HomeMy WebLinkAboutResolution 022-16RECORD OF RESOLUTIONS
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Resolution No. 72 -7 (� _ Va.�ed _ ?u
A RESOLUTION ACCEPTING
THE LOWEST AND BEST BID FOR THE
2016 STREET MAINTENANCE PROGRAM
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Code, for the 2016 Street Maintenance Program; and
WHEREAS, Council has determined that the bid submitted by Strawser Paving
Company, Inc. constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to
declare the relocation of the utilities in connection with the above - referenced
project as a "single source" procurement, for reason that the company owning
the utilities in question has the exclusive rights to relocate such utilities.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Strawser Paving Company, Inc. in the total
amount of $3,007,730.75 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Strawser Paving Company, Inc. for performance and completion of the 2016
Street Maintenance Program pursuant to the Advertisement, Proposal and
Contract Documents for said project on file in the office of the City Engineer.
Section 3. This ResoI ti shall take effect upon passage in accordance with
Section 4.04(a) of the Re sed Charter.
Passed is a�y of / 2016.
Ilk, ,nom-. ri (t srl /
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Clerk of Council
4 Office of the City Manager
p � 5200 Emerald Parkway � pubiin, OM 43017-1090
�1� a� Dubll� Phane: 614 - 410 -4400 a Fax. 614-410 -4490
To; Members of Dublin City Council
From; Dana L. McDaniel, City Manag
Date; April 21, 2016
Initiated By; Paul A. Hammersmith, P. E., Director of Engineering/City Engineer
Darren A. Lee, P.E., Civil Engineer II
Summary
Re; Resolution No, 22.16 -2016 Street Maintenance Program -Bid
Acceptance
On April 12, 2016 four (4) bids were received, publicly opened and read for the 2016 Street Maintenance
Program. The Engineer's estimate is $3,620,000. A copy of the 2016 Street Maintenance Program
construction drawings have been placed in the Council Punning Room for your reference and review,
The budgeted funds in the 2016 Capital Improvement Program are $4,000,000 in account ET1601,
Annual Street Maintenance Program, Strawser Paving Company submitted the lowest and best bid of
$3,0071730,75. Staff has thoroughly reviewed all bids and a summary of the bids are listed below.
Bid as Read
Bidder BNd as Read � Over ( +) or Under ( -) Corrected Bid
Engineer's Estimate I
i Strawser Paving Company, Inc. j $3,007,730,75 - 16.9 °l0
Decker Construction Company � $3,159,456.63 � - 12.7 ° /0 $3,159,312.43
Columbus Asphalt Paving, Inc, $3,444,370.65 ; -4.85%
Shelly and Sands, Inc, $4,2011362,55 +11.6 °l0
Work included in the 2016 Street Maintenance Program consists of roadway resurfacing and
reconstruction, roadway base stabilization, roadway spot repair, curb and gutter replacement,
installation of ADA compliant curb ramps and other associated work. All work is planned to be
complete by September 30, 2016.
Streets included fvr the 2016 Street Maintenance Program;
The 2016 program includes resurfacing on City streets as depicted on the attached City map. The
streets to be improved are as follows
Rathesay Drive
Amberleigh Way
Rothesay Court
Glenculfen Court
Preswick Court
Gillingham Way
Muirkirk Drive
Autumnwood Way
Laidon Court
Moors Place (Entrance)
Stratton Lane
Brandonway Drive
Glenaire Drive
(brand Rd to Windwood Drive)
Glenamoy Court
Coventry Woods Drive
Glenliven Court
(Applecross Drive to Brandanway Drive}
Res. 22 -16 — Street Maintenance Program
April 21, 2016
Page 2
Applecross Drive
Wynford Drive
Wismer Circle
Worsham Way
Whigham Court
Valley Stream Drive
Running Deer Place
Holt Road
Corbins Mill Drive
Dublin Road � S. High Sfi,
(Waterford Drive to S. Carp, Limit)
Old Wilcox Raad
Arrowhead Drive
Westbury Road
Forest Hill Road
Woodland Drive
The fallowing areas are also included for repair work;
Shier -Rings Road (approximately 81Q' west of Avery Rd, to Avery Rd.)
Tuttle Road (Beifield Drive to Dublin Road)
Dunniker Park (northbound lane, Kirkhill Ct, to Loop)
Stillhouse Lane (drainage repair near 6186 Stillhouse Ln,)
All work will be performed while maintaining traffic where possible with efforts to minimize interruptions
to motorists, provide access for emergency services, maintain access to driveways and adjacent streets
as much as possible, and consistently provide a safe work area for motorists and workers.
Communications with Residents and Motorists
The following communication methods will be used to communicate construction information with the
residents and motorists throughout the duration of this project,
• Brochures are placed an mail boxes at each residence on affected streets (see attached
brochure). These brochures are distributed by Dublin staff,
• Residents whose driveways will be closed during construction will be given written notice at their
front door at least 24 hours in advance of the closure, These are distributed by the contractor,
• Temporary signs are placed along streets at least 24 hours in advance of construction to notify
residents and motorists of upcoming construction work and anticipated construction dates,
• When appropriate, portable message board signs are used far construction notification on arterial
and collector streets.
• The City of Dublin Engineering Division street maintenance website implemented in 2010 gives
current constructian schedule information, This website is listed an the signs posted in advance
of construction activities and in the brochure placed on mail boxes, The website is
w�vwa�ubiinol�ic�us��avad�structicar�.
• Due to the short notification time period for driveway closures, Dublin Engineering staff makes
adjustments to the construction schedule to accommodate resident needs on acase- by-case
basis.
• Social Media (e.g, Twitter, Facebook, Instagram) is used to communicate timely constructian
updates,
Recommendation
Staff has thoroughly reviewed the bid submitted by Sfirawser Paving Company, Previous experience with
Strawser Paving Company has been favorable, including these recenfi projects. 2Q1S Sfireet Maintenance
Program, Part 2, 2015 Parking Lot and Shared -Use Path Maintenance Program, 2014 Streefi Maintenance
Program, 2Q13 Street Maintenance Program, 2Q12 Street Maintenance Program.
Res, 21 -16 . Churchman Road — Phase 2 Bid Acceptance
Aprii 21, 2016
Page 3 of 3
Staff recommends approval of Resolution No. 22 -16, accepting as lowest and best the bid of Strawser
Paving Company in the amount of $3,007,730,75 and authorizing the City Manager to enter into a
contract with Strawser Paving Company for this project,
O.�
atyONMLe
2016 STREET MAINTENANCE
PROGRAM
1. PoDesay Drive
s Moos Laos (Enhance)
lzoutlmRead /s. High a.
koDesay Court
5. eraNOrrvvay Drive
13. as Whiny Road
wawlck coat
z Covaby Wma: Drive
14. Nr¢?ki ®a Drive
2 Mulrkrk Drive
Sol Drive
Warbury Road
Latch Court
8. Wyrrford Drive
Forestal Road
Statan Lane
Cayman See
WmaaneDrive
3. Senate Drive
WafiamWay
15 Sider Rings Road
Schemes Coat
Modern Coat
15. more Read
SatlmahCourt
9. Valley Stream Drive
n. oumika Park
4. Pmbcl9gh Way
Bunning Dean Place
18. Salkhouse Lace
Sahmllen Court
10 Holt Read
Suing} ham My
11. Cordons Mill Drive
Putumrrvvma Way
Dale ansrzma