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HomeMy WebLinkAbout02/17/1986 RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ II eld .. F.eb.!:,u.arYmlI'm19a6_ 19 r- ~ \.... The meeting was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, February 17, 1986 at 7:30 P.M. Mr. Jankowski led those present in the Pledge of Allegiance. Mayor Close welcomed back Mr. Sheldon, Village Manager. Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Dr. Lewis, Ms. Maurer, Mr. Rozanski, and Mr. Sutphen. Mr. Smith, Law Director, was present as was Mr. Sheldon, Village Manager. Members of the Village Staff present were: Mr. Bowman, Ms. Jordan, Ms. Prushing, and Mr. Warner. Mr. Sutphen moved to approve the minutes of the Council meeting of February 3, 1986. Mr. Jankowski seconded the motion. The vote was unanimous in favor. Mr. Sutphen moved to approve payment of the bills. Mr. Amorose seconded the motion. The vote was unanimous in favor. r- Correspondence The Clerk of Council summarized the contents of a letter from Columbia Gas of Ohio, which stated that Columbia Gas of Ohio customers in the Dublin community would share in the $7 million credit to Ohio customers. It was noted that the annual savings would approximate $5 per year for the average customer. '...... ...... Ordinance No. 80-85 - Rezoning of 8.6~ Acres on the West Side of Frantz Road Midway between Metro Place South and Blazer Parkway. Second Reading. Public Hearing. Mr. Donald Kenney registered as a proponent. There were no registered opponents. Mr. Kenney introduced the development as a high quality, low density, one and two story office park located on Frantz Road. Mr. Kenney said that they had worked closely with the Dublin Planning Department. Mr. Kenney mentioned some items which had been discussed at the last meeting of the Planning and Zoning Commission: 1. The electrical poles at the back of the property. Upon contacting the electric company Mr. Kenney learned that the poles were not on their property but on the property to the west. 2. The access drive adjacent to the property to the north of the property called Pinney Lane. He said that he had discussed this road with the representatives of the Pickett Companies who own a parcel adjacent to this. He indicated that it was not a legal access He also said that he had told the Pickett Companies that he would vacate his easement, if that is the way to do it legally, and asked them to do the same. Mr. Kenney said that the Pickett Companie! were concerned about construction in the future and in the possibility of using the road for construction vehicles so he told them that he would vacate his portion of the road and then give them a construction easement for them to use until their construction was completed. Mr. Kenney described the buildings as four one story buildings, and then two story buildings; the buildings will be built with some stone with copper roofs. To the south are industrial type buildings; to the north is a single family home used as an office building; to the west there are brick office buildings. ~ --.... RECORD OF PROCEEDINGS At inutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ II eld . u u Xebr.u.ar.y.J.7,1.9.86 19 Page Two ,.... \....r Alcoves with stone walkways with copper roofs will "tie in" the one and two story buildings. Mr. Kenney said that the main sign would be at the entrance to the site and that the only signage on the buildings would be numbers. Mr. Kenney said that Mr. Crim of the Pickett Companies said that they can legally vacate their portion of the road since there is no easement there. The property line, it was noted, runs down the center of the lane. Mr. Amorose said that he would prefer to see the lane removed. Mr. Kenney said that he would be willing to make his portion of the roadway inaccessible, put it in th~ development plan, and landscape same. He said that he would give the Pickett Companies a temporary construction easement if they so desired, with the understanding that it would revert to a green space once their area was developed. Mr. Close commented that someone might have an easement by prescription even if it is not recorded. Mr. Kenney said that he was hoping to work out an agreement between the Pickett Companies and himself before appearing before Council for the third reading. r- -...... Ordinance No. 09-86 - Contract with Walter H. Drane Company to Review and Revise the Zoning Code. First Reading. Mr. Amorose introduced the ordinance. Dr. Lewis moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was unanimous in favor of doing away with the three time reading rule and treating as an emergency. Ms. Maurer asked Mr. Bowman if he had discussed the matter with the Planning and Zoning Commission. Mr. Bowman said that since staff worked more closely and were more bound by the Code that staff listed the items that they felt that they needed to be addressed. Mr. Bowman said that there were some specific items that