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HomeMy WebLinkAbout05-09-2016 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Ceunsil Meeting CALL TO ORDER Mayor Peterson called the Monday, May 9, 2016 Regular Meeting of Dublin City Council to order at 6:15 p.m. at the Dublin Municipal Building. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Keenan, Mr. Lecklider and Ms. Salay. Staff members present were Mr. McDaniel, Ms. Mumma, Ms. Readier, Mr. Foegler, Ms. Crandall, Ms. Goss, Ms. O'Callaghan, Mr. McCollough, Chief von Eckartsberg, Mr. Earman, Mr. Rogers, Ms. Puskarcik, Ms. Gilger, Mr. Papsidero, Mr. Hammersmith, Ms. Ray, Mr. Gracia, Mr. Kridler, Ms. Richison and Mr. Syler. AD30URNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for discussion of the purchase of property for public purposes, conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action, and personnel matters related to the appointment of a public official. Mr. Keenan seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Salay, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mr. Lecklider, yes. The meeting was reconvened a 7:10 p.m. PLEDGE OF ALLEGIANCE Vice Mayor Reiner led the Pledge of Allegiance. SPECIAL RECOGNITION /PROCLAMATIONS • Economic Development Week — May 8 -15 Mayor Peterson read and presented a proclamation to the Economic Development team, including Ms. Gilger, Mr. Gracia, Ms. Ray and Mr. Kridler. Ms. Gilger noted this is the first celebration in the City of Economic Development Week! She stated that in their work, they essentially "put the puzzle pieces together"— finding a company who needs to find the right place or the right employees. The Economic Development team members are salespeople for Dublin every day of the year. Dublin is a great place to be which makes the selling easier! Their work is fun, challenging, and different every day. They are very pleased with Council's support of their team. • Public Works Week — May 15 -21 Mayor Peterson read and presented a proclamation for Public Works Week to Ms. O'Callaghan. Ms. O'Callaghan stated that some special events are planned for the Public Works staff next week. This National Public Works Week is very special for them, as the City now has a Public Works Department. Since the time the Department has been formed, the entire department has now achieved accreditation with American Public Works Association. The Department includes over 100 team members, including the Division of Engineering, led by Paul Hammersmith; Street & Utilities Operations led by Rob James; Fleet Management led by Darryl Syler; and Facilities Management led by Brian Ashford. The services provided by the department touch the lives of every resident every day, in keeping with the theme of National Public Works Week. She thanked all of the dedicated and talented staff in the department for their service to the community. They all strive to provide excellent customer service. She thanked Council for all of their support in providing the resources necessary for them to carry out their daily jobs, as well as supporting training opportunities, continuing education, and providing positive feedback and encouragement. RECORD OF PROCEEDINGS Minutes of Dubr., cin, cn,,nna Meeting BARB .ROI M-DAMN, OHIO FM1,fil% May 9, 2016 Page 2 of 21 Mayor Peterson commented that Economic Development and Public Works represent some of the most critical things Council focuses on — economic health and the services provided to residents. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA Vice Mayor Reiner moved approval of the actions listed for the five items on the Consent Agenda. Ms. Salay seconded the motion. Vote on the motion: Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Salay, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Mr. Keenan, yes. • Approval of Regular Council Meeting Minutes of 4 -25 -16 • Notice to Legislative Authority re. D5 and D6 liquor permit — transfer of stock — American Multi- Cinema, Inc. dba AMC Theatres, Dublin Village 18, 6700 Village Parkway, Dublin, OH 43017 • Notice to Legislative Authority re. New D2 Liquor Permit for McCormack & Taylor LLC dba Green Olive Company, 36 N. High Street, Suite A, Dublin, OH 43017 • Ordinance 21 -16 (Introduction /first reading) Authorizing the City Manager to Execute an Easement Along Post Road with American Electric Power (AEP) for the Installation of Electric Facilities for the Street Lighting Along I -270. (Second reading /public hearing May 23 Council meeting) • Resolution 25 -16 (Introduction /vote) Declaring Certain City-Owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.07 of the Dublin Codified Ordinances. Ordinance 16 -16 Authorizing the City Manager to Enter Into an Infrastructure Agreement with Schottenstein Homes, LLC for the Ballantrae Woods Development. Ms. O'Callaghan stated this ordinance authorizes the City Manager to enter into an infrastructure agreement related to the Ballantrae Woods development. A traffic impact study was performed and the impacts identified. To mitigate the development's traffic impacts, the developer will dedicate the necessary right -of -way and easements necessary for the construction of Churchman Road as well as provide a monetary contribution. The details of the agreement are in the packet. The edit to the agreement discussed at the last Council meeting has been done — changing an "or" to "and." The corrected version is in the packet. All the other language remains the same. Staff recommends approval of the ordinance. Mayor Peterson noted that the memo indicates the project contribution to mitigate developer's traffic impacts less the value of the right -of -way to be donated is $180,000. However, In the agreement, it states the developer is donating it at no expense. He assumes they are donating the right -of -way, correct? Ms. O'Callaghan stated that is correct, and it is being counted toward the total impact value. Vote on the Ordinance: Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Salay, yes. Ordinance 19 -16 Amending Section 2 (Wage & Salary Structure /Administration) of Ordinance No. 73 -06 ( "Compensation Plan for Non -Union Personnel "). RECORD OF PROCEEDINGS Minutes of Dublin C4 Council Meeting BARREff HROIHEPFOAYIUN.Oi110 FW M May 9, 2016 Page 3 of 21 Mr. Rogers stated that this ordinance creates a new Planning Technician position. Since joining the City, the Planning Director has been looking at ways to improve the effectiveness of the division. With the resignation of an administrative support position, there was an opportunity to gain efficiencies and improve customer service at the front desk by creating a position for someone with the skills to review plans as they are being submitted by customers on site. Staff recommends approval of the ordinance. He offered to respond to any questions. Vote on the Ordinance: Ms. Salay, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes. Ordinance 20 -16 Authorizing the Provision of a Certain Incentive to Cognitive Ventures, LLC to Induce it to Retain and Expand an Office and its Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement Ms. Ray stated that staff has been in discussion with SportsBrain, a division of Cognitive Ventures regarding the relocation of their headquarters from Chicago to Dublin. No changes have been made since the first reading on April 25. This is a three -year economic development agreement for a 20 percent performance incentive on withholdings in addition to a Dublink incentive as well for the data rack at Metro Data Center. Present tonight is Kristine Gross, President of SportsBrain who will provide more details about the company and demonstrate the technology they are using. Staff recommends approval of the ordinance. Ms. Gross stated that she is President of Cognitive Ventures and the CEO of SportsBrain, a wholly owned subsidiary of Cognitive Ventures. Her company sits at the intersection of health care /technology /sports. Their mission is to both protect and improve the brain. They offer concussion management solutions, based on the needs of the end users — whether they are healthcare partners, schools, athletic associations, leagues, clubs, the military or professional sports leagues. They are honored and excited to partner with the City of Dublin to move their headquarters from Chicago to Dublin. They have worked with Ms. Ray and the Economic Development team. They looked at locations in several states, including New York and Florida; considered staying in Deerfield, Illinois; and looked at locations in Central Ohio. They chose Dublin based on their experience at the Dublin Entrepreneurial Center, which was stellar. They recognized the importance the City places on small business. The resources, the connections and the welcoming atmosphere engaged them. Secondly, Dublin's new Dublink pipeline will help provide a high speed, fat connection which is critical to their business as they move data across a mobile platform. Dublin, in and of itself, is a vibrant, active and fun city and they know they can grow their business in Dublin and attract top talent from local universities and from the healthcare, sports and technology sectors. They are looking forward to partnering with Dublin and growing their business. [She demonstrated the use of the Oculis Rift Virtual Reality goggles on Mr. Reiner.] The procedure provides a baseline so that if someone has a head injury, they can compare the readings. This test measures balance and reaction time as well as spatial memory. The baseline is retained in a