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HomeMy WebLinkAbout11-30-2015 Finance Committee minutesDUBLIN CITY COUNCIL FINANCE COMMITTEE MEETING Monday, November 30, 2015 Council Chambers Minutes of Meeting Ms. Chinnici-Zuercher, Chair, called the meeting to order at 6:05 p.m Finance Committee members present: Ms. Chinnici-Zuercher and Mr. Lecklider. Vice Mayor Gerber was absent due to business travel out of state. Staff present: Ms. Mumma, Mr. Thurman, Ms. Puskarcik, Ms. LeRoy and Ms. Kelly. Ms. Chinnici-Zuercher stated that the purpose of tonight's meeting is to review the hotel -motel tax grant applications for 2016. The Committee will develop recommendations tonight, which will be considered by Council at their meeting on Monday, December 7. She noted that everyone is welcome to remain throughout the meeting to hear the discussion and recommendations regarding their individual application. All applicants will be receiving a letter via email notifying them of the Committee's recommendation for their application. Following brief discussion, it was the consensus of the Committee to make a determination on the recommendation at the end of each individual presentation tonight. Council will then consider the Committee recommendations at the December 7 meeting. Consent Agenda • Minutes of October 12, 2015 • Minutes of November 9, 2015 Ms. Chinnici-Zuercher moved approval of the consent agenda items. Mr. Lecklider seconded the motion. Motion carried unanimously. Hotel — Motel Tax Grant Applications Review • Down Syndrome Association of Centra/ Ohio — Run for Down Syndrome 5K - $5,300 Representatives: Kari Jones, President/CEO of DSACO, 3106 Summit Street, Columbus, OH 43202; Jamie Chinnock, Board Member of DSACO and President of 2FGR, local Dublin running club, 5720 Terre Prince Court, Dublin 43017 Ms. Jones stated that DSACO is a nonprofit that has served the Central Ohio community since 1984. She has a 30 -year old brother with Down Syndrome and working for this organization is very personal for her. She shared that 2FGR, the running club that hosts the 5K that is the focus of their application, also has an individual on their committee who has a son with Down Syndrome who lives in Dublin. They serve 23 counties throughout Central Ohio, but the majority of their base is housed in the immediate seven counties. The association connects with families upon a prenatal or birth diagnosis of Down Syndrome and provides various support, seminars, and trainings to the child all the way through their adulthood. Advocacy and awareness for individuals with Down Syndrome in the community is their mission. They host several events, including the Columbus Buddy Walk. They hope to expand and grow their 5K, which takes place in Dublin. It is an event for which they have partnered with 2FGR, a running club that meets at the DCRC six mornings per week. These runners are very passionate about getting people active in the community. The Down Syndrome population, particularly, has challenges with keeping weight off and staying active due to thyroid -related issues. They are Finance Committee of Dublin City Council November 30, 2015 Page 2 very excited to be in partnership for this event, which results in getting people more active and out in the community. The funds they raise for the 5K go toward recreational scholarships so that individuals with Down Syndrome can be active within their communities and participate alongside their siblings, which is an important piece of the work they do. Their 5K will take place in May. She asked Mr. Chinnock to provide details. Jamie Chinnock stated this is the 71 year of the race. It was held at the Recreation Center for several years. It has always been in Dublin. They have had significant growth in attendance, which, for the most part, has been Dublin families and soccer families. They use Columbus Running Company located on Perimeter by Kroger to help support the race. Due to the recent issues with jogging alone in Dublin, they have had several people reach out to Columbus Running Company asking about groups with whom to jog. 2FGR has been able to help those who don't want to jog alone, and the club has attracted many new members due to these safety concerns. They are very involved in the local community. Ms. Jones stated that in terms of the race, the biggest obstacle to moving money toward the programs they support is the expenses associated with the race. Their request for a grant is for approximately half of the expenses for the race. A big portion relates to street closures, special duty officers, and miscellaneous permits such as for tents. In addition, they would like to increase their marketing this year and have yard signs, which they have not had in the past. Primarily, the marketing done in the past has been radio spots donated in kind as well as postcards. The folders she has provided to the Committee has examples of the support materials provided. They would like to add the City of Dublin sponsor logo to the postcards that are distributed throughout Central Ohio, and would like to showcase the City of Dublin support with yard signs that would be placed throughout several counties in Central Ohio. In this way, people would travel to Dublin from out of town for the race. It is typically scheduled before a holiday weekend, so people could potentially come to Dublin and stay overnight and enjoy a long weekend in Dublin. That is their intent and hope for the event. The event has grown over the last several years, and they hope to continue this growth in order to raise more revenue for the Down Syndrome Association and give that back to the families they support. She offered to respond to questions. Ms. Chinnici-Zuercher noted that the participant attendance decreased in 2015. Ms. Jones responded that the location of the race changed. Typically, it was held at the DCRC and the new location in 2015 was not well communicated. For this reason, they want to increase their marketing about where the event is taking place, so that people from outside of Dublin know how to get to the event. She is not a Dublin resident, and it was a challenge to understand how to get to the new race location. In addition, the date was not secured at an early point. For 2016, the date is set and marketing has already been done at the Buddy Walk for this 5K in Dublin. They believe attendance will likely increase because of these factors. Ms. Chinnici-Zuercher asked if the tent permit fees are required by Dublin. Ms. LeRoy responded that these are changing. Washington Township and the City Building Division are working on that, which is dependent upon the size of the tents. In the past, it was a Washington Township fee; now, it will be a City fee. Finance Committee of Dublin City Council November 30, 2015 Page 3 Mr. Lecklider stated that he appreciates what their organization does for these individuals and families in need. Their family has a close personal friend with a Down Syndrome toddler. Staff has reminded Council that there are 15-20 races annually in Dublin that are held to benefit a not- for-profit, none of which has been granted funds as are being requested to support this race. He asked Ms. LeRoy to confirm that is correct. Ms. LeRoy stated that the number changes every year, but in recent years, the number has been around 20. None of these races receive any hotel -motel tax grant funding for City services. Mr. Lecklider stated that, given this, how would the Council choose what charity is worthy of funding support? Ms. Jones responded