HomeMy WebLinkAboutResolution 034-16Resolution
RECORD OF RESOLUTIONS
34 -16
Passed
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO AN AGREEMENT WITH WASHINGTON
TOWNSHIP TO PROVIDE COMMUNICATION SERVICES
FOR THE WASHINGTON TOWNSHIP FIRE DEPARTMENT
WHEREAS, Washington Township (Township) desires to contract with the City of
Dublin (City) for communication services for the Washington Township Fire
Department; and
WHEREAS, the City and Township are contiguous; and
WHEREAS, the City is able to furnish to the Township such communication services,
and it is in the best interests of the City to do so; and
WHEREAS, the City desires to execute an agreement in a substantially similar form to
the attached Exhibit "A."
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, —7— of the elected members concurring that:
Section 1. Dublin City Council authorizes the City Manager to execute an agreement
In a substantially similar form to the attached Exhibit "A" with Washington Township,
Ohio for communication services.
Section 2. The Resolution shall be effective upon passage in accordance with Section
4.04(a) of the Revised goiter.
n
MA , r .
ATTEST:
o Coj �
Clerk of Council
Cityof Dublin
Office of the City Manager
x200 Emerald Parkway � Dublin, OH 43017 -1D90
Phone, 614 - 410 -4400 * Fax; 614.4104490
To; Members of Dublin City Council
From; Dana L, McDaniel, City Manag
Dates May 19, 2016
Initiated Bye Heinz von Fckartsberg, Chief of Police
Rey Resolution 34 -16 — Washington Township Dispatching Contract
Background
Memo
Attached for your consideration is Resolution 34 -16, authorizing the City Manager to enter into an
agreement with the Washington Township Trustees for the purpose of providing communications
services for the Washington Township Fire Department, The current agreement expires on May 31,
2016 and negotiations on a new one -year agreement have taken place over the last several
months, The parties have reached an agreement which is submitted for your approval, The
Washington Township Trustees approved this agreement at their April 26, 2016 meeting,
In conjunction with Washington Township, we have identified the following annual reimbursement
schedule for dispatching and radio programming services,
June 1, 2016 —May 31, 2011 $338,908,00 (payable by September 30, 20 16)
These costs represent a 5 %increase, which is in accordance with the escalator clause included in
section ten of the previous agreement,
There has been significant discussion among staff about whether to tie the annual payments made
by Washington Township to the proposed billing formula being used for Hilliard, Norwich and other
future dispatch contracts, Staff concluded that the set amounts far Washington Township reflected
the ongoing partnership with our fire department and the service they provide to Dublin residents,
Staff wilt evaluate moving Washington Township to the formula -based billing at the conclusion of
this one -year agreement,
�tecommendation
Staff recognizes that the continued partnership between Washington Township and the City of
Dublin, especially in the area of public safely, is beneficial for our residents, Staff therefore
recommends passage of Resolution 34 -16 at the May 23 Council meeting,
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AGREEMENT
1`ovvnShip /"'[0v/uu��p``) [io5 [>upudnuuni hm i�m (�itv o[[)uh�in (°<,�{�") io onm]c uo�
entered into on ` 2016 by and between the City, an Ohio Municipal
(�ur�0r�iioo^8o�1�oTOvvus�i�,un[)�iu Po�iiicu[ �u��ivi��oO.
8/DC@LAS' the TOxmxhip desires hcontract l'm communication services ƒhrtile
YV}l[7|}�/\�, {�u (,�y iu a�]c �o /�rnim� io 1�o �ov/nx�ip suC� uoU�nnuUiuo]inn
Township Fire Department� and
WHEREAS, the City and Township are contiguous; and
TY}IEQE/\S, the [000C{] for the City by RuxnloiiOn ]4-16 puoao]
20l6 authorized the City Manager 10 enter into and oxeuu1c, uu�u�8�[
nf|�c (�iiv` ��io /\�rtuUuco\ »vii� i�u '[nvvnu��p in �uOlim�� nuc� cO[onnuuiccU�n8 mcrvic�m�
s and it is in the best interests of the City to do so; and
N()lY` T}{D]lEi/()UiE, made and entered into this the
______,�8|6, �yuo��oivvcOnt�cTon�o�i�au���u(,i�yv/i1ntSSOt�.
WHEREAS, the T0vvuxhip Trumbrco wish to enter into and execute, ou behalf o[
L�u
Township, this agrccnnun1 with the [in/ for Such communication services by the
i T�c (,�iySha�[ {�n�i�� tni�c l\>vvuS��p[�of�8i��iuG` p�nynunc� un� �Quiptoco�
[br i�c pu[yDou nf po0vi�\u& ouonnuoic8|ion ncrviCcS `'(�ononouoiCa|ion
�c�ri800`' k) 1�o '[oxl�8�ip ��nc [) oot. {,nCnn\un{oa1�on �crrico8 sha�}
�nc�m�c,�u1oni�u �inu�ic�k)�
(l) Provi�inA i�u ]bvvn3��p acccua {o 1�� [i{y`3 cucopukz ui�c�
�iopaiu�^'(,/\[)^`)nm\vvur�[bri�opucpnS�o[acucSSio8(,/\[)ca|�
ropnhu. l`�iaucccyao�����uuvui}ah��o�u��'l'ovvux�|p8taiiOus�
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cu�c(�uQS�un�
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(41) Performing other services as may from time to time be mutually
agreed by the parties. advanced radio replacement and management of spare radio
(5) Performing radio programming, radio template management and use of the public safety
equipment for Township owned portable and mobile radios,
Providing V Township
UL,"n V
(7) Dublin shall provide on scene Incident Dispatch Team services for
lane emergency events VV WW possible when 11AIMMV
by the Township.
Additionally, the parties agree as follows:
(1) The City shall provide the equipment and personnel necessary to
provide twenty -four (24) hour a day and seven (7) day a week
communication services for thcTok�iship Fire Department; and Departmeirt u� accordance wish generally acceptable procedures
for dispatching and in accordance with such procedures as shall
from time to time be prescribed by the Township Tire Department
andlor the City; and
(2) 'The City shall receive all calls and communicate the message or
internal requests to the 'Township Fire Department in accordance
with generally acceptable procedures for dispatching and '111
accordance with 11 {4) The C "ity shall maintain a written andlor electronic log of all
communications refen'ed to in Sections II(2) and Il(3) above, Such
log shall be transferred to the 'I'owr�ship I�'ire Department in
accordance with procedures prescribed by the 'Township Ia'ire
Department; and
prescribed by the I ownship Fire Department and/or the City; and
(3 The City shall answer the Township Fire radio and communicate
the message or internal requests to the Washington Township Fire
(S) Dispatching shall be performed only by qualilied individuals hired
by the City, A review panel consisting oI` the Fire Chief orhis /her
designee for the 'Cownship and Chief of Police or hislller designee
for the Pity shall establish and periodically review the selection
process, criteria, experience, and performance requirements for
(6) The City shall endeavor io schedule 3 minimum nf two /7\
dispatchers a\ all times, Both parties recognize that the OtyI's
Un�mroou��iQa|innin8uVi�uuit�nr�ioon1o�urUocXC�uo�vu�y
perform dispatch duties under this Agreement and that there iSoo
penalty upon the City for failing &o meet this recommended
(7) The City willcnn1inuritupOlicyofhaudlio�r8diOcullain priority
order without reumdio whether the call is related topo]iou`fimOr
colcr�uucyo�o����xc1iritv�und
7\�v/ns�ip` PL 1,)%,, J�a}� ouounlc a�} ncspouSry
f'Or the Township mobile radio equipment and shall pay any
expenses, fees m other charges required W render ii compatible oo
that the Township equipment will proporly i0tcr[ucc with the City
g} T�c Ciiy, cA i1u uxpumae. ��o\� ooajn��n i�m c8n1rui (�noa�cb
(10) Dispatchers will bu periodically available, oa mutually agreeable,
IIx iu�nln� puqpo8oy. Qkuu}j C000r�cncy zuuj:ou| Aisp8|cLing �c
adopted by the City ciS0uioh center, the cnS( of said boning for
certification and continuing education requirement will be shared
ll]. /\�u:|��ro���rcin,Ci\yuu�1\)v/nsl�po�[�]onudin��yprc8O�hc�iooa1u��n�
procedures in, ooupc:1ivcly^ the Dublin communication center policies and
procedures and the Township Fire dispatching guidelines,
]\/. T�� Tnvvno�iD io oo�u�y ruSpouoi��u ��r p�uvi�inA firc an� ot��z �on�r8cnuy
ucrvic�S [br i�o r�xi�co�a, puh�iC 0[�c�u�G. �uoiuu38 �utiticS an� o1h0r iu�iv��ua�a
�ciuro�inio� dhc �ropur /��nuutoo 0f |hc oq��pnnooL 0ur�oou�| 8n� u�] oL���
nnnnurc�ufbrpoovi�in&�nemn�O�h�rcnncx&nucyo�rviucy.