HIPPA compliant data center. Mr. Reiner asked if she is a Dublin resident. Ms. Gross responded that she moved to Dublin a year and a half ago. She is open to any suggestions about growing her business. Mayor Peterson congratulated Ms. Gross, adding that providing education to parents about this topic is vitally important. Vote on the Ordinance: Vice Mayor Reiner, yes; Mr. Keenan, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Mr. Lecklider, yes. Minutes RECORD OF PROCEEDINGS 9, 2016 Page 4 of 21 INTRODUCTION (FIRST READING — ORDINANCES Ordinance 22 -16 Adopting the Proposed Tax Budget for Fiscal Year 2017. Vice Mayor Reiner introduced the ordinance. Ms. Mumma stated that the Ohio Revised Code requires that the 2017 proposed tax budget be prepared for the upcoming year. Once the tax budget is approved by Council, staff is required to submit it to both Delaware and Franklin County budget commissions in order to continue receiving Local Government Funds. This approval by City Council must be done by July 15. • This tax budget presents actual revenue and expenditure information for the past two years, fiscal years 2014 and 2015; the projected revenue and expenditures for 2016; and the estimated expenditures and revenue for 2017. • The 2016 projection is based on the 2016 through 2020 Capital Improvement Program that was approved by Council in September of 2015, along with the 2016 Operating Budget approved by Council in December of 2015. • The 2017 estimate is very preliminary at this point. Generally speaking, a one percent growth rate was applied to expenditures, while incorporating the funding for projects programmed in 2017 as part of the 2016 -2020 CIP. • The five -year CIP is updated annually and will be presented to Council in August. The Operating Budget will be presented to Council in November. • Both of these budgets are presented to Council after a significant amount of time is spent administratively, reviewing the requests and matching expenditure requests with available resources. • Approval of both of these budgets is requested after workshops have been conducted allowing for full discussion of the requests with Council. • Also included in the staff report is an outline of the property tax distribution. The City's inside millage of 1.75 mills is currently distributed between the Parkland Acquisition Fund at .35 mills and the Capital Improvement fund at 1.4 mills. Additionally, there are 1.2 mills of outside millage approved by the voters for the purpose of the Safety Fund. For every $100,000 in property valuation, the costs to the residential property owner on that 1.2 mills is $6.98; for a commercial property owner, the cost is $11.34. • In 2017, the City is expecting to receive nearly $4 million in property tax revenues. She offered to respond to any questions. Ms. Amorose Groomes pointed out that there are discrepancies in the ordinance numbers between the agenda and the memo related to the ordinance. Ms. Mumma confirmed the Ordinance under discussion is Ordinance 22 -16. She apologized for the error. Ms. Amorose Groomes noted the drop from 2001 for the Parkland Acquisition Fund at 1.75 mills; in 2016, it is at .35 mills. Why has that change occurred and will that remain in place? There was a gradual drop — going from .95 to .35. Ms. Mumma responded that in September, staff brings forward for Council approval the distribution of that millage. There are a number of opportunities for Council to determine how much should go to the Capital Improvement Tax Fund versus the Parkland Acquisition Fund. Since 2010, a relatively small amount has been dedicated to the Parkland Acquisition Fund. This does not limit the opportunity to use the funds for park improvement projects. Within the capital fund, a number of park and parkland purchases are funded. By putting more funds into the capital fund, Council has more flexibility. In the past, funds have been advanced from either the General Fund or the Parkland Acquisition Fund and have been repaid as that Parkland Acquisition Fund builds revenue over time. The distribution, whatever Council determines it to be, does not limit the City's future ability to purchase parkland or make improvements to parks. Minutes RECORD OF PROCEEDINGS May 9, 2016 Page 5 of 21 Mr. Keenan clarified that it is not under staff's purview to make that distribution decision; that was a Council decision and it was done in order to provide more flexibility with the distribution of the millage. Ms. Mumma responded that is correct. Ms. Amorose Groomes stated that she understands that this provides more flexibility, but that may not always be in the City's best interest. Council could be persuaded to spend those dollars elsewhere and not put the focus on parkland acquisition as has been done in the past. This has generated some of the wonderful built environments that everyone enjoys. Ms. Amorose Groomes asked about Community Environment Contractual services, in Exhibit 1 of the General Fund, Governmental General, Community Environment, Contractual Services, In 2014, it was $528,837; the budget for 2017 is $1.176 million. Can staff illustrate why that number will double since 2014? Ms. Mumma responded that included in Community Environment is Engineering, Planning and Building Standards. In 2016, there is significant planning expense for the pedestrian bridge. In applying the one percent factor, that is where growth is seen. As operating budgets are prepared each year, and staff estimates what is needed to be spent in the following year, those are refined. For purposes of this tax budget, staff does not drill down into specific line items to determine what might be one -time expenditures that perhaps did not occur in 2014 or 2015, but will occur this year — and maybe not in future years. She will check on this and follow up. Ms. Amorose Groomes asked about personal services, transportation and travel. These have gone up nearly $3 million since 2014. She would like some clarity on this. Ms. Mumma responded that she would include this in a follow -up memo for the next reading. Ms. Alutto commented that it would be helpful to know if the costs are to be recurring or non - recurring. Ms. Alutto noted a typo in the memo, where it should state that the 2016 appropriations were approved in 2016 — it should state December of 2015. Ms. Amorose Groomes noted that the total expenditures or ending cash fund balance appears to have gone from $61 million to a projected for 2017 of $43.4 million. She is interested in more detail about this, as it appears that expenditures since 2014 have gone up nearly 10.5 percent. Ms. Mumma reminded Council that in looking at the estimate for 2016 and for 2017, it is estimating that the City expends every dollar appropriated. Last year's report showed an ending fund balance projected for 2015 as 75 percent of the General Fund expenditures. The year ended with a balance close to 99 percent. This reinforces the City's conservative nature, assuming everything brought in is spent and that revenue comes in at the levels expected. The income tax revenues alone for the month of April were up 2.5 percent, yet staff estimated a significant decrease for this year. The revenue estimate numbers will be revised and updated. She summarized that the tax budget is based on very preliminary information and very conservative planning. Numbers are refined throughout the year. With some contractual services, there are expenditures in one year that may not occur the next year. With the timing of the tax budget, there are only four months of budget history for the year. The CIP and operating budgets are much more of an in depth review of expenditures and making sure resources are available. Ms. Amorose Groomes stated that the ending cash fund balance actual of 2014 to 2015 reflected a reduction of $2 million range. She wants to ensure the trajectory is not continuing in that manner. Ms. Mumma added that as part of the 2016 -2020 CIP budget review, Council approved the utilization of the General Funds specifically for the Mid - Century sidewalk and curb project and for some portion of the costs for the pedestrian bridge. As the five -year CIP RECORD OF PROCEEDINGS Minutes of n. nr„ (` tf rlmn'il Meeting HARREI'1'HHOTXER9- MYrtIN, OH10 Form 610t ttPtd May 9, 2016 Page 6 of 21 is updated, there may be a different funding structure proposed that would retain flexibility versus cash funding from the General Fund. She added that, as indicated in various presentations and other CIP discussions, the General Fund balance increased over time in part because of the financial commitments needed to advance some projects related to Bridge Street. Ms. Amorose Groomes thanked her for this information. Ms. Alutto noted that this is somewhat of a comparison of apples to oranges, as the comparison is of two full years of actuals to three - quarters year of assumptions. The assumptions are very conservative ones. Therefore, although the tax budget is required by ORC, the comparisons for the most part are apples to oranges. Ms. Salay stated that her understanding of this document is that it serves as essentially a placeholder document — a barebones framework of what is estimated to occur because of the filing required by ORC. Going forward, the review is in depth and the numbers are more accurate. At that point, discussions and debate occur about Council's desires in terms of what to fund. Mr. Keenan stated that the policy has always been to project expenses high and income conservatively. That approach has served the