that they work hard to partner with the City Schools. They order shirts through Dublin Jerome High School organizations. They also have a great partnership with Cardinal Health and Fiserv. They work hard to connect with local businesses. She would like their organization to be the first to receive City support, if that is not being done currently. She would like a better understanding of why grant funding is not provided to such races, as the work they are doing impacts lives. They have done a great job in the past of asking for funds from their families who generously give back to the organization. But it is part of her job to seek funding from other sources. If they can obtain support from the communities in which they host events, they would appreciate it. Mr. Chinnock added that another difference with this race is that 2FGR is simply a volunteer group that runs together. They want to raise awareness about running and healthy living in Dublin as well as raise funds for DSACO. Some other organizations that sponsor races are for profit. They do pay Premier to help run the race, but they are not making as much money on this race as on other races. All of the work for this race is done by the volunteers from 2FGR — a group that makes no profit from this race. 2FGR does not require fees for participating in the group — they simply run together. Mr. Lecklider stated that what he has indicated is that the group does pay Premier, but not as much as some other race organizers pay them. Mr. Chinnock responded affirmatively, noting they work with either Premier Races or the Columbus Running Company to help facilitate some parts of the operation. Ms. Jones noted they provide the running chips and oversee the online registrations. Mr. Lecklider asked if they are specifically comparing their organization and what it expends in terms of paying for services to the 15-20 other races held in Dublin? Mr. Chinnock responded that he cannot speak to that, although he has done quite a few 5K races. They have worked closely with Premier Races and now are talking with Columbus Running Company to understand how they operate the other races. The differentiating factor is that a committee of 10 from 2FGR and volunteers are putting on this race. When Premier stages a race, they charge more because there are not the same number of volunteers involved. Mr. Lecklider stated that if the City has 15-20 races annually and does not provide any grants, such as what is being requested with this application, do these other race organizers request grants? Finance Committee of Dublin City Council November 30, 2015 Page 4 Ms. LeRoy responded she recalls a Lindsay & Kyle race where the City services were waived one year, perhaps related to a billing error. That is the last group that she recalls making such a request for support for a race. Mr. Lecklider asked if it is fair to say that, generally, the organizations for races do not approach the City to request grants. Ms. LeRoy responded that she doesn't believe any of them have applied for bed tax funding. She often receives requests from race organizers to waive City service fees, but staff cannot do so administratively. She has indicated that the organizer can request this from Council, but none have since the time of the Lindsay & Kyle race, perhaps in 2013. If the organizers of races were informed that they could apply for bed tax grants, they would likely all do so. However, staff has not promoted that as an available option for them. Ms. Jones reiterated that DSACO would like to be the first to receive such a grant. Ms. Chinnici-Zuercher responded that, given that the City has 20 races each year and City services are required for all, the costs would be similar for all. Philosophically, the question is not about the organization sponsoring the race, but whether Council wants to be in the business of paying for the City services required for all of the races held in Dublin. This would result in a large expenditure from bed tax, if such support is provided. Mr. Lecklider stated that his struggle is with saying "no" to any organizations that would come to Council. He does not know how he could distinguish among the various groups. Therefore, it would be a faitaccompiithat Council would grant all such requests. Ms. Chinnici-Zuercher moved to recommend disapproval of this grant application to Council and raised the question of whether the City wants to pay for City services for all races held in the City, as the City could not discriminate against one charity over another. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes. Ms. Jones asked for clarification. For other applications approved, is there typically just one approved in a category? Ms. LeRoy responded that the City has approved grants for multiple sports tournaments, based on the hotel room nights that come with the events. Mr. Lecklider stated these include soccer, baseball and lacrosse tournaments. Committee consensus was to recommend denial of the request. • Dub/in Arts Council - BREAD/ Festiva/ - $25, 000 Representatives: David Guion, Executive Director and Janet Cooper, Marketing & Public Relations Manager, Dublin Arts Council, 7125 Riverside Drive, Dublin. Mr. Guion stated that the BREAD! Festival is a festival of arts and community, which will take place on October 15, 2016, from 12:00 — 10:00 p.m. In developing the project, they worked with over 30 community members, City staff and Dublin Arts Council members to realize and formulate the project. The idea is that the festival will activate the changing landscape of Dublin's Bridge Street District to help those who live, work, plan and learn in Dublin embrace the change Finance Committee of Dublin City Council November 30, 2015 Page 5 from suburban to mixed -used urban development. They had many conversations with Ms. LeRoy and City staff about the logistics. This is based upon an initial conversation with Mr. McDaniel when he was in Economic Development. Its importance is that it will embrace the diversity of the community. The committee member list reflects that diversity. He is mindful of the sustainability component of the event. They are asking for $25,000 for the pilot event, but they have developed strategies that will determine the sustainability of the event. Ms. Chinnici-Zuercher inquired what transpires in the event. Mr. Guion responded that ovens are set up within the downtown area. There will be booths with community organizations, who will set up tables on the street and will be baking breads of their own ethnicity. There will be music, dance, bread sculptors and an exhibition of the sculptures. Ms. Chinnici-Zuercher inquired if a street will be closed down for the event. Mr. Guion responded affirmatively. Ms. Chinnici-Zuercher inquired where else has this event been held. Mr. Guion responded that they have found two other BREAD! Festivals — one in Ireland and another in South Carolina. Because of the success of ForeFest, there have been multiple requests to Dublin Arts Council and the City for continuation of that type of event to activate the downtown area. Mr. Lecklider inquired if he has discussed this event previously with City Council at some point. Mr. Guion responded that he has spoken to Council about it previously. Mr. Lecklider noted that the middle -eastern dance workshops element caught his attention. Ms. Cooper stated that for those who have not viewed the full proposal — the name is tied to the process of butter churning. The ethnicity will be represented by the dance art form, and the