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HomeMy WebLinkAbout03/03/1986 RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols., 0, Form No. 1097..... Held March 3, 1986 19 r \... The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, March 3, 1986. Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, and Mr. Sutphen. Mr. Smith, Law Director, was present as was Mr. Banchefsky of the Law Director's office. Mr. Sheldon, Village Manager, was also present as were Mr. Bowman, Ms. Jordan, Ms. Prushing and Mr. Warner of the Village Staff. Mayor Close announced the resignation of Dr. James E. Lewis from the Council of the Village of Dublin, effective February 28, 1986. Mayor Close said that Council would accept applications from any qualified resident of Dublin for the position of Council member, and that those appli~ations would be accepted until the end of the day on March 18, 1986. He also said that Council would make that appointment prior to the first meeting of Council in April, 1986. r Correspondence There were no objections to a request forwarded from the Ohio Department of Liquor Control for a C-2 permit as requested by the Grafriar Investment Company. ........ Ordinance No. 80-85 - Rezoning of 8.6! acres on the west side of Frantz Road midway between Metro Place South and Blazer Parkway. Third Reading. Mr. Jankowski recalled the discussion at the last meeting of Council regarding what should be done with Pinney Road. He said that he felt that that should not be any part of the final plan or part of any recommendation by Council; that it is private property. He also said that he recalled that Mr. Kenney's property went to the centerline of Pinney Road and that Mr. Kenney said that he would vacate his portion of the road and put in plantings, etc. Mr. Amorose said that he felt that Council should make a statement on what the Village expects Mr. Kenney to do with that road, and not allow him to develop it into a "service type road" or something else of that nature. "..... .... Mr. Jankowski said that it was his feeling that the Village should not take any position on said road because there are private rights of two adjacent property owners that are involved. Mr. Amorose said that he felt that the Village should find out whether that road is in use or could possibly be used in the future. Mr. Close said that he felt that there is nothing that the Village can do with the portion of the property that Mr. Kenney owns that can require the other property owner to do anything with his; it ;s not a public highway; there is not a mutual easement that is being required to be vacated. For the Village to do anything would be taking Mr. Kenney's land without any assurance that anything reciprocal would happen, for the benefit of the Village, on the other half of the land. Mr. Amorose pointed out that without Mr. Kenney's half of the road northing could be done with the other half of the road. It was noted that the understanding from discussions at the Planning and Zoning Commission meeting was that Mr. Kenney and Mr. Crim would work together to review and resolve the situation. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols., 0, Form No, 1097..... Held March 3, 1986 19_ Page Two r- a..... Mr. Smith commented that the Village did not want to cut off the property rights of others serviced by the road. He also indicated that he felt that the Village's landscaping plan could solve the problem - that the issue could be dealt with by the Village Planner. It was noted that the Planning and Zoning Commission had approved the request for the rezoning. Mr. Amorose moved to approve the request with the condition that Mr. Kenney will agree to comply with any recommendations made by the Village Planning Department for the final development plan. Mr. Rozanski seconded the motion. The vote was 6-0 in favor. ...... Ordinance No. 10-86 - Appropriate Funds for Change Orders on Municipal Building Expansion. Second Reading. Mr. Rozanski had concerns regarding prices and/or charges for 32 items. Some of those specific concerns were as follows: 1. A charge of $238.00 for an 8' piece of oak, 2' x 6'. 2. A charge of $200.00 to install an 8' piece of oak. 3. A charge for painting the HVAC units. (Mr. Warner said that that would not be done.) 4. The hourly rate of $31.00 for a carpenter. 5. A charge of $95.00 to cut a slot in a countertop for computer paper. Mr. Rozanski said that he would like to see work orders, the contractors' records on the time involved on a project, and the cost of materials. Ms. Prushing said that the Village had $14,000.00 to $15,000.00 in retainage. Mr. Rozanski suggested that in the very near future the Village set up a policy for working with contractors, that a reasonable labor rate be set up, and records be kept of the time involved on a project. r- Ordinance No. 12-86 Creating Chapter 352, Snow Emergencies. Second Reading. Mayor Close said that he felt that there was a need to discuss safety issues regarding turnarounds for fire equipment and so forth. He suggested that the Village probably needs to address the problem of parking on the cul-de-sacs as it relates to the ability to get safety vehicles, as well as service vehicles, in and out. Ordinance No. 14-86 - Rezoning of 12.39 acres between Martin Road and Dublin-Granville Road, west of Sawmill Road. First Reading. Mr. Amorose introduced the ordinance and moved to refer the rezoning request to the Planning and Zoning Commission. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. ".... Ordinance No. 15-86 - Rezoning of 2.98 acres on south side of Dublin- ~ranville Road, west of Sawmill Road. First Reading. Ms. Maurer introduced the ordinance and moved to refer the request to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. The vote was 6-0 in favor. Mr. Amorose commented with regard to ordinances numbers 14-86 and 15-86. He said that he felt that the Village should begin to pay some attention to this area - noting in particular that these requests were for a change of zoning from Suburban Office and Institutional to Planned Unit Development. Mr. Amorose also noted that in many of these P.U.D. ... .., RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols" 0, Form No. 1097 ~ Held March 3, 1986 19_ Page Three ,...... ..... districts, requests are being received for commercial/retail type of development (strip shopping centers) resulting potentially in more traffic congestion. Ms. Maurer wondered whether Council should make a policy statement regarding the matter before the request goes to the Planning and Zoning Commission. Mr. Amorose said that it was his intention to make the wishes of Council known to the Planning and Zoning Commission. Mr. Close commented that, according to the Village Charter, Council can only refer the request to the Planning and Zoning Commission. He also said that he thought that it was a function of the Land Use Committee to make recommendations on such matters, if they choose to do so. ,..... Ordinance No. 16-86 - Acceptance of Lowest/Best Bid for Waterford Storm Sewer Improvements. First Reading. Mr. Rozanski introduced the ordinance. Ms. Maurer moved to amend the ordinance to accept the recommendation of the Village Engineer to accept the bid of Buckeye Valley Contractors in the amount of $19,200.60. Mr. Sutphen seconded the motion. The vote was unanimous in favor. ..... Mr. Sutphen moved to amend the ordinance, at the recommendation of the Finance Director, that there be appropriated from the unappropriated balance in the Sewer Fund, the sum of $19,200.60 to the account E02-05- 5S-2560 for the sewerline construction to meet the obligations of this contract. Ms. Maurer seconded the motion. The vote was 6-0 in favor. Mr. Jankowski moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote on the motion was 6-0 in favor. The vote on the ordinance was unanimous in favor. Mayor Close commented that this was the first time that he could recall that a group of citizens had come before Council in agreement, not only telling Council about a problem but also suggesting a solution which was satisfactory to everyone involved. Mayor Close said that the persons who participated should be commended. -- Resolution No. 04-86 - Acceptance of Waterline Easement - Dublin Baptist Church. First Reading. Mr. Amorose introduced the resolution. Mr. Smith explained that the Dublin Baptist Church was giving to the Village the easement that the Village had requested from them on the Coffman Road waterline. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. The vote on the motion was unanimous in favor. The vote on the resolution was 6-0 in favor. ""... , RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols" 0, Form No. 1097 ~ Held March _:3 L1<j136 .19 Page Four r- f Resolution No. 05-86 - Resolution Accepting Quadrant Study between Post Road and U.S. 33. First Reading. Mr. Amorose introduced the resolution. Mr. Bowman commented that last year Council commissioned two studies affecting the land south of Post Road between Post Road and u.s. 33, Coffman Road on the east, and Avery Road on the west. One of the studies was to be a traffic study of the major intersections as well as the interchanges on u.s. 33, and also a land use development standard portion of the study. Resolution No. 05-86, he stated,is a resolution accepting the land use development standard portion of the study. Mr. Frank Elmer of Trott & Bean was in attendance to present a summary of the findings, and the study itself. Mr. Bowman said that it was the intention of the Planning Staff to take the resolution through three readings of Council, as well as discussions with the Planning and Zoning Commission. Mr. Elmer made the following comments: 1. Have worked on the study for several months. 2. Have met with all of the property owners in the study area and/or their legal representatives. 3. A copy of the report has been made available to each Council member. 