City well over the years. Ms. Mumma added that this document is not referenced in preparing the operating budget. She commented that the General Fund is not used for operational purposes on an ongoing basis. Mr. Keenan asked about the Police Safety millage. Is that the only other real estate tax the City has in place? Ms. Mumma responded affirmatively. Mr. Keenan stated that the documents reflect the actual millage rate at 1.2. However, he recalls that the effective rate is much lower. Ms. Mumma responded that the staff memo includes that information. For a residential property, the effective rate is .196, which costs a property owner $6.87 per $100,000 of valuation. For commercial property, the effective rate is .325, which costs a commercial property owner $11.34 per $100,000 of valuation. Mr. Keenan stated that the effective rates decrease each year as real estate values increase. At some point, this would be a very small amount. That has been in place since 1976, correct? Did it begin at 1.25 mills? Ms. Mumma responded that it was voted in at 1.2 mills. Mr. Keenan asked her to verify the information on voted millage for the next meeting. Ms. Amorose Groomes appreciates Ms. Mumma's attention to all of this and understands the intent of this document that serves as a placeholder. Her intent was to communicate that, while Council is required to vote upon it, she believes it appropriate to have the best information available prior to voting upon it. Mr. Lecklider asked for clarification about property taxes the City collects. -_ Ms. Mumma responded that the City is expecting to collect approximately $4 million from just property taxes. Mr. Lecklider stated that is worth emphasizing. The larger amount of the property taxes a resident pays goes to the Schools and other entities. Mr. Keenan stated that the City receives under 2 mills, when one adds the Police portion to the 1.75 inside mills. Ms. Mumma clarified that the City receives approximately three percent of the property tax dollars paid. Mr. Keenan stated that other entities collect as much as 50 -60 mills, which puts the City's share into perspective. Ms. Salay stated that in looking at the $4 million in property tax revenues and all of the projects planned, It is important to emphasize that no one's taxes are increasing as a result of these projects. RECORD OF PROCEEDINGS Minutes of n hrn r•ity c„ nnii Meeting May 9, 2016 Page 7 of 21 Mr. Keenan stated that the millage has not changed for at least 20 years. Mr. Lecklider commented regarding the percentage devoted to parkland acquisition over the past six years. While that percentage may be less than what it was prior, the City has been acquiring parkland at a very aggressive rate. The pace has not diminished for parkland acquisition in light of the fact the percentage has gone down. All of the riverfront properties recently acquired by the City come to mind, as well as Holder Wright, etc. There will be a second reading /public hearing at the May 23 Council meeting. INTRODUCTION/ PUBLIC HEARING /VOTE - RESOLUTIONS Resolution 26 -16 Supporting the Mid -Ohio Regional Planning Commission (MORPQ Funding Commitment fbr the Tuttle Crossing Boulevard Extension Project. Mr. Lecklider introduced the resolution. Ms. O'Callaghan stated that in 2014, Dublin was awarded $7 million in Attributable Funds by MORPC for the Tuttle Crossing Boulevard extension project. Those funds will become available in mid -2018, and construction is planned to begin in spring of 2019, based on the present schedule. Council previously approved Resolution 82 -14 in support of the City's application for the funds. This is a regionally important project that will connect the existing terminus of Tuttle Crossing Boulevard at Wilcox heading west to Avery Road. This will also greatly improve traffic in southwest Dublin. Once a project receives an Attributable Funds grant award, a funding commitment project update is required every two years to update the project information for MORPC as well as to reaffirm the City's commitment to the project to MORPC. This year's update is due to MORPC in the beginning of June. Additional information about the project as well as background information, including other staff memos, has been included in the packet for tonight's meeting. In addition, there will be another opportunity to discuss this project as part of the upcoming CIP process. Staff recommends approval of this resolution. She offered to respond to any questions. Mr. Lecklider requested clarification about this project, discussion of which began over 10 years ago. There was a lot of concern about the alignment and in particular that the entire roadway would be in Dublin, along with a buffer, to avoid a Sawmill Road type of situation. Ms. Salay agreed — the concern was one side of the road being in Dublin and the other in Columbus, as is the case with Sawmill Road. The desire was to have the road right -of- way and a portion to the south fully in the City of Dublin. Mr. Lecklider asked for confirmation of this. Mr. Hammersmith stated that the City is utilizing a piece of property the City owns to locate the right -of -way in so that the right -of -way is entirely within the City of Dublin. Mr. Reiner recalled that maintenance and aesthetic issues came up about this matter when it was previously discussed. Mr. Keenan asked about the land use on the south side of the road. Mr. Lecklider stated that is his concern as well. Mr. Hammersmith agreed that the access issues were challenging for Sawmill Road, where Columbus controlled access. Ms. Salay stated that as Council Members and Planning Commission members, their focus is on land use. She hopes that what he is saying is that the land on the south side of that right -of -way is within Dublin's control. Mr. Hammersmith responded it is not — it is within the control of the City of Columbus. Ms. Salay stated that is problematic. Mr. Hammersmith stated that the City owns the Bosand property, which was exchanged with other City-owned property several years ago. RECORD OF PROCEEDINGS Minutes of niohfin City cminni i _ Meeting BARREff RRO'fNERS- OAY1DN.p110 Farm 6101 May 9, 2016 Page 8 of 21 Mr. Keenan stated the land use is certainly an issue. Ms. Salay suggested that more discussion is needed Mr. McDaniel noted he does not recall the City changing anything relative to the previous discussion and decisions made relative to this alignment. He recalls the swapping of property. Perhaps some research is needed in order to report back to Council. Ms. Salay stated that the four members who were on Council at that time do recall the conversation. Mr. Lecklider recalled that strong opinions were discussed. He is appreciative of the funding, but the City is bearing financial responsibility for this road. He does not want to have Columbus zoning standards applied along the land on the south side of this road. Mr. Hammersmith stated that there were some issues with the corporate limits and the boundary adjustment discussed at that time. An exhibit that shows those limits would be helpful to share for the next meeting. Mr. Keenan stated that in terms of the Columbus "Pay as you Grow," there was miscommunication regarding other projects with the City of Columbus — Hirth Road and Tuttle, Emerald Parkway /Sawmill Road. What assurances does Dublin have that it will receive the $2.8 million from Columbus "Pay as you Grow'? Ms. Salay stated that she is not implying bad faith on the part of Columbus. She recalls there was a discrepancy in the range of $1 million in partnering with the widening and roundabouts on Emerald Parkway. Perhaps that history as well as all the discussion surrounding the right -of -way and where this roadway is located versus corporate limits could be provided. Ms. Salay recalled this conversation as a new Council member; in fact, Mr. Kindra was the City Engineer at the time. The economy subsequently stalled, and this area did not have the development pressures that exist currently. Mr. McDaniel stated that what he is hearing is that Council is supportive of postponing this resolution so that staff can provide follow -up information on the history. When he served as Development Director, he recalls that the City did not move forward with this extension of Tuttle because there was an issue of compliance with the Hayden Run Corridor Plan. Staff has monitored the City of Columbus on that aspect. In the case of Attributable Funds being awarded for this project, he recalls that everyone was pleased that the funding commitment was made in 2014. What Council is asking now is that staff review the records, including the alignment of this extension relative to corporate boundaries. Staff will report back to Council at the next meeting. Ms. Salay stated that there seems to be a difference of expectation, based on all of the discussions held previously about what would be on the south side of the roadway. The desire was for Dublin to control the land use on both sides of this roadway. That suggests to her that the road needs to be aligned more to the north. Mr. McDaniel responded that the control issue related to how the road lays out and how access would be provided; it would not be possible to have control or influence of land use much more than 50 feet beyond the right -of -way to the south. The control of land use would be limited in any case. Ms. Salay stated that perhaps the right -of -way could be adjusted. Mr. McDaniel responded that as a City, Dublin did not step up to contribute much funding for the extension of