butter will be a spread for the bread. Mr. Guion pointed out that BREAD is an acronym for Bake, Re -connect, Educate, Artmaking and Diversity, which was created by the committee. Ms. LeRoy stated that the cost of City services is difficult to estimate at this point. When comparing this event to the ForeFest — that event required more Police and Streets services, due to the closure of SR 161 and North High. Until a full layout of the event is available, a good estimate is not possible. The portion that is unknown is the fencing. Fencing is necessary for any area in which alcohol will be served. It may be less expensive to hire a private company, such as Paul Peterson, to do the fencing, versus paying to have City employees perform the work. This occurred also for the Blarney Bash. She may ask for Council authorization to have the work performed by the less expensive of the two. This would be more preferable than having an organization choose City services because they are covered, if there is a less expensive option. The Police services provided will not be for traffic control but for security purposes — due to the presence of alcohol. Mr. Lecklider inquired where alcohol might be served and if it will require a Council waiver. Ms. LeRoy responded that it will require a waiver because it will occur on City streets. If the event expands into any private parking areas, permission from the property owners will be necessary. Mr. Lecklider inquired if the annual Dublin Arts Council event in Historic Dublin is in September. Mr. Guion responded that DAC has not held an Art and Music Festival since 2007. Finance Committee of Dublin City Council November 30, 2015 Page 6 Mr. Lecklider inquired if another organization held a similar event there last fall. Mr. Guion responded that it was a different organization. Mr. Lecklider inquired about a potential conflict with a similar event schedule near this timeframe. Ms. LeRoy stated that the last couple of these events were hosted by the Dublin Area Art League, but she believes the last time it was held was in 2013. There was discussion concerning an event last year, but it did not materialize. They have heard nothing about that event for 2016. There was a street bazaar held in Dublin in September of last year, but if that were to occur again, there would be a month's difference in time and should not pose a conflict. Mr. Lecklider requested clarification of the request — is it for the cost of City services? Mr. Guion responded that their budget includes both income and in kind contributions — that would include City services. Looking at the ForeFest! report, they used a higher estimate. Ms. Chinnici-Zuercher stated that they are looking for two different grants — one for cash, which is under consideration tonight, but they will ultimately be requesting that the City waive all the City service fees. Mr. Guion responded that they have not yet determined what those fees will be. Ms. Chinnici-Zuercher stated that although the amount isn't yet determined, they will be requesting those fees to be waived. Ms. Cooper stated that, according to the budget included with the grant application, under Proposed Income, a grant of $25,000 is projected as program income. They have also included an in kind Contribution of $25,000, which is based on the initial estimate. Mr. Lecklider stated that it appears that it could be a total of $50,000. Mr. Guion responded that, ultimately, it could be that. Ms. LeRoy's estimate was between $5,000 and $20,000, so they estimated on the high side. Mr. Lecklider stated that he understands the fencing issue, but looking at the estimated cost of City services, he does not see how that could be accomplished for $5,000. The cost of City Police services alone is $5,000. Ms. LeRoy responded that those are ForeFest! numbers. Less staff will be required for this event. Ms. Chinnici-Zuercher inquired what is a realistic amount. If $25,000 was required for services for ForeFest, could $10,000 be the approximate cost for this event? Ms. LeRoy responded that it depends on the area that is fenced. The Showmobile is also included. The Showmobile fee for one day can be waived, but the cost of staff time for delivery is $750. The Cost of Police services will be comparable. Although the ForeFest required more Police, it was for a shorter length of time. The real question is the amount of Streets staff that will be needed. Her estimate is $5,000, so the $10,000 amount in their application is a reasonable number. Ms. Puskarcik stated that in view of the Bridge Street District plans for brand alignment and the need for activities to attract millennials, staff believes that this unique event fits nicely with that goal. Mr. Lecklider inquired about the timing. This request is only for the marketing and not the cost of City services. Why isn't that request being made at the same time? Finance Committee of Dublin City Council November 30, 2015 Page 7 Ms. Chinnici-Zuercher stated that it appears that DAC will be applying twice — a $25,000 request now and up to $25,000 later for City services and fee waivers. That could be a basic request submitted with the permit application. Ms. LeRoy stated that Sundays at Scioto is the only event for which the City waives the fees, and that is per Council directive; those costs are in the Police and Parks departments' operating budgets. The City charges cost of services fees for all other events, which are typically paid with hotel -motel tax funds. Ms. Puskarcik clarified that this year, the DAC is requesting $25,000 in seed money -- as the event is anticipated to generate income, and the cost of City services, typically not to exceed a certain amount. Mr. Lecklider stated that his confusion was due to the fact that he did not see the cost of City services specifically requested in this application. Ms. Chinnici-Zuercher stated that she assumes that was due to the waiver of fees for the other activities that historically occur. This will be an interesting and unique activity — only two of which have ever occurred. It will provide an activity in the Historic District, which the City is interested in doing. This is a concern, however, as several grant applications are beginning to use that same language — that the event would revitalize the Historic District. That isn't necessarily the responsibility of the municipal government, but also of the private sector. Their committee that is now in place represents the diversity of the community, and, hopefully, are active participants. Ms. Chinnici-Zuercher moved approval of recommendation for a $25,000 one-time grant as seed money for the event, and that the City work with DAC on the waiver of fees for City services. Mr. Lecklider seconded the motion. He suggested that if this event occurs in succeeding years, the waiver of the cost of City services be sought through the bed tax process, rather than how it is done for the Sundays in Scioto event. Ms. LeRoy responded that it would be consistent with the process followed by other organizations. She suggested that if it is discovered to be less expensive for the fencing to be provided by a private company, that the City pay the private vendor rather than waiving the cost of City services. Ms. Chinnici-Zuercher indicated that would be acceptable. