublin School District. The Recreation staff is dedicated to
a comprehensive programming standard that insures equitable opportunities to all customers, based on principles of
self-actualization and strength of community, and in a manner that is fiscally responsible and cost efficient.
OBTFCTIVES AND ACTIVITIES:
• To provide safe quality leisure time activities and opportunities.
• To provide continuing education and training for the Recreation Staff.
• To promote participation in recreation programs through brochures and pamphlets.
• To insure accessibility for citizens of Dublin.
• To provide the highest quality service to Dublin residents.
PERSONNEL DATA
POSITION TITLE 1998
Cif RENT NUMBER 1999
PROPOSED
Director II, Recreation Services 1 0
Recreation Services Administrator 1 1
Recreation Program Supervisor 4 3
Recreation Specialist 2 1
Volunteer Coordinator 1 0
Administrative Secretary 1 0
Clerical Specialist II 1 Q
TOTAL 11 5
SEASONAL. STAFF
Front Desk
2.5 FTE
2.5 FTE
Intern 1.65FTE 1.65 FTE
Open Gym & Sports 4.3 FTE 4.3 FTE
Wyandot Discovery Camp 16 SFTE 16 SFTE
Recreation Leader 2 FTE 2 FTE
Summer Program Supervisors:
Explorers & Kidzones 20 SFTE 20 SFTE
Teens .5 FTE .5 FTE
Special Needs .5 FTE .5 FTE
Jr. Kidzone 4 SFTE 5 SFTE
Special Events
TOTAL 51.95 53.11
The Director's position and the Administrative Secretary's position were previously reflected in this budget. They
are now shown in the Community Recreation Center's budget; however, their positions are still allocated between
the two budgets. One Recreation Program Supervisor position has been moved from Recreation to the CRC with
their time being allocated 50% to each budget. The Recreation Specialist position was titled as a Recreation
Coordinator in the 1998 budget. One Recreation Specialist position has been moved to the CRC budget because the
majority of their time is allocated to that budget. The Clerical Specialist II position was reclassified to a Recreation
Specialist and the Volunteer Coordinator position has been moved to the Office of the City Manager.
Rec -81- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 1998
Division of Recreation Services 1997 1998 Revised 1998 1999
Recreation Actual Budget Budget Estimate Budget
213-06-40-740
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
2140 Uniforms and Clothing
OTHER EXPENSES
2201 Conferences/Mileage
2320 Communications
2330 Rents & Leases
2349 Other Professional Services
2351 Maintenance of Equipment
2380 Printing and Reproduction
2390 Misc. Contractual Services
2391 Memberships & Subscriptions
2410 Office Supplies
2420 Operating Supplies
2423 Concessions
2910 Refunds
CAPITAL OUTLAY
2520 Equipment & Office Furniture
213-06-41-740
OTHER EXPENSES
2442 Sports Equipment
2850 Special Programs
2852 Senior Citizens' Activities
2853 Sports Leagues
TOTALS
11 /04/98
Filename:\per\mig\gpropriv\99budget\rec
$239,033 $390,000 $390,000 $298,000 $260,000
9,811 10,000 10,000 7,500 9,000
178,491 305,000 305,000 220,000 375,000
87,697 153,000 153,000 115,000 140,000
4,037 11,500 11,585 8,500 8,400
519,069 869,500 869,585 649,000 792,400
7,110 13,000 13,000 10,000 14;000
7,920 13,000 14,926 7,000 8,600
26,315 32,000 33,207 28,000 43,000
96,900 187,000 190,589 100,000 134,500
697 2,000 3,020 500 2,000
10,841 18,700 20,359 20,000 22,000
5,765 5,000 6,158 10,000 10,000
970 2,500 2,500 1,200 1,800
5,761 6,000 6,410 8,000 11,000
36,567 56,500 63,689 40,000 56,000
1,421 4,200 4,200 2,500 2,000
11,705 12,000 12,000 11,000 12,000
211,972 351,900 370,058 238,200 316,900
1,830 7,500 8,100 1,500 2,000
16,210 22,000 24,753 10,000 16,500
2,266 12,600 12,885 8,000 7,700
7,825 18,000 18,041 14,600 13,000
43,962 50,000 50,000 45,000 50,000
70,263 102,600 105,679 77,600 87,200
$803,134 $1,331,500 $1,353,422 $966,300 $1,198,500
-82-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Recreation
• Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments.
• Account 2112 reflects an increase due to the addition of one regional supervisor for all summer programs, four
additional positions for a new Teen Kidzone program, expanded hours for CampAbility, and an increase in front
desk hours.
• Account 2140 reflects a decrease due to streamlining uniform requirements and less staff under this account.
• Account 2201 reflects an increase due to three staff members attending pool school.
• Account 2330 reflects an increase due to additional air conditioning costs at Safety City, CampAbility/G.T.
Kidzone, Days of Creation and an additional bus for eleven weeks at Wyandot Camp.
• Account 2349 reflects a decrease due to hiring more instructors as intermittent rather than contractually.
• Account 2380 provides funding for 50% of the printing costs for the Recreation brochure and printing of the
Childcare booklet.
• Account 2390 provides funding for credit card usage by users.
• Account 2420 provides funding for program supplies.
• Account 2442 provides funding for equipment used by the sport leagues.
• Account 2841 reflects a decrease due to volunteer recognition funding being transferred to the City Manager's
budget.
Rec -83- 11/04/98
DEPARTMENT/DIVISION/BUREA[J: Department of Service
Division of Recreation Services
Community Recreation Center
STAT M NT OFF TN('TION4:
The Dublin Community Center is a well managed, efficiently operated, state of the art facility providing the
highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School
District. Through well planned facility management and programming we are committed to the highest level
of service our internal and external customers expect and deserve.
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• To provide a facility which meets or exceeds all state and local health and safety requirements.
• To provide continuing education and training for all CRC staff.
PERSONNEL DATA
POSITION TITLE
Director II, Recreation Services
Recreation Service Administrator
Recreation Program Supervisor
Assistant Recreation Program Supervisor
Recreation Specialist
Administrative Secretary
Clerical Specialist I
TOTAL
Fitness/Wellness
Aquatics
Building Attendants
Building Supervisors
Member Coordinator
Front Desk Workers
Babysitters
Intern
TOTAL
1998
(' T RF,NT NUMBER 1999
PROPOSED
0 1
2 2
2 7
1 1
1 2
0 1
~ Q
14
4.0 FTE 4.2 FTE
16.55 FTE 22.1 FTE
.25 FTE .25 FTE
1.13 FTE 2.6 FTE
0 FTE .7 FTE
4.7 FTE 4.7 FTE
4.7 FTE
2.5 FTE 3.9 FTE
2.O FTE
33.83 FTE 39.75 FTE
Three additional Recreation Program Supervisors have been added to staff the theater and community hall
that will be included in the CRC expansion, one Recreation Program Supervisor was reassigned from the
Recreation budget and one position upgraded from a Recreation Specialist. One Recreation Specialist was
reassigned from the Recreation budget and the Clerical Specialist I position was reclassified to a Recreation
Specialist. In summary, three new positions were added between the Recreation and the CRC budgets;
however, there is a net increase of two as a result of reclassifications and not staffing one previous position.