Tuttle Boulevard because of that very concern. Now there is significant funding available through MORPC, and therein lies the policy question of whether to accept it or not. He suggested that staff return with the history of this matter for the next meeting. Mr. Reiner added that he, too, recalls this history. He asked if postponing this resolution would interfere with the future funding through MORPC? Minutes RECORD OF PROCEEDINGS r-t„ r,. G i Meeting fFAS. DAYION,b110 Fam 8141 May 9, 2016 Page 9 of 21 Mr. McDaniel responded that the deadline for submission to MORPC is June 6, so there is one Council meeting remaining prior to that deadline. Mr. Keenan stated that in talking with some Hilliard City Council colleagues, he learned about a road south of this that will serve as a connector from Wilcox to Hayden Run. He wants to know more about the status of that road. Mr. McDaniel recalls that when Mr. Gunderman was on staff, a report was provided to Council about this area of Columbus. Staff will revisit that. Mr. Hammersmith stated that the road he references is Riggins Road and is under construction by Franklin County between Wilcox and Avery. Mayor Peterson asked for the Council meeting minutes when all of this was discussed. Several of the current members did not serve on Council at that time, and the information would be helpful. Ms. Salay added that there was likely significant discussion in executive session related to land acquisition, as the Bosand piece was acquired by the City in a land swap. Mr. Keenan moved to postpone Resolution 26 -16 to the May 23 Council meeting. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes. Resolution 27-16 (Introduction/vote) Waiving Competitive Bidding Requirements, Pursuant to Section 8.04 ( "Contracting Procedures "), Paragraph C ("Waiver of Competitive Bidding ") of the Revised Charter for the Purchase of Beer for the 2015 Dublin Irish Festival. Mr. Reiner introduced the resolution. Ms. LeRoy stated that this request to waive bidding is brought to Council each year in relation to the Irish Festival. The sponsor has been Miller Coors, and about three years ago, Guinness came on as a sponsor. Both are distributed by the Superior Beverage Group in Columbus and the City purchases the beverages from them. In terms of changes for 2016, the Killian's Celtic Rock Stage will now be the Guinness Celtic Rock Stage. Ms. Amorose Groomes stated she is not opposed to waiving the competitive bidding, but asked if the City has checked the numbers with other City events to ensure the numbers are consistent with what is obtained through competitive bidding. Ms. LeRoy responded that due to state law, one type of alcohol can be purchased from only one distributor in an area. The City cannot purchase Coors or Guinness products from anyone other than Superior Beverage. The City does receive over $40,000 in sponsorship and marketing partnership from them as well. She is quite certain that this is one of the highest sponsorships in Central Ohio for both products. Mr. Reiner stated that the City has contacted other beverage suppliers, such as Anheuser Busch, but they cannot meet the sponsorship offered by Superior. Vote on the Resolution: Mr. Lecklider, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Salay, yes. • Permission for Alcohol Sales for 2016 Dublin Irish Festival — August 5, 6, 7 Staff is requesting Council's permission to sell alcohol in Coffman Park for the Dublin Irish Festival, as required by Code. Procedures used in the past will be followed to ensure safety. Mr. Reiner moved approval of the request. Ms. Alutto seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Reiner, yes. Minutes RECORD OF PROCEEDINGS May 9, 2016 Page 10 of 21 Resolution 28 -16 Authorizing the City Manager to Execute Indefeasible Right to Use Agreements for the Purpose of Leasing Dark Fiber, not to Exceed a Total Number of 15 Leased Pairs. Mr. Lecklider introduced the resolution. Mr. McCollough stated that this resolution would authorize the number of fiber authorized to lease from nine pair to 15 pair. Currently, six pair are under IRU leasing arrangements of the nine pair authorized. These generate $201,000 per year in non -tax revenue. This resolution authorizes the lease of up to six new pair of fiber at a minimum of $3,000 per month, with a potential total revenue opportunity of $525,000 or $5.4 million over a 10 -year term with the inclusion of expired leases. By raising the number of fiber authorized to lease, the City will be in a position to take advantage of current leased opportunities as well as future ones. He added that staff anticipates the making of this fiber infrastructure available to providers has the added benefit of bringing additional providers into the Dublin market space, and potentially expanding the availability of internet or telecommunication service providers locally. The 100 -gig Dublink transport project is having the multiplier effect of attracting service providers who are also interested in lease arrangements. Therefore, increased availability of services is achieved while simultaneously increasing non -tax revenue. Staff recommends passage of Resolution 28 -16. He offered to respond to any questions. Ms. Amorose Groomes stated that many years ago, the conduit system housing the fiber was installed. Does the City have capacity to run additional fiber through the existing conduits, or is the fiber of such a gauge that the conduit is essentially full? Mr. McCollough responded that the City does have capacity to put more fiber in the existing conduit. Ms. Amorose Groomes asked how much more fiber can be installed? Mr. McCollough responded that his understanding is that there are four conduits in the ground of which the City has filled one. The City has the capacity for three more. Therefore, 96 could be put in another three times. Mr. McDaniel noted that there are cases where the City has overbuilt. Last year, the CIP budget authorized the installation of another 48 pair, or 96, through the Frantz Road corridor. The City could easily pull through another 48 pair, which is in one bundle. It is possible to pull up through a couple of those. But there is concern about squeezing too much in, because it could impact the other fiber. Likely at least two more pair could be pulled through. Ms. Amorose Groomes inquired if it is correct that, at a minimum, the City has only half the capacity that it could have in the ground. Mr. McCollough responded that is correct. Ms. Amorose Groomes stated that, essentially, the City would be committing a quarter of its capacity with this proposal. Mr. McCollough responded that this proposal is for the portion of fiber that the City had reserved for leasing arrangements. There is also a portion for public use. Mr. Keenan stated this was authorized previously by Council. This is simply authorization to change that number. Mr. McCollough responded that is correct. This is a third of that amount. Ms. Amorose Groomes responded that she understands that. Her question is regarding the City's capacity. If the number is increased, with the balance of capacity we remain at approximately 25% of what we could have, if we filled all the conduit we have in the ground. Mr. McCollough responded that is correct. Mr. Keenan stated that by the time that is all filled, the process will likely be handled by satellite or some other technology. Minutes RECORD OF PROCEEDINGS May 9, 2016 Page 11 of 21 Mr. McCollough stated that staff will present to Council the next opportunity that they have to advance the amount of fiber that the City has at an appropriate time. That is one reason staff wants to ensure the City is selling it. Ms. Amorose Groomes stated that if the City has that level of capacity, the City probably should sell as much as possible and pull more, if need be. Mr. McCollough responded that he concurs. Mr. Reiner stated that it is not prudent to provide those numbers in the public venue, because it affects the pricing of that product and its value in the market. Ms. Alutto inquired if the City ever receives requests to lease conduit. Mr. McCollough responded that it does not. Voted on the Resolution: Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes. OTHER Permission for Alcohol Sales for the BREAD! Festival, sponsored by the Dublin Arts Council — October 15, 2016 Ms. LeRoy stated that the City has received a request from the Dublin Arts Council to sell alcohol on public property /public streets for the BREAD! Festival, which will take place on October 15. Council has already supported the event with a $20,000 hotel -motel tax grant. Mr. Guion is present to respond to any questions. Mr. Guion. Executive Director. Dublin Arts Center, stated that this idea came from Mr. McDaniel, when he was Director of Economic Development. The idea was to celebrate the cultures in the community, and what better way to do that than to celebrate the breads of communities and ethnicities. The intent is to bring together the community to "break bread" together, metaphorically and literally. A bread artist, who is a sculptor, will be coming from Connecticut to participate. Paul Hoy, Class Acts, will be providing ethnic music and dance to celebrate our cultures. Mr. Keenan Inquired who would receive the profits from the alcohol sales -- DAC? Mr. Guion responded affirmatively. The only way to fund a festival of this magnitude is to sell beer and have those profits pay for the expenses. Mr. Keenan inquired if they would also be handling the liquor liability. Mr. Guion responded