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes. Dub/in Coffman H . Interact Club Drive -In Charity Fundraiser - $2,500 Representatives: William Hetherington, Dublin Coffman High School Interact Club Mr. Hetherington stated that they have asked for $2,500 as seed money to start a fundraiser. The fundraiser would be a drive-in movie theater, the first of which would take place in April. The fundraiser would initially be used to raise money to build a handicapped section in the Dublin Coffman Performing Arts Center (PAC). One of the Interact members is disabled and has expressed the need for a handicapped section in the PAC. Currently, she, and other handicapped members of the community, are unable to enjoy performances within the PAC. In subsequent years, the fundraiser would be used for opportunities to benefit other community organizations, such as homeless shelters and food pantries. The fundraiser would be held twice a year, with all three high schools participating. Currently, Dublin Coffman's principal is working with architects Finance Committee of Dublin City Council November 30, 2015 Page 8 to determine the cost to build the accommodation in the PAC. This is a one-time request. They will be seeking donations from other companies, such as Giant Eagle for food. The fundraiser cannot occur, however, without a movie screen, for which this $2,500 grant would be used. Two years ago, he became aware of the need for a school fundraiser for the purpose of projects for the community's benefit. Ms. Chinnici-Zuercher stated that she believes this is an admirable application for an interesting activity. She had assumed that it would be an outdoor drive-in theater, not an inside theater. Mr. Hetherington responded that it actually would be an outside drive-in theater held in the Coffman High School parking lot. The screen will be an inflatable screen. All the parking spaces face the same direction, which is perfect. They have the other necessary items, including the projector, speakers and volunteers --- members of the Interact Club. The only item needed is the screen. This year, the first fundraiser will take place in April, the second in the fall. This year's fundraisers will provide funding for the handicapped section in the PAC. In subsequent years, the fundraiser would be used for other community needs, thereby continuing to benefit the community. Ms. Chinnici-Zuercher inquired the reason the school isn't required to provide the ADA accessibility in the PAC. Mr. Hetherington responded that Dublin Coffman High School is the first high school built within the school district, and ADA accessibility was not included in that earlier construction. It is needed, however, and the principal is very enthusiastic about providing it. Ms. Chinnici-Zuercher inquired if the school would be contributing any funds for the project. Mr. Hetherington responded that the principal is looking for any remaining funds in the school maintenance budget that could be contributed, but this fundraiser should cover the entire construction cost. Mr. Lecklider inquired if this facility would be considered grandfathered or exempt because there haven't been major renovations to the facility since the time the ADA requirements were implemented. Mr. Thurman responded that he believes it would be grandfathered. Unless there is major renovation to the building, this would be grandfathered in until major renovations occur. Ms. Chinnici-Zuercher stated that it would be necessary for the Schools to obtain a legal opinion on this project, before permitting the project to go forward. Mr. Hetherington stated that need to have an architect estimate the project. Ms. Chinnici-Zuercher stated that the architect would be able to review the legal restrictions, if any, on this degree of renovation to the building. Mr. Lecklider stated that this seemingly inexpensive project has the potential of requiring significant additional improvements. At this time, that is unknown. Mr. Lecklider moved approval of the recommendation to Council of this one-time $2,500 grant. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes. Finance Committee of Dublin City Council November 30, 2015 Page 9 Dub/in Jerome H.S. Homecoming Parade - $1,100 Representative: Diane Murphy, 5027 Glenbarr, Dublin -- representing Dublin Jerome High School senior class. Ms. Murphy stated that next year, the school will hold its 9th annual homecoming parade. There are no entry fees for this school/community event. This year, middle school and elementary school students also participated. Because the event is growing, the expenses are also growing, and it is difficult to cover the entire expenses. They are asking for funds to cover the cost of City services for street closure and Police — approximately $1,100. Mr. Lecklider inquired about the parade route. Ms. Murphy responded that the route Avery Road from Indian Run Methodist to Jerome High School parking lot. Ms. Chinnici-Zuercher moved approval of the recommendation to Council of this grant request, and that in subsequent years, the event be included with those grants administratively reviewed by staff. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes. Dub/in Scioto H.S. Lacrosse Boosters -Ohio MiddleSchool Tournament - $14,575 Representatives: Sue Hutras, Dublin Scioto Lacrosse Booster president; Melissa Howard, Dublin Scioto Lacrosse Booster vice president Ms. Hutras stated that their request is for $14,575 for the Ohio Middle School Boys Lacrosse tournament. The event includes over 90 teams from throughout the state of Ohio. The event uses both Dublin Scioto High School fields, Emerald Fields, and Davis Middle School fields. Typically, the event generates approximately 700 hotel room nights. This will be their 6th or 7th year to host the tournament. The grant will cover approximately half the costs of the tournament. Ms. Chinnici-Zuercher noted that the materials indicate that the 2015 event numbers were down significantly — what was the reason? Ms. Hutras responded that the Ohio Middle School Lacrosse Association had a new website, and they did not get the list of hotels posted in sufficient time before the cutoff date. Ms. Howard noted that there was a scramble for hotel rooms at the end. There weren't sufficient available rooms, and people stated as far away as Marion, Ohio. If the information is posted sooner this year, there will be more bookings at Dublin hotels. Ms. Hutras stated that the event attendees attempted to obtain rooms within the area, but due to other events, the rooms were not available. Ms. Chinnici-Zuercher stated that was because the event was not advertised properly from the beginning. This is an annual event, so why did that not occur? Ms. Howard responded that because they had a new website in transition, the event was posted late. They had provided all the information to him in a very nice format, including distance to the fields from the various hotels. This year, that information is already posted. Finance Committee of Dublin City Council November 30, 2015 Page 10 Another issue was that when Mr. Bricker provided the hotel information to her, he did not mention that there was a cut-off date. Because she is a volunteer, and this was her first year to run the event, she was unaware that there are cut-off dates for room blocks. Ms. Chinnici-Zuercher stated that the packet information states that "the cost of City services are expected to rise is 2016 due to better accounting of time incurred in fencing the field." Ms. LeRoy stated that the Streets staff incorrectly estimated the time it would take to complete the work, and the estimate was honored, rather than requiring payment for the actual expenses. However, the organization was advised to budget for an increase in that expense this year, as the