CSR C' -84- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 1998
Division of Recreation Services 1997 1998 Revised 1998 1999
Community Recreation Center Actual Budget Budget Estimate Bud et
213-06-42-740
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
2140 Uniforms and Clothing
OTHER EXPENSES
2201 Conferences/Mileage
2310 Utilities
2320 Communications
2330 Rents and Leases
2349 Other Professional Services
2351 Maintenance of Equipment
2380 Printing and Reproduction
2390 Misc. Contractual Services
2391 Memberships & Subscriptions
2410 Office Supplies
2420 Operating Supplies & Chemicals
2425 Merchandise
2426 Recreation Programs Supplies
2430 Repair and Maintenance
2440 Small Tools and Minor Equipment
2442 Sports Equipment
2812 Special Programs
2910 Refunds
CAPITAL OUTLAY
2520 Equipment & Office Furniture
TOTALS
11 /04/98
Filename:\per\miglgpropriv\99budget\crc
$195,515 $353,000 $353,000 $353,000 $767,000
8,226 20,000 20,000 20,000 30,000
493,462 565,000 565,000 555,000 615,000
120,910 195,000 195,000 190,000 342,000
8,408 20,000 24,145 15,000 34,400
826,521 1,153,000 1,157,145 1,133,000 1,788,400
13,018 24,500 24,500 16,000 31,000
256,964 280,000 283,927 260,000 386,000
16,525 23,700 25,325 22,000 41,200
2,675 9,700 10,023 11,000 38,000
35,900 32,000 36,828 25,000 46,400
5,277 3,000 4,814 3,000 11,000
16,281 31,000 38,300 33,000 51,600
7,306 10,000 14,772 10,000 16,200
1,597 3,300 3,463 3,000 4,000
19,309 20,400 23,277 20,000 26,100
18,402 18,000 20,597 18,000 27,000
9,447 30,000 39,439 11,000 18,000
10,755 22,000 23,234 15,000 66,100
4,630 37,100 40,434 32,100 40,300
0 0 0 0 4,000
14,122 20,000 23,076 20,000 20,000
2,706 15,000 23,400 15,000 24,000
8,926 12,000 12,000 13,000 18,000
443,840 591,700 647,409 527,100 868,900
3,639 60,000 66,532 60,000 26,800
$1,274,000 $1,804,700 $1,871,086 $1,720,100 $2,684,100
-85-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
• Account 2110, 2111 and 2120 provides funding for the allocation of personnel costs identified under
Notes and Adjustments, allocation of Recreation and Facilities personnel charged to the operations of
the CRC.
• Account 2112 has increased as a result of adding Building Supervisiors, private swim lesson instructors
and a Membership Coordinator.
• Account 2140 includes uniforms for the Facilities staff assigned to the CRC.
• Account 2201 includes CPO training for ten head guards and training for the Facilities staff assigned to
the CRC.
• Account 2310 provides funding for electric, natural gas and water and sewer charges.
• Account 2320 includes funding for the distribution of the Recreation brochure, newsletter distribution,
renewal letter mailing, pagers and telephone charges.
• Account 2330 provides funding for copier lease, postage machine, 50 meter pool for USS Team, and
equipment related to the expanded facility.
• Account 2349 includes funding for fitness/wellness programs and instructors for scuba diving and water
polo officials, theater technical services, and NRPA accreditation.
• Account 23 80 includes funding for printing the Recreation brochure, forms and CRC marketing material,
comment cards and newsletter, and a brochure and marketing pieces for Phase II.
• Account 2430 includes funding for the installation of an aquatics scoreboard and front desk
modifications to better control access and wiring project for the CRC bridge.
• Account 2520 includes funding for staff time clock, fax machine, equipment for Phase II, hydrophonic
sound system and patio furniture replacement.
• Account 2812 includes funding for seasonal decorations, a Community Health Fair and possible program
associated with Phase II.
cRC -86- 11/04/98
Proposed
1999
Operating Budget
II Safety Fund
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
STATEM .NT OF FUNCTIONS:
The Division of Police is under the direct administrative direction of the Chief of Police and is comprised of
two bureaus, the Bureau of Operations and the Bureau of Services.
The Bureau of Operations consists of the following major components: patrol, investigation, and reserve.
The primary responsibility of the Operations Bureau is the maintenance of public order. This involves the
protection of constitutional guarantees, the enforcement of the law and the provision of services necessary
to respond to other needs of the Community. The Bureau of Services consists of the following major
components: clerical support, training, communications, technical support, and accreditation. The primary
responsibility of the Services Bureau is to provide the required support services for the entire Division.
The Division works in cooperation with local, and State and Federal law enforcement agencies in gathering
information on criminal activity. Other functions include: appearing as witnesses in court cases, identifying
and providing educational resources to assist the community in crime prevention and planning for long-range
community needs as they relate to future police services.
• To enhance the quality of life in the community.
• To provide an increased level of advanced training for staff.
• To increase proactive policing methods in an effort to reduce the incidence of crime.
• To increase traffic enforcement activities in an effort to reduce the community's accident rate.
• To develop improved partnerships with various community entities necessary to reduce criminal activity.
PERSONNEL DATA
POSITION TITLE
Chief of Police
Police Lieutenant
Police Sergeant
Police Officer
Administrative Secretary
Clerical Specialist I
Clerical Specialist II
Communications Technician
Communications Supervisor
TOTAL
1998 1999
CiTRRF.NT TMBER PROPOSED
1 1
2 2
8 8
46 49
1 1
2 2
3 3
13 13
~ ~
~~ 81
Three additional Police Officer positions and one additional Communications Supervisor position are
reflected in the Personnel Data.
Police -87- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: SAFETY 1 ggg
Department of Safety 1997 1998 Revised 1998 1999
Division of Police Actual Budqet Budqet Estimate Budqet
214-08-10-750
PERSONAL SERVICES
2110 Salaries & Wages $2,823,029 $3,305,000 $3,302,000 $3,180,000 $3,650,000
2111 Overtime Wages 250,898 275,000 275,000 215,000 250,000
2112 Other Wages 0 0 3,000 3,000 5,000
2120 Employee Benefits 906,424 1,075,000 1,075,000 975,000 1,120,000
2140 Uniforms 74,788 95,000 109,732 85,000 95,000
4,055,139 4,750,000 4,764,732 4,458,000 5,120,000
OTHER EXPENSES
2201 Travel/Training Expenses 69,376 95,000 108,368 75,000 100,000
2211 Meeting Expenses 265 500 693 500 1,000
2213 Seminar Expenses 327 3,000 3,170 1,500 8,000
2301 County Auditor Deductions 3,357 5,000 5,000 3,000 5,000
2320 Communications 18,257 38,000 38,974 30,000 38,000
2330 Rents and Leases 865 2,500 5,139 4,000 3,000
2349 Other Professional Services 2,366 25,000 26,774 15,000 30,000
2351 Maintenance of Equipment 51,492 47,000 62,037 55,000 51,000
2390 Misc. Contractual Services 5,312 20,000 21,605 15,000 20,000
2391 Membership & Subscriptions 3,302 4,000 4,754 6,000 5,000
2410 Office Supplies 17,517 27,000 31,375 20,000 27,000
2420 Operating Supplies 52,938 50,000 61,828 50,000 52,000
2851 D.A.R.E. Program 18,888 18,700 19,201 18,000 26,000
2910 Refunds 70 500 500 0 500
244,332 336,200 389,418 293,000 366,500
CAPITAL OUTLAY
2520 Equipment & Office Furniture 30,364 72,400 123,078 110,000 145,000
TOTALS $4,329,835 $5,158,600 $5,277,228 $4,861,000 $5,631,500
11/04/98
Filename:\per\mig\gpropriv\99budget\police
-88-
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
• Account 2110 and 2120 provides funding for three additional Police Officer positions and one additional
Communications Supervisor position.
