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Home My WebLink About118-98 OrdinanceRECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 118-98 (Amended) Ordinance No.------------------------ Passed------ ------------------------------------------19-------- ~* AN ORDINANCE AMENDING CHAPTER 35 OF THE CODIFIED ORDINANCES TO REVISE THE FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM AND ESTABLISHING A SCHEDULE OF FEES AND SERVICE CHARGES FOR CITY OF DUBLIN SERVICES, AND DECLARING AN EMERGENCY. WHEREAS, the City of Dublin, Ohio has conducted an extensive analysis of its services, the full costs of providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for the services; and, WHEREAS, based on this extensive analysis, a Cost analysis document, dated October 1998, has been prepared; and, WHEREAS, the Finance Committee of City Council has held a public workshop to review the Cost analysis document, including percentage of recovery and the specific fees to be charged; and, WHEREAS, the specific fees to be charged for City provided services must be adopted by the City Council. NOW, T~IEREFORE BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, ~~ members of the elected officials concurring: Section l . Chapter 35 of the Codified Ordinance of Dublin, Ohio is hereby amended to read as follows: Chapter 35 FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM AND FEES Section 35.80 "Full Costs" Defined For the purpose of this subchapter, the following definition shall apply unless the context clearly indicates or requires a different meaning. "Full Costs" includes the following elements: (1) All applicable direct costs including, but not limited to salaries, wages, overtime, employee fringe benefits, services and supplies, maintenance and operating expenses, contracted services, special supplies, and any other direct expense incurred. (2) All applicable indirect costs including, but not restricted to, building maintenance and operations, equipment maintenance and operations, communications expenses, computer costs, printing and reproduction, vehicle expenses, insurance, debt service, and like expenses when distributed on an accounted and documented rational proration system. (3) Fixed asset recovery expenses, consisting of depreciation of fixed. assets, divided by the approximate life expectancy of the fixed asset. (4) General overhead, expressed as a percentage, distributing and charging the expenses of the City Council, including the Clerk of Council, Department of Law, City Manager, Division of Accounting and Auditing, Division of Taxation, Information Technology, Economic Development, the Division of Human Resources and Procurement, and City promotional programs, and all other staff and support service provided to the entire City organization. Overhead shall be prorated between tax-financed services and fee-financed services on the basis of said percentage so that each tax-financed service and fee-financed service shall proportionately defray such overhead costs. (5) Departmental overhead, expressed as a percentage, distributing and charging the cost of each department head and his or her supporting expenses as identified in subsections 1, 2, 3, and 6 of this Section. (6) Debt service costs, including the payment of interest, and trustee fees and administrative expenses of all applicable bond, certificate, or securities issues or loans of whatever nature or kind. (7) The "full costs," in most instances, will be rounded to the nearest ten dollars, with the actual fee established by the ordinance establishing a schedule of fees and charges for City services. RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 '1~rn 118-98 (Amended) Ordinance No------------------------- Passed--------------------------------------------------19------- Section 1. (Continued) Section 35.81 Findings and Intent (a) It is the intent of the City Council to ascertain and recover the specified percentages of full costs from fees, charges, and regulatory license fees levied in providing the regulation, products, or services set forth in this Chapter. (b) The fee and service charge revenue/cost comparison system set forth in this Chapter provides a mechanism for ensuring that fees adopted by the City for services rendered do not exceed the reasonable estimated cost for providing the services. (c) It is the intent of the City Council to achieve a more equitable and fair mix for financing services set forth in this Chapter in order to reduce or eliminate subsidizing these services with general tax revenue; thereby, allowing those general tax revenues to be used for general services, including infrastructure maintenance and replacement. (a) The City Manager is hereby delegated the authority and directed to provide documents to