Loading...
HomeMy WebLinkAbout01/20/1986 .. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ "\;1 eeting National Graphics Corp., Cols., O. Form No. 1097 ~ IIeld January 20, 1986 19u ,..... The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor Close at 7:48 P.M. on Monday, January 20, 1986. Mr. Jankowski led the Pledge of Allegiance. --... Council members present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Dr. Lewis, Ms. Maurer, Mr. Rozanski, and Mr. Sutphen. Mr. Banchefsky of the Law Director's office was present Mr. Sheldon was absent. Staff members present were: Mr. Bowman, Ms. Jordan, Ms. Prushing, and Mr. Warner. Dr. Lewis made a motion to approve the minutes of the meeting of Council. Mr. Amorose seconded the motion. unanimous in favor. January 6, 1986 The vote was Dr. Lewis made a motion to approve the minutes of the January 14, 1986 special meeting of the Council of the Village of Dublin. Mr. Sutphen seconded the motion. The vote was 7-0 in favor. Dr. Lewis moved to approve payment of the bills. Mr. Sutphen seconded the motion. The vote was unanimous in favor. r- I Mayor Close apologized to those present for the delay in beginning the Council Meeting. He explained that the items being discussed in the Executive Session had taken up more time than anticipated. \..,... Resolution No. 31-85. Ohio Public Employees Deferred Compensation Program Third Reading. The vote on the Resolution was unanimous in favor. Ordinance No. 04-86. First Reading. Mr. Amorose introduced Ms. Prushing suggested Ms. Maurer moved to do Establishment of Cash Funds for Various Departments. as an emergency. Mr. Amorose seconded the motion. The vote was unanimous in favor. The vote on the Ordinance was 7-0 in favor. the ordinance. that the ordinance be treated as an emergency. away with the three time reading rule and treat ,...... Ordinance No. 05-86. To Proceed with Waterford Storm Sewer Project. First Reading. Dr. Lewis introduced the ordinance. Mr. Warner noted that the residents affected by the ordinance had been notified regarding same and had no objection. Dr. Lewis moved to do away with the three time reading rule and treat as an emergency. Mayor Close seconded the motion. The vote was unanimous in favor. Mayor Close explained to the new Council members that this was a project that Mr. Ed Giorgione put together whereby the property owners and the Village were each assessed half of the cost of the project (tiling of the storm sewer). The vote on the Ordinance was 7-0 in favor. -- Resolution No. 02-86. Amend Council Rules of Order Regarding Standing Committees. First Reading. Dr. Lewis objected to the introduction of the Resolution at this time, commenting that at the last meeting of Council Mayor Close had appointed a committee to examine the Council Rules of Order and report back to Counc 1. ".~ RECORD OF PROCEEDINGS Afinutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ IIeld January 20, 1986 19 Page Two ,... '--" He said that he felt that the Resolution was in conflict with the report of the Ad Hoc Committee appointed by Mayor Close; feeling that it would be inappropriate to introduce the Resolution at this time; also indicating that the report should first be discussed by Council. Ms. Maurer introduced the Resolution and said that it was her under- standing that the Committee had been formed to report on Standing Committees and not to study and amend the entire Council Rules of Order. Dr. Lewis moved to table the Resolution. Mr. Jankowski seconded the motion. The vote was unanimous in favor of the motion. Ordinance No. 06-86. Appoint a Member to Fill Unexpired Term on Planning and Zoning Commission. First Reading. Dr. Lewis introduced the Ordinance. Dr. Lewis moved to do away with the Council Rules of Order and add the Ordinance to the agenda for the meeting. Mr. Amorose seconded the motion. The vote was unanimous in favor. ",..... Dr. Lewis moved to do away with the three time reading rule and treat as an emergency and at the same time nominate Mr. Roger Berlin to fill the unexpired term of Mr. Gerald Macklin on the Planning and Zoning Commission (until December 31, 1986). Mr. Amorose seconded the motion. The vote on the Ordinance was 7-0 in favor. '.......... Appointing Acting Village Manager. Ms. Maurer made a motion, finding that the Village Manager, because of a serious illness, is unable to perform his duties temporarily. Dr. Lewis seconded the motion. The vote was unanimous in favor of the motion. Ms. Maurer moved