affirmatively. Mr. Reiner asked Mr. Guion to explain the interest component of the event. Mr. Guion responded that what will occur with this festival is that the community members who have been work!ng with the committee will set up their dining room on the streets of downtown Dublin. They will demonstrate that the presentation of their meal is just as important as the bread itself. The community will be able to see how the different cultures express themselves through food. Mr. Reiner inquired if the breads will be complemented with dipping oils. Mr. Guion responded affirmatively. There will be accompaniments such as olive oil, hummus and butter. They are hoping to include food trucks, as well. Mr. Reiner stated that this is a concept that could grow annually. Mr. Gu!on responded that he anticipates it will do so. Mr. Keenan inquired if alcohol would be sold on public property or if it will be sold from the restaurants in the area? Ms. Readier responded that Dublin Arts Council will obtain a temporary liquor permit, an F -2 permit. Mr. Keenan inquired if it would primarily be a walk- about, plastic cup event. Ms. Readier responded affirmatively. RECORD OF PROCEEDINGS Minutes of n klin City P—A. i Meeting BAYRlTf9ROMFAS -DAY .ONIO FWm6101 9, 2016 Page 12 of 21 Ms. LeRoy stated that the map attachment depicts the approximate area that would be fenced. The permit requires a fenced area for the sale and use of the liquor. Mr. Keenan inquired how identification would be handled — would wristbands be used? Ms. LeRoy responded that the discussions have been preliminary; details have yet to be determined. Similar to FORE!Fest, there will be people posted at the entrances /exit. Alcohol cannot be taken outside that fenced area. Mr. Keenan noted that in Savannah, they have experienced issues with the annual St. Patrick's Day celebrations. Recently, they have required wristbands to handle identification issues. He would encourage doing the same for this event. Otherwise, the vendors will have difficulty with the identification piece. Ms. Salay stated that the problem is that creative young people are able to slip bracelets on and off. Ms. LeRoy stated that because the alcohol will be served on public property, the City event permit requires that Dublin Police provide the server training. This will mirror the training process for Dublin Irish Festival (DIF) servers. Mr. Keenan stated that the City has been criticized in the past with the DIF for not providing appropriate notification to the surrounding residents. Communication will be very important to that neighborhood. Mr. Reiner stated that this is exciting. Since the FORE!Fest, residents have expressed interest in another street festival. Vice Mayor Reiner moved to approve alcohol sales for the BREAD! Festival. Ms. Salay seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes. • Acceptance of Minutes and Reports of the Tax Incentive Review Council and the Housing Council Ms. Mumma stated that on Tuesday, April 26, the City held its annual Tax Incentive Review Council meeting, along with the Housing Council meeting for the Bridge Park Community Reinvestment Area. Council members Keenan and Reiner serve on both of these entities. Also in attendance were Council Members Amorose Groomes and Alutto. Representatives from the local school districts, vocational centers, County Auditor's office and Planning Commission attended, as well. During that meeting, staff outlined the status of all the City's tax increment finance districts. Since its inception, the Clty has made over $138 million in public improvements in its TIF areas, and that has generated over $627 million in private improvements. The County Auditor requests that Council by motion approve the minutes from the meeting. Mr. Keenan stated that he has one request for amendment: On page 3, replace his name with Mr. Reiner's to read: "Mr. Reiner asked what were the owners' names on the delinquent parcels." He noted that the minutes have a number of errors related to syntax, verbiage and grammar. Perhaps the minutes can be improved upon next year. Ms. Mumma agreed. The goal was to produce the minutes quickly in order to provide them in the packet, but the corrections will be made. Mr. Keenan moved to approve the minutes with the correction. Ms. Salay seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay, yes; Ms. Amorose Groomes. STAFF COMMENTS Mr. McDaniel stated that a large number of informational memos were provided in the Information Only packet. He is pleased to respond to any questions Council may have about those items. He would like to highlight a couple of those items: RECORD OF PROCEEDINGS Minutes of DuLiUn.City.CnuncJ Meeting ennperre¢anivns- onnmv , ano ro„�moi May 9, 2016 Page 13 of 21 1. The Historic District Parking Deck — The selection of the firm has been made to begin the preliminary design. This parking structure will serve the library and the District. 2. A thorough follow -up report regarding the April 18 Council work session was provided. He is hopeful that the report captured the main points of the discussion. The full minutes from the work session will be available at a later time. If Council has any issues or concerns with the report, please contact his office. 3. He and Ms. Crandall attended the inaugural meeting of the Municipal Innovation Exchange on Friday, May 6. This association will be comprised of mayors from Ohio's 30 largest cities. This group, an initiative of three of the mayors in Ohio (Cincinnati Mayor John Cranley, Findlay Mayor Lydia Mihalik and Dayton Mayor Nan Whaley), will focus on influencing state policy decisions relative to cities' concerns and issues. Mr. Keenan stated that when he reviewed the budget information, he found it striking what the City of Dublin does in comparison to larger cities. Mr. Lecklider stated that he believes that Dublin should be involved, but given the nature of the cities that are involved, the representatives for the most part are elected Mayors. Mr. McDaniel responded that he reviewed the list. There are five or six cities that have a Council - Manager form of government or a loose affiliation thereof. For instance, Cincinnati recently made the change to a Council- Manager form, but it appears to be more of an Administrator form. There are other forms of government represented as well. Mr. Keenan stated that it appears to be a political lobbying group with the goal of having the local government funding restored. Mr. McDaniel responded they did want a mix of cities that may be represented from the various parties — a bipartisan approach. Mr. Keenan noted that Dublin's impact from the loss of Local Government Funds was significantly less than the others. Mr. McDaniel stated that the LGF was the majority of the morning discussion. Mr. Lecklider stated that what is also interesting is that, while whoever may be serving as Dublin's mayor may or may not have a political affiliation, by Charter, Dublin has non- partisan elected officials. Mr. McDaniel stated that the group discussed that aspect, but it was not a determining factor in terms of those invited to participate in the association. It was determined by a combination of population, budgets, etc. Mr. Keenan stated that Council has some past history with this type of situation in regard to some other Issues. If the City is to make commitments, statements or be involved, it is really an entire Council decision -- not a one person decision. Mr. Lecklider stated that this applies to whomever. They are the ground rules under which Dublin operates. Mr. McDaniel stated that, similar to the COMMA group, as the group is better organized, staff is including in a statement in the Legislative Update provided to Council regarding what that group in working on. They are becoming more organized, and their agenda will take shape over the next few meetings. Staff will report back to Council on that agenda. He anticipates doing the same with this new group. Mr. Keenan stated that it is important to be very careful about this. Recently, there was a proposal regarding taxes being generated or paid where an individual lives. Larger cities would like to have that happen; obviously, Dublin would not. Mr. Lecklider agreed. A primary focus of this group is likely the resurrection of Local Government Funds. But any efforts that protect what is left of home rule are important. Mr. McDaniel stated that there was significant discussion on home rule. There is certainly alignment among the cities on that topic. 