the City Council to implement its policy to adjust fees and charges to recover the percentage of full costs as established in this Chapter. (b) The City Manager is hereby delegated authority to issue Orders defining terms, setting out administrative, fee collection, and financial procedures, definitions, and establishing effective dates of all fees set by the City Council by Ordinance. All Orders shall be signed by the affected department head, shall be signed by the Director of Finance certifying the financial requirements of this Chapter have been met, and shall be signed by the City Manager specifying the effective date of the Order. (c) "Full Costs" shall be as defined in Section 35.80. In adjusting fees and charges, the City Manager shall act in an administrative and ministerial capacity and shall consider only the standards and criteria established by this Chapter and the applicable State laws. All Orders issued shall comply in all respects with this Chapter, and the schedule of fees and rates as set by the City Council. (a) The City Manager, Director of Finance, and each City department head, under the direction of the City Manager, shall review annually the fees and service charges listed in Appendix A- Schedule of Fees and Service Charges, and provide an adjusted fee or charge schedule to the City Council for its consideration so as to recover the listed percentage of full costs necessary to provide the listed regulation, product or service as modified by the "notes" following the list of services. These fees, unless otherwise specified, are for City of Dublin services and are in addition to any charges made by any other governmental agencies. (b) The services as listed in this Section shall be as defined in the document entitled "Cost Study for the City of Dublin, Ohio," dated October 1998, as produced by the City of Dublin. (c) All fees and charges set pursuant to this Chapter and Section shall take effect as specified in each Order. (d) The City Manager may vary the review schedule listed in the Section if, in the judgement of the City Manager and a directly affected and requesting department head, a gross inequity would be perpetrated by not revising a fee or charge prior to the next rate review. Any such special rate review shall be reported to the City Council at its next succeeding meeting where the City Council may revise the fee or charge by Ordinance. (e) If fees are not collected at the time that the service is provided, the City has the right to pursue collection of any of the fees listed in this Ordinance, including certification to the County Auditor, remittance to a collection service, or any other appropriate pursuit for payment. 2 RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 118-98 (Amended) Ordinance No---------------------- -- Passed------- -----------------------------------------19 Section 1. (Continued) Section 35.84 Fee A}~peals and Waivers Irrespective of the percentage of recovery and the "notes" in Section 35.83 -Appendix A, the City Council reserves the right to waive any fee in order to encourage development projects that enhance the City's tax base as outlined in the City's Economic Development Strategy. The City Manager may recommend further waivers or fee adjustments, based on hardship, to be accepted or rejected by City Council at its next regularly scheduled meeting. If any portion of this Chapter is found to be unconstitutional or invalid the City Council hereby declares that it would have enacted the remainder of this Chapter regardless of the absence of any such invalid part. All Ordinances, the Codified Ordinances of Dublin, Resolutions, City Council Motions, and all actions of all City Boards and Commissions in conflict here within are hereby repealed. The fees and charges established by this Chapter shall supersede all previously established fees or charges for the same regulation, product or service, and all such previous fees and charges are hereby repealed on the effective date of the Order of the City Manager. This ordinance is hereby declared to be an emergency measure necessary for the health, safety and welfare of the residents of the City, and further to allow for the necessary public notification of the fees and charges established by this Chapter. Therefore, the ordinance shall take effect and be in force immediately upon passage. Passed this day of , 1998 Mayor -Presiding Officer ATTEST: Clerk of Council j hereby tertsfy that cop±es of this Ordinarce/Resolution were posted in tote pity of Dublin in accordance with Section 731.23 of the 0l~io Revised Cod. ~~~~~ ~: rk of Council, Dublin, Ohio filename: t:\per\mmk\study98\083mk4.wpd Ordinance No. 118-98 (Amended) APPENDIX A -SCHEDULE OF FEES AND SERVICE CHARGES Percentage of Full Costs Regula tion, Product or Service To be Recovered F~ S-001 Preapplication Site Plan Review: Residential ................... ......... 