4. Concluded that the lands in the vicinity of Avery Road and Rt. 161 appear to be more suited for office uses than they do industrial. 5. Concluded that as the residential communities north of Post Road continue to develop and mature that lands in the imemdiate vicinity of the interchange itself at Avery Road and 161 will continue to come under pressure for retail development. 6. Concluded that any developments of an industrial nature that might be proposed in the study area would certainly be more likely of a light industrial or high tech nature than a general industrial or the heavy industrial uses currently listed in the Village's light industrial zoning ordinance. 7. The existing zoning ordinance is full of the opportunity for some rather heavy industrial users. 8. Said that he felt that it made sense to do land use planning from the point of view of first understanding what trends are (what is the market out there demanding and seeking) and try to understand tha as a backdrop to the land use plans that might be drawn. 9. Concluded also that lands fronting Post Road are in fact suited for residential development, though they understand that if residential development were to occur because of land cost and other things (utility service expense) that it would likely be the type of housing that would be at a higher density. Mr. Elmer said that the overriding question that they were being asked:~ to address was - is the nature of the existing LI zoning correct? Mr. Elmer said that they were indicating through this proposal that they felt that it was more realistic to respond to Suburban Office and light industrial uses (but greatly limited) in comparison to uses now being permitted. He noted that they were also asked to respond to the traffic concerns in the area - the roadway plan being suggested would essentially provide a Post Road bypass (a new alignment of Post Road) which would strike an alignment running westerly just past Coffman Road and head westerly across Avery until it connected again with Post Road at the other end of the extended planning area. He said that they felt that the roadway should be at a 36' minimum; perhaps the right-of-way should accommodate a future four lane road. He also said that they were trying to project the anticipated traffic ten years/fifteen years from now when the entire area will be developed. ...... r ..... "... .... RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting .~ Meeting National Graphics Corp" Cols" 0, Form No. 1097..... Held . .MClrcl1:3L 1289 19 Page Five r I.... From a zoning point of view, Mr. Elmer said, they made several recommendations, mentioning the general thrm's,tof what was being suggested - 1. Combine and simplify the existing GI, LI and RI ordinances into one new "Light Industrial" zoning ordinance, seeking to accommodate the intent of the existing RI and LI provisions, but eliminating any uses which could be considered "Heavy Industrial" in nature. 2. Eliminate the existing OL & R District, combining it with the existing Suburban Office and Institutional Ordinance. Simplifica- tion of the existing ordinance is also suggested. 3. The existing Planned Industrial Park Ordinance be rewritten as a use district to permit only those uses which would be permitted in either the new Light Industrial District or the new Suburban Office and Institutional District. This new ordinance would require a development plan and could be titled "Planned Industrial District". r ; ~. '--. A sample ordinance was provided as a framework for discussion with regard to point three above. Mr. Sutphen moved to refer the resolution to the Planning and Zoning Commission for study and comment. Mr. Rozanski seconded the motion. The vote was unanimous in favor. Discussion Regarding Scheduling of Next Council Meeting. It was decided that the next meeting of the Dublin Village Council would be held on Tuesday, March 18, 1986 at 7:30 P.M. in Council Chambers. Request from Dublin Women's Club. Mr. Sutphen moved that approval be given for the Sixth Annual Arts Festival sponsored by the Dublin Women's Club which is scheduled to be held on September 14, 1986. Mr. Amorose seconded the motion. The vote was 6-0 in favor. Staff Comments Mr. Bowman said that the traffic portion of the Post Road study would soon pe available for study by members of Council and the Planning and Zoning Commission. Ms. Jordan said that she would welcome any comments or questions regarding the Needs assessment Survey results from members of Council and that recommendations from the Parks and Recreation Committee would be presented to Council at a future date. Council Roundtable Discussion Mr. Jankowski ,.... 1. Mr. Jankowski said that the subcommittee of Council on finance has had several meetings. There have been comments regarding the necessity for action regarding the 1986 Capital Improvements. Mayor Close commented regarding Mr. Jankowski's question regarding a possible land appropriation ordinance. He said that he had asked the Village Planning Department for some kind of a recommendation based on the additional cost to the developers of doing the land appropriation for the school. He also said that he was concerned, as he felt that members of the school administration were, that ... 2. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols" 0, Form No. 1097..... Held March 3, 1986 19 Page Six ",...... .... all realize that what is done will not be a "blank check"; that it is not the intent to stifle development by overcommitting what a developer is required to do in order to develop within the community of Dublin; a good balance should be maintained. A formula that would be economically feasible for all concerned would be a goal, he said. Mr. Amorose said that it was his understanding that the school administration was going to come up with some actual facts and figures on the number of children produced per acre of developed ground at such and such a zoning, etc. Mr. Rozanski said that it was his understanding that that information would be available in the near future. Mr. Close said that he understood that the school administration was preparing a written proposal as to how they would like the Village Council to go forward with land acquisition and school sites. Mr. Sutphen 1. Mr. Sutphen thanked Mr. Warner for getting an answer from the State Department of Transportation with regard to the installation of pavement markers on S.R. 745. .",..- Mr. Rozanski 1 . Mr. Rozanski reported that he had had complaints about the drainage on Riverview Street from the commercial "strip" along South High Street and requested that the Village Engineer do a preliminary study on the storm drainage on the east side of South High Street. The parking lots seem to have a considerable amount of runoff running into the residents' back yards and basements. ...... Ms. Maurer 1. Ms. Maurer commented with regard to the 1986 Capital Improvements Program. She suggested that perhaps the Public Service and Parks and Recreation sub-committees should meet and discuss the 1986 Capital Imporvements package, report to the Finance Committee, and then perhaps Council could schedule a special meeting the last week in March to discuss same. ...... Mayor Close said that he felt that regular reports from the sub- committees should be a part of the regular agenda of Council meetings. Ms. Maurer commented that she felt that up to this point that Council had been involved in a learning process with regard to the sub- committees, and said that she felt that that type of report should perhaps be shared in an executive meeting or a special meeting with the rest of Council where all reports could be shared rather than spreading the reporting out over a long period of time. Mayor Close said that he felt that the Capital Improvements Program was in and of itself important enough to devote a full meeting to such a discussion. .... 2. Ms. Maurer reported that the Goal Setting Committee has met. She commented that it was decided to interview some potential facilitators for the goal setting process. She said that they had interviewed Martin Jenkins from Columbus and, while in Washington at the National League of Cities Conference, will interview a woman named Susan Clark. Both of these persons, she said, were very strongly recommended by the ICMA as people who have worked in the process before. -.- RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp" Cols" 0, Form No. 1097 ~ Held March 3, 1986 19_ Page Seven ,.... 3. Ms. Maurer said that the Gifts Commission had had two meetings, and are in the process of developing certificates of appreciation for people who give gifts to the Village as well as the possibility of giving certificates of appreciation to those people who have been on boards and commissions as well as Council members. She noted that a cutoff date of 1980 was set because that was the beginning of Dublin's Charter government. She said that two plaques had also been ordered for the previous two mayors that have served the Village since that date. 4. Ms. Maurer also mentioned that discussion had been held with regard to the possibility of integrating the 1987-1992 Capital Improvement Program Plan into the goal setting process. ..... Mayor Close Mayor Close again mentioned the fact that Dr. Lewis had resigned and that applications were being accepted to fill his seat on Council. He noted that Mr. Smith will have, at the next meeting, a resolution of appreciation for Dr. Lewis. Mayor Close said that Dr. Lewis had led the city through four years of very intense development, had done a very fine job and thanked him for his service to the Village of Dublin. "",- Mayor Close announced a meeting of the Future of Dublin Schools Committee which was shceduled for 5:30 P.M. on Tuesday, March 4, 1986. He encouraged Council members to attend. Ms. Maurer said that she was concerned that Council not get into another situation in which Council members are talking, not as members who have discussed the situation as a Council, but as individual members. She said that she thought that Council