cost would be close to $7,000 for City services this year. Their request is for $14,575. Ms. Chinnici-Zuercher inquired if City services includes a restroom attendant fee or is that a separate fee? Ms. LeRoy responded that work is provided by City facilities staff, which is included in the cost of City services. Ms. Chinnici-Zuercher inquired if the request for $14,575 includes the cost for athletic trainers and golf carts. Mr. Lecklider stated that the cost of City services is estimated to be $7,000. There are Other expenses of approximately $6,000, which includes the event waste and recycling; golf carts; portable restrooms; athletic trainers. In addition, the cost of Dublin City Schools custodian hours is estimated at $1,500 and Dublin Scioto athletic fields maintenance at $1,000. Why would a City grant be paying for those? Are they not able to have the Schools waive those costs? Ms. Howard responded that in order to accommodate all the people who drive in, they use a field that is grass, which is trampled by the significant flow of traffic. The event provides golf carts and also fixes the fields after the event. Dublin Scioto does not benefit financially from the event revenues; that money goes only to the Athletic Department. Ms. Chinnici-Zuercher moved approval of a recommendation for a grant for the cost of City services not to exceed $7,000, based on the actual costs of City services. That amount is higher than they were billed for the event this year. Ms. Howard stated that this year's costs were $9,000. Ms. LeRoy responded that is not the amount shown, unless they paid Police separately, which would result in significantly higher costs than what is shown. Mr. Lecklider stated the estimate for the 2016 event for Police services is $2,000. Ms. Chinnici-Zuercher stated that the other City services cost is estimated at $4,900. All the other expenses are either School -related or related to the event itself. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes. Dub/in Soccer League - Charity Cup Tournament - $31,977 Representative: John Muir, Dublin Soccer League Executive Director, 2557 Bouchard Court, Powell. Mr. Muir stated that approximately one-third of the request for $31,977 is for routine expenses. Last year — anticipating the United States Soccer Federation's changes to their basic play, age group and requirements for fields and goals -- DSL deferred its typical requests for goals to this year. As a result, this year the request is larger — over $21,000 for goals, including eight pairs of Finance Committee of Dublin City Council November 30, 2015 Page 11 18 -foot Euro -style goals. Those are now requested by the U.S. Soccer Federation for both Ulls and U12s. Six pairs will be used at Darree Fields and two pairs will be used at Avery Park. He anticipates there will be a transition period for this change to accommodate communities with fewer resources, but that will not be confirmed until the January and February local competitive soccer league meetings. These goals will be used by all the programs. On occasions to expand the park for tournaments, that size is utilized, as well. The other expenses are routine. Ms. Chinnici-Zuercher stated that this organization has done a great job for many years. Council was aware last year that the goal requests were deferred, in anticipation of changes. Because all the leagues will used these goals, everyone benefits. She moved approval of the recommendation of a grant in the amount of $31,977. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes. Dub/in United Soccer Club - Champions Cup Tournament- $7,500 Representative: Chuck Stevens, Dublin United Soccer Club Board Member. Mr. Stevens stated that the Champions Cup Tournament is held annually in September. This past year, approximately 185 teams participated — significantly higher than the previous year. Total attendees were 9,000, including coaches, parents and players. Of those, approximately 992 players were from outside the central Ohio area. The tournament's gross revenues were $74,000; expenses were $65,000. There was also approximately $6,000 in City expenses. This is a parent - run organization. The funds are also used to help develop soccer skills in Dublin children, not necessarily only those in their club. Mr. Lecklider stated that he finds the financial claims in the application confusing. For instance, according to the Dublin Convention and Visitors Bureau report, last year the tournament drew 190 room nights. This application estimates 1,200 room nights in 2016. He is attempting to reconcile that. Mr. Stevens responded that there were 2,614 players in the Tournament, of which 992 came from outside the central Ohio area. All their parents, family members and coaches required overnight lodging. He believes that the estimate provided last year was incorrect. Mr. Lecklider stated that DCVB's estimate was 200 room nights in 2015. This estimate of 1,200 room nights in 2016 would make this Tournament one of the City's larger events. He questions the estimation. Ms. Chinnici-Zuercher stated that last year's minutes reflect a lengthy discussion on how Dublin United is advertising use of Dublin hotels. Last year, the group was not aware if this information was on their website or in advertising materials. What was done differently to encourage people to stay in Dublin hotels? Mr. Stevens responded that he believes that was understood, based upon the fact that the tournament was located in Dublin -- that participants would use hotels within the Dublin area. However, nothing was included in their published materials or on their website that designated any specific hotel within the City of Dublin. Finance Committee of Dublin City Council November 30, 2015 Page 12 Ms. Chinnici-Zuercher stated that Council's experience — and this event is an example of this — is that in the absence of being more specific and highly encouraging participants to stay in the Dublin hotels ( and list them), and working with the DCVB so the advertising can be handled in concert with them, is that people actually do not stay in Dublin. As a result, out of his estimate of 900, Dublin may actually 200 room nights. That is substantially less hotel -motel tax brought into the City. Mr. Stevens responded that instead of assuming that the numbers from last year were wrong, he would like to re -check his calculations, then forward a response to Council tomorrow. Ms. Chinnici-Zuercher stated that the information also states that there was a problem again this year with insufficient clean-up of the fields following the Tournament; therefore the cost of City services was greater. Mr. Stevens responded that he was unaware of that, and he was one of the last persons to leave the field. Ms. LeRoy stated that information was provided by the field supervisors, but the amount billed was only $200.00. She does not know if the dumpsters were full, and the Tournament crew put trash in the City's trash receptacles. However, it was necessary to send some workers out the following day, and Dublin United was billed the $200 for that clean up. Mr. Lecklider stated that, aside from those numbers, the point is that the expectation of this organization and all organizations requesting hotel -motel tax grants is that in the promotion of their event it is necessary to encourage people to stay in Dublin hotels. His response is troubling — that there was just the expectation that, given that the event was held in Dublin, the people would also stay in Dublin hotels. For him to support his request, he