HomeMy WebLinkAbout04-11-2016 Council MinutesMinutes
RECORD OF PROCEEDINGS
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Held April 11, 2016
CALL TO ORDER
Mayor Peterson called the Monday, April 11, 2016 Regular Meeting of Dublin City Council
to order at 6:15 p.m, at the Dublin Municipal Building.
ROLL CALL
Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr.
Keenan, Mr. Leckider and Ms. Salay.
Staff members present were Mr. McDaniel, Ms. Mumma, Mr. Smith, Mr. Foegler, Ms.
Crandall, Ms. Goss, Lt. Paez, Mr. Earman, Mr. McCollough, Mr. Rogers, Ms. Puskarcik, Mr.
Papsidero, Mr. Hammersmith, Ms. Gilger, Ms. Richison, and Ms. Husak.
ADJOURNMENT TO EXECUTIVE SESSION
Mayor Peterson moved to adjourn to executive session to consider the purchase of
property for public purposes and for conferences with an attorney for the public body
concerning disputes involving the public body that are the subject of pending or imminent
court action
Mr. Keenan seconded the motion.
Vote on the motion: Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr.
Keenan, yes; Ms. Amorose Groomes, yes; Mr. Lecklider, yes; Ms. Salay, yes.
The meeting was reconvened at 7:10 p.m.
PLEDGE OF ALLEGIANCE
Mr. Lecklider led the Pledge of Allegiance.
SPECIAL RECOGNITION /PROCLAMATIONS
• Air Force One — Named by Forbes Magazine as one of America's Best
Small Companies
Ms. Gilger introduced Greg Guy, president of Air Force One, which was recently named by
Forbes magazine as one of America's "Best Small Businesses."
Mayor Peterson welcomed Mr. Guy and congratulated him on receipt of the Forbes award.
Ms. Amorose Groomes read and presented the proclamation to Mr. Guy, her classmate at
Dublin Coffman High School.
Mr. Guy stated that his father and he were both born and raised in Dublin. His father
graduated from Dublin High School in 1963 with 46 students, and he graduated in 1993
with 466 classmates from one Dublin high school. Dublin is a wonderful community and
they feel very fortunate to be a part of it. He thanked Council and staff for all the good
work they are doing. It is a privilege, and they are very humbled by the attention they
have received and will try hard to continue to progress and improve.
• National Volunteer Week
Mayor Peterson stated that Dublin resident Dr. Michael Carr has been an instrumental
volunteer with the City in a unique way. He has brought a new level of understanding and
expertise to our staff about bees! He has volunteered his time to teach staff and the Parks
Department about beekeeping techniques and brought the City's bee pollinator project
from a concept to reality. This is a new endeavor for Dublin Parks, but without Dr. Carr's
guidance, it would not have happened. The City looks forward to continued partnership
with Dr. Carr and other volunteers to make this a regular, healthy and thriving feature in
the environment of Dublin parks. It is an ultimate form of citizen engagement when a
generous citizen has offered a new level of expertise for the good of all, especially for the
good of our environment.
Mayor Peterson presented a proclamation for National Volunteer Week to Dr. Carr.
On behalf of all Dublin volunteers, Dr. Carr thanked City Council for this recognition. He
thanked Council for supporting the aviary project, which is an important ecological issue
and has generated a lot of community interest and educational opportunities. His family is
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April 11, 2016 Page 2 of 22
proud to live in one of the few cities that offers an official volunteer program. The City's
support of volunteerism gives his wife, Mindy and himself an opportunity to give back to
the community, while also setting an example of good citizenship to their children.
SPECIAL PRESENTATIONS
• Columbus Metro Parks Update -Tim Moloney, Executive Director
Mr. Moloney stated that he is happy to have the privilege to make this presentation to
Council. Although Columbus Metro Parks has existed for 45 years, he has been in the
position of Executive Director for only 14 months, so cannot take the credit for any of its
earlier achievements. Some interesting facts:
• Columbus Metro Parks per Ohio Revised Code is a Chapter 1545 sub - government
entity of the State of the Ohio, not a county agency, but a separate government
entity. In 1917, the State established an entity to preserve open green space in
the State of Ohio. In 1945, Franklin County forefathers identified a need for metro
parks in this area, and in 1948, Blacklick Woods opened on the east side.
• In 70 years, Columbus Metro Parks has grown from that initial 60 -acre metro park,
to over 27,000 acres, touching seven counties. He displayed a map of the Metro
Park system, which forms a ring around Franklin County and beyond. Other than
in one small area, there is a metro park within five miles of 78% of the County.
Their goal is to improve that to a metro park within five miles of every home in
Franklin County. On the northwest side of the county, there is now a concentration
of open green space, including Glacier Ridge Metro Park, Homestead Park (recently
added to the Metro Parks system through a partnership with Washington
Township), and Heritage Trails.
• Metro Parks had over 8 million visitors in 2015 — more than Columbus Zoo, Ohio
State Football, Columbus Clippers, Ohio State Fair, and a couple other popular
events combined. The Metro Parks are popular with the residents. The system
includes over 100 miles of trails, and users travel over one million miles on those
trails per year.
• Columbus Schools initiatives — Over 8,500 fifth graders participate in an initiative
called SEED. Dublin Schools does not participate in this initiative, although Metro
Parks would love to include them.
• Over 2,000 plants and animals exist in the Columbus Metro Parks.
• Glacier Ridge Metro Park would not exist if it were not for the partnership between
the City, Township and some County and State assistance. This partnership
enabled this 1,100 parcel on the northwest side to develop.
• Glacier Ridge Metro Park is a linear park with destination areas at the north and
south ends. At the north end is the activities area -- shelters and restrooms,
playgrounds, disc golf course and a shop. At the south end is the education center,
including a wetlands area.
• He is interested in pursuing partnership opportunities with the City for Glacier
Metro Parks. [Discussion continued regarding the appealing features of the park.]
Mayor Peterson stated that he and his family have used Glacier Ridge Metro Park
frequently. It is a very active park.
Mr. Reiner stated that Columbus Metro Parks is very efficiently run. He has had the
opportunity to visit the Climbing Rock at the Scioto Audubon Park. Dublin has a significant
youth demographic, and facilities such as the Climbing Rock are a real draw for them.
Would there be any opportunity for such a climbing facility in the northwest area?
Mr. Moloney stated that, currently, Glacier Ridge Metro Park has an identity as the park to
go and escape. It does not have the active feel as Scioto Audubon Park, or the great trail
system as exists at High Banks. It is not a family reunion -type park, such as exists at
Sharon Woods Metro Park. He has challenged his staff to discover another identity feature
for Glacier Ridge, such as a Boulder Wall or Climbing Wall. He poses this question to
Council and City staff: what do the residents want at this park? How can we draw
residents from Dublin to greater participation in Glacier Ridge Metro Park? He agrees with
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Mr. Reiner, but it is important to ensure that it is the right investment, that it isn't just a
repeat of what they have somewhere else.
Mr. Lecklider stated that this suggestion has been discussed previously by City Council.
With the City's new riverfront park development in the Bridge Street District, there has
been discussion of having a climbing feature there; that may satisfy the need. He realizes
that their interest is in developing an identity for Glacier Ridge Metro Park. He has spoken
with Mr. Moloney's predecessor, who, over the years, spoke with a number of Dublin -area
residents about their interests. He lives in the northwest quadrant, so Glacier Ridge is very
accessible to him through the trail system. Recently, he participated in several events at
the park. The residents with whom he has spoken prefer the relatively passive character of
the park, conducive to such activities as bird watching. That is the character that he
prefers, as well. Maybe the park is large enough to accommodate all these features, but
he would not want to detract from what already appeals to many of the residents.
Mr. Moloney stated that describes the situation precisely. Council talks to their
"customers" every day. To provide context, Glacier Ridge is an 1,100 -acre park, and it
receives 400,000 — 450,000 visitors per year. High Banks, on the northern side of the City,
is an 800 -acre park and receives approximately 1.2 million visitors per year. Their
customer feedback is that people love Glacier Ridge Park because they can "get away"
there. He is not advocating for development of Glacier Ridge; however, he would like to
work with the community to identify any opportunities for the park. Perhaps it could be
more opportunities to immerse further in nature along more back trails.
Mr. Reiner stated that he hopes there is enough land at this park to accommodate both
interests. He believes the park needs an exciting feature to draw more users.
Mr. Keenan stated that Council is interested in partnership opportunities. However, does
his suggestion involve financial partnership? Is he anticipating that the City would
contribute to the costs of improvements?