should develop a process by which such things were discussed as a Council prior to discussing Council's views with the committee. Mayor Close suggested the possibility of adding that particular item to the next Council meeting's agenda as part of an executive session. He indicated, though, that his position was that any time that the School Board or a committee sanctioned by the School Board invites a citizen to a meeting he would attend, and he were asked his opinion he would give his opinion. He said that he realized that this was a personal view but said also that he felt that the interchange of information as individual Council members and the people on those committees is something that should be encouraged. ...... The meeting was adjourned by Mayor Close at 8:31 P.M. ",... //1' , , " . /' / // ",/1 //,j/ . Z//A./A ,1 " 1/, L/C/{/ 'Z/ <-c_ i L_ Mayor - Presiding Officer ..... ~2~ ~, t{-~ Clerk of Counc I -- t"'" ....., ~ ......... r ~ Karen Goss Municipal Finance Officer's Assoc. STewart's Private Blend A T & T Consumer Sales A T & T Information Blue Cross Blue Cross Jerry Brown C&SOE Health One Barbara Maurer Councilmembers & Staff Ohio Bell Nanette J. prushing Aero Drapery Office of the Attorney General Bank One of Columbus Barbee Tree Co. Basic Distribution The Blount's Bay Co. Bruning Buckeye Electronics Burgess & Niple Central Communications Central Ohio Disposal Central Ohio Police Supply Columbus Janitor Supply Diehl Office Equipment The Columbus Dispatch Elder & Elder Truck Tire Electric Connection Fletcher Poster Frk. Co. Dept/Lands & Bldgs. Franklin Co. Sheriff Charles E. Headlee Holiday Inn Ri verview I.C.M.A. John David Jones & Assoc. Key Blue Prints David J. Koob The Kroger Co. Lakefront Trailways LaW Enforcement Equipment Bobby Layman Chevrolet Marlaine Manus McAlister Camera BILL LISTING MARCH 3, 1986 8.00 65.00 9.80 9.28 992.10 6,055.96 955.32 300.00 6,519.75 199.01 18.19 900.00 1,135.59 43.79 781.08 15.00 183.11 53.88 96.00 1,624.46 70.05 26.50 3,750.00 23.50 9,173.52 363.30 35.00 409.41 219.12 15.00 15.00 240.00 20.00 100.00 759.15 144.00 45.00 3,735.00 961.00 13.50 108.14 100.00 247.90 203.61 39.00 533.60 Refund for Breadmaking class Registration Fee for Spring Conference Supplies for Coffee Machine Rental of phone lines (Perry Township line) Rental of phone lines & equipment at Municipal Building Hospitalization Insurance for Feb. Dental Insurance for March Wash & wax cruisers Electric service to all departments, pump stations, Avery Park, Water booster station Health Insurance for March Reimbursement for Process Politics Guide book Travel allowance for three days - NLC Conf. Phone service to all departments; alarm systems, pay phone Reimburse for petty cash ite~ Mini-blinds for courtyard area Domestic violence school for police officer Lease payment for S-lO pickup Hand earth auger for parks maint. Flourescent light bulbs Balance duejNeeds Assessment Survey Film Intermidater for Bldg/Eng. Dept. Tuning forks for radar unit Post Road Water I'1ain Improvement Design Repair pager Residential collections for Jan. Uniform items for police officers (replacement: Odor EIL~inator for park restrooms Binders, Calculator rolls, pens, easel pads, storage boxes, directory sign, misc. supplies Ad for bids for Water ford Village Storm sewer Repair flat tire Refund permit fee (State Inspection Decals for cruisers Parking passes for county lot Prisoner boarding fees for January Additional parts for finance work stations nameplates for mailboxes Room accamodations for Ohio Parks & Rec. Mtg. Elected Officials Handbook (2 book set) Traffic signal study etc. Equipment for inspectors; film Tools for garage Refreshments for Orientation Meeting Deposit for Bus trip - Sr. Citizen's Switch package & conversion kit for light bar on crUlser Door for parks truck; repair cruiser Reimburse for igloo cooler Film for Planning Dept. Camera ...... ... .JIIi" ... I"'" ........ ,... Bill listing - March 3, 1986 (page 2) H. F. McClory National Graphics Nat'l Rec. & Parks Assoc. Perry Township Photographic Perspectives Presto Print Price Brothers Co. R.P.M. Maintenance Reco Electric Rose Chemical Products J. E. Schreiner Shoes & Gloves Software Solutions Suther land Bldg. Products Swan Manufacturing Smith & Hill Payroll Account P.E.R.S. 'IDI'AL 340.00 76.49 75.00 2,500.00 73.ll 31. 28 377.34 533.33 346.00 39.70 54.65 27.95 1,500.00 18.47 422.40 3,755.00 43,691.47 7,083.55 $102,261.36 Pump Station Maintenance Contract Cash book for Mayor's Court Membership for P&R Director Police Communication contract Film processing for police dept. Vouchers for Finance Dept. Parts for Fire Hydrant Janitorial services for February Install photocell for outdoor lighting Paper towels for restrooms Case Index Cards Boots for Maintenance Dept. employee Incane tax conversion charges - 30 hours Firring strips & supplies for mirrors for dance classes Mirrors & installation charges for dance class room Legal services for February Payroll for 2-28-86 Employer's portion .-r. ..