needs to see a more defined plan. Perhaps staff can assist him. Most, if not all of the organizations to whom we award grants have a defined plan for how they will encourage their participants to stay in Dublin hotels. That is what fuels our ability to make these grants. Mr. Stevens responded that the problem is that he prepares only the application. Another board member conducts the online preparation for the Tournament, and he should be designating hotels in that materials. Evidently that did not occur last year or this year. His attempt was to share information regarding the number of event participants who come from outside this area. This tournament is now larger than the Dublin Charity Cup. There are a large number of people from outside central Ohio who stay in Dublin for this event. Because this is a parent -run event, they may have "dropped the ball" in the application process. Ms. Chinnici-Zuercher stated that all of these events are run by parents or volunteers, so they are not different from the others. His application is incomplete at this point, so her recommendation is not to recommend approval at this time, and that he work with City staff to complete a more thorough application. That application can then be presented to the Committee. Mr. Stevens agreed to do so. Ms. LeRoy stated that her office would contact Mr. Stevens. It is key to work with DCVB, as well. It is a benefit to work with them, as they can actually secure a better price on hotel rooms. Finance Committee of Dublin City Council November 30, 2015 Page 13 Mr. Lecklider noted that if this event is bigger than the Charity Cup, he is very interested in seeing those hotel rooms booked for next year. Mr. Stevens responded that he can assure him of that. The number of teams participating next year will be even greater than this year. The applicant will work with City staff to provide a more complete application for consideration by the Committee. Historic Dub/in Business Association - Community Engagement Campaign - $25,000 Representatives: Brenda Kocak — 6560 Corey Lane, Dublin; Jean Anne Conley — 9142 Morris Place, Dublin. The Community Engagement Campaign assists in operating the association with the help of a coordinator for marketing and events purposes. There are a series of events that are held within the Historic Dublin District, signature events as well as recurring events. There is a marketing promotion calendar for 2016. Working with the City staff and DCVB this past year, they became aware that their website is antiquated. In order to reach their audience and be visible on all devices, it is necessary to build a new website. They brought that proposal with them tonight, which is included in the requested funds. An updated website will help them assist visitors in the Historic District, directing them to hotels and other areas of Dublin, as well as providing travelers with traffic detour information. Ms. Chinnici-Zuercher inquired the amount of grants that have been provided to HDBA over the last several years. Mr. Thurman responded that they were awarded: 2015 - $25,000; 2014 - $20,000; 2013 - $20,000; 2012 - $30,000; 2011 - $20,000, which totals $115,000 over the last five years. Ms. Chinnici-Zuercher stated that she appreciated the City's and the Committee's efforts to improve and increase the marketing for the District. The initial impetus for the Community Engagement Campaign was because of the transportation issues caused by the City's infrastructure improvements, but it seems to have grown beyond that. She frequents many of the businesses in that area, and they indicate that the "We are open for Business" campaign has been helpful to the businesses in the Historic District. Therefore, she would recommend that the City maintain the $20,000 grant for HDBA to assist with the marketing campaign. In light of the fact that the City's Community Relations Department is now spending a significant amount of money on this effort, as well, the City is already investing significant dollars in the HDBA area in order to increase traffic in the area. They have a significant amount in the Community Relations budget that is specifically for this area, so it is difficult to justify paying even more to HDBA itself. She is not aware if HDBA has dues or what the businesses in the District are investing for other marketing efforts to increase their own foot traffic. It would be good for them to share information on that with the City. With what Community Relations is investing, she believes the $20,000 bed tax grant to HDBA would be sufficient. She doesn't understand the basis for the $30,000 request. Ms. Kocak responded that the online application does not permit a detailed breakdown, but she brought with her a detailed breakdown for the request, as well as for a proposal for the website. Ms. Chinnici-Zuercher asked that she provide copies to the Committee. Finance Committee of Dublin City Council November 30, 2015 Page 14 Mr. Lecklider responded that Council has seen this breakdown -- $5,000 for programs/events; $10,000 for marketing and promotions; and the additional amount for the website design and implementation. He assumes Ms. Chinnici-Zuercher's intent was that the money for the website design and upgrade be included in the $20,000 grant. He requested clarification of details listed for the $10,000 designated for marketing and promotions. He has observed the City's efforts to advertise this, including the "Open for Business" campaign. Ms. Puskarcik asked if this marketing is for events, not just specifically for Historic Dublin. Ms. Connelly responded that it is for both, including a monthly ad in Dub/in Life, informing the community of the events that will be occurring in Historic Dublin. Ms. Puskarcik clarified that the City's promotion for Historic Dublin and the Bridge Street District is for the overall area. The City does not do any event marketing, while HDBA efforts are for event marketing. Mr. Lecklider inquired if their request would have been significantly less if it did not include the web upgrade. Ms. Kocak responded the total cost for construction of the website is $3,900. Graphic design and media will also be required, so the total estimate for the website is $5,000. Ms. Chin nici-Zuercher stated that they do need a new website, and it appears not to be regularly managed. Ms. Connelly responded that it is infrequently updated. Mr. Lecklider moved approval of a recommendation for a compromise amount of $25,000. Ms. Chin nici-Zuercher seconded the motion, noting that some of those dollars would be intended for the new website. Ms. Connelly agreed. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes. Wor/d Archeryof Ohio - Internationa/ArcheryCompetition - $20,140 Representative: Chris Worthen, World Archery of Ohio president, 6194 Albany Pond, New Albany; Jason Pfister, Field Director, 479 Tourmaline Drive, Blacklick. Mr. Worthen stated that their request is for $20,140. Most of that is for City services, such as field rental, field lining, permit, EMS support, and tent rental. USA Archery currently holds four tournaments per year. The organization presented a proposal to hold a US Collegiate National. Because he currently coaches at Ohio State, he was interested in holding that event in Dublin, which would attract 200-300 people to Dublin. USA Archery liked the proposal very much, and instead of doing that, they have asked to hold a USA Archery Team (USAT) qualifying event in Dublin in late August/early September. It would become a recurring event. The four recurring tournaments they currently have are: Arizona Cup, Gator Cup, SoCal Showdown in Southern California, and Texas Shootout. The Arizona Cup has been in place for 20 years. It is an international event involving 1,100 shooters from over 20 countries. For the first year of this event in Dublin, they are expecting 400-600 shooters. The smallest USAT qualifier of which he is aware includes approximately 520 shooters, but they do not know what to expect for this first one in Dublin. This opportunity is coming to them only six months before a tournament. That isn't normal. Typically, there are 18 months in which to plan a tournament. Ms. Chinnici-Zuercher inquired the reason. Did they lose another site? Finance Committee of Dublin City Council November 30, 2015 Page 15 Mr. Worthen responded that they did lose a site in Boston a couple years ago. Currently, New York and Chicago are vying for the tournament, as well. Ms. Chinnici-Zuercher inquired if he has actually secured this event. Mr. Worthen responded that they will not next Monday. Ms. Chinnici-Zuercher stated that if they do secure the tournament, will the event here be continuous, or a decision that is made annually. Mr. Worthen responded that the decision is made annually, but the four existing venues have been used since their first event. Because Mr. Pfister competed on a national team for a long time, he is his advisor in regard to these events. Ms. Chinnici-Zuercher inquired if he is currently on the team. Mr. Pfister stated that he was on the team for eight years, in his teens and in his 20s. He became involved again approximately four years ago. Ms. Chinnici-Zuercher inquired if the teams travel around the world to compete. Mr. Pfister responded that they do. He explained that these events are qualifiers to earn the right to make the U.S. national team, which is not necessarily the Olympic team, but the traveling team that participates in world championships. There are many shooters, many divisions, a lot of diversity, different bow types and male and female categories. Some of these tournaments are international. Ms. Chinnici-Zuercher inquired if participants would travel from a greater area to this tournament — not just from central Ohio. Mr. Worthen responded that is correct. Probably two -three percent would be from central Ohio. Mr. Lecklider inquired the number of days involved with the proposed tournament. Mr. Worthen responded that it is a three-day tournament — Friday through Sunday for the competition. Wednesday is the primary set up day, and Thursday is practice. It involves four -five nights for most people. Mr. Lecklider inquired the fewest number of participants anticipated. Mr. Worthen responded that 400 shooters is a conservative estimate. Mr. Lecklider stated that the estimated overnight stays would be 2,500. That seems optimistic. Mr. Worthen responded that 600 shooters for four nights would achieve that number. Most of these events are between 800 — 1,200 participants. The estimate of 400 participants reflects his attempt to "under promise, over deliver." Ms. LeRoy noted that her estimate for City services is lower, looking at the number of fields involved. Their estimate for field rental is $1,750. It could be less than that, depending on the number of fields actually used. Mr. Lecklider inquired if the City would typically cover the tent expense. Ms. LeRoy responded that item is not a City services cost. It is an external cost. Mr. Lecklider noted that if the event produced 2,000 room nights, that is within an impressive range. Ms. Chinnici-Zuercher stated that this is an interesting concept. With a first-time event, it is always difficult to achieve success. If the City can assist them, at least this first year, with some substantive seed money, that would be helpful. Mr. Lecklider inquired if the request is for the cost of City services up to that amount. Finance Committee of Dublin City Council November 30, 2015 Page 16 Ms. Chinnici-Zuercher stated that she believes the request is for more than just City services. Mr. Worthen responded that the field rental and permits are City services; the EMS is provided by Washington Township. He was informed that lining the field would be performed by DSL or the City. Tent rental is an external cost. Ms. Chinnici-Zuercher moved approval of the recommendation of the request, with the exclusion of the tent rental fee of $5,860. Mr. Lecklider seconded the motion. He recommended that they work closely with City staff and the DCVB. Vote on the motion: Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes. Mr. Worthen responded that their interaction with Mr. Bricker has been great; he is very responsive. He was present at the first event in Arizona and a few others before they gained a USAT ranking. They have grown from several hundred to over 1,000 participants. It is an international ranking event, as well. That is what they anticipate building — one of the five, stable tournaments that everyone attends each year. Mr. Lecklider noted that the first weekend in August would not be good timing for this event in Dublin, due to the Irish Festival. Mr. Lecklider stated that Mr. Bricker would help him with this the timing issue. Dub/in AM Rotary -Blarney Bash Representative: Wolfgang Lant, Dublin AM Rotary president, 6999 Beery Lane, Dublin; Co Chairs - Raj Hora and Cindy Groeninger. Mr. Lant stated that is the second year for the Blarney Bash, which is a fundraiser for the Dublin AM Rotary. It benefits the local community. The Rotary supports Dublin, central Ohio, and international charities, including Dublin Robotics boosters; Daniel Wright literacy project; Dublin Food Pantry, Miracle League, Salvation Army, Polio Plus, Wounded Warriors, and water treatment plants in India. The event will be held on Saturday, March 12, 11:00 a.m. — 11:30 p.m. It is moving this year from the OCLC campus to 555 Metro Place North, the Crawford-Hoying park lot. The event is growing. They had an 80 x 200 -foot tent last year; this year, it will be a 82 x 246 - foot, heated tent — 35% larger than last year. Expected attendance this year is 4,500 to 5,500. Last year, there was a conflict with the Dublin Schools spring break and a lower attendance. There will be 10 to 12 food trucks, two beverage trailers, five live bands, Irish dancers, a drum and bagpipe corps, disc jockey, and master of ceremonies. The entertainment includes: Richens Timm, Academy of Doubts, Jack Dupp, Ladies of Langford, Two Too Many, Reagonomics, and the Menus. They would also like to request that the Mayor and or City Council members be on hand to welcome to welcome guests. They are also requesting that the Grand Leprechaun be officially invited to the event. The Blarney Bash is part of Dublin St. Patrick's Day VIP getaway promotion by the Dublin Convention and Visitors Bureau. The contest resulted in 5,470 individual entries, 2,862 new email addresses, and the contest was viewed by 700,000 people, driving traffic to the Bureau's site, promoting the St. Patrick's Day Blarney Day experience, and to the Blarney Bash website and Facebook page, making it the most successful promotion the Bureau has had. They sold 57 additional room nights as a result of this contest. The estimated expenses are $95,000, an increase from $85,000 last year. Their request is for up to $10,000 in City services reimbursement and an additional $5,000 to help defray costs, which is half of what it was last year. The logistics will include trash receptacles, perimeter fencing, parking signs, Finance Committee of