he wanted to be addressed at once; such as parking, etc. Responding to a question from Mr. Amorose regarding auto transport trucks Mr. Bowman said that that should probably be in the off street parking section of the Code. He also mentioned the need for a driveway ordinance. ""... Mr. Amorose also expressed a concern regarding razed building sites and thought that those concerns should be addressed. Mr. Bowman said that those concerns could perhaps be addressed in a non-conforming type section. He indicated also that non-conforming uses need to be identified. Mr. Bowman also suggested that perhaps the whole appeals process should be examined (Board of Zoning Appeals, etc.). Additional discussion ensued regarding a suggestion that the Walter H. Drane Company suggest alternatives where there may be policy decisions to be made by Village Council. The vote on the ordinance was unanimous in favor. '-' ~,... RECORD OF PROCEEDINGS 1"1 inutes of Dublin Village Council Meeting Meeting ~ National Graphics Corp., Cols., O. Form No. 1097 ~ IIeld muFebr_uau_17,t986 19 Page Three ".... .-.., Ordinance No. 10-86 - Appropriate Funds for Change Orders on Municipal Building Expansion. First Reading. Dr. Lewis introduced the ordinance. Ordinance No. 11-86 - Authorizing Purchase of Additional Disk Storage SpacE for Finance Computer. First Reading. Mr. Amorose introduced the ordinance. Mr. Jankowski moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was unanimous on approval of the motion. The vote on the ordinance was 7-0 in favor. Ordinance No. 12-86 - An Ordinance Creating Chapter 352, Snow Emergencies. First Reading. Mr. Amorose introduced the ordinance. - f Mr. Smith said that there had been a number of suggestions with regard to the ordinance, and that he would probably be preparing a more comprehensive ordinance. ...... ~ordinance No. 13-86 - Ordinance Revising First Reading. Mr. Sutphen introduced the ordinance. Mr. Phil Johnston, bond counsel, of the law firm of Vorys, Sater, Seymour and Pease was present to provide information and answer questions. Mr. Johnston reminded Council that the issue was authorized by the Dublin Village Council at their December 17, 1985 meeting. It was for the Jeffrey Wilkins Discovery Systems Project. It was purchased by Bank One in private placement. Shortly after that, the bank and the company decided that the dollar amounts of the monthly payments specified were not what they wanted, and were not desirable. The purpose of the ordinance being to change those to what is desired; paying, amortizing, the bonds more quickly than originally planned. Payment Schedule for Discovery Sys ems. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was unanimous in favor. ".... Mr. Sutphen moved that Ms. Prushing's appointment as Acting Village Manager be terminated and that Mr. Sheldon resume his duties as Village Manager. Ms. Maurer seconded the motion. The vote was 7-0 in favor. '- Presentation from Bond Counsel Regarding Debt Limitations and Millage. Mr. Paul Sefcovic of Squire, Sanders and Dempsey was present at the meeting to provide information and answer questions. Mr. Sefcovic commended the Finance Director, Nan Prushing, for the excellent report she had prepared for members of Council. ~.... RECORD OF PROCEEDINGS Alinutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ II eld ... _mFebru.axy_l 7, 19.86 19 Page Four "... r- Mr. Sefcovic commented that the overall limitations that relate to a municipality's ability to incur indebtedness would be as follows: direct limitations on the principal amount of debt a municipality can incur as they relate to assessed valuation;. therefore. as a municipality's assessed valuation grows (as Dublin's has over the years) the ability to incur indebtedness grows. The two limitations are a 10~% limit on all debt (with certain limitations) that debt being both voted and unvoted debt. The Village of Dublin's current assessed valuation is a little over 218 million dollars, and when applying the 10~% to that 218 million, one gets a number of almost 23 million dollars. That would be Dublin's limitation applied to both voted and unvoted debt. The exclusions that would be gotten from that limitation also apply to the 5~% limitation debts. The 5~% debt limitation is a limitation on unvoted debt (the debt that the Village can incur without a vote of the people). The 5~% limitation gives Dublin about 12 million unvoted capacity. From both these numbers needs to be substracted the current outstanding debt - on a 10~% limit the Village has approximately $832,000, so with respect to the 10~% limit, applied to both voted and unvoted debts the the Village has approximately 22 million dollars of capacity. With respec to the unvoted capacity which is 5~%, Dublin has $497,000 outstanding, and applied to the 12 million dollar limit Dublin has about 11~ million dollars. '-- -..... Mavor Close said that, essentially, what Mr. Sefcovic was telling those present