0% .................$0 ~,, Commercial .................. ......... 0% ................. $0 5-002 Zoning Inquiry Response: Written Request .............. (Note 1) 100% ........ (Note 1) $50 Others ....................... ......... 0% .................$0 S-003 Flood Plain Inquiry Response: Written Request ............... . (Note 1) 50% ........ (Note 1) $50 Others ....................... ......... 0% .................$0 5-004 Flood Plain Development Review ...... (Note 26) 100% ...... (Note 14) $410 5-005 Preapplication Rezoning Review: Commercial .................. ......... 0% ................. $0 Residential ................... ......... 0% .................$0 S-006 Sign Plan Review &Insp -Permanent .... ....... 100% ............... $150 (Plus $70 if easement en- croachment isrequired) 5-007 Sign Plan Review &Insp -Temporary .... ....... 100% ................ $30 S-008 Sign Plan Review &Insp - R-O-W ...... ......... 0% ................. $0 5-009 Certificate of Zoning Compliance Review . ....... 100% ................ $60 S-010 Amusement Device Operation Review ... ....... 100% ..... $75/yr. machine (3 machines or less), plus $100 initial filing fee; $1,000/yr. facility license, plus $100 initial filing fee. 5-011 Home Occupation Permit .............. ....... 100% $50-initial two years. $30-each two years after. S-012 Seasonal Business Review ............. ....... 100% ... $130-initial appl. ~.. $40-renewal fee. (Plus $500 refundable bond) 5-013 Lot Line Adjustment Review ........... ....... 100% ............. $140 5-014 Temporary Use Review ............... ....... 100% .............. $30 S-015 Annual Permanent Sign Inspection ...... ......... 0% ............... $0 S-016 PUD/Concept Plan Review ............. ........ 50% ........... $1,660 5-017 PUD/Preliminary Plan Review .......... ........ 50% $1,500 for 10 acres or less, plus $50 for each add'1 5 acres or portion thereof over 10 acres. 5-018 PUD/Final Development Plan Review .... ........ 50% $1,500 for 20 acres or less, plus $50 for each add'1 5 acres or portion thereof over 20 acres. 5-019 Refinement Plan Review .............. (Note 26) 50% ............. $860 5-020 PCD/Composite Plan Review ........... (Note 26) 50% $1,500 for 10 acres or less, plus $50 for each add'15 acres or portion thereof over 10 acres. 5-021 PCD/Minor Revision ................. (Note 26) 50% ............. $680 ~„~ S-022 PCD/Development Plan Review ......... (Note 26) 50% $1,700 for 20 acres or less, plus $50 for each add'1 5 acres or potion ~s thereof over 20 acres. S-023 Rezoning Application Review .......... ....... 100% .... $700 SFD on 5 acres or less. $3,600 other rezoning. 5-024 PLR/Preliminary Plan Review .......... ........ 50% ............. $970 S-025 Corridor Development District Review ... ........ 50% $600 minor amend- ment to an approved plan, or building addition of less than 1,000 sq. ft.. $1,360 other. 4 Ordinance No. 118-98 (Amended) APPENDIX A (continued) Percentage of Full Costs Regula tion, Product or Service To be Recovered ~ 5-026 Conditional Use Application Review ............ 100% ........... $2,140 S-027 Time Extension Review .......... ............ 100% ........... $1,380 5-028 Informal Plan Review ............ .............. 0% ............... $0 5-029 Preliminary Plat Review .......... ............ 100% .. $500 for fi rst two 5-030 Final Plat Review ........................... 100°/ S-031 Lot Split/Minor Subdivision Review ............ 100% lots, plus $40/lot over two lots up to 1001ots. (No increase over 1001ots.) $3,750 comm/indust/other. o $500 for first two lots, plus $40/lot over two lots up to 1001ots. ( No increase over 100 lots.) $500 for first two RDUs plus $20/unit over two RDUs up to 50 RDUs. ( No increase over 50 RDUs.) $3,750 comm/industrial. $170- residential. $270- comm/indusUother. 5-032 Variance Application Review: Existing SFD ...................... (Note 2) ............. $100 Others ............................. 100% ........... $1,570 5-033 Special Permit Review: For uses permitted in residential zones ... . Others (includes model homes) ......... . 5-034 BZA Appeal Processing: 25% ............. $330 100% ........... $1,310 SFD ............................. (Note 2) Others ............................ (Note 2) 5-035 Certificate of Appropriateness ................... 0% 5-036 City Council Appeal Processing: SFD ............................. (Note 2) Others ............................ (Note 2) S-086 Code Enforcement Inspection ............... (Note 25) S-087 Weed Abatement Service ................... (Note 6) S-154 Fence Permit ............................... 100% 5-155 PUD/Minor Revision ................. (Note 26) 50% 5-156 Parking Lot Alteration/Expansion .............. 