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HomeMy WebLinkAbout03/18/1986 RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols" 0, Form No. 1097 ~ Held lfaJ:'c.h_18~1286.u 19. . r- The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor Michael L. Close at 7:30 P.M. on March 18, 1986. Mr. Rozanski led the Pledge of Allegiance. ....... Members of Council present were: Mr. Amorose, Mayor Close, Mr. Rozanski, and Mr. Sutphen. Mr. Jankowski arrived at 7:40 P.M. Ms. Maurer was absent. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager were present as were Mr. Bowman, Ms. Jordan, Ms. Prushing and Mr. Warner of the Village Staff. Mr. Sutphen made a motion to approve the minutes of the March 3, 1986 meeting of the Dublin Village Council. Mr. Amorose seconded the motion. The vote for approval was unanimous in favor. ".... Mr. Rozanski made a motion to pay the bills. Mr. Sutphen seconded the motion. A memorandum from the Finance Director was noted regarding settlement of a case filed by C&SOE against the Village of Dublin in the amount of $208.23 which was to be added to the bill listing. The Village agreed to pay as settlement one half the amount sued for ($416.45). Mayor Close noted, as a matter of record, that in the severing of some lines in the process of digging some two years ago, there was a dispute as to whose fault it was - whether Columbus and Southern Ohio Electric had mismarked it or whether the Village had dug in the wrong place. He noted that the disputed amount has been agreed upon with the amount agreed upon by Ms. Prushing. Mr. Rozanski moved to approve payment of the bills with the amendment to include payment of $208.23 to Columbus and Southern Ohio Electric Company. Mr. Sutphen seconded the motion. The vote on the amendment was unanimous. The vote on payment of the bills was unanimous in favor. ....... ~ Ordinance No. 70-85 - Rezone 5.2: acre church portion - Martin and Sawmill Roads. Public Hearing. Mayor Close commented that the public hearing did not pertain to the DeLong portion of the property and merely relates to the rezoning of the church property. Proponents registering were Rev. John Webb and Mr. Glen Dugger. There were no registered opponents. Mr. Bowman said that the tracts had been split up into two areas. The first tract is a .78 acre tract located in the northeast portion of the church property. The triangle portion came as a result of the rezoning of properties located on Sawmill Road. As a result of the situation, further planning was discussed, resulting in a road suggested by the Village's quadrant plan to bisect some of the parcels, eventually intersecting S.R. 161 at a signal. Martin Road will be signalized. The triangle portion of the property, Mr. Bowman said, has a roadway value. Under the Corridor District requirements the triangle portion was purchased, making a much better bend in the roadway. The Planning and Zoning Commission and the staff recommended approval of the rezoning of the portion of the property. Responding to a question from Mr. Rozanski, Mr. Bowman said that there was a 16' strip that went from the triangle all the way to Martin Road. He noted that the church agreed to a 15' buffer that would be landscaped by the developers in constructing the road. ,.... -- RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting -~ Meeting National Graphics Corp., Cols" O. Form No. 1097 ~ Held March 18 'u 1986 19_ Page Two ~ ..... Rev. Webb said that they (the church) have worked out arrangements with the developers and are in a position of finalizing the agreement based upon the rezoning, supporting approval of the rezoning request. ,..... f '-- Mr. Dugger, a registered proponent, further discussed the road geometric patterns. Mr. Dugger also commented that the church is having a house constructed in Indian Run Meadow to be used as a parsonage; said arrangement being contingent on approval of the rezoning. Discussion followed regarding the necessity of additional easements in the future. It was noted that an additional easement would be obtained when the DeLong property would be rezoned. Mr. Smith said that that request will be before Council at the April 7th meeting. Clarification was requested regarding the variance application for the church site which was heard before the Board of Zoning Appeals. It was noted that that variance was requested due to the fact that the church site would be reduced to 4.85 acres and would not be the 5 acres as required by Dublin Code. Mr. Dugger explained that should the house no longer be used as a parsonage, it would probably be used as a professional office, perhaps be a dentist, but in that event the request would have to go through the