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the negotiated
FOP contract and provides funding to issue full uniforms for the new positions.
• Account 2201 includes funds for ayear-end staff retreat. This retreat is a one day, locally held retreat with
the objective of closing out 1999 and preparing for 2000.
• Account 2211 provides funding for group meetings sponsored by the City (i.e. CALEA). Funding is
included for food, beverages, and associated supplies.
• Account 2212 provides funding for expenditures related to seminars sponsored by the Division of Police.
The expenditures are off-set by fees charged to participants.
• Account 2349 provides funding for polygraphs, laboratory testing and law enforcement support from other
local, state and federal agencies.
• Account 2351 includes funds for maintenance agreements for office equipment.
• Account 2420 includes funding for equipment, batteries, film, ammunition, Operation kidprint supplies,
recruitment supplies, jail supplies, canine food and supplies, supplies for police officer memorial service,
and data master supplies.
• Account 2520 includes funding for the bike patrol/P.O.P. equipment, detective unit equipment, range
equipment and additional furniture needs throughout the Justice Center.
Police -89- 11/04/98
Proposed
1999
Operating Budget
Swimming Pool Fund
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Pool
The facility and programs of the Dublin Municipal Pool are run by a Recreation Program Supervisor. It is
their responsibility to ensure the health and safety of the operation and the qualifications of the staff to
lifeguard, teach, and run the various programs offered.
• To operate a swimming facility which meets or exceeds all state health and safety requirements.
• To offer open swim times for general public use.
• To offer a comprehensive aquatics program including but not limited to swim lessons for all ages, a
traveling swim team program for school age youth, and water exercise classes.
• To provide continuing education and training for all pool staff.
• To increase open recreation opportunities at the facility.
PERSONNEL DATA
POSITION TITLE 1998
CiTRRF,NT N[TMBER 1999
PROPOSED
SFASONAi, STAFF:
Pool Manager
0 SFTE
1 SFTE
Concession Manager 1 SFTE 1 SFTE
Assistant Concession Manager 1 SFTE 1 SFTE
Head Lifeguard 2 SFTE 2 SFTE
Pool Lifeguard 14 SFTE 14 SFTE
Desk Staff 2 SFTE 2 SFTE
Concession Staff 1.5 SFTE 3.5 SFTE
Swim Team Coaches 6.2 SFTE 6.2 SFTE
Building Attendant 1 SFTE 1 SFTE
Swim Instructors
TOTALS 28.7 SFTE 32.7 SFTE
The Aquatics Programs Supervisor, and Assistant Aquatics Supervisor reflected in the Community
Recreation Center budget have time allocated to the outdoor pool. Fifteen percent (15%) of the Aquatics
Program Supervisor and five percent (5%) of the Assistant Aquatics Supervisor's time is allocated to the
outdoor pool. In addition 5% of two of the Recreation Center Administrators and 5% of the Director's time
is allocated to the outdoor pool budget. The Pool Manager and swim instructor positions have been added
back into the budget. Filling 32.7 SFTE positions requires hiring 89 actual employees. These 89 are
reflected in the training and uniform budgets.
Pool -90- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 1 ggg
Division of Recreation Services 1997 1998 Revised 1998 1999
Pool Actual Budget Budget Estimate Budget
215-06-40-740
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Other Wages
2120 Employee Benefits
2140 Uniforms
OTHER EXPENSES
2201 Conferences/Mileage
2310 Utilities
2320 .Communications
2349 Other Professional Services
2390 Misc. Contractual Services
2410 Office Supplies
2420 Operating Supplies
2423 Concessions
2424 Pool Supplies and Chemicals
2430 Repair and Maintenance
2910 Refunds
CAPITAL OUTLAY
2520 Equipment & Office Furniture
TOTALS
11 /04/98
Filename:lperlmig\gpropriv\99budget\pool
$16,522 $28,500 $28,500 $13,500 $14,100
5,881 6,000 6,000 5,500 6,000
94,112 114,000 114,000 105,000 117,000
19,456 31,000 31,000 20,000 23,000
4,862 5,000 5,000 5,000 6,600
140,833 184,500 184,500 149,000 166,700
781 2,800 2,800 1,400 2,700
24,994 32,000 36,954 32,000 37,000
443 900 900 800 900
770 2,000 2,000 500 750
39 200 200 0 0
1,200 4,200 4,275 2,500 3,500
7,730 11,500 11,500 11,500 11,200
16,413 23,400 23,400 22,000 18,000
1,207 1,500 1,500 1,500 1,300
12,649 30,300 37,077 35,000 35,000
1,862 3,000 3,000 610 3,000
68,088 111,800 123,606 107,810 113,350
22,184 22,000 22,110 16,000 12,000
$231,105 $318,300 $330,216 $272,810 $292,050
-91-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Pool
• Account 2110 and 2120 reflect the allocation noted under Notes and Adjustments.
• Account 2310 provides funding for electricity, gas and water and sewer utilities.
• Account 2320 provides funding for the monthly charges associated with the pay phone located at the pool
and an additional telephone line.
• Account 2410 provides funding for general office supplies, season passes, stickers, resident cards and
materials for fliers.
• Account 2420 includes funding for chlorine, pool chemicals, first-aid supplies, cleaning supplies and
other miscellaneous operating supplies.
• Account 2430 includes funding to repair the sprinkler system, replace circulation equipment and other
general maintenance.
• Account 2520 provides funding to replace the lane lines, purchase a new pizza oven, cash register, time
clock and a pass scanning system.
Pool -92- 11/04/98
Proposed
1999
Operating Budget
Permissive Tax Fund
D
DEPARTMENT/DIVISION/BUREAU: Permissive Tax Fund
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be
for roadway construction or improvements. Funds are also received from legislation approved by Franklin
and Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50%
of the "first $5.00 increment". The revenue received can only be spent on roads and bridges.
The Administration anticipates using permissive tax funds for partial funding of a capital improvement
transportation project.