100% S-037 Building Permit App - Res'1 Plan Review ........ 100% 5-038 Building Permit App - Com'1 Plan Review ....... 100% 5-039 Minor Building Plan Revision - Com'1 .......... .100% 5-040 Major Building Plan Revision - Com'1 ........... 100% S-041 Building Permit Extension .................... 100% 5-042 Building Permit Reactivation .................. 100% 5-043 Building Inspection -Residential ............... 100% 5-044 Building Inspection -Commercial .............. 100% 5-045 Plumbing Plan Review & Inspection ............ 100% 5-046 Fire Suppression System Inspection ............. 100% 5-047 Special Building Inspection ................... 100% 5-048 Reinspection Service ........................ 100% ............. $100 ............. $650 ............... $0 ............. $100 ............. $500 ............... $0 $150 plus contracted cost of mowing. .... $30- residential. $35- commercial. ............. $680 $330/lot or facility. $100 plus $20 each 500 sq. ft. or fraction thereof over 1,000 sq. ft.. $120 first 1,000 sq. ft. plus $10 each add'1 1,000 sq. ft. or fraction thereof. ............. $120 ..... (Note 14) $370 .............. $20 50% of original bldg. permit fee. ..See Appendix A-1. ..See Appendix A-1. ..Residential - $25 application and first fixture, plus $6 each add'1 fixture. Commercial - $30 application and first fixture, plus $8 each add'1 fixture. ......(Note 14) $30 .....(Note 14) $310 .............. $60 5 Ordinance No. 118-98 (Amended) APPENDIX A (continued) Percentage of Full Costs Regula tion, Product or Service To be R ecovered E~ 5-049 Building Preliminary Plan Review ...... .......... 0% ............... $0 5-050 Alternative Building Materials Review .. ......... 50% ............. $300 ~' S-051 Building Construction Appeal ......... ......... 50% $200 (non-refundable) S-052 Building Standards Appeal ............ ..... (Note 21) ....... (Note 21) $0 5-053 Change of Use Permit ................ ........ 100% ............. $280 (includes inspect- ion fee) S-054 Bldg Reloc Plan Rvw/Insp - In City .... (Note 23) 100% .... $320 plus costs. 5-055 Bldg Reloc Plan Rvw/Insp -Enter City .. (Note 23) 100% .... $320 plus costs. 5-056 Bldg Reloc Plan Rvw/Insp -Depart City (Note 23) 100% .... $300 plus costs. S-057 Building Demolition Plan Rvw &Insp .. ........ 100% ............. $100 S-149 Building Plan Revision-Residential ..... ........ 100% .. Based on levels of 5-150 Replacement Building Plans .................. . 5-151 Replacement Building Cards ................. . 5-152 Special Code Inspection ..................... . S-153 Deck & Small Accessory Building Permit ........ . review: $20-Bldg. Division; $30-Planning Division; $30-Engineering Division. 100% .... $70-residential. (Note 14) $120-commercial. 100% .............. $20 100% .....(Note 14) $110 50% .............. $50 5-163 HVAC Inspection-residential .................. 100% S-164 Electrical Inspection-residential ................ 100% 5-165 Temporary Structure Permit ................... 100% S-166 Fire Detection Permit ........................ 100% 5-058 Right-of--Way Plan Review & Inspection ......... 100% 5-059 Street Vacation Review .............. (Note 26) 100% S-061 Encroachment Plan Review & Inspection (Note 23) 100% 5-062 Public Improvement Plan Review .............. 100% 5-063 Public Improvement Inspection ................ 100% 5-064 Private Street Dedication Review ....... (Note 26) 100% 5-065 Private Waste Disposal Review ........ (Note 26) 100% 5-066 Annexation Petition Processing ................ 100% 5-147 Damaged Light Pole Repair ................... 100% 5-148 Sanitary Sewer Inspection .................... 100% S-162 Engineering Reinspection Service .............. 100% (up to 1,000 sq. ft.) ... $20 minimum fee for areas up to and including 1,000 sq. ft., plus $10 for each 500 sq. ft. or fraction there- of in excess of 1,000 sq. ft.. . $30- temp. service. $30 minimum fee plus plus $20 each 500 sq. ft. or fraction thereof over 1,000 sq. ft. for new home/additions/ alterations. $30 minimum fee plus $10 each 500 sq. ft. or fraction thereof over 1,000 sq. ft. for low voltage electric, fire alarms, security systems, coaxial cable. .............. $50 ......(Note 14) $30 .....(Note 15) $130 .... $900 plus costs. ........... $1,820 .... 2% of estimated costs of improvements. .... 7% of estimated costs of improvements. ... $1,080 plus costs. . (Note 16) $110-res. (Note 16) $340-non-res. ........... $2,050 ... (Note 17) $40/hr. .............. $70 .............. $60 6 Ordinance No. 118-98 (Amended) APPENDIX A (continued) Percentage of Full Costs Regulation, Product or Service To be Recovered F~ S-067 Police False Alarm Response .................. 100% $0-1st 2 in 6 months $40-third alarm $60-forth alarm $80-fifth alarm $100-6 or more in 6 months. 