Corridor District Review. With regard to the width of the new road, Mr. Bowman said that it would be 26' and be built by the shopping center developer. When the DeLong's rezone, he said, or when they develop they would be agreeable to a 10' easement, 250' back, and then to the entrance. The width of the road in the triangular area will be 26'. ... Ordinance No. 10-86 - Appropriate Funds for Municipal Building Changes. Third Reading. Mr. Rozanski said that he had met with the architect, the builder, the Village Engineer and the Village Manager with regard to the concerns he had expressed at the last meeting. He said that he continued to find that the charges are somewhat high and irregular, but felt that those charges were due more to the system in reviewing of change orders in the Village - that there truly is not a system. Mr. Rozanski recommended approving the changes since a majority of them did go through proper channels. He also moved, however, that staff develop a system for the future on any contract let by the Village - that change orders are reviewed and go through proper channels before acceptance of same. Mayor Close said that a motion should not be part of an appropriation ordinance. He also commented that he was not sure that he was in total agreement with the explanations given. Mr. Rozanski said that he did check with several contractors throughout the City of Columbus with regard to the $31/hour charge by carpenters and found that that charge on a prevailing wage job is well within the norm. .... Mr. Rozanski commented that perhaps the architect had been given a little more freedom than he should have been given on making some of the changes. Mr. Sutphen seconded Mr. Rozanski's motion. The vote was unanimous in favor. -- RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols., 0, Form No. 1097 ~ Held March 18, 1986 19 Page Three "..... ........ Ordinance No. 12-86 - Creating Chapter 352 Regarding Snow Emergencies. Third Reading. Mr. Amorose made a motion to table the ordinance. Mr. Jankowski seconded the motion. The vote was unanimous in favor of tabling. ",..... Ordinance No. 17-86 - Authorize Bids for "Raised Pavement Markers" on S.R. 745. First Reading. Mr. Sutphen introduced the ordinance. Mr. Sutphen said that he felt that because of the safety factor(s) involved that members of Council should give serious consideration to passage of the ordinance. It was noted that the Village portion of the cost would be approximately $4,240.00 ($16/marker) for installation of the markers in the Village area along S.R. 745. The O.D.O.T. would be responsible for doing the rural sections. Mr. Sutphen also suggested that perhaps consideration should be given to installation of pavement markers on other roads in the Village in the future. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was unanimous in favor. The vote on the ordinance was 5-0. -- ~ Ordinance No. 18-86 - Amend Annual Appropriations for 1986. First Reading. Mr. Amorose introduced the ordinance. Ms. Prushing explained that the adjustment requested for refuse collec- tion would be to cover the month of December, 1985. The original appropriation was for 12 months in 1986 plus an allowance for the 1986 cleanup program (rent of dumpster and lift charges). With regard to the adjustment in office supplies (Mayor's Court) Mayor Close said that several forms were revised to be in a more workable format. It was noted that all forms are now being ordered in a uniform size to correspond with the size of tickets. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was 5-0 in favor of the motion. The vote on the ordinance was unanimous in favor. Ordinance No. 19-86 - Create Electrical Code in Part 13 of Codified OIrdinances. First Reading. Mr. Rozanski introduced the ordinance. ""... '- Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was unanimous in favor of doing away with the three time reading rule and treating as an emergency. The vote on the ordinance was 5-0 in favor. Ordinance No. 20-86 - Amend Section of Compensation Plan - Ordinance Nos. 52-81 and 48-83. First Reading. Mr. Amorose introduced the ordinance. . RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols" 0, Form No. 1097 ~ Held __Marchn.18, nJ986 19. Page Four ".... ..... Mayor Close commented that the necessity of the ordinance was as a result of legal requirements established by the Federal Fair Labor Standards Amendments Act. He said that there was no reason to pass the ordinance as an emergency at this time and said that the second reading would be at the April 7, 1986 meeting of Council. Council Roundtable Discussion Mr. Rozanski Mr. Rozanski thanked Mr. Warner for making a preliminary investigation on the drainage problem on the east side of South High Street and said that he was looking forward to a report on same. ",... f .'