Mr. Moloney stated that, as he pointed out in a recent State conference on partnership,
often, partnering focuses on taking from someone who has more than you. That is not
partnering to him. His interest is true partnership — where each has something that
benefits the other.
Mr. McDaniel stated that he appreciates the interest in partnering. There are many
opportunities to do so on a number of fronts, perhaps in Glacier Ridge or somewhere else
around the community. His approach and willingness to partner is appreciated.
Mayor Peterson thanked Mr. Moloney for his presentation.
• Franidinton Rising — presentation by Tom Heffner, President
Ms. Alutto noted that she and her husband recently encountered Mr. Heffner at a local
grocery store and talked with him about an initiative in which he is involved. She invited
him to come to the Dublin Council meeting to share information about what the group
does in the interest of potential partnerships or resources available to help with this
initiative.
Mr. Heffner stated that he is honored to be present tonight. Having spent 29 years in
Dublin, he is now coming before Council to speak about a very old neighborhood in
Columbus — Franklinton, and the Franklinton Rising organization. He was a neighbor of
Ms. Amorose Groomes for a number of years.
• Franklinton Rising is focused on revitalization of Franklinton and is in need of
resources to support this work. They are a 501C3 nonprofit corporation working
in the Franklinton neighborhood of Columbus, which is the oldest neighborhood in
Columbus. Franklinton was founded in 1797 and was formerly known as "The
Bottoms" due to its regular Flooding.
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• Franklinton Rising as an organization is a movement of hope for men, women and
children living in this neighborhood, helping them break the cycles of poverty —
both economic and spiritual — which is rampant in the area.
• In term of demographics, Franklinton has about 10,500 people and approximately
3,500 residences. Unemployment is significant. Forty-four percent of the
households earn less than $15,000 per year. Roughly 50 percent of the
population does not have a high school degree. Families are 70 percent single
parent; teen pregnancies are very high; housing vacancy is high and home
ownership is very low. There is real need for revitalization of the neighborhood —
not just fiscal assets.
• Franklinton Rising is recruiting young adults from the area, teaching life skills,
Christian principles and job skills in the building trades. There are many
opportunities in the building trades. They plan to impact 8 -15 students per year in
class training. Simultaneously, the organization is purchasing some boarded up
houses, and skilled contractors as their partners are teaching their trade to
assigned trainees in these training facilities at the houses behind rehabbed.
• When sufficient skills are achieved by the trainees, the organization works to find
full time employment for them.
• They began their first class in June of 2015 and received their 501C3 status in June
of 2015 as well.
• They want to revitalize the neighborhood by giving these individuals hope. Once
they have achieved skills and employment, they want to give them the option to
rent back houses that they have helped rehab. Eventually, the rent paid can be
converted to a down payment and the young adults can acquire their own home.
• Their goal is to transform the lives of 100 -120 young adults over 10 plus years,
transforming 80 -100 homes and making them durable and affordable homes for
the people.
• Funding gaps exist in their programs and they are seeking resources. They need
more manufacturers and suppliers to donate materials. Funding is needed for
positions within their organization. They are seeking people who have skills in the
building trades who would like to volunteer their time in these endeavors.
• Franklinton Rising hopes to be in this role for the next 10 -15 years and welcomes
Council's support in any way possible.
He thanked Council for this opportunity to share Information. He encouraged anyone
interested to contact him through the website, www.franklintonrisino oro
Mayor Peterson thanked him for his efforts and wished them success in their work.
• Dublin -Jerome Area Crossroads Plan —Jamie Greene, AIA, AICP, Planning
NEXT
Mr. McDaniel stated that Jamie Greene and David Gulden, Director of LUC Regional
Planning Commission will present to Council tonight.
As Council is aware, the City has been In discussions with neighbors in the US33 Corridor —
namely, Union County, Jerome Township, City of Marysville, and Millcreek Township, about
the future of the Corridor. The discussions have occurred on two levels: strategic in
terms of economic development as well as working together relative to the future of the
Corridor and its economic power and how to promote that into the future. Out of the
dialogue has come a more specific dialogue around land uses, future land uses and
development of the area — specifically, in the area of the interchange around SR161 /Post
Road /US33, which is referred to as the Hyland -Croy Corridor or the SR161 /Post Road
Corridor. As a result of that discussion, Union County, the City of Marysville, Jerome
Township and the City of Dublin engaged through the Logan- Union - Champaign County
Regional Planning Commission. Then Jamie Greene and Planning NEXT were engaged to
do a study called the Crossroads Area Plan. Mr. Greene has done consulting work in
Jerome Township, Union County and the City of Dublin over the years and was selected by
the collective body to do this work. He acknowledged Union County Commissioner Gary
Lee, who is present tonight. Jerome Township Trustees Ron Rhodes and Joe Craft are
also present. Jeff Wymer, a member of the Jerome Township Zoning Commission, is
present as well.
RECORD OF PROCEEDINGS
Minutes of I)..h!in -Gi4, ^^ ^^' Meeting
Held April 11, 2016
Dave Gulden LUC Regional Planning Commission thanked Council for inviting them to
tonight's meeting. WC Is spearheading this effort with the four funding entities — City of
Dublin, Jerome Township, Marysville and Union County. They began last fall and worked
through the winter. He introduced Mr. Greene to provide an update.
Jamie Greene, Planning NEX7 stated that he has worked with three of the four funding
partners over the years, but not all at one time. This has been exciting and challenging
work. He noted that he has served on the Board of the Friends of Metro Parks for the last
five years and is pleased that Mr. Moloney presented tonight as well.
He plans to share tonight a brief history of the group, what can be done as the
recommendations are not yet formalized, and welcomes any follow -up to this work. So far
in this process, what is being presented tonight has been shared with the City Council of
Marysville, Union County Commissioners, and tomorrow night it will be shared in a work
session with the Zoning Commission of Jerome Township.
• The NW33 Innovation Corridor Group agreed on a purpose statement, that the
entities were coming together with the intent of creating a common plan for land
use, infrastructure, and economic development for this particular area. It is
Important to recognize that this is not something that has happened previously,
and it does not happen easily, given the complexity of the issues.
• The map shown displays nearly 1,000 acres around the interchange — the green is
City of Dublin, light brown is Jerome Township. In the immediate vicinity of this
1,000 acres, there are three counties involved, two cities involved, three townships,
three school districts, three utility providers, two regional entities, and dozens of
property owners. It is complex and challenging for this to all come together.
• Instead of jumping into specific recommendations about land use or transportation,
the group tried to understand our values in working together. The group that was
represented, which was all the jurisdictions plus some others, agreed that the
values about this process were to work in good faith. That meant there were
certain sorts of activities and initiatives that the various jurisdictions could choose
to slow down on; there were active applications at the City that they asked to slow
down; Jerome Township is in the process of updating their Comprehensive Plan
and they suspended that work.
• Another value was to be inclusive, collaborative and transparent in the work.
Anyone who cares about the future of this 987 acres should have an opportunity to
understand what is taking place and the consequences of some of the choices.
These opportunities are being provided.
• Values about finding common ground and of using this Plan as a step to greater
progress. This Plan, in and of itself, is not a means to an end, but is, in part, to
help foster great collaboration -- not just in the immediate area, but recognizing
the important economic development stakes around the 33 Corridor.
• In terms of engagement, they interviewed dozens of stakeholders, property owners
and the various school districts. There were three face -to -face public events plus
e -mail opportunities.
• They looked at all the existing policies and plans that had any implications for the
geography. Research was done on conditions and trends. MORK recently
completed the Insight 2050 program, which looked at regional demographics and
the fact that 500,000 people are expected to move to this region in the future with
certain expectations and needs.
• In terms of workshops, those who attended came from throughout the various
jurisdictions within the study area.
• Additional insight from the work, interviews and research is the economic potential
of the US33 Corridor. The other item of note is the amount of public investment
that has been made in this relatively small area, and another nearly $70 million is
on the table to make this area more viable. There needs to be a critical look at the
return on investment for this kind of work. In looking at the contributions from the
various public entities, Dublin has been the significant leader in this work. The
return on investment is not about unlocking potential or facilitating any
development — it should be a very strategic idea about how that actually works.
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They did not conduct a detailed market study, but there has been good work done
regarding the market conditions. It is clear that the employee base — particularly
those along Industrial Parkway — desires amenities to help continue to grow the
jobs there. They also desire other housing choices to be more competitive. A
long -term view is essential.
With investments made in the infrastructure, the potential and market dynamics
change, and so it is possible to induce markets.