5-068 Impounded/Abandoned Vehicle Release: Crime Victim .......................... 0 /o ° ............... $0 Others .............................. 100% .............. $60 S-069 Records Check/Clearance Letter ............... 100% ......(Note 18) $10 S-070 Fingerprinting: Public Service Programs ......... (Note 18) 0% Others .............................. 100% S-071 Police Report Reproduction ................. (Note 4) S-072 Police Photo Reproduction .................... 100% S-073 S-074 5-075 S-139 S-140 5-076 5-077 5-078 5-079 5-080 5-081 S-082 5-083 S-084 5-085 S-146 5-157 S-158 5-088 5-091 5-093 5-096 5-097 5-098 S-099 5-100 5-101 S-102 S-103 5-104 5-105 S-106 5-107 5-108 5-159 S-160 5-161 5-109 Video/Audio Tape Reproduction ............... 100% Non-Emergency Lock -Out Assistance ... ......... 0% Other Agency Dispatch Service ......... ..... (Note 5) Firearm Permit ...................... ....... 100% Vacation House Watch ................ ......... 0% Court Service ....................... ..... (Note 6) Fine Processing ...................... (Note 6) 100% Records Sealing Service ............... ..... (Note 3) Summons Issuance ................... ....... 100% Warrant Processing ................... ....... 100% PNC Monitoring ..................... ......... 0% Presentence Investigation .............. ......... 0% Probation Monitorin 0% .............. $0 .......... $10/card ......... $.25/page (double sided considered 2 pgs) ... $20-plus $1/print plus postage. . $30 (tapes supplied) ............... $0 .......... (Note 5) .............. $50 ............... $0 .............. $15 ............... $8 . $20 (plus State fee) .............. $10 .............. $50 ............... $0 ............... $0 $0 g .......................... Continuance Processing ............... (Note 6) 100% ............... $0-1st continuance. $5-add'1 continuance. Witness/Subpoena Processing ...... (Notes 6 & 7) 100% .............. $15 Adult Diversion ........................... .. 100% ............. $180 License Forfeiture ......................... .. 100% . $20 (plus BMV fee) Interstate Compact ........................ .. 100% .............. $20 Youth & Adult Sports Programs .............. (Note 8) ......(Note 8 & 27) Pre-School & Youth Recreation Classes ....... (Note 8) ......(Note 8 & 27) Adult & Teen Recreation Classes ............. (Note 8) ......(Note 8 & 27) Day Camp -Explorers ..................... (Note 8) ......(Note 8 & 27) Day Camp - Wyandot ...................... (Note 8) ......(Note 8 & 27) Day Camp -Holidays ...................... (Note 8) ...... (Note 8 & 27) Day Camp -Special Interest ................. (Note 8) ......(Note 8 & 27) Swimming Lessons ........................ (Note 8) ......(Note 8 & 27) Pool Recreation Classes .................... (Note 8) ...... (Note 8 & 27) Recreational Swimming .................... (Note 8) ......(Note 8 & 27) Swim Team .............................. (Note 8) ......(Note 8 & 27) Senior Citizen Recreation Programs ........... (Note 8) ......(Note 8 & 27) Park Reservation Service ................... (Note 8) .......... (Note 8) Jr. Kidzone .............................. (Note 8) ...... (Note 8 & 27) Kidzone ................................. (Note 8) ...... (Note 8 & 27) Concession Services ....................... (Note 8) .......... (Note 8) CRC-Babysitting ......................... (Note 2 4) ......... (Note 24) CRC-Rental ............................. (Note 2 4) ......... (Note 24) CRC-Passes .............................. (Note 6) ......... (Note 28) Special Events & Performance Coord(Note 9 and 13) 100% H ......... (Note 13) ee 1 F P E ~ er : our ~ ee m} y Grounds & Fac. $33/hr Bldg. Inspect.(Note 22) Police Service $50/hr Streets & Util. $33/hr Recreation $13.50/hr 7 Ordinance No. 118-98 (Amended) APPENDIX A (continued) Percentage of Full Costs Regula tion, Product or Service To he R ecovered Ee~ S-110 Water Service ..................... ...... (Note 10) ......... (Note 10) 5-111 Sanitary Sewer Service .............. ...... (Note 10) ......... (Note 10) S-112 Storm Sewer Service ................ ...... (Note 11) ......... (Note 11) w~ 5-113 Refuse Collection Service - Res'1 ...... ........... 0% ............... $0 S-114 Recycling Collection Service ......... ........... 0% ............... $0 r.. 5-115 Cemetery Maintenance .............. ......... 100% ..... $575-resident. $1,600-non-res. S-116 Cemetery Lot Sale ................. ......... 100% ............. $125 5-117 Interment Service .................. ......... 100% ............. $200 S-118 Monument Foundation Service ........ ......... 100% .. $1.51/per sq. inch. 5-119 Veterans Marker Service ............ ........... 