to appoint Nanette J. Prushing as Acting Village Manager of the Village of Dublin. Mr. Sutphen seconded the motion. The vote was 7-0 in favor. Appointment of C.l.C. Members from Council. Mayor Close appointed Mr. Jankowski and Mr. Rozanski as additional Council representatives to the Community Improvement Corporation. ,.... Discussion Regarding Administrative Assistant. Mr. Sutphen, chairman of a committee studying the appointment of an administrative assistant/assistant Village manager presented an oral report to Council. Mr. Sutphen said that he had called 13 communities which have a City Manager type of government, ranging in size from 2,000 to 78,000. Some of those cities had assistant managers and some had administrative assistants. He learned that the primary functions of those positions in other cities were personnel and insurance. He said that after studying the matter that it was his opinion that Dublin should probably look for a person in terms of hiring an administrative assistant rather than an assistant Village manager at this time. Mayor Close and Ms. Maurer concurred, especially in light of the fact that it was Mr. Sheldon's recommendation that the position be that of an administrative assistant. '-- ~- RECORD OF PROCEEDINGS L\J inutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ IIeld January 20, 1986 19_ Page Three I"" ~ Ms. Maurer further recommended that the Village advertise the position, but wait until Mr. Sheldon returned to work to allow him to select the person to fill the position. Dr. Lewis suggested using the job description Mr. Sheldon had prepared, however, eliminating the second phrase in the first sentence which states that the person would fill in in the absence of the Village Manager. He also suggested that rather than putting a time limit on the advertise- ment for the position that it should be left open until the return of Mr. Sheldon so that he could do the interviewing and subsequent determination of the person to fill that position. Hearing no objection from other members of Council, Mayor Close said that the Acting Village Manager would advertise the position using the description that Mr. Sheldon had previously provided with the exception that any reference to that person serving as Acting Village Manager would be deleted from the advertisement. Dedication of Municipal Building Addition Dr. Lewis recommended not taking action on the matter, but defering same until such as time as it can be determined that Mr. Sheldon can be present for the dedication. "..... Discussion on Establishment of Standing Committees Mr. Jankowski, chairman of the Ad Hoc Committee gave a brief report to members of Council, noting that the basic purpose of the standing committees is to assist Council in its function of determining the policy of the Village and giving direction to the Village Manager to carry out those policies. Mr. Jankowski said that it was the intent that the Mayor, because of other responsibilities would serve on only one committee, and because of the nature of the function of Mayor, that one committee should probably be the Safety Committee (Mayor's Court, etc.). Mayor Close commented that he was in favor of the idea of standing committees. He said that the only specific objection he had to the report of the Ad Hoc Committee saying that he felt that the term of one year to any committee would be too short for a person to be really effective. He also noted that reorganization occurs when a new Mayor and Vice-Mayor are elected every two years and that probably it would be better to reorganize the committees at the same time. Ms. Maurer said that it was her understanding that the appointment of the committee was for the specific purpose of making a proposal in regard to standing committees, part of that proposal being a resolution to amend the Council Rules of Order because at the present time the Council Rules of Order provide only for a select committee appointed only by the Mayor which is a contradiction to what the Village Charter permits. She suggested that the Resolution include also the ability for Council to appoint committees (not necessarily standing committees on I y) . Mayor Close commented regarding the Resolution. He said that if Council was amending the Rules of Council with an intention to establish five committees with the intention that each of those five committees have a scope and a responsibility, then the Council Rules should reflect that and reflect that by being drafted into the Resolution. He said that he would like to see language that says that the Mayor, subject to confirmation by Council, shall appoint members to the committees. ........ ",... ..... -'- RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ 1\;1 eeting National Graphics Corp., Cols., O. Form No. 1097 ~ IIeld January 20_,__1<)86 19_ Page Four ,- ....... Ms. Maurer said that she would not want the responsibilities and functions of the standing committees to be limited to those listed in the report of the Ad Hoc Committee. She also said that some of those listed responsibilities and functions would be temporary, as well as new concerns which might arise. Mayor Close said that he could foresee no problem in assigning specific responsibilities to committees when they come up before Council (e.g., community center). It was recommended that Section III, D should be changed to the follow- ing - "The Mayor shall not be the chairperson of any committee.", deleting the remainder of the sentence. Ms. Maurer moved to strike the word "standing" in the title of the report of the Ad Hoc Committee; add to Section I ..."establish committees and standing committees"; add to Section II..."to such committees and standing committees"; strike"who shall serve throughout the year". Mayor Close said that he would prefer having the resolution rewritten, have Council members study and review it, and have .it 'p1L1t:,baak 'onibhe agenda for the February 3rd meeting for passage and for the appointment of the committee members. ~ Dr. Lewis recommended that since Council would be amending the Rules of Council that consideration be given to other aspects of the Council Rules of Order that should be at least considered for review, if not amendment. .,-", Ms. Maurer suggested that that could be the work of another committee, the Ad Hoc Committee having had a specific purpose to address the situation of standing committees. Dr. Lewis strongly recommended that the Council Rules of Order pertaining to the Capital Improvements Program be amended. Mayor Close agreed that all of the Council Rules of Order should be reviewed. 1985 Purchase Without a Purchase Order Dr. Lewis made a motion that on the advice of the Village Manager that Council approve a Police Department expenditure of 1985 that did not have a purchase order written for same and to direct the Finance Director to consider them as expenditures from the 1986 budget. Mr. Amorose seconded the motion. Dr. Lewis also noted that the Finance Director has instructed department heads to use an estimated cost and prepare purchase orders prior to any purchase. ".... Dr. Lewis recommended that a committee be appointed for the Capital Improvements Program. He also recommended that some mechanism be adopted for reviewing the administrative procedures. The vote was unanimous in favor of the motion with regard to the purchase order. -- Council Roundtable Discussion 1. Mr. Jankowski Mr. Jankowski suggested that the Village purchase a microcassette recorder and transcribing device so that the Clerk of Council can assist Council members in performing their functions. Mayor Close said that that matter has been taken care of. ~"~ RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting Meeting ~ National Graphics Corp., Cols., O. Form No. 1097 ~ IIeld .... Jantlal:')'..20 L19aE> 19 Page Five ,..... ........ Ms. Maurer Ms. Maurer announced that an orientation program for new members of the committees, boards, and commissions would be held on Monday, January 27, 1986 at 7:00 P.M. She said that the meeting would be open to the public and encouraged all committee, boards, and commission members to attend. Mayor Close Mayor Close said that the Parks and Recreation Committee had a meeting, internally, on January 19th, that he would be meeting with the Parks and Recreation Director, and that he would defer a meeting between the Parks and Recreation Department and Council until he could determine whether or not there was a need for such a meeting. Mr. Bowman Mr. Bowman had some comments with regard to the Capital Improvement Program saying that staff had been working together on same; on a 1986 Capital Improvement budget and the methodology for a five year Capital Improvements Program. The information will be distributed to Council as soon as possible. He also said that hopefully a public hear in could be held on February 17th or the 24th. ",.... Mayor Close adjourned the meeting at 8:50 P.M. '-" bi~~U;~sS;n~~ \' ".... /} -Lh/J-7'/s0 ~ 7~ Clerk of Coun i1 '-- ~~ .. r Ace Truck Body, Inc. Bank One of Columbus Boehm Stamp & Printing Bricker & Eckler Bruning Byers Chevrolet George Byers Central Communications ~ Central Ohio Police Supply Columbus City Prosecutors Coyle Music D & M Distributors, Inc. Darby Sales Co. Diehl Office Equipment Dyna Serv Elder & Elder Franklin County Engineering Dept. Franklin Co. Sheriff's Dept. Hedrick Auto RAdiator Hilliard Auto, Farm & Fleet International Salt Co. John DAvid Jones & Assoc. Emnett H. Karrer ,,-. Bobby Layman Chevrolet McAlister Camera Muirfield Assoc. Northern Family Physicians Ohio Bureau of Employment Services Ohio State Highway Patrol Otis Elevator Photographic Perspectives Radio Shack Shademaster Strader's Garden Center Union Oil Co. Wagner Associates Xerox Corp. Payroll Account U. S. Postal service Janet Jordan Fred Hahn Central Mobile Radio r BILL LISTING JANUARY 20, 1986 89.80 Parts to repair truck 183.11 Lease payment onS-lO pickup 18.40 Rubber Stamp (For Deposit Only) 10,173.80* Legal services - bond transcript 38.20 Shipping charges for Engineering equipment 35.00 Part for truck 172.68 Water pump & radiator hose 867.35 Parts & repairs to portable radios; installation of radios in new cruisers 59.40 Collar brass for police officers 150.00 Legal services to prosecute Dublin cases for November 1,616.15 Schuman Studio Piano & quilted cover for Senior Citizens (paid by donations) 124.03 Signal Lights for truck; spotlights for cruiser Batteries & film for Police Dept. Letter size folders Fonns for Inccme Tax Dept. Repair truck tire Traffic Signs (Do Not Enter, ar~ows, etc.) Change light bulb & lens/traffic light at Prisoner Boarding fees New radiator core for truck Muffler, tailpipes, plugs, wires, & rotors, Hoses, misc. auto parts for cruisers & trucks 23,960.48 Salt for streets 1,130.00 Traffic & Signalization study; engineering services 1,890.00* Engineering consultation services for Scioto Bridge 410.75 Replace distributor cap & rotor in S-lO pickup; Replace emergency cable & brakes on parks truck 54.94 Battery & Film for Planning Dept. 75.00 Tree Removal on Memorial Dr. . 340.00* Physicals exams for 2 police applicants 607.00 Unemployment compensation for Dec. 750.00 Training for new police officer 333.25 Repair elevator 57.07 Film processing for police dept. 37.64 Phone jack & microphone 2,288.00* Fencing between Maint. Dept. & Housing units 51.74 Flowers for amphitheater in park 60.21 Repair exhaust pipe on cruiser, air filter 90.00 Chairs for drafting tables 45.00 Cassette tray for copier 44,517.61 Payroll for 1-15-86 268.48 Postage for Income Tax Returns 52.84 Reimburse costs for program supplies 27.20 Reimburse cost of paint for trash cans 71.12 Rental of pagers for Street & Park Maint. Liability insurance 35.48 18.45 498.98 34.25 1,312.59 100.00 284.40 546.34 ..", = .., . Bill Listing - page 2 Central Ohio Disposal 9,374.52* Residential Collections for Dec.; Lift Charges for Dumpster by Maint. Bldg. 2,461.12* Electrical Inspections 3,626.94 Street lighting, traffic controls, parks 73.84* Mileage Reimbursement 15.00* Credit Check on 3 police applicants 51.03* Mileage Reimbursement for 2 months 17.06 Waste toner bins for copier 71.50* Dumpster at Municipal Bldg. 2,919.50* Site Inspections, Dublin Manor, Indian Run, Hemingway, & Ear lington 386.00* Add 2 cruisers to insurance policy 55.29* Mileage Reimbursement 6,133.50 Gasoline & heating oil for vehicles & maint. bldg. 8.00 Refund Temporary occupancy permit 211.80 Install pay phone in Muni. Bldg.; Monthly charge for pay phones in parks 25.00 Snow Removal 19,912.71* Employer's portion - 4th qtr 115.49 Reimburse petty cash 25.00 Labor to adjust lock on desk 120.54 Life Insurance premium for .Jan. 25.00 Snow Removal 4.32* Mileage Reimbursement 1,758.00 Water tap payback 54,416.78 Sewer tap payback - final payment 3,033.38 Water tap payback 49,408.71 Sewer tap fees ,..... "fi Central Ohio Inspection C&SOE WIn. Covey Credit Bureau Robert Darragh Gordon Flesch Flower Garbage Geotechnical Consultants .~ Grove City Insurance Darryl Hughes R. E. Hutchinson Oil Co. M?I Hanes Ohio Bell Dan O'Brien Police Pension Fund Nanette J. Prushing Thomas W. Ruff Sun Life Carl Taylor Bruce Warner Llewellyn Farms Indian Run Meadow Llewellyn Farms City of Columbus TOI'AL $247,726.77 .--.. ~ * These are invoices for services or items recieved in 1985 without a purchase order. I specifically ~eed Council's approval to pay for these out of th~ 1986 Budget. r -- -