He shared a map from the Union County Economic Development Plan that shows
some of the significant business enterprises along the corridor. His planning
practice includes national work In many places such as Carey, North Carolina,
which is close to the Research Triangle Park. They are working in upstate South
Carolina, where BMW has a presence. This Corridor includes a special collection of
businesses, and there is a lot more potential. There is great work going on to
leverage this potential.
The recommendations have been organized into eight "buckets" — the City Manager has
copies of the report for Council's review. He reviewed some highlights of the
recommendations.
• Define a formalized protocol about how the various jurisdictions communicate
before a formal development review process.
• Define how the review process is it coordinated once it begins. Various
suggestions are included for this.
• Improve the transportation infrastructure — both current and future needs. The
school districts talked of safety needs. To the extent there is more development in
this location, this must be addressed.
• Formalize the expectations for future development projects and how they
contribute to the impacts.
• Ongoing coordination of the planning of investments is needed.
• Create stronger physical development standards. Townships, in general, are
limited about what they can do in terms of regulating aesthetic issues. However,
the township does use planned districts in their zoning, and a negotiated process
gives them some stronger ability to manage that. Given the importance of this
area from an economic development standpoint, there is strong input from the
constituents that the quality of the physical environment is paramount to attracting
the kind of businesses and investments desired. Based on their national work, the
"quality of place" equation has never been more important in attracting talent and
business investment.
• Find mechanisms for greater predictability. They heard consistently that
predictability is a challenge. If there could be discussion of annexation boundaries,
and some limits on the provision of utilities take place, it might settle a lot in terms
of relationships and expectations. It is not simply about setting limits — those limits
have to be integrated fully with economic development structures in a collaborative
way.
• More rigorous physical analysis of the cost and benefits of different developments
for different jurisdictions is needed. Dublin, in his view, has one of the best track
records of understanding the physical impacts of land use and development
choices. A better understanding by the participating jurisdictions of the cost and
benefits would allow for better cooperation and decision making about how this
works. This is a complex matrix of information, but could be an important tool for
everyone.
• Identification of preferred land uses. Based on Ohio land use law with townships
and municipalities, it is within their rights to plan for the same geography, as a
property owner may at some point desire to be annexed. The City needs to signal
its preferences if that were to happen. There are overlapping geography and
policy areas, and the Plans going forward should be updated in a way that align
those future land use policies. They also believe it is difficult to discuss doing that
unless there is common nomenclature about what is meant by different kinds of
land uses.
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April 11, 2016 Page 7 of 22
• The report identifies that for a large part of the 987 acres, there is consistency in
the various Plans. But in the far western part and in the far eastern part around
the Hyland -Croy area, there is conflict in those areas. He showed a slide with the
Jerome Township land use policies side by side with the City of Dublin's land use
policies in this specific area. In the west area, there is difference between the two
plans. Around Hyland -Croy, there are differences between the two plans as well.
• The next slide shows what the group is proposing for consideration about how to
reconcile some of this. For the western portion, it shows there is a residential
component that is Important for the businesses as described, but it is not up on
161 or Post Road. On the Hyland -Croy area, they are calling for residential on the
east side of Hyland -Croy. In the Jerome Township Plan and the current zoning,
there is a large portion identified for retail. They do not show this. There is also a
large parcel of 60 acres — Jacquemin Farms — that was rezoned, but a referendum
has been filed and that process is ongoing. They have held off on any
recommendation for this portion. The township has this as planned unit district.
• The eight and final bucket relates to the fact that planning should be done with the
idea of implementing and carrying forward. The question is how to continue the
work, sustain cooperation and nurture trust. They believe there should be a
specific way to monitor progress — perhaps an annual report. Perhaps there could
be annual joint work sessions of the City and Township zoning commissions.
Perhaps at the Council and trustee levels, there could be opportunity to work
together on this critical part of this community and the region.
Mr. McDaniel thanked Mr. Gulden and Mr. Greene for the work they have done, as well as
the other jurisdictions who have contributed to this. In terms of what is needed from
Council tonight, the intent was to update them on progress. Staff is interested in hearing
any initial thoughts or questions. The other jurisdictions have reviewed the Plan, but there
has not been adoption by anyone yet. Staff will report back regarding any progress or
updates.
Mayor Peterson stated that he viewed this presentation at the Chamber breakfast recently,
and appreciates all of the information. He appreciates the other jurisdictions who are
present and their cooperation and partnership. He asked Mr. Lecklider to comment.
Mr. Lecklider recognized Mr. Gulden of LUC and his contributions to date, as well as Mr.
Greene's expertise and patience with the group. As pointed out, the inherent conflicts
between the jurisdictions are based upon how revenues are generated, etc. Therefore, it
is not surprising that different jurisdictions may approach land use from different
perspectives. He is happy to respond to any questions from Council, given his
participation in these regular meetings.
Mr. Keenan commented that a similar process was initiated several years ago under City
Manager Brautigam, and the various entities were also involved. There was good
progress, but it was not finalized. Having spent 20 years as a Washington Township
trustee, he understands the township side as well as the City side of these issues. The
townships have cooperated on many projects, including Homestead Park, a Metro Park.
Washington Township and the City of Dublin collaborated to have a water tower housing a
fire station, joint dispatching, Darree Fields, etc. He is a major supporter of having the
constituencies work together carefully. Washington Township today enjoys a budget of
$24 million, based on the growth that occurred in and around the area that benefitted the
real estate valuation. He is hopeful that the 33 Corridor can become an economic engine
and be developed very carefully with a cooperative approach.
Mr. Lecklider noted that the township's healthy budget is derived from the real estate
valuation, which was largely created by Dublin's land use policies.
Ms. Amorose Groomes noted she attended the Chamber Economic Forecast Breakfast with
other Council members on March 31. She suggested to Mr. McDaniel and Mr. Rymer the
possibility of having a joint meeting with Dublin's Planning Commission to talk about these
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items in an informal setting. She would encourage this opportunity for the two entities,
which would provide a learning opportunity for all.
Mr. McDaniel stated that staff will propose this to Jerome Township to assess their
interest.
Mayor Peterson asked if there is a timeframe anticipated to finalize this Plan.
Mr. Greene responded that a work session is scheduled tomorrow evening with the Jerome
Township Zoning Commission. That will complete the briefings to the funding entities. At
that point, next steps will be determined regarding how to integrate these into the policies
of each of the communities.
Mayor Peterson stated that he is impressed that all four entities have stepped up to
participate in this effort. This will bring benefit to all.
Mr. Reiner stated that Dublin's planning and zoning policies have been a great creator of
wealth. To share this knowledge with the neighbors is a great idea.
Mr. Lecklider added that the jurisdictions are, to some degree, abiding by the eight
recommendations. They are all very important and all agree it is in everyone's best
interests.
Mr. McDaniel thanked the other jurisdictions, particularly Gary Smith of Jerome Township
who has reached out to share information. A monthly meeting is now held between City
staff, zoning administrator for Jerome Township, Marysville and Union County to share
projects in the pipeline -- those are ongoing. Some of this was precipitated by the
proposed development in the Hyland -Croy and SR161 areas. Many of the
recommendations are already being done informally, as Mr. Lecklider has indicated.
Mr. Keenan noted that one of the issues that causes the most angst is that people want
the land to remain rural and not change. However, change is inevitable, and it is
important to do it the right way. He understands the Jerome Township residents who
want the area to remain rural, but change is coming. Landowners do have the right to the
use of their land as they desire.
Mr. Lecklider stated that out of respect for this process, Dublin has not taken any action
with respect to any development applications along Hyland -Croy.
Mr. McDaniel stated that he remains hopeful that the jurisdictions can adopt something
jointly and created a vision that all can live with, providing predictability for the
landowners and developers.
CITIZEN COMMENTS
Amy Kramb. 7511 Riverside Drive. Dublin noted that she represents the East Dublin Civic
Association. Elections were recently held, and she was elected as the new President.
Randy Roth will serve as Vice President and will remain active in the Association. The
Association discussed ways to increase awareness of and participation in their organization
and outlined areas of interest and concern they shared.
• Residents want to continue the involvement with revisions to the Bright Road Area
Plan. Since changes to the Plan will impact their daily lives, they want their
involvement to extend beyond invitations to the general public open house
meeting. She did receive a memo from Planning staff today that indicated that the
Plan is currently on hold while the City cooperates in some traffic studies. EDCA
appreciates this notice and the responsiveness to the traffic concerns raised in the
public meetings for the area plan.
• The traffic on Sawmill and Bright Road continues to impact residents in numerous
ways. They ask that staff provide them with the results of the traffic monitoring
that is underway for Bright Road and Emerald Parkway as well as the new study
mentioned in today's memo.