PermTax -93- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
1998
FUND: PERMISSIVE TAX 1997 1998 Revised 1998 1999
Capitallmprovements Actual Budget Budget Estimate Budget
216-03-12-780
CAPITAL OUTLAY
2550 Street Construction $0 $100,000 $100,000 $0 $500,000
11 /04/98
Filename:\per\mig\gpropriv\99budget\permtax
-94-
DEPARTMENT/DIVISION/BUREAU: Permissive Tax Fund
Account 2550 provides funding to pay for a portion of a City road improvement project(s).
PermTax -95- 11/04/98
Proposed
1999
Operating Budget
FIotel/Motel Tax Fund
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
Funds are received from 50% of the collections of hoteUmotel taxes in accordance with City C7dinance No.
133-87. The remaining 50% is disbursed with 25% to the Dublin Convention and Visitors Bureau and 25%
to the Dublin Arts Council. Funds may be distributed to other organizations through City Council review of
submitted hoteUmotel tax applications. City sponsored projects/events maybe approved through the normal
budget process. For 1998, these include special projects related to St. Patrick's Day, Fourth of July, Irish
Festival and Community Tree Lighting.
City-sponsored events are coordinated by the Division of Community Relations. The Division plans and
coordinates special events designed to promote the City of Dublin, enhance the City's appeal to the general
public, and stimulate visitors interest and resident participation. The Division also coordinates City services
required for events held within the City of Dublin.
• To administer City-sponsored events held within the City.
• To administer City services required for events held within the City of Dublin.
• To establish, develop, and cultivate effective relations among the City, various community organizations,
and sponsors involved in the special events planning and coordination process.
• To attract, service and retain major events that contribute to overnight stays in Dublin hotels.
• To serve on the Board of Trustees of the Dublin Convention and Visitors Bureau as an ex-officio member.
• To secure sponsorships for City-sponsored events.
PERSONNEL DATA
POSITION TITLE
1998 1999
('TTRRF.NT NiTMBER PROPOSED
Community Relations Specialist
Special Events Specialist II
Special Events Specialist I
TOTAL
0 2
1 0
1 Q
2 2
The Special Events Specialist II and I positions have been reclassified as Community Relations Specialists.
This change results in retitling the Special Events Specialist II position and upgrading the Special Events
Specialist I position.
SpEvents -96- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: HOTEL/MOTEL TAX 1998
Department of Administrative Services 1997 1998 Revised 1998 1999
Division of Community Relations Actual Budget Bud et Estimate Bud et
217-01-13-740
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Seasonal/Temporary Wages
2120 Employee Benefits
OTHER EXPENSES
2201 Conferences/Mileage
2211 Meeting Expenses
2320 Communications
2349 Other Professional Services
2370 Advertising
2380 Printing
2391 Memberships & Subscriptions
2410 Office Supplies
2420 Operating Supplies
2440 Small Tools & Minor Equipment
2813 Promotional Programs
2910 Refunds
CAPITAL OUTLAY
2520 Equipment & Office Furniture
SUB-TOTALS
Department of Finance
Division of Taxation
$67,351 $111,500 $111,500 $98,300 $121,000
2,090 6,800 6,800 6,800 2,600
0 0 0 0 0
17.478 32,600 32,600 24,250 28,100
86,919 150,900 150,900 129,350 151,700
5,493 4,100 ' 4,130 4,100 9,500
289 1,000 1,000 500 1,500
4,915 9,500 8,114 8,000 10,750
332,870 431,200 478,213 478,000 633,750
35,853 49,500 52,825 52,000 68,500
12,194 21,100 20,842 20,000 29,600
865 950 1,095 1,000 1,800
1,792 4,800 6,849 5,000 5,300
49,724 47,200 48,644 45,000 89,500
4,066 6,000 4,100 4,000 9,800
490 4,500 4,500 3,000 6,000
94 0 0 800 0
448,645 579,850 630,312 621,400 866,000
1,200 6,000 6,000 5,000 3,500
536,764 736,750 787,212 755,750 1,021,200
217-02-11-740
OTHER EXPENSES
2814 Grants/City Sponsored Projects 0 0 6,000 0 6
000
2821 Grants/Community Organizations 410,302 375,000 457,311 450,000 ,
498
700
2910 Refunds 0 0 0 0 ,
0
410,302 375,000 463,311 450,000 504,700
TOTALS $947,066 $1,111,750 $1,250,523 $1,205,750 $1,525,900
11 /04/98
Filename:)per\mig\gpropriv\99budget\spevents
-97-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
• Account 2211 provides funding for internal working luncheons, special events committee
luncheons/dinners and external business luncheon meetings.
• Account 2349 includes funds for photographer, entertainment, tents, tables, chairs and other equipment
for City sponsored events: St. Patrick's Day, 4th of July, Dublin Irish Festival and the tree lighting.
Entertainment elements, size and scope of these events have increased with substantial revenue recognized.
• Account 2370 includes funds for advertising special events in local, regional and national publications to
attract visitors and overnight guests.
• Account 2380 includes funds for fliers, brochures, invitations, postcards, tickets, coupons, bumper stickers,
etc. for City sponsored events.
• Account 2420 includes funding for Old Dublin banners, sweatshirts/t-shirts, awards, decorations, prizes,
refreshments, displays for special events, renovation of City floats and retail merchandise for Dublin Irish
Festival.
• Account 2821 is an allocation for grants to community organizations in accordance with the Hotel/Motel
Grant Application Guidelines and a 25% allocation to the Dublin Arts Council.
SpEvents -98- 11/04/98
Proposed
1999
Operating Budget
Education and Enforcement Fund
D
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues in this
fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This
fund is to be used by the Division of Police to pay those costs it incurs in enforcing Section 4511.19 of the
Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under
the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and
other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages.
Ed/Enf -99- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: EDUCATION AND ENFORCEMENT 1998
Department of Safety 1997 1998 Revised 1998 1999
Division of Police Actual Budget Budget Estimate Budget
218-08-10-750
OTHER EXPENSES
2201 Conferences/Mileage $0 $0 $0 $0 $0
2391 Membership & Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
0 0 0 0 0
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 3,000 3,000 0 3,000
TOTALS $0 $3,000 $3,000 $0 $3,000
11 /04/98
Filename:\per\mig\gpropriv\99budgetledenf
-100-
Proposed
1999
Operating Budget
I Law Enforcement Trust Fund
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund
are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code.
This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide
reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law
enforcement, or for other law enforcement purposes that City Council determines to be appropriate.