0% ............... $0 5-120 General Utility Street Usage .......... ...... (Note 12) ......... (Note 12) 5-121 Commercial Refuse Street Usage ...... ........... 0% ............... $0 S-122 Neighborhood Park Maintenance ...... ........... 0% ............... $0 S-123 Parkway & Street Tree Maintenance ... ........... 0% ............... $0 5-124 Business District Maintenance ........ ........... 0% ............... $0 S-125 Street Lighting .................... ........... 0% ......... .... $0 5-126 Street Sweeping ................... ........... 0% ............... $0 S-127 Spilled Load Clean-up .............. (Note 13a) 100% ... $44/hr plus costs. 5-128 Damaged Property Repair ............ (Note 13a) 100% ... $44/hr plus costs. 5-130 Street/Traffic Sign Service ........... (Note 13a) 100% ... $30/hr plus costs. (Plus $30/hr for installation if needed). S-145 Fire Hydrant Permit ................ ......... 100% $40 (fee to be doubled if City required to pump hydrant). S-132 Garage Sale Permit ................. .......... 19% $2/permit plus $1 /sign to a max. of 3 signs. S-133 Contractor Registration .............. ......... 100% $40/yr-contractor/sub. Il~.r $80/yr-general contractor. S-134 Returned Check (NSF) Processing ..... ......... 100% ..... (Note 19) $10 5-135 Tree Information Service ............ ........... 0% ............... $0 S-136 Chamber of Commerce Building Rental ...... (Note 20) ......... (Note 20) S-137 Document Printing & Copying ........ .. (Note 4) 100% ...... $.25/pg-copy $1.50-City map/blue print $20-Code Book 5-141 Peddlers/Solicitation Permit .......... ......... 100% ........ $40/month 5-142 R-O-W Solicitation Permit ........... ........... 0% ............... $0 5-143 Block Party Permit ................. ........... 0% ............... $0 S-144 Taxi Cab License .................. . (Note 23) 100% ... $90/yr plus cost of any legal review performed by the City Attorney. Notes: 1. Fee not to apply to Dublin residents when req uest is for primary residential property. ~ 2. A flat fee to be reviewed periodically by City Council. I 3. The recovery is to be the maximum allowable under Ohio Law. ', 4. The recovery is to be the maximum allowable under the Public Records Act. 5. The percentage of recov ery is dependent on the agreement negotiated between the parties. 6. Rather than a percentage of recovery, the City Council has specified a fee structure to be adopted. 7. There is to be no recovery of costs for Police Officers subpoenaed. 8 Ordinance No. 118-98 (Amended) APPENDIX A (continued) Notes: (continued) 8. In general, the parks and recreation program will attempt to recover, on an aggregate basis, 50%, while recognizing that some programs may be somewhat less than that for certain reasons and some more than that. This to be based on the nature of the program. This will ensure that individual fees are reviewed annually, and any set unusually high/low are flagged. 9. For City Services provided outside the Public Information & Special Events Office. 10. No change, at this time, to the existing rate structure. 11. Staff to report to the City Council on a Storm Drainage Utility. 12. Fee to be negotiated as part of franchise agreements. 13. a. Fee will be based on fully burdened hourly rate plus any out-of- pocket costs and other direct costs. b. For required City services, cost recovery of 50% of the fully burdened hourly rate of labor, plus full recovery of any out-of- pocket costs and other direct costs may be charged for recognized, tax exempt, Dublin non-profit events at the discretion of the Finance Committee. 14. Plus costs of any additional outside review services. 15. Plus a $5,000 refundable bond to cover costs of repairs should they be necessary. Residents are not required to post bond when not cutting into the street pavement. 16. Plus any fees charged by the County or State. 17. Fully-burdened hourly rates of Traffic Technician and any Streets & Utility Staff used to repair light poles, plus actual cost of parts for repairs. 18. Not chargeable to any and all governments or government agencies; Dublin residents; Dublin businesses. 19. Fee applies when check has been deposited twice, is still NSF, and the party must redeem the check in person for cash. 20. Per existing lease agreement. 21. The City does not have a certified Board of Building Appeals and therefore does not have the authority under the Ohio Revised Code to charge a fee. 22. A flat fee of $50 fora temporary structure permit. (Also see Appendix A-1 under building inspection fees). 23. No change was made in the amount of the fee or percentage of recovery based upon the low volume of service delivery. 24. No change to current fee structure due to limited historical financial information. Fees will continue to be monitored and evaluated. 25. City Staff is evaluating the issuance of code enforcement warnings/citations. 