• She requested the parameters considered for implementing changes and
improvements, such as the plan to cul -de -sac the west end of Bright Road. What
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exactly is the staff watching /waiting for? What is the trigger for actually
implementing those? They would like an answer to these questions.
• They also want to work with staff so they can understand the residents' concerns
and the daily observations of the residents who are using these roadways. That
was mentioned in today's memo as well.
• They look forward to being part of the upcoming traffic studies.
• The Grandee Cliffs and Jenmar Court residents continue to experience noise related
to the opening of Emerald Parkway, and the southern mounding and landscaping is
not sufficient. They would like to work with staff to resolve these noise issues.
Mr. Keenan asked for clarification about the noise. Is it generated by I -270 or Emerald
Parkway? In Coventry Woods, they hear noise from I -270 as well.
Ms. Kramb responded that the noise is from both roads.
• They want to continue working with their residents regarding the sewer and water
extension policies recently shared.
• They have renewed interest from some Martin Road area residents regarding the
installation of a multi -use path on City-owned land near the power lines off 161
back to the Martin Place area. This was brought up in the past. Those residents
are looking to bring that forward again, especially in conjunction with the building
out of the Bridge Street Corridor and connecting the neighborhoods.
• They plan to stay involved with all the development in East Dublin, including the
outparcels on Sawmill Road, the building out of the remaining sections in
Wyandotte Woods and all the changes happening throughout Bridge Street.
• They ask that as applications are submitted, the staff continue to encourage
developers to meet with the EDCA and consider their voice. They request that
staff keep the Association on any mailing list, and notifications for these
applications be provided throughout the various stages.
• She thanked Mayor Peterson and staff who recently worked with EDCA to
reschedule the Wyandotte Woods Hawthorne case. In conjunction with this, they
want to work on tree preservation, and they want to work with staff to clarify and
strengthen the existing policies on tree removal, landmark tree protection, and
enforcing tree- related conditions in development applications.
• They have a long history of uniting their residents, desire to keep the standards
high in East Dublin and hope the positive impacts will affect all of Dublin.
• They hope to increase their membership this year and strengthen their voice,
remaining active in the growth and change in the City.
Mayor Peterson thanked her for the update and congratulated her on her election as
President of EDCA. He noted that a memo was included in the packet regarding the Bright
Road Area Plan. He asked Mr. McDaniel to comment.
Mr. McDaniel stated that staff was re- engaging residents to begin to refresh the Bright
Road Area Plan. The issues of traffic in the Sawmill corridor are not new. The City was
embarking on the Snouffer Road intersection design study, and the City of Columbus was
working on a study for the area north of the interchange on Sawmill. Their staff contacted
Dublin staff, as it was determined that what they were planning to do would not work.
They asked if Dublin would collaborate by joining the Snuffer Intersection study with their
study and looking at a larger area — south of Snouffer and up above the Emerald
Parkway /Sawmill intersection. This was a good opportunity to take a wider look at the
planning and will be more efficient. Staff will keep the residents informed of traffic studies
as this process continues. He has asked staff to begin scheduling meetings for him and
department heads with civic associations /HOAs on a regular basis to keep the
communication lines open.
Mayor Peterson recalls that the noise issue was discussed previously.
Mr. McDaniel responded that staff will report back on this quickly.
Ms. Amorose Groomes asked if fresh information could be obtained on the noise issue.
She visited the site and the noise generated from the roadways is very loud.
Mr. McDaniel recalled there was some analysis done, but perhaps that needs to be
updated.
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Mayor Peterson asked about the water /sewer extension policy. Is there information on
the website about this topic?
Mr. McDaniel responded that a resident meeting was hosted recently at the DCRC
regarding the deployment plan for the extensions. He believes all affected residents were
notified, and there was a good turnout at the meeting. Staff is willing to meet with any
residents or associations who want more information.
Rich Taylor, 48 S. High Street. Dublin noted that as an architect, he is painfully aware on a
daily basis of the skilled workers in the trades and thanked Mr. Heffner for his efforts to
address this with Franklinton Rising. He is present tonight to Introduce Council to a new
organization, the Historic Dublin Foundation, of which he is a board member. The
Foundation came into being in late 2015 during the public discussions over the future of
the historic Thompson house on Brand Road. They saw that there were no mechanisms in
place to identify at -risk properties and help stabilize them before they were too far gone to
repair. They hope to prevent that home's fate from befalling other historic properties in
Dublin, because when they are gone, they are gone forever. The Historic Dublin
Foundation is being formed as a 501C(3) nonprofit organization and is being set up to
address the ongoing problem of deteriorating buildings in Dublin, especially in the Historic
District, and to help assure that remodeling, repair and new construction is done in a way
that preserves and enhances the area's historic character. They plan to address those
problems in four ways:
• Provide advice about the approval processes for projects subject to review;
• To advocate on behalf of owners of historic properties in and out of the Historic
District;
• To provide financial assistance to help property owners make sure that their
projects are done to the proper standards;
• To serve as a clearinghouse of information on materials, techniques, contractors,
design and to assist property owners in keeping their properties appropriately
historic in character.
As advocates for the Historic District, the Foundation representatives recently participated
in the ARB's first discussion about amending Section 153.176 of the Zoning Code, which
deals with the procedures for review requests for demolition of structures within the
Architectural Review District.
They greatly appreciate the opportunity they were given to contribute to this conversation
and look forward to participating in the process as it moves forward.
In late February of this year, the HDF organized the first of what they hope will be many
Historic Dublin roundtables. The roundtable brought together 12 people, representing
seven different groups that have an interest in the future of the Historic District. They
hope that the roundtables will help Identify goals common to the groups and help them to
speak more effectively and with a more cohesive voice as advocates for Dublin's history
and heritage. Dublin's Historic District Is much more than a collection of small businesses,
residents and Historic sites. It is a unique public treasure, and the responsibility for
maintaining and enhancing it is shared by the entire community. There is great cultural
and economic value in preserving this history of Dublin's original village center, and they
look forward to being a part of that effort.
Mayor Peterson thanked Mr. Taylor for his involvement. In terms of the Brand Road
house, no one was happy with the result. For him to recognize there is a problem and
step forward with this effort to solve it is what makes Dublin such a great place. Mr.
Holton, who is present, recently escorted him and his children through the Coffman House.
He encouraged anyone who has not visited the Coffman House to do so, as it is such an
important piece of the City's history. He appreciates Mr. Taylor's efforts, which the City
will support in any way possible.
Ms. Alutto asked how the funding mechanism works and the application process for a
property owner.
Mr. Taylor responded that is not yet set up, but the vision is that once the 501C3 status is
obtained, they can receive private funding sources and distribute those in the form of
grants.
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Ms. Salay asked if they contemplate contacting the owners on the periphery of the Historic
District in advance of anything taking place like the Brand Road case to be proactive in
addressing this.
Mr. Taylor responded affirmatively, noting there are grants available. They want to identify
the properties where owners want to keep them historic, yet repairs /replacement are cost
prohibitive for the owner.
Ms. Alutto asked if they will be able to assist property owners in applying for other grants
and help them with the grant- writing process.
Mr. Taylor responded affirmatively, noting that is Ms. Kramb's area of expertise.
Ms. Amorose Groomes commented that this is a very diverse board, with members of
various backgrounds and expertise.
Mayor Peterson asked Mr. McDaniel to comment about the memo regarding the historic
and cultural assessment that was in the packet.
Mr. McDaniel stated that as a result of the Brand Road house experience, staff believed
that the inventory of historic properties needed to be updated and confirmed. There are
many properties in Historic Dublin on the National Register of Historic Places. That was a
result of an inventory done years ago. This assessment will engage the right expertise to
accomplish this task.
Mr. Taylor stated they are looking forward to the results of that inventory.
Mr. McDaniel added that over the years, the City has looked at opportunities for funding
for the historic preservation areas. Dublin has found it challenging to secure funding, due
to the requirements.
Ms. Alutto asked if the inventory will be included in the GIs system once completed.
Mr. McDaniel responded affirmatively.
CONSENT AGENDA
Mr. Lecklider asked that the approval of the minutes of the March 7, 2016 Council meeting
be removed from the Consent Agenda and considered under the regular order of the
agenda.
Mayor Peterson moved approval of the remaining item on the Consent Agenda.
Mr. Keenan seconded the motion.
Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr.
Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes.
Resolution 17 -16 (Introduction /vote)
Accepting the Lowest and Best Bid for the Storm Water Maintenance Program.
Approval of Minutes of March 7, 2016 Council Meetina
Mr. Lecklider commented regarding the Council discussion at the March 7 meeting of
Ordinance 07 -16, Amending the Annual Appropriations for the Fiscal Year Ending
December 31, 2016.