4. Reminded everyone that the Police Memorial Service will be held on Friday, May 13 at 11 a.m. at the Justice Center. The public is invited. Mr. Keenan stated that he noticed that an invitation was extended to any staff members who could attend. He appreciates that being offered. RECORD OF PROCEEDINGS Minutes of _ Dublin City rn nr'1 Meeting 9APiE1TBRbllIF84 -DAYf ,0110 Form 6101 Held May 9, 2016 Page 14 of 21 COUNCIL COMMITTEE REPORTS Ms. Salav, P&Z representative noted that next Monday is Council's joint meeting with PZC. Last week, she discussed with Mr. Papsidero the goals for this meeting. • When she served on PZC and early in her Council career, there were many opportunities for Council to interact with the Planning Commission. Before that, Council would periodically host dinners and invite either the PZC, BZA or both. It was an opportunity to discuss topics of general Interest, and good discussions occurred. Concerns could be shared. As a PZC member, it was helpful to her to hear the perspective of a Council member. • Council has a very different charge than the Planning Commission. Council decides many policy matters that impact PZC. Over the last few years, there haven't been those opportunities to get together. Council has been very busy with Bridge Street and so many other projects. • There have been some joint meetings, but it has been with Council at the dais, and other Board members — PZC, BZA or ARE, in the audience, not really participating in the discussion. It is her hope that this will be the first of some joint meetings with PZC, and where appropriate, with ARB and BZA. Having all those participants, however, results in a very large meeting. • One issue Council would like to discuss is the ART issue and to understand what it is and isn't, and how it's been functioning. She is interested in everyone's perspective of what is great and not great about it, and any parts that need to be modified. • She would like to discuss signage. Part of the Bridge Street Code relates to signage, and there have been many changes as a result of that. A discussion is needed about the impacts of those changes that have occurred and whether the outcomes are positive or negative. Does Council want to consider revising the Code or is Council content with its current language? The Bridge Street architecture, as well, is very different. Therefore, three discussion items could be the ART, the architecture for the West Innovation District and the Bridge Street District, and signage. The intent is to have a good roundtable discussion about these three general items. • Staff will provide a packet of information for the work session. Dinner will be available at 5:30 p.m.; the meeting will begin at 6:00 p.m. Mr. Keenan. Administrative Committee Chair stated that: 1. Council discussed CSAC earlier this evening. He asked the Clerk to identify some potential dates for Council to have about 2 -1/2 hours for this discussion. The Clerk will also need to contact those individuals whom Council would like to interview. 2. The City Manager review is scheduled for Wednesday, May 11 at 6 p.m. Copies of the materials will be provided to Council for discussion purposes. Mr. Keenan, Finance Committee Chair reoorted that: The Tax Incentive Review meeting on April 26 went well. He thanked Council Members Alutto and Amorose Groomes for attending, as well. He requests that the minutes be prepared more carefully for the next meeting. Mr. Lecklider, MORK representative stated that a meeting is scheduled on Thursday, May 12. Mr. Lecklider, Northwest 33 Innovation Corridor Group representative stated that the group will meet on Friday, May 13. Ms. Salay commented that the Crossroads Area Plan has now been presented to all the related jurisdictions. Has there been feedback? Mr. Lecklider responded that the item is scheduled for discussion on this Friday's agenda, and he Will be provide a report after that. Mr. Reiner, Dublin Arts Council representative stated that: Minutes RECORD OF PROCEEDINGS Dublin City Cn mcil Meeting [ x -DAr .M]0 I Blol May 9, 2016 Page 15 of 21 DAC will host a "Bridging Time" event downtown on May 21 -22. He asked Mr. Guion to elaborate. Mr. Guion stated that the event will feature the DeLorean Time Machine from the movie, "Back to the Future," as well as the TARDIS from the "Dr. Who" series. It is an opportunity to capture ideas from the community about the past, present and future of Dublin. It is important for DAC to activate space both in Historic Dublin and in the new Bridge Park development. They will be capturing ideas from the community about what they would like to see in the future and how they see Dublin now. The Dublin Historical Society will be involved, as well. That weekend, there will also be the Dublin City Schools' student art exhibition, and the Dublin Area Art League will hold their annual En Plain Air Paint Out event. It will be an opportunity for people to express their opinions about what they want to see through creative opportunities. Ms. Salay inquired where the DAC exhibit would be located. Mr. Guion responded that on Saturday, it will be at Bri Hi, in the greenspace behind Mezzo. On Sunday, it will be at the Shoppes at River Ridge. The "Bridging Time" event Will "bridge" the river, as well. There will also be tours of the Crawford Hoying development via shuttle. The information is provided in the copies of the press release that was distributed. Vice Mayor Reiner stated that he believes DAC is reflecting the City's seal of, "Where Yesterday Meets Tomorrow." Ms. Alutto and Ms. Amorose Groomes. Council liaisons to the Dublin Board of Education Ms. Amorose Groomes stated that she and Ms. Alutto attended the Hall of Fame induction ceremony on May 6. It was a wonderful and enjoyable evening. COUNCIL ROUNDTABLE Ms. Salay: 1. Referred to the memo received regarding the noise study. There is significant interest from the East Dublin Civic Association. How will that information be provided to them? Mr. McDaniel stated that last week he met with Randy Roth and Amy Kramb of the East Dublin Civic Association. They discussed the noise study and some other issues. They had a good discussion and will be meeting again. Ms. Salay inquired if they were aware of the City's plans. Mr. McDaniel responded that this was one of the topics. There will continuing discussion and clarification. Ms. Salay stated that she looks forward to hearing any updates. 2. Has some questions related to Coffman Park: a. Skatepark — It had been indicated to Council that the skatepark would be open in April 2016, yet this area is still an active construction zone and looks as if it will be so for some time. Is there a way to have the skatepark portion open? Mr. McDaniel responded that the skatepark is completed, but the rest is not completed. However, there could be some safety issues involved with giving access to that area at this time. Mr. Earman stated that staff has considered every opportunity for opening the skatepark without the rest of the construction being completed. However, the parking lot paving that remains to be completed and the equipment needed to finish the restrooms prevent a safe opening of the skatepark to the public. The entire surrounding of the skatepark itself is currently dirt. Any activity on a rainy day would result in mud tracked all over the course. It is not an environment that can be opened to the public at this time. The anticipation is that the entire park will be open to the public in the first week in June. They are moving the project forward as quickly as possible. b. Referred to the former Nyrop house, as there has been previous discussion about its future use. At this point, it is an empty house. Frequently, she has noticed Police training activity taking place on the property. She hopes that something can be done with the house because, currently, it is vacant and deteriorating; it does not look like a City facility. She is hoping that the City RECORD OF PROCEEDINGS Minutes of n hlmn City Gouncil Meeting May 9, 2016 Page 16 of 21 can realize their vision for that house, which, at one time, was to be a Nature Education Center. Is the City still in need of this building for operations? Ms. O'Callaghan stated that staff has been in the process of cleaning out that building, which has served as a City storage site for some time. It is in very poor condition. The plan is to demolish the building after the Irish Festival, because Events uses the building during the Festival. Currently, asbestos assessment is occurring, and some remediation will likely be needed. Mr. McDaniel stated that the earlier discussion about the Nature Education Center never gained traction, so the house has been on the demolition list for some time. Ms. Salay stated that such a plan was never shared with Council, and that is of concern. Mr. McDaniel stated that the concept that can be revisited, and some suggestions provided to Council if that Is Council's interest. Mr. Keenan stated that one of the issues is when an attempt is made to transform an older house into a public building, there are many public health and safety issues encountered. Mr. McDaniel stated that there is nothing programmed in the CIP at this time, but if there Is a desire to revisit the plans, that can be done. Some Dublin Historical Society documents were being stored on the property, and arrangements have been made for those to be stored elsewhere. He believes the building has remained this length of time for the sole purpose of storage, but it is not appropriate for that purpose. There was earlier discussion about using it as a nature center, and although that never gained traction or was scheduled in the CIP, if Council wants that to be reconsidered, that can certainly be discussed. Ms. Salay stated that even if it is not that structure, there is the back yard with the pond and waterfall. It is a beautiful site, and it seems it would be a great location to invite the public. There is no place to access Indian Run in a quieter area than in this location. There is vegetation on either side as a buffer. It is very picturesque and she is concerned that the City keep that area cleaned out and keep the creek beautiful. Mr. McDaniel stated that it has been staffs priority to preserve what has existed on that property relative to the pond and the creek. Ms. Salay noted that there is also a covered bridge in place. Mr. McDaniel stated that there was some discussion about the potential of this site for a Japanese garden, but nothing has been programmed. It would warrant more