was that the total indebtedness that the Village of Dublin has available is 22 million dollars, the unvoted debt limitation is 11~ million. He said that, if by way of a hypothetical situtation, Columbus would bring the West Branch Sewer up the river and Dublin's share would be 11 million dollars, that Mr. Sefcovic was saying in effect that without putting it before the voters that Dublin could assess additional millage sufficient to carry that obligation (without taking into considera tion at this point the overlapping jusrisdiction factor). Mr. Sefcovic pointed out the exceptions to the 5~%, 10~% limitations _ basically, the exceptions relate to debt which, in one fashion or another, is self-supporting; being supported by revenues from the system (sewer system, water system, etc.). A special assessment debt, he said, is also an exception from the debt limitations. ",.... A third exception (relating by and large to a utility system) is a mortgage revenue debt where one mortgages a water system, a sewer system, a utility to the bond holders where the only source of revenue is revenue from that utility. The fourth major exception is an exception for debt supported by covenant. The income tav ordinance. where Dublin pledges specific income tax revenues to payoff a specific debt, which is in covenant an x amount of income tax was set aside to pay principal and interest on a debt _ that would be an exception to the 10~% and the 5~%. Mayor Close said that, the if for instance, the Village would set aside a quarter percent of additional income tax in a voted issue to pay for the sewer to come up the river then that would not apply to either the 10~ mill or the 5~ mill limitation. Mr. Stecovic said that would come off the top before the Village gets to the 22 million or the 11~ million limits. ...... RECORD OF PROCEEDINGS At inutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ IIeld Februar}L_1I,-_1986 19_ Page Five ".... '~ Mr. Stecovic also said that the more significant limitation for the Village of Dublin would be the so called 10 mill limitation which is not c limitation on debt as such but is a limitation on taxing authority (without a vote of the electors). The 10 mills is shared with all of the overlapping subdivisions (in Dublin's case being the three counties) the limitation becoming the highest levying county (Franklin). It was noted that there is currently 6.09 mills committed by all over- lapping subdivisions within the Village of Dublin. The Village has committed 4.12 of that total. This would leave 3.91 available; however, one (1.00) mill is reserved for use by the school district. That is committed whether or not that is the source of payment for debt. The current millage which is 1.75 mills within the 10 mill limit is not used to pay the existing indebtedness - it is a fallback position. Ohio law provides that if all other sources of revenue fail, a municipality must have a taxing authority under the 10 mill limit to support any outstanding debtedness within the 10 mill limit. The 3.91 mills that is available has to be available to pay annual principal and interest payments. Therefore, the amount of debt that can be supported is very much influenced on the interest rate that might be gotten on a financing, and the maturity on a given financing. Mr. Stecovic said that the debt limitation applies to principal out- standing; the tax limitation applies to annual debt services. ,.... ........ Council Roundtable Discussion Mr. Rozanski 1. Mr. Rozanski expressed a concern with regard to the security (or lack thereof) of the building, specifically during the evening hours. Mayor Close said that he and Mr. Sheldon had recently discussed the possibility of perhaps considering doing away with the present maintenance contract and considering hiring a janitorial person in the employ of the city to work late afternoons and evenings. Such an arrangement might help in this particular situation, he noted. Mr. Rozanski also mentioned that he did not feel that the current service was providing adequate service with regard to maintenance of the building. Ms. Maurer 1. Referred to a status report regarding arrangements made by attendees to the National League of Cities Conference to be held in early March in Washington, D.C. 2. Drew attention to the minutes of the Goal Setting Meeting which was held the previous Thursday. She indicated that members of Council and Department Heads will be asked to suggest goals that might be considered. ...... ..... 3. A request for additional information regarding the request referred to the Village Attorney at the last meeting regarding placement of trailers at church sites. Mr. Smith said that some legislation would be prepared for Council for the March 3rd meeting. -~ RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ IIeld Feb:cu.axYH1L,L986 - 19 Page Six ,.- ..... 