• After extensive questioning of staff, which is every Council member's right, Ms.
Amorose Groomes proceeded to abstain from the vote. His concerns that he would
like to address are two -fold.
• First, this is an opportunity for everyone on Council to understand the
circumstances under which such a vote can be cast.
• Secondly, it is also important that Council members understand the consequences
of abstaining from the vote or casting a "no" vote on the Council's legal obligations
to honor the City's economic development agreements and related contracts. He
can imagine, theoretically, a scenario in which there was a negative vote that could
potentially cast the City as a community that does not honor its obligations.
• With that as a backdrop, and not with intent to single out any one council member,
this is an opportunity to learn. He recalls abstaining a few years ago with respect
to filing of an amicus brief regarding guns. The issue related to home rule. He
consulted with legal staff, and it was agreed he should abstain based upon his
employment with the Attorney General's Office, which was defending the law. He
followed all of the steps including providing his reason for abstaining, but in
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hindsight, he now recognizes that he did not request permission to abstain.
Perhaps Council does not believe that permission is necessary. However, Council
received a memo from legal staff on this issue, so it a good opportunity for Council
to determine the desired process.
Mr. Smith stated that the City Manager asked their office to provide a legal opinion
regarding Council member abstentions. He does not recall that Council has enforced their
rules as written regarding this matter. Over the years, he has had many calls from Council
members requesting legal staffs opinion regarding a conflict. Currently, the rule specifies
that permission must be requested to abstain, but he does not recall that has been done
throughout all the years he has served. If a Council member has an ethical conflict of
interest, they should leave the room during the deliberation. Legal staff welcomes Council
member inquiries prior to Council meetings regarding potential conflicts of interest on an
agenda item. It is up to the Council Chair, as the parliamentarian, to enforce the rules.
Council also has the ability to convene a committee to discuss whether the rules should be
modified. Currently, the rules require that a member request permission to abstain, but
that has not been enforced. If a true ethical conflict exists, a Council member is to ask
permission to abstain based on a statement of conflict of interest; further, there is to be
no cross examination or discussion concerning that reason.
Mr. Lecklider noted that the Council member is not to participate in the discussion of the
agenda matter. In his experience, that statement was made at the outset of the
discussion, after which he departed Council Chambers and did not participate in the
discussion.
Mr. Smith clarified that if Mr. Lecklider had asked permission to abstain, stating a conflict
of interest, the rules state that he is not to be cross examined nor questioned concerning
that reason. Practically speaking, an abstention is a "no" vote. If a Council member is not
prepared to vote on a matter, or believes that insufficient information has been provided
for that Council member to vote, the member can request that the item be tabled or
postponed pending provision of additional information. If that motion does not pass, the
Council member has the option of voting "no." However, unless the rules are changed, a
Council member is required to request permission to abstain. This issue, along with some
other quirks in the rules, have not been addressed. With the advent of social media, a
pending Supreme Court case and proposed legislation related to electronic meeting and
voting being considered by the State legislature, there may be need for some
modifications to the rules. He added that Mr. Peterson, as the mayor and parliamentarian,
can enforce the rules in place.
Mr. McDaniel noted that he had requested Legal staff's opinion due to some questions that
he received from some Council members. He recognized the need to understand and
perhaps revisit the rules. He requested a "refresher" on the correct procedure. That
information is advanced to the mayor, as chair of this body, to assess how he might prefer
to address that going forward.
Mr. Lecklider stated that his second question is, in regard to Ordinance 07 -16, what would
have been the consequences of not achieving an affirmative vote?
Ms. Mumma responded what when staff spends money, they look for the enabling
legislation for that expenditure, including:
• The approved Operating Budget, which occurs each December;
• The approved Annual Appropriation Ordinance, which appropriates the money from
the Funds into the appropriate expenditure account;
• An approved CIP program. The CIP document, in conjunction with the Operating
Budget, budgets for the first year of implementation of the projects.
• Additionally, there are ordinances brought forward throughout the year, i.e.
construction contracts, bond ordinances, etc.
• After approvals have occurred for the various projects throughout the year, clean-
up ordinances are done as advances are made from the funds. This is simple fund
accounting, ensuring that the accounts do not have a negative balance at year end
and that the expenditures occur where they need to happen. Amending
appropriations is moving money from the General Fund and into the proper
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expenditure account. This practice has been done by the City for a number of
years. Audits have been completed and no problems identified.
• Regarding Ordinance 07 -16, much of that legislation related to debt service and
appropriating monies. If those accounts are not made whole, there could be issues
at the end of the year in terms of compliance with State accounting requirements.
Mr. Smith stated that for example, Council may approve a development agreement to
partner with an entity and the agreement provides it will not be in full force and effect
until Council approves the lease and other legislation. Council could, therefore, approve
the development agreement and then not fund it — and the agreement dies. He does not
recall an example where Council made a commitment and did not follow up with approving
the appropriations for the contract. Sometimes there were modifications to the contract
prior to approval. He reiterated that use of an abstention is limited; it is not to be used as
a "no" vote.
Mr. Lecklider stated that in terms of asking permission to abstain, he would typically defer
to the City Law Director. If a request to abstain is made, he would ask the Law Director's
opinion. In most, if not all cases, the individual Council member has already consulted
with legal staff.
Mr. Smith stated that over the years, when a Council member has asked that question, the
Law Department has provided them a response very quickly. In many cases, the Council
member indicates at the meeting that they have consulted with the Law Director and will
be abstaining. Although the rules do not require that consult, they could, if Council so
desired.
Ms. Salay inquired if it is the Law Director's recommendation that Council review their
rules.
Mr. Smith stated that he is not concerned about anything in particular. However, it is clear
that social media has prompted reconsideration of what comprises a public meeting. He
anticipates that the Courts and the Legislature will decide that if the majority of Council
are communicating, discussing public business via email or other media, which constitutes
a meeting. The current rules were written some time ago and do not address that issue.
That is one of the issues that might be good to review.
Ms. Salay stated that she believes Council members are careful regarding that issue.
However, in the interest of public transparency, it might be desirable to include in the
Council Rules the procedure for handling electronic discussions.
Mayor Peterson concurred. He asked about the timeframe for the decision from the
Supreme Court.
Mr. Smith responded that he uncertain, though it may be this term. It is a significant
matter.
Mayor Peterson responded that because Council's Rules are silent on this matter, the City
would have to abide by their decision.
Mr. Smith added that the Court ruled some years ago that any actions taken in an illegal
meeting are void, which can create many issues.
Mayor Peterson volunteered to work on this matter with Legal. If anyone else is interested
in working on this, that would be fine. It is better to be proactive and prepared for any
future State legislation.
Mr. Smith stated that if Council so directs, staff could begin to review the issue. He
anticipates there will be some model legislation written, national and state, and probably
by the Ohio Municipal Attorneys Association.
Mr. Lecklider stated that it is worthwhile to review what policies or rules exist. Before
formally adopting anything, however, he believes Council should wait for the Supreme
Court decision.
Mayor Peterson moved for approval of the March 7, 2016 regular Council meeting minutes.
Ms. Salay seconded the motion.
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Vote on the motion: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson,
yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes.
SECOND READING /PUBLIC HEARING — ORDINANCES
Ordinance 10 -16
Appropriating a 0.736 Acre, More or Less, Fee Simple Right -of -Way (of which
0.420 Acres is Within Present Road Occupied); a 0.135 Acre, More or Less,
Permanent Utility Easement; and a 0.034 Acre, More or Less, Temporary
Construction Easement from Alexis L. Gosetto, from the Property Located at
6789 Rings Road, for the Public Purpose of Roadway Construction.
Mr. McDaniel stated that this appropriation is for the construction of a roundabout and
extension of a shared -use path at the intersection of Churchman and Rings Roads. There
has been no change since the first reading in regard to negotiations to the landowner. This
legislation will authorize the Law Director's office to file a complaint for appropriation in
the Court of Common Pleas in the event that negotiations continue to be unsuccessful,
although efforts will continue to reach an agreement. Staff recommends approval.
There were no questions.
Vote on the Ordinance: Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms.
Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Salay, yes.
Ordinance 11 -16
Authorizing the City Manager to Execute Necessary Conveyance Documents to
Acquire a 0.058 Acre, More or Less, Fee Simple Right -of -Way, a 0.505 Acre,
More or Less, Fee Simple Right -of -Way, a .005 Acre, More or Less, Temporary
Easement, and a 0.027 Acre, More or Less, Temporary Easement from M/I
Homes of Central Ohio, LLC, for the Property Located at the Corner of
Churchman Road and Cadmore Drive for the Public Purpose of Roadway
Construction and Related Improvements.