-- Mr. Jankowski Mr. Jankowski referred to the 10K Run that was held on Saturday, March 15, 1986. He said that he felt that there were a number of traffic problems. Mr. Jankowski said that the residents of Shannon Park and the Hemingway areas did not have access to the roads out of their subdivisions during the race. He suggested that the traffic situation be monitored more closely in the future to see that people can have access to the public roads, especially in the event of an emergency. Mr. Jankowski said that he would followup on the matter with the police chief. Mr. Sutphen Mr. Sutphen mentioned the letter received from Laurence L. Eberhart, Chairman of the Washington Township Board of Trustees. The trustees are recommending that approximately two (2) acres of land be obtained in the very near future and be designed as the site of a sub-station for the fire department. Mr. Sutphen said that he felt that the issue needs to be addressed and that he would like to see something positive happen in that regard. ... Mayor Close With regard to the problem of traffic during the 10K Run he said that it was his understanding that after the start of the race that the southernmost entrance to the subdivisions was not to be blocked at any time. He agreed that coordination of such activities needs to be coordinated and monitored more closely with the Police Department. With regard to the fire station issue, Mayor Close said that he felt that the following needs to be considered - that there will be a census in 1990 which will clearly establish city status for the Village - Dublin needs to consider what the ultimate financial impact will be on the city if the city gives up land which it will then be required to purchase back from the township at a point where the city might elect to create its own township. Mayor Close commented on the fact that in the past two years there has been a great deal of discussion regarding a Master Plan. He said that he had asked Pat Bowman to submit preliminary data for the April meeting regarding the cost of and approach to doing a Master Plan. "... 4: ---..' RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting Meeting ~ National Graphics Corp" Cols" 0, Form No, 1097 ~ Held n Marcl1_.1~_, 1986 19. Page Five r '-- Mayor Close announced a special meeting of Council for discussion of Capital Improvements to be held on April 14, 1986 at 8:00 P.M. Mayor Close announced that there will be a special meeting of Council in executive session to discuss land purchase and distribution on Thursday, March 20, 1986 at 7:30 P.M. Mayor Close said that because of meeting conflicts and use of the Council chambers that Mayor's Court will be held on the second and fourth Mondays of the month at 5:30 P.M. Mrs. M. Karrer commended Mr. Geese and Mr. Thornton for their efforts as co-chairmen of the Shamrock Shenanigans and the ultimate success of the St. Patrick's Day celebration. Mr. Bill Fearon, representing the Dublin Chamber of Commerce, read a resolution which was passed by the Chamber on March 18, 1986. The Board of Directors of the Dublin Chamber of Commerce challenged the Dublin Village Council to the First Annual Botchie Ball Chamber Pot to be held on April 2, 1986. The winning side will host the losers at an annual dinner to be held on Ground Hog Day of the following year. Mayor Close, on behalf of Council, accepted the challenge and appointed Mr. Jan Rozanski as coach and manager. ,,-. --. Mayor Close recessed the Council at 8:14 P.M. to executive session to discuss the appointment of a replacement to Council to fill the seat vacated by Dr. James E. Lewis, whose resignation was effective February 28, 1986. The meeting was reconvened at 9:05 P.M. Mr. Rozanski moved to nominate Mr. L. E. Thornton to fill the vacant seat on Council to complete the term of Dr. James E. Lewis. Mr. Amorose seconded the motion. The vote was unanimous in favor. Mayor Close swore in Mr. Thornton. The meeting was adjourned by Mayor Close at 9:07 P.M. M ~P 'd' Off'- ayor - reSl lng lcer ".... /.) J~~. !f~ Clerk of Coun il ... " Jack W. Pryor, OBOA Treasurer ~ Dublin Cardinal Food Gallery Ace Truck Body Office of the Attorney General Richard Bangs Banks Baldwin B.O.C.A. ...