4. Mr. Warner told Ms. Maurer that he would continue to study the issues on the possibility of reflectors on S.R. 745 and the possibility of a crosswalk across Coffman Road to the High School. Ms. Maurer suggested that the Public Safety Committee follow up on the above issues. Mayor Close 1. Mayor Close mentioned his previously expressed concerns regarding safety at the intersection of Glick Road and Dublin Road. Mr. Warner reported that a four way stop was put up at the inter- section, and that the State Highway Department said that there was not enough traffic there to warrant putting up a traffic light. Mr. Warner also said that they would study the situation further. The meeting was adjourned by Mayor Close at 8:26 P.M. ...... ~ Mayor - Presiding Officer - f j} J~~'14~ Clerk of Counc 1 ",... ..... 1 BILL LISTING ADS Systems, Inc. 296.00 FEBRUARY 17, 1986 r ~ American Planning Assoc. American Red Cross David Amorose Office of the Attorney General David A. Blakesley W. Born & Assoc. Bruning Buckeye Electronics Central Communications C.O.M.M.O.C. Central Ollio Police Supply C.O.P.P.S. Columbus City Auditor Columbus City Prosecutor's Office Marilyn Cope 97.00 2.00 588.00 15.00 50.00 995.00 259.04 22.25 124.97 100.00 738.90 50.00 1,132.00 20.00 105.00 - D & M Distributors, Inc. Darby Sales Davis Guns Dial One Capital City Air Diehl Office Egyipment Dublin FireExtin~isher Dublin Hardwareu& Paint Dublin Tractor Co. Dyna Serv Elder & Elder Truck Tire Sandy Federer Fifth Avenue Lumber Gordon Flesch Gingway Products Charles E. Headlee 4.28 70.00 9.42 230.00 26.40 51.00 64.43 252.83 171.08 252.32 160.00 4.24 262.80 209.30 1,296.23 "'-' Hilliard Auto, Farm, & Fleet 1,355.64 1,000.00 60.00 124.29 Huntington National Bank Roy Johnson Key Blue Prints David J. Koob Kwik-Kopy Printing L & M Excavators Bobby Layman Chevrolet McAlister Camera H F McClory Midwest Traffic Instruments NCPCCI National League of Cities NLC Conference National Stone Assoc. Sharon Neagle Norris Lock & Key O.C.A. Business Equipment 31.50 303.69 32.00 36.43 60.65 78,200.00 170. 70 llO.OO 556.00 1,620.00 3.00 35.00 32.90 68.30 ~ Calculators for Finance Clerk & Income Tax Administrator Membership for Planner (includes APA Journal) Babysitting certificates Flight reservations for NLC Conference Domestic Violence school for police officer Reimbursarent for Work boots (steel toe) Identification Camera for Police Dept. Supplies & equipment for drafting & printing Service charge to repair radar unit Scanner antenna, repair radios in cruisers 1986 Membership fees Unifonns for new police officer Polygraph test on police applicant Proportionate share to operate Municipal Court. December Legal services Photographs of Scioto Bridge, Downtown Dublin and Village scene Junction Box for Truck lights Film & batteries for police depa.rtment Gun cleaning supplies OVer payment on HVAC permit Lift-off tapes; ball point pen Inspect & recharge extinguishers at Muni. Bldg. Materials for accident investigation kits Chain saw, chain, oil Ribbons for carputer printers; paper Snowtires for cruiser Babysitting instructor Wood to make balance beam Paper for copier Sheet metal for welding on trucks File cabinets for building depti clerk of council; misc. office supplies Oil & Air filters; batteries; battery charg~r misc. auto parts Bond registrar fee Repairs on truck 11 Ultrasonic pen cleaner & other drafting supplies; blueprints Wire brushes for park maint. Print inspection slips; 25 zoning code books Topsoil for cemetery Parts for truck Film for camera Est. #1 for work on Main Sewer pump station Supplies for intoxilyzer Tests for code inspectors Membership for Village Conference Seminar fees Stone Base Construction Handbooks Refund Oil Painting Fee Rekey cylinders in basement Daisy wheels for typewriters JIIIIII' Fee for seminar on disciplinary procedures Locking bank bags ( deposit fees) Gravel for benns on Riverside Dr; Sand for cerretery Dictaphone & transcriber; recorder; tapes Graphic Street guides Install 3-burner unit; coffee supplies Roc:m reservations for NLC Conference Wood & mounting hardware for mirrors in multi-purpose roc:m Alternator for cruiser 14; replace fan belt; replace rotor & choke valve; alternator for cruiser Ammunition for qualifications Fire protection penni ts for Maint. Garage Antieau Local Government Laws Hospitalization Insurance for January Rental of pagers for Maint. SUpt & Park Maint. Electrical inspections Credi t checks on police applicants Water service for Municipal Bldg; Post Road Booster Station . Electric service for ntreet lights; traffic controls; lift station; Avery Park; Mileage Reimburserrent Mileage Reimbursement Mileage Reimburserrent Dumpster at Municipal Bldg. Mileage Reimbursement; Reimburse cost of materials for plan rack Leaded & unleaded gasoline; heating oil motor oil Install pay phone in Muni. Bldg.; Rental of pay phones in parks Senior Citizens luncheon Service to install new time clock for lights Postage for meter Einployer's portion License plates for s-lO pickup Life insurance for all employees --