LawEnf -101- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: LAW ENFORCEMENT TRUST 1998
Department of Safety 1997 1998 Revised 1998 1999
Division of Police Actual Budget Budget Estimate Budget
219-08-10-750
OTHER EXPENSES
2201 Conferences/Mileage $0 $0 $0 $0 $0
2320 Communications 0 0 300 300 0
2391 Membership & Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
0 0 300 300 0
CAPITAL OUTLAY
2520 Equipment and Office Furniture 6 5,000 4,700 0 5,000
TOTALS $6 $5,000 $5,000 $300 $5,000
11 /04/98
Filename:\per\mig\gpropriv\99budget\lawenf
-102-
Proposed
1999
Operating Budget
D
Mayor's Court Computer Fund
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Court Services
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund
are derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by the
Division of Court Services to pay those costs it incurs for any operational costs and/or any subsequent
updates for the court computer. The City currently assesses a fee of five dollars ($5.00) per case; however,
Substitute Senate Bi11246 allowed the fee to be set as high as ten dollars ($10.00).
Computer -103- 11 /04//98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: MAYOR'S COURT COMPUTER 1998
Department of Administrative Services 1997 1998 Revised 1998 1999
Division of Court Services Actual Budget Bud et Estimate Bud et
221-01-14-710
OTHER EXPENSES
2201 Conferences/Mileage $0 $1,000 1,000 $0 $1,000
2351 Maintenance of Equipment 3,810 7,000 7,373 6,600 9,100
2410 Ofi'ICe Supplies 0 1,500 1,050 500 1,000
2420 Operating Supplies 0 250 250 150 250
3,810 9,750 9,673 7,250 11,350
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 2,000 21,929 21,105 4,500
TOTALS $3,810 $11,750 $31,602 $28,355 $15,850
11 /04/98
Filename:\per\mig\gpropriv\99budget\computer
-104-
DEPARTMENT/DIVISIONBUREAU: Department Administrative Services
Division of Court Services
• Account 2201 includes funding for computer related training for the Division of Court Services.
• Account 2351 includes funding for computer hardware maintenance fees and other computer related
equipment as the need arises.
• Account 2520 includes funding for a printer for L.E.A.D.S and a replacement computer.
Computer -105- 11 /04/98
Proposed
1999
Operating Budget
Debt Service Funds
DEPARTMENT/DIVISION/BUREAU: Debt Service
These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues.
Sources of funding include property taxes and transfers from the General Fund, Capital Improvements Tax
Fund and the Water Fund.
Budget requests for debt service payments reflect debt service obligation for both long-term and short-term
debt issued by the City. The 1999 budget includes the short-term notes in the amount of $6,000,000 that will
mature in September.
Debt -106- 11 /04/98
1999 BUDGET - CITY OF DUBLIN, OHIO
FUNDS: GENERAL OBLIGATION AND SPECIAL 1 ggg
ASSESSMENT DEBT SERVICE 1997 1998 Revised 1998 1999
Department of Finance Actual Bud et Budqet Estimate Budqet
GENERAL OBLIGATION DEBT SERVICE
310-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions
2610 Principal-Water
2611 Principal-Parks Programs
2612 Principal-Transportation
2613 Principal-Lands and Buildings
2614 Principal-Sewer
2620 Interest-Water
2621 Interest-Parks Programs
2622 Interest-Transportation
2623 Interest-Lands and Buildings
2624 Interest-Sewer
TOTALS
SPECIAL ASSESSMENT DEBT SERVICE
320-02-10-790
DEBT SERVICE
$344 $500 $500 $500 $600
451,300 457,400 457,400 457,400 434,000
110,000 110,000 110,000 110,000 110,000
9,170,000 18,070,000 18,070,000 24,070,000 6,200,000
745,000 770,000 770,000 770,000 1,110,000
103,000 98,000 406,317 406,317 756,695
512,926 482,500 482,500 482,225 450,500
126,013 119,500 119,500 119,305 112,600
435,409 750,000 750,000 806,210 1,076,500
688,575 656,000 656,000 655,705 833,000
105,011 99,000 304,040 529,258 916,100
$12,447,578 $21,612,900 $22,126,257 $28,406,920 $11,999,995
2301 County Auditors' Deductions $972 $500 $500 500 500
2610 Principal-Water and Sewer 93,700 82,600 82,600 82,600 41,000
2620 Interest-Water and Sewer 23,999 17,600 17,600 17,505 12,000
TOTALS $118,671 $100,700 $100,700 $100 605 $53,500
SPECIAL ASSESSMENT DEBT SERVICE
321-02-10-790
DEBT SERVICE
2612 Principal-Transportation $50,000 $50,000 $50,000 $50,000 $55,000
2622 Interest-Transportation 78,550 75,500 75,500 75,420 72
400
TOTALS $128,550 $125,500 $125,500 $125 420 ,
$127,400
11 /04/98
Filename:t:lper\miglgpropriv\99budget\debt
-107-
Proposed
1999
Operating Budget
Capital Improvements Tax Fund
DEPARTMENT/DIVISION/BUREAU: General Capital Improvements
This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus,
property, construction of buildings, structures, roads and other public improvements as needed. City income
tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-87.
Additional revenue is provided by transfers from the General Fund and interest income.
NOTES AND AD.T[TSTMF.NTS:
In accordance with State requirements, separate funds will be established when notes bonds are issued for
specific projects and the associated expenditures will also be assigned to that fund.
Funding is based on the 1999-2003 Capital Improvements Program.
CIP -108- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
1998
FUND: CAPITAL IMPROVEMENT TAX 1997 1998 Revised 1998 1999
Actual Bud et Bud et Estimate Budget
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements $267,924 $1,232,000 $1,735,325 $535,000 $1,700,000
2511 Park and Bikeway Improvements 1,895,340 1,405,400 2,754,501 2,600,000 1,491,000
2522 Police Capital Equipment 0 20,000 20,000 20,000 107,000
2523 City Maintenance Equipment 0 1,405,000 ~ 1,755,000 1,700,000 3,578,000
2530 Buildings and Other Structures 2,874 0 16,626 16,626 0
2550 Transportation Projects 3,346,361 12,747,000 13,514,138 10,885,000 5,265,000
2551 New Street Const./Eng. Projects 0 0 90,000 0 0
2560 Sanitary Sewer Improvements 0 0 0 0 0
2561 Water System Improvements 0 0 0 0 0
2562 Storm Sewer Improvements 317,020 350,000 383,975 300,000 393,000
2571 Other Projects and Equipment 1,591,978 1,085,000 1,592,158 1,390,000 1,980,000
7,421,497 18,244,400 21,861,723 17,446,626 14,514,000
OTHER EXPENSES
2790 Transfers 4,610,564 3,135,400 4,722,900 4,722,900 4,649,000
TOTALS $12,032,061 $21,379,800 $26,584,623 $22,169,526 $19,163,000
11 /04/98
Filename:t:\perlmig\gpropriv\99budget\cip
-109-
1999 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements
Land Acquisition(1) $1,700,000
1,700,000
2511 Park and Bikeway Improvements
Donegal Cliffs 30,000
Wyndham Park 250,000
Trinity Park 175,000
Darree Fields Park development 125,000
Coffman Park redevelopment 397,000
Amberleigh Park 20,000
Wyndham Park-Phase 4 50,000
Various park renovations/improvements 119,000
Annual bikeway maintence 25,000
Dublin Road bikeway 150,000
Bikeway connections/additions 150,000
1,491,000
2522 Police Capital Equipment
In-car video cameras 15,000
Lasers-speed measuring 10,000
Computerized mugshot 55,000
Elite 5000 target system-firing range 13,000
Portable speed trailer 14,000
107,000
2523 City Maintenance Capital Projects
Fleet & equipment management program 897,000
Fleet additions 331,000
Service Complex expansion 2,350,000
3,578,000
2550 Transportation Projects
Annual street maintenance program 1,025,000
Annual ditch enclosure program 50,000
Street lighting at miscellaneous intersections 50,000
Avery/ Brand Road realignment 75,000
Wilcox Road/Shier Rings Road intersection 140,000
Signalization-Brand Road/Dublin Road 525,000
Sawmill Road/I-270 interchange 170,000
Shier Rings Road alignment study 30,000
Post Road overpass widening 300,000
Emerald Parkway-Sawmill/Hard 1,150,000
Emerald Parkway-Perimeter/Shier Rings 450,000
Emerald Parkway-Shier Rings/Innovation 300,000
Tuttle Crossing widening 1,000,000
5,265,000
11 /04/98
Filename:\per\mig\gpropriv\99budget\capimp99
-110-
1999 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
2560 Sanitary Sewer Improvements
2561 Water System Improvements
2562 Stormwater Improvements
Drainage improvements-Blazer/Rings 10,000
Stormwater management program 383,000
393,000
2571 Other Projects & Equipment
Computer hardware/software 1,178,000
Utility burial 400,000
Telephone system upgrades 210,000
Building maintenance 42,000
Contingencies 150,000
1,980,000
2710 Transfers
Debt Service 3,359,000
Parkland Acquisition Fund 290,000
Transportation Improvements Fund-
SR 161 improvements 1,000,000
4,649,000
TOTAL $19,163,000
(1) $1,200,000 carryover from 1998 and $500,000 allocation for 1999.