Mr. McDaniel stated that this ordinance also relates to the intersection improvements at
the intersection of Churchman and Rings Roads. The grantor, MI Homes of Central Ohio,
has agreed to donate the fee simple right -of -way to the City at no cost. Staff recommends
approval.
There were no questions.
Vote on the Ordinance: Ms. Amorose Groomes, yes; Mr. Keenan, yes; Mr. Lecklider, yes;
Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Salay, yes.
Ordinance 12 -16
Authorizing the City Manager to Execute Necessary Conveyance Documents to
Acquire a 0.728 Acre, More or Less, Fee Simple Right -of -Way (of Which 0.628
Acre, More or Less, is Present Road Occupied), a 0.154 Acre, More or Less,
Permanent Easement, a 0.156 Acre, More or Less, Temporary Easement, and a
0.003 Acre, More or Less, Temporary Easement from the Northwest Chapel
Grace Brethren Church, for the Property Located at 6700 Rings Road for the
Public Purpose of Roadway Construction and Related Improvements.
Mr. McDaniel stated that this also relates to the same intersection improvements at
Eiterman and Churchman Roads. The Grantor, Northwest Chapel Grace Brethren Church,
and the City have reached an agreement for the appraised fair market value of $24,100.
Staff recommends approval.
There were no questions.
Vote on the Ordinance: Vice Mayor Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms.
Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes; Mr. Keenan, yes.
Ordinance 13 -16
Authorizing the City Manager to Execute Necessary Conveyance Documents to
Acquire a 0.092 Acre, More or Less, Permanent Easement and a 0.076 Acre,
More or Less, Temporary Easement from the Board of Education of the Hilliard
City School District, for the Property Located at the Corner of Rings Road and
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Eiterman Road for the Public Purpose of Roadway Construction and Related
Improvements.
Mr. McDaniel stated that this also relates to the same intersection improvements at
Eiterman and Churchman Roads. The Grantor, Hilliard City School District, and the City
have reached an agreement for the price of $6,875. Staff recommends approval.
There were no questions.
Vote on the Ordinance: Vice Mayor Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms.
Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes; Mr. Keenan, yes.
Ordinance 14 -16 (Amended)
Declaring the Improvement to Certain Parcels of Real Property in the City's
Bridge Street District to be a Public Purpose and Exempt from Taxation;
Providing for the Collection and Deposit of Service Payments and Specifying the
Purposes for Which Those Service Payments May Be Expended; Authorizing
Compensation Payments to the Dublin City School District and the Tolles Career
and Technical Center. (Block A)
Mr. Smith stated that at the first reading, there was discussion regarding the emergency
language, and a staff memo has been included in the second reading meeting materials
addressing the emergency issue. Their bond counsel had believed that emergency
legislation was necessary to allow the City to collect the money when the project started.
It is typical to include emergency language for the purposes of bond work. However,
Dublin is a charter municipality and, as such, has the ability to select the effective date of
legislation. Accordingly, in the last section of the amended ordinance, the amended
Effective Date language now provides that:
"This Ordinance shall be effective at the earliest date provided by law•, provided,
however, pursuant to the authority granted to this Council by Section 4.04(b) of
the City Charter, Section 3 of this Ordinance is effective as to each Parcel
commencing with the first tax year an Improvement to that Parcel attributable to
a new structure appears on the tax list and duplicate (regardless of tax exempt
status)."
Legal staff apologizes for the confusion and will be watching this issue more closely in the
future. They are aware of the recent concern about the use of emergency language when
it is not absolutely necessary, and have looked closely at the issue.
Ms. Mumma stated that there are no changes to the ordinance other than removal of the
emergency language.
Ms. Alutto thanked staff for researching this matter. This was a good learning experience
for the new Council members -- and everyone else, as well -- to have a good
understanding of the connection between the emergency language and the actual
emergency.
Ms. Amorose Groomes expressed thanks, as well. She appreciates Council members'
willingness to look into the matter, which will benefit the citizens of Dublin. She
appreciates the collaborative spirit and open, thorough response.
Mr. Lecklider clarified that this legislation is consistent with the City's economic
development agreement with Crawford Hoying.
Ms. Mumma stated that this legislation will ensure that the service payments can be
collected for the full 30 years of the TIF, and that no TIF time will be lost in which there
are no improvements.
Mr. Lecklider stated that critical language is contained within section 11 of the amended
ordinance, on which Council will be voting.
Vote on the Ordinance as amended: Mr. Leddider, yes; Vice Mayor Reiner, yes; Mr.
Keenan, yes; Ms. Alutto, yes; Ms. Amorose Groomes, Mayor Peterson, yes; Ms. Salay, yes.
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INTRODUCTION /FIRST READING — ORDINANCE
Ordinance 15 -16
Authorizing the City Manager to Enter Into a Cooperative Construction
Agreement Between the City of Dublin, Union County and Franklin County for
the Construction of Intersection Improvements at State Route 161 /post Road
and Cosgray Road.
Mr. Lecklider introduced the ordinance.
Mr. McDaniel stated that Union County has asked the City of Dublin to participate in a
cooperative construction agreement with Union and Franklin counties for improvements to
the intersection at SR161 /Post Road /Cosgray Road. The need and opportunity to improve
the intersection is directly related to the development of Dublin Green and the inevitable
opening of a Costco at the roundabout at SR 161 /Post Road and Industrial Parkway. A
conceptual diagram of the roundabout was included with staffs memo. Initially proposed
by the developer as a turn lane, this concept is a more long -term solution. He extends his
thanks to Union County Commissioner Lee, who is present tonight, for his leadership, as
well as the other County Commissioners, County Engineer Jeff Stauch, the City of
Marysville, and others who were involved in achieving a long -term solution. The timing of
this Intersection has been precipitated by the decision of Jerome Township Trustees to
approve the zoning and construction of Costco and Dublin Green, which is consistent with
their comprehensive plan. However, it appropriate for the City of Dublin to participate in
the funding, as the southeast quadrant of that intersection is within Dublin. That
Intersection serves the volume of traffic destined for Darree Fields and Sports Ohio, which
are located in Dublin. Safe movement through that intersection is important to Dublin;
therefore, it is appropriate that the City participate in the project. It was not currently a
planned project. It is an "opportunity investment" to improve an intersection that
otherwise would not have been scheduled in the near future. The project is estimated to
cost approximately $4.2 million, which includes the anticipated land acquisition. The
developer will contribute $1.0 million. Franklin County Engineer Dean Mingle offered to
contribute $250,000 to the project, even though only a very small sliver of it is technically
in Franklin County. The Union County Commissioners are contributing $2.0 million. The
City of Dublin would contribute $937,500 to the project. The offer has also been made for
the City to oversee the project, and including the acquisition, design and construction
costs. Identified as "soft" costs, they are added to the City's projects list and included in
the costs of City staff time — with a value of approximately $250,000. With those, the
City's contribution would be approximately 28% of the overall cost of the project, which is
consistent with the level of service provided by the intersection to the City. If the City
could have been more involved in the transportation planning upfront, the project could
have been planned in advance. However, he believes it is an opportunity going forward.
Mr. Keenan stated that there is a high volume of fast - moving traffic coming from Plain City
and down SR161 — many young families involved. To him, this improvement is potentially
a "life- saver."
Mr. McDaniel noted that although the City will be advancing the money, it would be
reimbursed through the TIF established in 2014 for that area.
Ms. Salay stated that when she travels to Plain City, she has noticed the left turn off
Cosgray Road is very dangerous due to the high volume of traffic. This will be a good
opportunity for traffic control at that intersection. Long term, the City will be very happy
to have proceeded with this, working in partnership with Union County and the developer.
Ms. Amorose Groomes stated that she frequently travels through this area en route to
Darree Fields and Sports Ohio. She has observed that the roundabout immediately to the
east of this intersection does not function as well as other City roundabouts -- whether
that is due to the fact that there are three lanes or due to a more pitched grading.
Perhaps there would be an opportunity to evaluate the potential for improvement of that
roundabout at the same time other work is being done in this area.
Mr. McDaniel responded that there does appear to be significantly more truck traffic
through that particular roundabout. Staff is aware of the issues and is engaged in efforts
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to design some improvements for that roundabout, including the possibility of lowering the
center of it to provide better visibility and improvements to the landscaping.