discussion. Ms. Salay stated that she wants Council to consider this site. She would be interested in considering staffs creative suggestions and thoughts from a programming perspective for how this site could be used. She does not want to see it simply deteriorate. Mr. McDaniel requested clarification as to whether that direction is relative to the landscape or the house itself. Ms. Salay stated that what she has heard tonight is that the house is in poor condition and to renovate it to the point where it could be usable may not be possible. She does not want to lose sight of the concept of having a nature education center, however. She believes the community would embrace that. That site is very special, in her view. c. The Watch House — from the I -270 exit ramp, because of the vegetation that has been cleared away, and from Emerald Parkway and Perimeter, there is now a view shed back to the Watch House. It is very attractive and she encouraged all to note this the next time they drive through that area! Mr. McDaniel responded that he noticed that, as well, because the copper roof stood out. It is very attractive. Mr. Keenan stated that the downside to the Watch House is the lack of parking opportunity. Perhaps if the City decides to proceed with a nature education center, it would be possible to coordinate addressing the parking need, as well. Mr. Lecklider stated: 1. At the MORPC State of the Region Luncheon last Friday, which several Council members and staff attended, Council's former colleague and mayor, Marilee Chinnici- Zuercher, received MORPC's Regional Leadership Award. Certainly, she was deserving of that recognition. It is not only a testament to her leadership and diligence in her service in this position, but to Dublin's commitment to be a leader Minutes RECORD OF PROCEEDINGS May 9, 2016 Page 17 of 21 in central Ohio regional planning. He had the earlier honor of succeeding Ms. Chinnic!- Zuercher as mayor, and now, as serving as Council's representative to MORPC. She could not have set the bar higher! Vice Mayor Reiner stated that the owners of La Chatelaine, Stan and Val Wielezynski asked that he bring forward tonight some proposals for Council to consider. Stan Is now retired, but has a deep love for the City and for veterans in particular. 1. They suggest the concept of having an Adoption Day in Historic Dublin, similar to Twins Day held in Twinsburg, Ohio. This event in a small city in Ohio draws thousands of twins from throughout the U.S. Stan talked with Wendy Thomas about this idea, as the Thomas family is very involved with the Dave Thomas Foundation for Adoption. He suggests having an Adoption Day in Historic Dublin, where anyone who is an adopted child could join in the celebration. 2. The second item relates to the Wyandot Indian tribe who were in the past relocated out to the western USA. This group returns each year to the area for a tribute to Chief Leatherlips. Stan spoke with Billy Friend, current chief of the Wyandotte Nation about organizing an event in downtown Dublin where the original inhabitants of Dublin would return and participate in a public activity downtown. He has the contact information for this group. 3. Stan also indicated that he would like to have the Polish- American Club involved in a downtown Dublin festival, based on interest in the Thaddeus Kosciuszko Park in Dublin. He has spoken to the Treasurer of this organization, Grzegorz Lecki who confirmed they are very interested in such a festival in Dublin. Mr. Wielerynski indicated his goal with these three events would be to enhance the appeal of Historic Dublin to visitors. He asked that these suggestions be shared with Council for feedback. Mr. Keenan stated that Council should take some time to consider these suggestions before providing feedback. Ms. Amorose Groomes stated that since Dublin is the home of Wendy's, she supports the concept of an Adoption Day. In the spirit of what Dublin stands for, this would be very appropriate. All of the suggestions have merit, but this would be her first priority of the three. Vice Mayor Reiner stated that it would be great to have this positive experience for people who have this commonality of life experience as being adopted. In addition, he was not aware that the Indian tribe gathers in the area once a year, but they are interested in an activity in Dublin. He thanked Stan and Val for these suggestions! Ms. Amorose Groomes: 1. Commented in regard to the memo about the 3enmar Court noise study. Of the three study periods that occurred — March of 2004, October of 2004 and August of 2015 — she found it interesting that the decibel levels, according to the readings, had dropped. The noise is very loud, and it is difficult to have a conversation outside the homes near Emerald Parkway. The previous noise studies in March and October would be times that all the plant material would have been defoliated. In the August study, plant material would not yet have defoliated for the season. Perhaps a quick study could be done that was consistent with foliage patterns in the area. She was shocked that the determination was that the decibel level of the noise had decreased. Ms. Alutto noted she, too, was surprised. She wonders if it relates to the time of year of the study. Mr. McDaniel stated that this information has been provided in response to the issues raised by Ms. Kramb at a recent meeting. He met with Ms. Kramb and representatives of the East Dublin Civic Association last week and indicated to them that there is more work to be done and more dialogue to occur on this topic. There are likely other areas within the I -270 corridor that warrant the same kind of treatment relative to noise studies. Those should be done as well. Minutes RECORD OF PROCEEDINGS May 9, 2016 Page 18 of 21 Mr. McDaniel stated that mounding is something staff identified for the "wings" of the current mounding. Mr. Roth, in particular, was not completely supportive of that solution, as there are other suggestions to consider. Staff will continue to have dialogue with the residents on this matter. Mr. Reiner added that the City made a strong attempt to resolve the noise issue by installing the mounds and spruce trees. The trees have not grown together yet, and they will provide opacity and reduce noise when they have matured. He is hopeful that this will resolve the noise issues. Ms. Amorose Groomes responded to the residents that she hopes the City is not done addressing this issue. 2. Thanked staff for the memo regarding the April work session. In reading it, she saw reference to EMH &T's study of floodplain and a map that is the last page in the diagram from MKSK. It talks of the floodway, the 100 -year floodplain and the 500 -year floodplain. If she is reading this correctly, it appears that EMH &T determined the floodplain, based on recent bridge construction and impacts to the area. The river park master plan talks of the effective model developed by EMH &T, which was then revised /enhanced to reflect more accurately the latest topographic information, including SR 161, I -270 and Emerald Parkway bridges. The revised model, which extended from approximately one mile south of Indian Run to approximately three miles north of Indian Run, compared favorably to available gauge data and now provides the framework for FEMA's flood plain regulation. Mr. McDaniel stated that he recalls that part of the study relates to the impacts of the potential pedestrian bridge as well as a potential John Shields Parkway bridge depending upon where the piers, etc. are located within the corridor of the river. There is analysis for that. The Army Corps of Engineering requires a study of the impact on the upstream of placing those piers within those contours. This study is then presented to the Corps, and that is part of the permitting process. Ms. Amorose Groomes asked if the EMH &T map is FEMA's map or the Army Corps of Engineers map, or some compilation of the three entities. Mr. McDaniel stated he will check into this. He understood her question was what are the contours, and he believes this is a representation of the contours. Ms. Amorose Groomes stated that, although there is not a key included on the map, it Indicated in the literature that they were one -foot contours. She wonders about the source for the floodplain area. Mr. McDaniel stated he will check on this. Ms. Amorose Groomes continued: 3. She has a question regarding the Planning and Zoning Commission's upcoming agenda, which indicates an economic development presentation by Ms. Ray. She is curious about the content of that presentation to the Commission. Mr. McDaniel stated that he will check on this and report back. 4. She is pleased that the digital calendar will be available soon, and she looks forward to having that resource. S. There was a summary of the work session in the packet. On page 3 of 4 of the memo, it indicates that, "After consideration of the issues associated with these two public projects, Council made a preliminary determination that it will serve as the required reviewing body for subsequent development plan and site plan review applications." She does not recall such a determination being made at that work session. She asked for clarification. Mr. McDaniel responded that he will review the minutes when available, but staff's understanding was that Council's desire was to retain review of preliminary development plans. Council also indicated they will incorporate the input of ARB in the case of the library, and PZC in the case of the river