11 /04/98
Filename:\per\mig\gpropriv\99budgetlcapimp99
-111-
D
Proposed
1999
Operating Budget
I Parkland Acquisition Fund
DEPARTMENT/DIVISION/BUREAU: Parkland Acquisition Fund
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland
dedication. These fees are credited to the parkland Acquisition Fund for the purpose of acquiring
recreational facility sites, open space and/or parkland. As part of the annual operating budget process,
the City also appropriates approximately two percent of the total Capital Improvements Tax Fund
budget to be transferred to this fund.
Funds will be appropriated on an "as-needed" basis.
ParkAcq -112- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
1998
FUND: PARKLAND ACQUISITION 1997 1998 Revised 1998 1999
FUND Actual Budget Budget Estimate Budget
402-02-10-780
CAPITAL OUTLAY
2510 Land and Land Improvements $773,937 $370,000 $815,000 $812,500 $0
2910 Refunds 0 0 0 0 0
TOTALS $773,937 $370,000 $815,000 $812,500 $0
11 /04/98
Filename:\per\mig\gpropriv\99budget\parkacq
-113-
Proposed
1999
Operating Budget
Water Fund
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. Under this work program falls the
budgeting and fiscal control function, planning and design of all new construction and improvements of the
water distribution system which is tied to the City of Columbus system under a service contract. The
Administration works in cooperation with architects, engineers, consultants, and builders and developers in
planning improvements to the Dublin portion of the system.
The hydrant maintenance program is the direct responsibility of the Director of Streets and Utilities.
• Continue the ongoing hydrant maintenance program in-house with a significant cost savings.
• Sand blast hydrants for repainting and continue the ongoing maintenance of hydrants.
• Locate all watch valves.
PERSONNEL DATA
POSITION TITLE
Maintenance Worker
Seasonal Maintenance Worker
TOTAL
1998 1999
('T1R_RF.NT NTTNiBF.R PROPOSED
1 1
1 ~
3
The Maintenance Supervisor position reflected in the Vehicle and Equipment Maintenance budget also
supervises the Water Maintenance program area. Ten percent (10%) of this position has been allocated to
this budget. A Crew Leader also charges to the budget based on actual time worked.
Water -114- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: WATER 1998
Department of Service 1997 1998 Revised 1998 1999
Water Maintenance Actual Budget Budget Estimate Budget
610-06-32-730
PERSONAL SERVICES
2110 Salaries/Wages
2111 Overtime Wages
2112 Seasonal/Temporary Wages
2120 Employee Benefits
2140 Uniforms & Clothing
OTHER EXPENSES
2201 Conferences/Mileage
2303 Hydrant Maintenance & Repair
2310 Utilities
2320 Communications
2349 Other Professional Services
2351 Maintenance of Equipment
2420 Operating Supplies
2440 Small Tools & Minor Equipment
2910 Refunds
CAPITAL OUTLAY
$33,258 $42,000 $45,200 $42,000 $46,900
1,637 2,000 2,000 1,500 2,000
7,226 11,000 11,000 10,000 28,800
11,812 15,000 15,000 15,000 18,300
1,010 2,000 2,579 2,000 3,000
54,943 72,000 75,779 70,500 99,000
700 900 900 500 1,200
17,674 36,500 61,542 50,000 36,500
62,559 80,000 83,836 75,000 80,000
565 750 820 800 800
31,435 5,000 25,665 25,000 10,000
3,222 30,000 26,080 15,000 30,000
4,233 6,000 6,266 5,000 6,000
471 2,500 2,500 1,500 1,000
24,076 25,000 25,000 15,000 25,000
144,935 186,650 232,609 187,800 190,500
2510 Land and Land Improvements 0 0 0 0 0
2520 Equipment 4,704 5,000 5,220 5,000 6,000
2561 Water System Improvements 279,276 370,000 803,471 250,000 230,000
283,980 375,000 808,691 255,000 236,000
Department of Finance
Administration
610-02-30-730
OTHER EXPENSES
2710 Transfers
TOTALS
11 /04/98
Filename:\perlmig\gpropriv\99budget\water
412,983 407,230 407,230 407,230 401,000
412,983 407,230 407,230 407,230 401,000
$896,841 $1,040,880 $1,524,309 $920,530 $926,500
-115-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
• Account 2110 and 2120 include funding for the allocations identified under Notes and Adjustments.
• Account 2112 includes funding for the additional seasonal Maintenance Worker.
• Account 2303 provides funding for contracts with Perry and Washington Townships to service the City's
hydrants and for emergency repairs.
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2349 provides an allocation of funds for services that may be necessary during the year.
• Account 2351 includes funding for hydrant replacement parts.
• Account 2520 includes funds for an arrow board.
• Account 2561 provides funding for the projects included in the 1999-2003 CIP (waterline along Avery
Road and miscellaneous oversizing).
• Account 2710 provides funding for debt service obligations for the 1985 Avery Road Waterline bond
issue and the Rings RoadBlazer Parkway Water Tower bond issue.