- Boehm Stamp & Printing Co. Carol Britton Browning Design Bruning Burgess & Niple Central Communications Central Mobile Radio Central Ohio Disposal Central Ohio Inspection Services Central Ohio Police Supply Columbus Builder's Supply Columbia Gas C&SOE The Framing Center Columbus City Prosecutor's Office CompManagement Inc. """ Creative Paints ) '-' Darby Sales Diehl Office Equipment Co. Carla Dingledein Dublin Hardware & Paint Dublin Mayor's Court Flnblematix Inc. Flower Garbage Franklin Co. Sheriff Garrmatronix Gingway Products Hilliard Auto Farm & Fleet R. E. Hutchinson Oil Co. Identi-Kit Co. International Salt Co. John David Jones Key Blue Prints Lakefront Trailways Law Enforcement Equipment - BILL LISTING MARCH 18, 1986 22.00 76.86 72 . 00 340.00 645.00 335.46 211. 00 61.45 28.00 250.00 60.78 2,250.00 302.40 28.65 9,173.52 2,272.50 7.95 40.73 285.32 3,646.47 116.40 140.00 200.00 59.24 63.02 232.81 260.00 39.36 263.00 511.40 71. 50 400.00 85.00 28.70 360.96 5,253.77 102.00 12,692.30 500.00 19.50 250.00 419.90 Registration fee-oBOA seminar & meeting for Village Engineer Golden Gatherings Luncheon-Jan. & Feb. mtgs. Trailer Hitch for parks truck Advanced patrol tactics course for two officer Ballroom dance instruction fees Ohio Revised Code Cumulative Service & Index Building Code Index Tabs; Seminars for Bruce Warner & Darryl Hughes WindOVl envelopes for paychecks Breadbaking instruction fees Logo design for Parks & Recreation Dept. Print paper for engineering dept. Post Road Waterline Design Repair walkies & pager; install remote stations for engineering/maintenance radios Rental of pagers for Street Maint. & Park Maint. Superintendents Residential collections for Feb. Electrical Inspections Name tag for police officer Broom & shovels for Maintenance Dept. Gas service at 129 S. High St. Electric service for Avery Park; Traffic controls & street lighting Framing & matting for 3 black & white photos Legal services to prosecute Dublin cases (Ja~) Cost Control Consulting services for 1986 for Unemployment & Worlcer's Compensation claims Paint for stairway to basement from police department Batteries & fibn for police dept; Clock for Council Chambers Storage boxes; envelopes; carbon paper; misc. office supplies; paper punch etc. Preschool tumbling instruction fees Brush & Paint Return old bond forfeiture; case dismissed Dublin Police shoulder patches Dumpsters at Municipal Bldg. Prisoner boarding fees for February Service call to install manual control cord at Frantz & Bridge St. Materialjbumper for parks truck Oil, air & gas filters; belts; distributor car spark plugs, battery; wiper blades; etc. Unleaded & regular gasoline; heating oil System Rental for police dept. for 3 months Salt for snow control Traffic plan Study; signal analysis Drafting supplies Balance due for Sr. Citizen's trip Bar with alley light & mounting kit; sex crimes investigation kit ~ ..... ...., r to ~ t"" " Bill listing for March 18, 1986 James E. Lewis Kwik Kopy Mayor's Association of Ohio Candace A. Mazur McAlister Camera Neenah Foundry Co. The Olen Corporation Ohio Bell Ohio Municipal League O.P.R.A. Photographic Perspectives The Paul Peterson Co. Pitney Bo<.-ves RPM Maintenance Marianne Rennie Rose Chemical Products Mary K. Rosner Roush Hardware Laura Sass Sandy Inc. Security Plus Software Solutions Stewart's Private Blend Sun Life Tuller Frinting & Graphics Union Oil Co. Wasserman Uniforms Bruce Warner Sue Wilke The Uankee Trader Payroll Nanette J. Prushing Huntington National Bank 'IUI'AL 75.00 149.91 10.00 540.00 34.37 270.00 41. 31 48.00 180.00 102.00 76.05 1,293.38 115.50 578.33 90.00 255.15 210.00 303.76 72 . 00 224.26 93.00 216.60 71.10 121.00 230.54 627.85 1,741.35 42.12 280.00 61.20 43,403.48 59.43 9.23 $93,804.87 Three council meetings for 1986 Zoning code books; Building Dept. forms Membership Dues for 1986 Creative Expression instruction fees Film processing for planning dept. Angle Frame & grate for stonn sewers Sand for cemetery; gravel.for road berms Pay phones in parks Registration fees for Newly Elected Council Members & Clerk of Council Registration fee for P & R Director Film processing for police dept. Traffic control signs (speed limit, stop, etc) 3 months rental of postage meter Janitorial services for March; spray buff tile floors Golden Gathering luncheon & side trips Paper towel dispensers in bathrooms Instructor's fee Rental of carpet shampoo maChine; folders for Orientation Mtg.; paint; duct tape; cleaning supplies; keys; misc. supplies Tumbling instruction fee Cold mix for road repairs Insurance premium to add 1976 Plymouth Hardware Maintenance agreement Coffee supplies Life Insurance pre."l1ium Requisi tion fonus; various police dept. forms Warrants for Court Replace brakes on three cruisers; misc. auto repairs (alternator, choke) Uniforms & patches; coveralls; rainsuits for Maintenance Dept. empIoyees Mileage Reimbursement Stained glass instruction fee Bingo game for Sr. Citizens Payroll for 3-14-86 Reimburse expenses for Meeting with Mr. Sipel re<]arding goal setting process Prlnt deposit slips --