Mr. Lecklider stated in regard to the difficulties related to the timing issue, pre -
development consultations between the jurisdictions would have been a benefit. He would
like to credit Commissioner Lee for his adeptness in negotiations. In a previous US33
Corridor meeting, which Mr. Lee convened several months ago, he succeeded in
encouraging the developer to contribute $1 million to the project.
Union County Commissioner Lee stated that the support that he had from Dublin was a
key factor. We were able to remain steadfast in what we said we would accept for the
intersection, which would benefit all parties in the end. The developer is concerned about
their timing schedule, so he requests that this legislation be approved on April 25 so that
the work can begin. Traffic safety is the priority.
There will be a second reading /public hearing on April 25, 2016.
Ordinance 16 -16
Authorizing the Provision of Certain Incentives to Induce the Consolidation and
Expansion by Cardinal Health Inc. of its Operations and Workforce within the
City of Dublin; and Authorizing the Execution of an Economic Development and
Real Estate Lease Agreement.
Ms. Salay introduced the ordinance.
Ms. Gilger stated that as a part of Cardinal Health's continued growth and commitment to
the City of Dublin, the company has plans to occupy the property at 5100 Rings Road in
Dublin for a 12 -year lease term, pending Dublin City Council approval of proposed City
incentives. This will allow the company to consolidate approximately 2,000 Cardinal Health
employees and contractors currently located in four other Dublin locations into one facility.
The lease runs from January 2018 through December 2030. In order for the property to
meet the growing needs of Cardinal, the City is proposing to utilize approximately 10 acres
on a City -owned parcel of adjacent land to build additional parking to accommodate the
growth. This 10 -acre parcel is valued at $842,105. The cost to build the parking lot ranges
from $2.5 to $3 million. The City proposed to lease the parking lot to Cardinal for $1 /year
to run concurrently with the term of the building lease. There will a representative from
Cardinal Health at the April 25 Council meeting to respond to questions.
Vice Mayor Reiner congratulated staff on the length of the lease, which guarantees a level
of economic stability for the community.
Ms. Gilger stated that it is a very long -term job retention agreement, and staff is pleased
to have that building off the market.
Mayor Peterson stated that more important than the building is having Cardinal Health
committed once again to Dublin, which provides a significant financial boon to the City.
There will be a second reading /public hearing April 25 Council meeting.
Ordinance 17 -16
Authorizing the Provision of Certain Incentives to PetPeople Enterprises, LLC to
Induce it to Locate and Expand an Office and its Association Operations and
Workforce within the City, and Authorizing the Execution of an Economic
Development Agreement.
Ms. Alutto introduced the ordinance.
Ms. Gilger stated that Mr. Kridler, the new Economic Development Administrator, will
present this ordinance.
Mr. Kridler stated that this is a proposed economic development agreement with PetPeople
Enterprises. This company is a pet retail store that provides natural food and quality
products for cats and dogs. They currently have 28 locations throughout Ohio, Indiana,
Michigan and Illinois, and will be adding three additional locations this summer, including
two stores in North Carolina. This project will relocate PetPeople's headquarters to Dublin,
and with it, 24 employees, with an additional 10 employees by 2022. PetPeople plans to
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execute a five -year lease, which includes a three -year, ten percent performance incentive
capped at $14,250. They will also utilize a $15,000 relocation grant to help offset their
move to Dublin. Also included is a two -year, 12% performance incentive, should they sign
an additional five -year lease. The City expects to net $519,050 from the deal. PetPeople
representatives will be present at the April 25 Council meeting to respond to questions.
Ms. Salay inquired where the company anticipates locating in Dublin.
Mr. Kridler responded that they are looking at several different spaces and have not yet
selected the location.
There will be a reading /public hearing at the April 25 Council meeting.
[Mr. Keenan departed the meeting at this time due to another obligation.]
STAFF COMMENTS
Mr. McDaniel stated that there a large number of informational items were provided to
Council with this packet, only two for which Council might want to provide guidance --
meeting workshops and the goal- setting report.
There was no further discussion.
COUNCIL COMMITTEE REPORTS
• Beautify Your Neighborhood Grant (BYN) recommendations — Community
Development Committee
Mr. Reiner, Community Development Committee Chair stated that the Community
Development Committee (CDC) met and reviewed five BYN applications:
• Bishop's Run /Bishop's Crossing ($5,000)
• Carrowmoor ($2,380.50)
• Donegal Cliffs ($3,802.50)
• Lowell Trace ($3,428.28)
• Muirfield ($3,780)
The Committee determined all were meritorious requests and unanimously recommended
Council approval of the grant requests.
Mayor Peterson moved for approval of the Committee recommendations.
Ms. Alutto seconded the motion.
Mr. Lecklider stated that he has a question about the condition recommended by staff for
the Lowell Trace grant for a maintenance agreement. He requested an explanation of why
this neighborhood's entry feature is located on City-owned property.
Ms. Husak responded that when Lowell Trace was established, there was remaining right -
of -way at the Avery and Tullymore intersection -- a little triangular piece of land that the
City owns, and on which the Lowell Trace entry feature is located. There are no records
that clarify whether the right -of -way existed first or the entry sign, but the sign has been
In place as long as anyone can recall. There also are no records that establish the
maintenance responsibilities, so this was an opportunity to address that.
Mr. Lecklider inquired if the City maintains the remainder of that triangle piece of land.
Ms. Husak responded that the City maintains all of that piece except for the landscaping
around the sign.
Mr. Lecklider inquired what they are seeking in terms of the maintenance agreement.
Ms. Husak responded that they were looking for a defined geography of the sign and
surrounding landscaping that would be formally designated as the responsibility of the
HOA.
Mr. Lecklider inquired if a neighborhood without a forced and funded HOA has ever
received a BYN grant.
Ms. Husak responded that the Lowell Trace HOA is not a forced and funded association.
Ms. Salay stated that it is not, nor is Llewellyn Farms.
Ms. Amorose Groomes stated that the Committee also indicated that because all the
available grant funds were not awarded, they would be interested in reviewing additional
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applications. The Committee also stated that applications that included a volunteer
component would be prioritized.
Vice Mayor Reiner inquired if there would be another round of grant applications reviewed
mid - summer.
Ms. Husak responded that a July deadline would likely be set for another round of
applications. Those would be ready for Council Committee review in August — September,
preceding the window for fall plantings. There are five to seven neighborhoods that had
expressed an interest in submitting applications but had missed the earlier deadline.
Mr. Lecklider stated that although there is a maximum grant amount that can be
requested, he does not believe there is a minimum.
Ms. Husak confirmed that is correct.
Vote on the motion: Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay,
yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes.
Ms. Salay, Planning and Zoning Commission representative stated that she attended the
recent American Planning Association (APA) Conference in Phoenix. At the Planning and
Zoning Commission (PZC) meeting last Thursday, the members discussed having an
opportunity to share information with their respective bodies. There is a joint workshop on
May 16. Perhaps there would be an opportunity to share their information with the others,
if not as part of that full agenda, then perhaps in a written form.
Mr. McDaniel stated that he would discuss that possibility with staff and provide a
response. It would be worthwhile for them to share what they have learned.
Ms. Salay noted that she has not received notice of that joint meeting as part of her PZC
duties, although she did receive it as part of her Council duties. She would like staff to
ensure PZC has been notified. Perhaps the joint work session could include dinner.
Mr. McDaniel stated PZC, BZA and ARB members have been encouraged to attend the
work session meeting next Monday, April 18, where Bridge Street project updates will be
provided. He would follow up regarding invitations for the May 16 joint work session.
Mayor Peterson asked if feedback is needed regarding the proposed work session
schedule.
Mr. McDaniel stated that Mr. Keenan was working on potential topics and dates for
upcoming workshops. The topics for the April 28 workshop have been finalized, but a
draft of future work session dates and topics was provided in Council's packet for
consideration.
Ms. Amorose Groomes suggested that the draft also be Included in the next meeting
packet for Council discussion.
Mayor Peterson stated that the Aging in Place Strategic Plan was also included in the
packet. Ms. Rinaldi of Syntero had shared with him earlier that a meeting on aging will be
held next Monday evening, April 18 at the Library. Because he is unable to attend that
meeting due to the work session, could someone from staff attend?
Mr. McDaniel responded that a staff member is currently planning to attend that meeting.
Mr. Lecklider. Mid -Ohio Regional Planning Commission representative stated that in
addition to a number of committee reports, Mr. McDaniel made a presentation on the
Global Institute's Study of the Intelligent Community. The presentation was well received.
Mr. McDaniel reported that the second meeting of that group was held in February at
which there was statewide representation, members of universities, local governments,
planning commissions. In June, the Intelligent Community Forum will hold a summit in
Columbus, last year's number one global community. Information will be provided to
Council. The Institute will be sponsoring a reception at that event and will likely host a
tour in Dublin. The next meeting of the Institute will be in June.