26. Fee represents an average fee. 27. A ten percent (10%) discount to apply for Community Recreation Center (CRC) members on programs held inside the CRC facility. A ten percent (10%) increase, or a minimum of $5 to apply to the tiers currently in-place for recreation programs for Non-Resident participants. 28. City Council is evaluating the current fee structure for annual pass fees to the CRC, and any fee changes approved will be adopted in separate legislation. 9 Ordinance No. 118-98 (Amended) APPENDIX A-1 S-043 BUILDING INSPECTION -RESIDENTIAL Description of Service For a one, two or three family dwelling and additions and alterations thereto including garages, accessory buildings, attached carports, swimming pools, and decks. Fie $ 75 for the first 1,000 sq. ft. or fraction thereof, plus $20 for each add- itiona1500 sq. ft. or fraction thereof. Prefabricated fireplace, wood or coal- burning stove. Shoring permit Certificate of occupancy Certificate of conditional occupancy Swimming pool building permit (includes hottubs, and landscape pools !~"'~ that are more than 30 inches in depth.) $ 20 $ 30 $ 20 $ 200 (six month period.) $ 50 5-044 BUILDING INSPECTION -COMMERCIAL Descri,~tion of Service F~ New building and additions thereto $ 160 for the first 1,000 sq. ft. including garages and accessory buildings plus $50 per 1,000 sq. ft. of and all other buildings. area or fraction thereof. Alterations permit fees, industrial units, $ 90 for the first 1,000 sq. ft. or prefabricated assemblies and relocated fraction thereof, plus $30 for each building permit fees (also includes "walk- additional 1,000 sq. ft.. through" for interior alterations.) Rehabilitation permit fees: -rehabilitation of condemned building $ 80 Standard fee plus $60 for the first 1,000 sq. ft. or fraction thereof, plus $20 for each additional 1,000 sq. ft.. -existing buildings $ 60 for the first 1,000 sq. ft. or fraction thereof, plus $20 for each additional 1,000 sq. ft.. Electrical permit inspection: -temporary service $ 60 (plus 3% State surcharge.) -new construction or -alterations/additions $ 60 first 1,000 sq. ft. (minimum fee $60) plus additional $60 per 1,000 sq. ft. up to 50,000 sq. ft., plus $40 per 1,000 sq. ft. from 50,001 sq. ft. to 100,000 sq. ft., plus $30 per 1,000 sq. ft. over 100,001 sq. ft. (plus 3% State Surcharge.) 10 Ordinance No. 118-98 (Amended) APPENDIX A-1 (continued) 5-044 BUILDING INSPECTION -COMMERCIAL (continued) Description of Service ~!-* Electrical permit inspection: (continued) Ee~ -low voltage electric (Fire alarms, security systems, coaxial cable, etc.) Warm air heating and ventilating permit fees: -new and existing buildings [Chart of BTU's, watts and fees] BTU/HR Input: Watts: 0-5,000 0-1,500 5,001-100,000 1,501-29,300 100,001-200,000 29,301-58,600 200,001-300,000 58,601-87,900 over 300,000 over 87,900 $ 30 minimum fee, plus $20 each 1,000 sq. ft. or fraction thereof over 1,000 sq. ft. (plus 3% State surcharge.) $0 $ 20 $ 40 $ 60 $ 60 plus $10 for each additional 100,000 BTU/hr input or 29,300 watts or fraction thereof. The above schedule shall be used for: -gas or oil conversion burners -dual-fuel burners -infrared heaters -commercial clothes dryers -incinerators and crematories -solar warm air heating systems -ventilation permit fees: (i.e. fans with no ducts, ducting systems, dust collecting systems, etc..) 0-1,000 CFM 1,001-10,000 over 10,000 CFM -warm air heating and ventilating for alterations or extension of supply and return ducts where systems are existing. Duct outlets: 1-10 11-30 over 30 -retrofit automatic flue dampers -wood or coal burners connected to heating systems Refrigeration permit: -new and existing buildings (including solar refrigeration) BTU/hr 0-60,000 60,001-120,000 120,001-180,000 180,001-300,000 over 300,001 $10 $ 30 $ 30 $10 $ 30 $ 30 $ 20 $ 30 $ 20 $ 30 $ 40 $ 60 $ 60 11 plus $10 for each additional 10,000 CFM or fraction thereof, the maximum fee is $160. plus $10 for each additional 10 openings or portion thereof. plus $3 for each additiona160,000 BTU/hr or portion thereof. Ordinance No. 118-98 (Amended) APPENDIX A-1 (continued) 5-044 BUILDING INSPECTION -COMMERCIAL (continued) ~"' Descri}~tion of Service -cooling tower: '~"' up to and including 50 tons over 50 tons -evaporative coolers: 0-4,000 CFM over 4,000 CFM -product refrigeration systems: BTU/hr: 1-12,000 12,001-120,000 120,001-360,000 over 360,000 E~ $ 30 $ 30 plus $20 for each additional 100 tons or portion thereof. $ 40 $ 40 $ 30 $ 60 $ 90 $ 90 -each additional evaporator (same permit) -heat reclamation coil (ref. system) ~• -repair of environmental or product refrigeration system: 0-300,000 BTU/hr over 300,000 BTU/hr Steam and hot water heating permits: BTU/HR Input: Watts: 0-5,000 0-1,500 5,001-100,000 