\/. ]llc [,i1v u�u�� �avu xo�u �iouruhOn on� or�xo{��i in ��icrn�inin� t�c uppno 'u1c
o]�oom�un of �qu�pnlcmC [mnsouu�l au� [�� oL�cr r�uourccG Onr �rovi��V�
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lbv/uu�iDDuouun�1oih�x/\�rc�U)co1.t�c'[nvvnu��Dy�a�]Duyt�C(�i{yaafb��ovvG�
(�) '[�iS/\�occnoonL�a�inoin�]unc l,2�l�,unjCn�io&Kjuy]1,�0l7,i�c
8Oon o[T�ru0 f}un�rc� @u� T��dy {�i��i T�ouoDu� Y<�oo Hom]r�� m��
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other negotiable instrument to the City in one (1) lump suir� payment by
September 30, 2016.
V1L fhis Agreement shall be for a period of one (1) Year commencing an,tune 1, 2016
and ending on May 31, 1.017 unless otherwise terminated earlier, as provided for
herein, The City and Township may terminate this Agreement, without penalty or
obligation, at the expiration of its original term or any extension thereof ".
Vlll, During the original term of this Agreement and any extensions permitted
hereunder, the harries agree that they will meet and discuss the development
and/or possible cast sharing of any new communications Al technological
improvements that would he beneficial to both Parties.
1X, Dither party, at its sale discretion, shall have the right upon rnae hundred eighty.
(1$0) days written native to terminate this Agreement without penalty.
X. In the event of a breach of any provision of this Agreement, either party may
terminate this Agreernent, if lollawing written narice to the breaching party, said
breaching party l'aiis to immediately attempt to remedy, such material breach.
X1. 14 is understood and agreed that this Agreement may not be changed, modified, or
altered except by an instrument, in writing, signed by both parties and executed in
accordance with the laws ofthe State of Ohio.
XII. Any controversy or claim, whether based upon contract, statute, tort, fraud,
misrepresentation or other legal ther�ry, related directly or indirectly to the
Agreement, whether between. the parties, ar of any of the pa�ky "s employees,
agents, or volunteers will be resolved under the laws ofe the State of 0hia, in an
appropriate court in }� "ranklin 6'o�n�ty, f)laio,
il'� tiVl�'�FSS W�IE17Fi��', the C "ity a1� Dublin and W4�shingtan 'I °ownship have set their
hands by their authari�ed representatives the day and year fast written above.
( "1'1'Y OF D[i13t.1N, Ol�ll0
Tana L, Mellaniel, City Manager
Approved. as to form:
f3y
Stephen J, Smith,law Director
��r.ASfdll�'G��ON �1'OVUNS>"llh, ()1 -110
Sara Qtit, '1 "ownslaip Adnainist� °afar
Brian Zees, Attorney -at -law