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Mr. Lecklider, US US33 Corridor Innovation Group stated that they have had two recent
meetings at which discussion was devoted to Jamie Green's presentation to Council tonight
and, thereafter, to other jurisdictions.
Mr. Reiner. Dublin Arts Council liaison stated that the Arts Council extends an invitation to
City Council members to their Garden Party on Friday, April 22 from 6:30 -9:30 at the OCLC
Conference Center. He encourages everyone to attend in support of the Arts Council.
Ms. Amorose Groomes, Dublin Board of Education liaison stated that they have not met
since the last Council meeting; there will be a meeting this Wednesday.
COUNCIL ROUNDTABLE
Ms. Amorose Groomes stated that:
1. In regard to what is called the Residential Broadband Group, her vision for that
group is larger. She would like it to be a Technology Committee. She prefers not
to limit them to broadband. They could bring other expertise to the City. She
understands that a meeting of this group is planned at the Community Recreation
Center in a couple of weeks.
Mr. McCullough responded that this was conceived as a self- organizing group. Staff did not
want to provide much direction, but hoped for some scope limitations. However, he will
share her thoughts with that group. City staff will support them in whatever direction they
desire to proceed.
2. In the information packet, there was a memo concerning Ohio University's use of
the Abbey Theater and waivers they would be requesting. Is that an item that
Council will be addressing, or has it been addressed?
Mr. McDaniel responded that Ohio University will submit waiver requests for consideration
at the April 25 Council meeting. The memo in this packet was to apprise Council of this in
advance.
3. At the March 8 Dublin Chamber After Hours event, Ohio University was honored. It
was a very nice event, mutually beneficial for OU and the City.
4. The East Dublin Civic Association met on the April 9 and elected their new Board
and officers, as reported earlier tonight.
S. The Council Retreat took place on March 10 and 11.
6. The St. Patrick's Day festivities were enjoyable, with Julie Rinaldi serving as the
Grand Leprechaun.
7. The Community Development Committee reviewed the BYN grants applications on
April 14, and anticipates a second grant application cycle this year as the City
continues to encourage residents to invest in their neighborhoods.
8. The End of the Snow Season lunch on March 29 was very nice and she appreciated
the opportunity to thank staff personally for their work.
9. The Business Impact Breakfast for the US 33 Corridor area was held on March 31.
Mr. Green provided an excellent presentation on the Crossroads Plan. There were
88 RSVPs for the event from the Union County Chamber and 88 from the Dublin
Chamber +, so the attendance was balanced between the two communities.
10. She attended the APA Conference along with Council members Ms. Salay and Ms.
Alutto. There was much to learn, which she will share more of later; however, she
was particularly impressed with the tour of their Warehouse District, They had the
opportunity to meet with the people who renovated the old buildings in Phoenix.
11. On April 5, she attended the Leadership Dublin meeting, along with Mr. Lecklider
and Mayor Peterson. It was a great group of community leaders. At that meeting,
a woman shared experiences of her autistic son's adolescence difficulties. Perhaps
the City could contact Syntero to discuss opportunities for making our residents
more aware of the options available to them. Dublin has attracted autistic families
because of Dublin Schools' excellent programs. However, as autistic students enter
adolescence, they face greater challenges. Additional assistance would be of
benefit.
Ms. Alutto stated that:
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1. She appreciated the opportunity to attend the APA conference. She, too,
anticipates sharing her thoughts at the upcoming session.
2. Thanked Mr. McDaniel and staff for meeting with her last week. The City is
fortunate to have such highly qualified staff. She hopes to do so again later in
the year.
Mr. McDaniel stated that Ms. Alutto was able to become familiar with which divisions are
located in the various buildings. Staff appreciates Council members attending employee
events, such as the After Snow Season luncheon. He is happy to facilitate, and
encourages, other such Council visits.
3. Echoes Ms. Amorose Groomes' comments about the After Snow Season
luncheon. She enjoyed talking with the snowplow drivers.
Ms. Salay stated that:
1. She made an interesting observation during the Metro Parks presentation this
evening. The presenter shared that Metro Parks has 100 miles of trails.
Interestingly, Dublin has approximately 120 miles of trails within the City itself!
2. Inquired about the Communications Advisory Committee memo. She noticed that
there was no one representing HDBA and the businesses in the District. She is
curious what their perception is of the construction occurring In that area of the
City. The Riverside roundabout is really beginning to take shape.
Ms. Puskarcik stated that there are a couple of HDBA representatives who serve on that
committee, but weren't in attendance at that meeting. Staff followed up with phone calls
seeking their input late last week.
Ms. Salay inquired about their perception of the roadway projects.
Ms. Puskarcik responded that, overall, they do not believe the impact is as great as they
feared it would be. They appreciate the communication and the work that is occurring.
Mr. McDaniel stated that he attended the HDBA Board meeting three weeks ago. Some
businesses indicated they have been impacted, but the restaurants appear to be doing
well. He tries to engage in the community frequently, and he is hearing good feedback
about the City of Dublin's level of communication regarding the construction. Although it
isn't possible to remove all the disruption of construction, people seem to be appreciative
of the proactive outreach and communication.
3. In regard to the OU Tantrum Theater waivers that are being requested, she
suggested that if Council has questions or issues with these, they should contact
staff in advance for more information. Everyone is very pleased to have OU in the
community, and it Is desirable to make the environment as welcoming as possible.
4. Additional clarification is needed regarding the ARB memo about the demolition
criteria. Perhaps Council could receive the memos and other materials that ARB
received in advance of this meeting, as well as any additional staff input.
S. She appreciated the water testing information. It is important to provide that to
our constituents. As long as she has lived in Dublin, she has always taken for
granted that the drinking water is fine in Dublin.
Mr. McDaniel stated that they will discuss with Community Relations how best to
provide that information to the public.
Ms. Salay stated that most people realize that Columbus is the provider for Dublin's
water. It is a somewhat convoluted way in which our community is served, but she is
pleased that staff is addressing the Issue.
Mr. Lecklider:
1. Stated that he also attended the End of Snow Season celebration, along with three
of his colleagues. He thanks staff for extending the invitation to Council to express
appreciation for their hard work.
2. Attended the joint meeting with Union County and the Dublin Chamber of
Commerce that was held at the Ohio University facility. It was well attended -- a
great effort toward collaboration among the different jurisdictions.
3. He attended and enjoyed participating in the Leadership Dublin dinner program.
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April 11, 2016
4. Attended the NW US33 Innovation Corridor meeting. Discussion occurred regarding
the US33 Fiber Collaborative, leveraging Dublin's expertise and actual possession of
fiber, and using that as an economic development strategy throughout the
corridor. Also discussed a Smart Mobility Initiative, which is hoped to be a
collaboration between the Transportation Research Center, The Ohio State
University, and various jurisdictions, including Dublin. By Smart Mobility, he is
referring to autonomous cars, to be tested in this area, taking advantage of the
area's reputation with the automotive industry and Honda, in particular.
5. Noted that in the packet, there was a reference to the FORE!M!ler running event
that will be held in connection with the Memorial Golf Tournament. He asked who
is paying for the cost of City services. He wants to clarification this in light of the
recent hotel -motel tax grant discussions regarding races.
Ms. Puscarcik responded that the cost of City service are paid by the Tournament.
They did not seek a grant, because the Tournament is not a non - profit organization
and therefore does not meet the criteria.
Mr. Reiner:
1. Stated that he attended the Fore!Miler committee meeting. Hopefully, much of the
prior Inconvenience caused by that event to after -work traffic will be eliminated.
Staff has developed a process to break up the congestion. Communication will be
Provided to the public.
2. Thanked staff for how well the SR161, Bridge Street Corridor and roundabout
construction was handled to reduce the impact on the community, utilizing night
work and alternate lane usage. As a business owner in that area, he had
anticipated a more difficult situation. He is impressed with how well the traffic
movement has continued.
Mayor Peterson-
1. Thanked Council members for placing him in this role. As Mayor, he has the
opportunity to attend a large number of events, representing City Council — and it
Is an honor to do so.
2. Stated that he has been attending the Central Ohio Mayors and Managers
Association meetings. Dublin has a city manager and staff that are second to none
in this area! At a recent meeting, one municipality shared their difficulty in
resolving a parking lot egress situation. By comparison, Dublin has completely
transformed the east side of the river! It is an honor for him to represent such
exceptional staff and Council members.
The tin n as . a 10:00 p. m.t OSA�i
Clerk of Council