park. Ms. Salay stated that her recollection is that Council will use ARB and PZC as an advisory body for the respective cases, but that Council will retain final determination because of the layers of agreements for the library and the investment in the park. It made sense RECORD OF PROCEEDINGS Minutes of _ Dubl ., ray., Council Meeting fiAPPEI'r 60.DDIF86�DAViDN.D111D Poem 6101 Held May 9, 2016 Page 19 of 21 that Council would not delegate full authority to an advisory/appointed body, but would keep these reviews at the elected body level. Ms. Amorose Groomes stated that she does not recall any votes taking place on this. Mr. McDaniel responded there were not votes, but general feedback. This does illustrate the importance of having a sense of Council's position on these items before moving forward. Again, staff believes this was Council's direction from the work session. Ms. Readier added that staff construed this as direction from Council on these items, but understood that Council will make a formal determination at the basic plan review stage. Staff was seeking direction prior to preparing for and presenting the basic plan review for these cases. Mayor Peterson noted that the determination will be made by vote of Council at the basic plan review stage. Ms. Readier confirmed that is correct. Mr. McDaniel added that a resolution adopting the master plan for the park will also be brought forward. This is consistent with what has been done for large park master plans in the past. Mr. Lecklider noted that he was not present for the work session, but affirmed this direction given to staff. Vice Mayor Reiner stated that Mr. McDaniel's recollection is correct. There was not a formal vote taken, but there was general consensus that this was the intent going forward. Ms. Amorose Groomes commented that in the future, she would be more comfortable with having a vote taken In order to have a record of everyone's position. 6. She attended the Tax Incentive Review Council meeting on April 26 and appreciated the opportunity to attend. Later that evening, the neighborhood association leadership meeting was held and well attended. Staff did a good job of presenting current activities at the City. 7. The Broadband meeting held on April 27 at the DCRC was particularly good. She has received some e- mails, and will forward them to Mr. McDaniel. They provide input from various residents. B. The Topping Ceremony for the addition to the Justice Center was held on April 28 and was very nice. 9. The Arbor Day celebration was held on April 30 in Coventry Woods Park. The Forestry staff did a nice job, and had a nice selection of saplings for residents to take home. Literature was also available about the care of the saplings. 10. The Transportation Research Center hosted Council for a tour on May S. She appreciated Mark -Tam! Hotta spending time with the group and looks forward to great things in the future. She trusts that staff will follow up on the items for which the TRC requested assistance. The City can help bring awareness of what the TRC does, given that their visitors /outside researchers largely stay in the City of Dublin. 11. The speaker at the MORK annual luncheon, Dr. James Johnson was from North Carolina and was captivating. If staff could provide a link to the slides, that would be great information to share with all. Ms. Alutto stated that she has requested a link from MORK and will share that with everyone. 12. The Community Service Day held on Saturday was very well attended. The Chamber had over 300 volunteers and serviced more than 70 sites, including schools and homes. The generosity of the business community in supporting this event is phenomenal. 13. She thanked the Miracle League for the opportunity to throw out an opening pitch on Saturday. It was a great experience, and the kids are awesome! She felt privileged to have this opportunity. Ms. Alutto: 1. Noted that some on the TRC tour were able to ride in a vehicle with Mr. Hotta on the track and greatly enjoyed the experience! 2. Commented that she was able to attend two of the Citizen U sessions and was impressed with the vociferous, involved, educated group of participants. The Minutes RECORD OF PROCEEDINGS May 9, 2016 Page 20 of 21 group was challenged to come up with any items not available on the City's GIS system. This group did have suggestions, including one member who asked if the GIS could help to identify parks with special needs swings for children. Information Technology will follow up on that suggestion. The group of graduates will be present at the Council meeting on May 23. Mr. Keenan: 1. Pointed out in regard to the economic development presentation at the Planning and Zoning Commission, that Council clearly recognizes that the economic development responsibilities are Council's and not the Commission's. He recalls there was a suggestion about providing PZC with background information regarding economic development, and perhaps that is what prompted this session being scheduled. Mr. McDaniel stated that he is aware that Council has been very clear about the separation of the economic development aspect from the Commission's considerations. He believes this presentation was driven by questions from PZC, but will check and report back. Mr. Keenan added that Council does not want the Commission basing decisions on economic development Issues; that is totally outside their purview. He believes all of Council is on the same "page" with respect to this. Ms. Salay clarified that this topic came up at a Commission meeting. One of the members asked if the Commission should consider the economic development aspect of a project, which is a fair question. She responded that this is Council's purview and Council does not want the Commissions to focus on this aspect. This should not be part of the consideration for a PZC case; Council wants the Commission to make their decisions based on land use, aesthetics, etc. The economic development impact of a project does not belong on the Commission's considerations. Mr. Keenan summarized that perhaps Ms. Ray's presentation needs to be reflective of Council's views on this. Vice Mayor Reiner stated that he may be the only Council member who believes that the economic development aspect is an important consideration for PZC. It is important when reviewing a project that it is reviewed in totality — aesthetics, setbacks, etc. — but also if the project will add benefit to the citizens, will it tax the schools, will it stress out the City economically, does it have an economic benefit to Dublin. It is very important to consider the projects and what they bring to the City or what the costs will be of building infrastructure, turn lanes, streets, etc. to serve the project. Will the proposed project cover these expenses, or will the general taxpayers have to support the costs for the project? Mr. Keenan stated that is the reason that staff provides a comprehensive report for Council to make decisions on rezonings. Vice Mayor Reiner added that it is an important component of every project that is proposed for Dublin. Land use is the economic strength of this community — how it is used, how it is taxed, and how it is developed. Mr. Keenan continued: 2. There has been much discussion of the Zika virus and residents will have many concerns about this matter. Perhaps staff can provide a report in an upcoming packet regarding mosquito control in the City and how the City will address the communication aspect of this issue. Mayor Peterson: 1. Thanked Chief von Eckartsberg for the memo in the packet regarding opiate education prevention and enforcement. He is proud of the way the City and the Police Department have addressed this Issue. This is a proactive and courageous way of taking the lead — not just in the community, but in Central Ohio — in a fearless way of responding to this issue. He encouraged everyone to retain the information provided in the packet, as they will likely meet someone who will need information on the resources available. This is an astounding problem and Dublin's Chief of Police is displaying courage and strength in addressing this. RECORD OF PROCEEDINGS Minutes oj DI Iblip citif collincil Meeting BAPPETF0R0F11 -DAY N.WUO Fa 0101 Held May 9, 2016 Page 21 of 21 2. Noted that on April 27, the City welcomed the new Dublin Assisted Living and Memory Support by Senior Star, located on Post Road. This is a wonderful facility for Dublin. They have a motor home referred to as "Virtual Dementia Mobile" and they visit schools, etc. to increase understanding of what people with dementia and Alzheimer's experience. 3. Commented that he and Mr. McDaniel participated in the Independence Day Grand Marshal selection meeting. Tom and Gayle Holton will be the Grand Marshals for the July Fourth parade. Congratulations to them! 4. Congratulated Ms. Chinnici - Zuercher for the Regional Leadership Award she received at the MORK annual meeting. MORK prepared a very nice video about Ms. Chinnid- Zuercher and her public service, highlighting all she did for the City of Dublin. 5. Noted that he experienced an inspirational and sobering time at the Miracle League opening day where there was a moment of silence for three members who died over the year. These individuals demonstrate what courage is really all about. Joe Fox also did play -by -play announcing for eight hours! The human spirit at the field is extraordinary, which is aptly named! He encouraged all to visit the Miracle League Field if they have the opportunity. Clerk of Council