1,501-29,300 100,001-200,000 29,301-58,600 200,001-300,000 58,601-87,900 over 300,000 over 87,900 The above schedule shall be used for: -gas and oil domestic and commercial conversion burners on boilers -solar panels or systems connected to hot water heating systems -fixtures or devices to be attached to steam or hot water boilers: first fixture or device $2 $ 30 $ 20 $ 60 $0 $ 20 $ 20 $ 30 $ 30 $10 plus $20 for each additiona15,000 CFM or portion thereof. plus $1 for each additional 12,000 BTU (ton) or portion thereof. plus $10 for each additional 100,000 BTU/hr input or 29,300 watts or portion thereof (maximum fee is $810.) additional fixtures or devices $ 2 each. 12 Ordinance No. 118-98 (Amended) APPENDIX A-1 (continued) 5-044 BUILDING INSPECTION -COMMERCIAL (continued) Description of Service Eee -stokers: 30 pounds per hour of feed or less $ 40 over 30 pounds per hour feed $ 40 plus $10 for each additional 10 pounds of feed per hour or portion thereof (maximum fee is $810.) -retrofit automatic flue dampers on $ 20 boilers Certificate of Occupancy $ 120 Certificate of conditional occupancy $ 200 for a six month period. Temporary Structure Permit $ 50 (also see Appendix A, 5-109 Special Events and Performance Coordination.) 13 CITY OF DUBLIN Memo Department of Finance .... ~ 5200 Emerald Parkway Dublin, Ohio 43017-1006 _.~~"~ Phone: 614-761-6500 Fax: 614-761-1995 To: Members of City Council From: Timothy Hansley, City Manager Date: December 7, 1998 Re: Ordinance #118-98 (Amended) Revising the Schedule of Fees and Service Charges For City of Dublin Services to be Effective on January 1, 1999 Initiated By: Marsha Grigsby, Director of Finance Melody Kennedy, Financial Analyst Please find attached Ordinance #118-98, the annual update to the Ordinance which amends Chapter 35 of the Codified Ordinances and revises the City's schedule of fees and service charges for City of Dublin services. The Ordinance has now been amended to reflect the recommendations made by the Finance Committee during their meetings of October 26 and November 23. Detailed recap worksheets with results from those meetings are attached for your review. Following is a summary of changes made to Ordinance #118-98 pursuant to the Finance Committee's recommendations: Page, 5-040, Major BLilding_Plan Revision `„ The Division of Building Standards had requested the fee include language in a footnote so that their Commercial Plans Examiner could be billed back to a project. Since this position was new during 1998, it was not included in the data for the Cost Study. Subsequently, the Finance Committee recommended dropping that language and using the language used in previous Ordinances (footnote #14.) Page 6, S-066, Annexa ion P .titinn Prn~PSSing The Finance Committee recommended 100% cost recovery (previously a $750 fee with 41% recovery) with a fee of $2,050 with the understanding that this fee can be waived for hardship situations when necessary. Page 7, 5-085, Witness fiub~Q .na PrncPSCinu This fee was calculated to increase from $10 to $20. The Division of Court Services expressed their concern for increasing this fee, and have instituted procedures to make the process more efficient to save costs. Subsequently, the Finance Committee agreed to a fee of $15. Members of City Council page -2- Page 7, ~-088 through -161, Recreation ervice The Finance Committee is recommending an increase in the fee for season passes to the Community Recreation Center (CRC) in an effort to keep pace with increasing operational costs. The fee schedule in Appendix A-2 on page 14 was added to the Ordinance and will supersede section 2 of Ordinance ~ #126-95 which originally set the season pass rates. If approved by City Council, the updated fee for season passes will not be effective until July 1, 1999. The Finance Committee felt it would be appropriate to move the effective. date of the fee due to any inconvenience that maybe caused to CRC passholders during construction of phase II of the facility. Additionally, the Finance Committee recommended that a 10% discount be given to CRC members for programs held at the CRC facility as a membership incentive. The ten percent (10%) discount has been reflected in footnote #27 in the Ordinance. A ten percent (10%) increase, or a minimum of $5 will apply to the tiers currently in-place for recreation programs for Non-Resident participants. This has also been reflected in footnote #27. Unless otherwise specified by City Council, the fees in Ordinance #118-98 will become effective on January 1, 1999. For this reason, we are asking that this Ordinance be passed as an emergency. Should you have any questions or concerns about the Ordinance, please do not hesitate to contact the Department of Finance. Filename: t:\per\~nmk\study98\memo2.wpd