Water -116- 11 /04/98
D
Proposed
1999
Operating Budget
Sewer Fund
D
DEPARTMENT/DIVISION/BUREAU: Departments of Development and Service
Divisions of Engineering and Streets and Utilities
Sewer Maintenance
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. This work program includes the
budgeting and fiscal control function, planning and design of all new construction, improvements and
removal of infiltration and inflow sources. The Division of Streets and Utilities is responsible for the
execution of maintenance on the entire sanitary sewer system. The Division also conducts inspection of
lines and collects data on the system for use by the Division of Engineering. The Division of Engineering
analyzes system data to estimate amounts of extraneous flow to be eliminated, recommends the repair and
work program and new construction to be performed. The City staff works in cooperation with
homeowners, engineers, consultants, builders, and developers, OEPA, and with the City of Columbus
which provides wastewater treatment and a service contract.
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer
system.
• To assess condition of subsurface infrastructure underlying streets which are programmed for
resurfacing in order that repairs be made as part of the street resurfacing program.
• To continue to provide pump station maintenance and oversight.
• To provide a safe work environment for all employees and ensure the safety of the public.
PERSONNEL DATA 1998 1999
POSITION TITLE rTmRF.NT NLT_MBER PROPOSED
Engineering Program Specialist 1 1
Clerical Specialist I 1 1
Maintenance Crew Leader 1 1
Maintenance Worker -~ ~
TOTAL 9 9
NOTES AND ADTiTSTMF,NTS:
The Maintenance Supervisor position reflected in the Vehicle and Equipment Maintenance budget also
supervises the Sewer Maintenance program area. Thirty percent (30%) of this position has been allocated
to this budget.
The personnel costs for an Assistant City Engineer (utilities) position is also allocated to this budget, 50%
to the Division of Engineering and 50% to Sewer Maintenance.
Sewer -117- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
FUND: SEWER 1998
Department of Service 1997 1998 Revised 1998 1999
Streets & Utilities Actual Budget Budget Estimate Budget
620-06-32-730
PERSONAL SERVICES
2110 Salaries & Wages
2111 Overtime Wages
2112 Seasonal/Temporary Wages
2120 Benefits
2140 Uniforms
OTHER EXPENSES
2201 Conferences/Mileage
2310 Utilities
2320 Communications
2349 Other Professional Services
2351 Maint. of Equipment & Facilities
2390 Misc. Contractual Services
2410 Office Supplies
2420 Operating Supplies
2430 Repair and Maintenance
2440 Small Tools & Minor Equipment
2860 Fines/Penalties-EPA
2910 Refunds
CAPITAL OUTLAY
$262,932 $283,500 $283,500 $283,500 $310,000
23,639 30,000 30,00.0 21,000 30,000
469 5,000 5,000 1,000 5,000
86,963 98,000 98,000 98,000 110,500
4,089 7,500 11,033 10,000 7,000
378,092 424,000 427,533 413,500 462,500
2,773 10,500 12,250 5,000 14,300
47,733 52,000 52,051 52,000 15,000
8,241 12,500 14,655 14,500 8,000
68,871 45,000 101,218 98,000 45,000
29,133 41,000 46,903 30,000 5,500
3,386 0 28,847 15,000 20,000
2,660 3,500 4,236 4,000 4,000
14,120 21,900 28,383 25,000 16,100
49,308 200,000 252,452 80,000 160,000
5,596 8,900 18,183 15,000 8,900
12,000 0 12,000 24,000 0
37,544 25,000 33,000 33,000 25,000
281,365 420,300 604,178 395,500 321,800
2510 Land and Land Improvements 2,000 2,000 2,000 2,000 2
000
2520 Equipment 2,774 5,000 25,283 25,000 ,
5
000
2563 Sanitary Sewer Improvements 395 55,000 151,600 100,000 ,
285,000
5,169 62,000 178,883 127,000 292,000
Department of Finance
Administration
620-02-30-730
OTHER EXPENSES
2790 Transfers 0 0 513,357 739,000 1,478,000
TOTALS $664,626 $906,300 $1,723,951 $1,675,000 $2,554,300
11 /04/98
Filename:)per\miglgpropriv\99budget\sewer
-118-
DEPARTMENT/DIVISION/BUREAU: Departments of Development and Service
Divisions of Engineering and Streets and Utilities
Sewer Maintenance
• Account 2110 and 2120 includes funding for personnel costs identified under Notes and Adjustments.
• Account 2201 reflects the costs of training personnel in accordance with OSHA requirements.
• Account 2310 provides funding for utility costs for the telemetry system. The reduction is the result
of the pump station having been demolished.
• Account 2320 provides funding for telephone charges and services for the telemetry system and pagers
for staff.
• Account 2349 includes funding for services related to televising and cleaning the sewer system and
water quality testing.
• Account 2351 reflects a significant reduction as a result of the pump station being demolished.
• Account 2390 provides funding for the City's contractual commitment with Delaware County for the
Wedgewood Hills and Campden Lakes subdivisions.
• Account 2430 is an allocation for repairs to sewer lines and telemetry system.
• Account 2520 provides funding for water table measuring devices.
• Account 2560 is an allocation for over sizing costs related to potential sewer line extensions installed
by a developer, the design construction of a clean-out station, the installation of a sewer line along
Avery Road, south of Rings Road and the relining of the sewer line along Levin Links.
Sewer -119- 11/04/98
Proposed
1999
Operating Budget
I Merchandising Fund
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
Ordinance 11-93 authorized the establishment of the Merchandising Fund as part of the comprehensive
economic development program. Definitely Dublin mechandise is available for resale. The revenue from
the sale of the merchandise is used to purchase merchandise, as the intent of the merchandising campaign
is to be self-supporting.
Merch -120- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
MERCHANDISING 1998
Department of Administrative Services 1997 1998 Revised 1998 1999
Division of Community Relations Actual Budget Budget Estimate Budget
630-01-13-710
OTHER EXPENSES
2390 Misc. Contractual Services $673 $800 $800 $750 $800
2410 Office Supplies 0 0 0 50 0
2420 Operating Supplies 11,238 9,500 14,462 14,000 14,000
2910 Refunds 125 150 150 100 150
12,036 10,450 15,412 14,900 14,950
CAPITAL OUTLAY
2520 Equipment and Office Furniture
TOTALS
11 /04/98
Filename:\per\mig\gpropriv\99budget\merchant
0 0 0 0 0
$12,036 $10,450 $15,412 $14,900 $14,950
-121-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
Account 2390 is an allocation for estimated sales tax payments to the State of Ohio.
Account 2420 provides funding to buy merchandise for resale.
Merch -122- 11/04/98
Proposed
1999
Operating Budget
internal Service Funds
DEPARTMENT/DIVISION/BUREAU: Internal Service
Employee Benefits Self-Insurance
STATEMENT OF FUNCTIONS:
The Employee Benefits Self-Insurance Fund has been established to account for monies received from
other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-
Insurance Fund makes payments for services provided to employees (claims), the third party
administrator(s) and for stop-loss coverage. The budgeted amounts are based on the maximum dollar value
of claims that would be paid under the plan, third party administrator fees, and the premium for stop-loss
insurance. "Premiums" are charged to benefit accounts based on the estimated cost of coverage as
determined by the third party administrator. The Employee Benefits Self-Insurance Fund also contains
funds for the Employee Health Education & Wellness Program.
NOTES AND AD Ti 1STMENTS:
The City experienced several large dollar claims during 1998, which has caused claim costs to exceed what
was anticipated for 1998. This resulted in a supplemental appropriation from the City's reserve. To
adequately fund anticipated claims in 1999 and to rebuild the reserve, we are recommending the monthly
funding level (premiums) be raised for 1999. Family coverage would be $498.00 per month ($5,976/year)
and single coverage would be $218 per month ($2,616/year).
IntServ -123- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
1998
FUNDS: INTERNAL SERVICE FUNDS 1997 1998 Revised 1998 1999
Self-Insurance Actual Bud et Bud et Estimate Bud et
EMPLOYEE BENEFITS SELF-INSURANCE FUND
701-01-11-710
OTHER EXPENSES
2309 Third Party Administration
2361 Medical Claims
2364 Stop-loss Coverage
2390 Misc. Contractual Services
TOTALS
11 /04/98
Filename:\per\mig\gpropriv199budget\selfins
$50,819 $56,000 $56,000 $70,000 $89,000
1,034,360 1,135,000 1,135,000 1,760,000 1,725,000
100,388 119,100 119,100 115,000 132,300
430 21,000 21,220 17,500 23,600
$1,185,997 $1,331,100 $1,331,320 $1,962,500 $1,969,900
-124-
DEPARTMENT/DIVISION/BUREAU: Internal Service
Liability Self-Insurance Fund
The Liability Self-Insurance Fund has been established to provide a reserve for liability insurance in the
event the Ciry determines it is cost-effective to be self-insured in a given line of coverage, i.e., general
liability, or possibly all lines of coverage.
The reserve that had accumulated in this Fund was utilized in 1998 and will be utilized in 1999 to provide
adequate funding in the Employee Benefits Self-Insurance Fund. The Employee Benefits Self-Insurance
Fund experienced significantly higher claims in 1998 than it had in past years. We anticipate the same in
1999.
IntServ -125- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
1998
FUNDS: INTERNAL SERVICE FUNDS 1997 1998 Revised 1998 1999
Self-Insurance Actual Bud et Budget Estimate Bud et
LIABILITY SELF-INSURANCE FUND
702-10-11-710
OTHER EXPENSES
2363 Claims/Judgements
2728 Transfers
$0 $0
0 0
250
$0 $0 $0
00 250,000 300,000
$0
11 /04/98
Filename:)per\mig\gpropriv\99budget\selfins
-126-
DEPARTMENT/DIVISION/BUREAU: Internal Service
Workers' Compensation Fund
The Workers' Compensation Fund has been established to cover the costs associated with the City's
Workers' Compensation coverage under a group rated plan. Funds are transferred from the General Fund
to cover premiums, claims, and third party administration fees associated with the Ciry's Workers'
Compensation coverage.
NOTES AND ADiUSTMENTS:
The City changed from a retrospective rating plan to a group plan in 1994. This change has resulted in
significant savings with far less risk than in a retrospective plan. Under the retrospective rating plan, the
City incurred a risk for a period of ten years for each claim. This budget reflects estimated claims that
may be incurred as a result of our participation in the retrospective rating program for the period 1989-
1998 and the estimated premiums for the group rating plan that will be paid in 1999.
Adjusted premiums based on 1998 estimated payroll of $11.2 million.
In 1998 a 75 % premium dividend was issued to the City by the State of Ohio as a result of excess surplus
in the State Fund.
IntServ -127- 11/04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
1998
FUNDS: INTERNAL SERVICE FUNDS 1997 1998 Revised 1998 1999
Self-Insurance __ Actual Bud et Bud et Estimate Budget
WORKERS' COMPENSATION SELF-INSURANCE FUND
703-01-11-710
OTHER EXPENSES
2309 Third Party Administration $5,756 $8,500 $8,500 $7,500 $9,200
2363 Claims/Judgements 20,053 25,000 25,000 0 25,000
2364 Premiums 162,370 198,000 198,000 52,500 165,000
2390 Misc. Contractual Services 0 0 0 0 4,000
TOTALS $188,179 $231,500 $231,500 .$60,000 $203,200
11 /04/98
Filename:\perlmig\gpropriv\99budgetlselfins
-128-
D
Proposed
1999
Operating Budget
Trust and Agency Funds
DEPARTMENT/DIVISIONBUREAU: Trust & Agency Funds
These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements
(water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure
completion of a project. A specific agency fund has been established for the collection of taxes on behalf
of the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge
mandated by State law and for the collection and distribution of income tax revenues that are required, by
Revenue Sharing Agreements, to be shared with the Dublin City School District.
NOTES AND ADT[J4TMENT4:
Agency -129- 11 /04/98
1999 BUDGET -CITY OF DUBLIN, OHIO
1998
1997 1998 Revised 1998 1999
TRUBrT & AGENCY FUNDS Actual Bud et Bud et Estimate Bud et
INCOME TAX REVENUE SHARING FUND
802-02-~ 0-710
2390 Contractual Obligation-CRAs
TOTALS
AGENCY FUND
805=02-10-710
2304 Sewertap Reimbursements
2305 Watertep Reimbursements
2306 Recycling Bins
2307 Project Maintenance Bonds
2910 Refunds
2911 Refunds-R-O-W
2912 Refunds-Vendor Bonds
2913 Refunds-Conditional Occupancy
2914 Refunds-Driveway Bonds
2915 Refunds-BCA6
291'6 Refunds-BD of Bldg Standards
2917 CRC Deposits-Bid Specs.
2919 Refunds- Others
TOTALS
$199,256 $564,500 $564,500 $408,556 $490,000
$199,256 $564,500 $564,500 $408,556 $490,000
$509,676 $350,000 $350,000 $550,000 $400,000
0 0 0 0 0
166 500 889 50 0
0 0 0 5,536 0
11,332 12,000 12,000 8,451 12,000
26,000 25,000 25,000 40,000 25,000
3,000 3,000 3,000 3,000 3,000
147,600 130,000 130,000 190,000 175, 000
0 0 0 0 0
0 0 0 0 0
16,391 15,000 18,000 10,000 15,000
0 0 0 0 0
6,513 0 0 0 0
$720,678 $535,500 $538,889 $807,037 $630,000
DUBLIN CONVENTION AND VISITORS' BUREAU FUND
804-02-11-710
2824 Payment to Dublin Convention
& Visitors Bureau
2910 Refunds
TOTALS
DRUG ENFORCEMENT FUND
801-08-10-750
2850 Drug Enforcement
11 /04/98
Filertemeaperlrftiglgpropriv\99budget\agency
$252,920 $265,000 $265,000 $300,000 $365,000
0 0 0 0 0
$252,920 $265,000 $265,000 $300,000 $365 000
$0 $25,000 $25,000 $0 $25,000
-130-