Dublin City Council November 30, 2015 Page 17 community service officers, Dublin Police, EMS and Fire, portable lighting. Their event will take place immediately after Dublin's parade. The City of Dublin will be listed as a major sponsor of the event. This request helps defray some of the costs of relocating to a new location and a larger tent. Coupled with the St. Patrick's Day parade, this event provides the venue and entertainment to support Dublin as a destination place for a St. Patrick's Day weekend celebration, which will be marketed throughout the state. It brings the community together to celebrate Dublin, the day, and create a sense of community and pride in hosting visitors to our City, and helps support charitable giving. They shared maps of the new location and layout of the event site. They will be on the inside of the Metro Place North loop, across from the Crawford- Hoying building. The map provides detail of the layout of the tent, food trucks, tables and chairs. There will be a dance stage, an elevated stage for the bands, and a VIP area. Mr. Lecklider inquired if the event finished in the black last year. Mr. Lant responded that they did. The total last year was $20,000 including $10,000 from the City and $5,000 in reimbursed City expenses. Due to the larger, more open venue this year, they anticipate a higher cost for City services. Mr. Lecklider stated that last year's committee minutes reflect a recommendation for a grant in excess of the cost of City services with the expectation that the event would be self- sustaining going forward. He believes it is important to remain consistent with that agreement. In the past, the City discontinued sponsorship of this event; however, the event has come back because of demand. However, the expectation was that the event would be sustained outside of the City's Events Administration. Mr. Lant responded that their intention is to make the event self-sustaining and a fundraiser for the organization. The reason they are requesting half the amount this year is that they are moving venues, which they had not anticipated doing, and expanding the tent considerably. Mr. Hora noted that the other need is for some support for the marketing efforts, including rebuilding the website. They are working with the DCVB for the marketing piece. This is their second year, and are hoping that next year, there won't be as much need for funding. Ms. Chinnici-Zuercher stated that because there are so many nonprofits that come to the City for grants for fundraisers, the City made it clear that this grant would be a one-time occurrence. Future grants would be restricted to cost of City services reimbursement, which may be greater this year. She moved approval of a recommendation for a grant consistent with last year's recommendation, granting only the reimbursement of the costs of City services. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes. Ms. Puskarcik stated that it is nice to see an event take place in Metro Center again, which is consistent with the City Manager's initiative regarding legacy office parks. She noted that Mr. Lant could work with City staff on the promotion component in conjunction with the City's promotion of the St. Patrick's Day parade and the City's focus on the Metro area. She recommends working closely with the staff on that component. Finance Committee of Dublin City Council November 30, 2015 Page 18 Administratively Reviewed Grants: The following five grants were administratively reviewed and recommended for approval: o Arthritis Foundation - Classic Auto Show & Cruise In - $10,000 o Club Ohio Soccer — Nike Challenge Cup & Fall Classic - $13,000 o Dublin Kiwanis — Frog Jump - $5,000 o Dublin Youth Athletics -Wayne Williams Memorial Tournament - $19,500 o NIFA — Safecon - $10,000 Mr. Thurman stated that the applications are identical to the requests submitted last year, and the funding request was the same or below last year's level. Ms. Chinnici-Zuercher stated that in the past, there were grants that had challenges with following up on their required billing reports. She assumes these five organizations have fulfilled their required reporting for their previous grants. Mr. Thurman responded that they have, except for Club Ohio Soccer. Their event occurred this month, so their information has not yet been received. In past years, there were issues with NIFA, but the last two years, everything has been received in a timely manner. Mr. Lecklider asked about the criteria for some grant applications being reviewed administratively. Ms. LeRoy responded that the primary factor is that the request must be at or less that requests in previous years, and there have been no issues associated with the grant. The AM Rotary request was initially included in the group, but, due to Council's comments at its last review, was submitted for Committee review tonight. The attempt is made to remain consistent with Council's previous comments regarding each. Mr. Lecklider responded that the process makes sense. Vote on the motion: Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes Mr. Lecklider requested the total amount of grants recommended so far tonight. Ms. Mumma responded that the total recommendation at this point is approximately $182,400. Ms. Chinnici-Zuercher inquired the total grant funds available. Ms. Mumma responded that the budget is $200,000. If it would be helpful, the administrative review guidelines adopted by Council can be provided for next week's Council meeting. Mr. Lecklider inquired if the tally included the amount for the Dublin United Soccer request, which was deferred for subsequent review. Ms. Mumma responded that it was not included. Mr. Thurman stated that one application that could be reviewed administratively is the Jerome High School homecoming parade. They request a grant for the cost of City services every year, but their request this year was larger than in past years, which did not meet the criteria. It was $112 higher. Ms. Chinnici-Zuercher responded that she believes the request could be administratively reviewed, unless the costs had increased substantially. Mr. Thurman inquired if other organizations who have always asked for the cost of services, but have increased somewhat should be reviewed administratively. Finance Committee of Dublin City Council November 30, 2015 Page 19 Ms. Mumma stated that those documents could be highlighted, or an asterisk added, to draw attention to that detail, so if Council should want to review one of the applications, that could occur. Staff struggles with the appropriate line to draw for these -- for one organization, it could be $100; for another, it could be $1,000. Ms. Chinnici-Zuercher stated that she assumes staff will be communicating with the Down Syndrome Association. The Committee's recommendation for disapproval is related to the entire pool of races held in Dublin. Although this organization's mission is honorable, and they have a strong reputation for delivery of services, but so do many of the others. If Council were to have a formal policy of providing every race a set amount for the cost of City services, that would need to be deducted from the total available funds. Doing so would leave less opportunity for funding other potential events, such as the USA Archery Tournament — introducing a new type of event to the community. Racers come for the race and return home, not staying in Dublin hotels. Ms. LeRoy stated that the City of Columbus has become much more strict with the number of races they allow, and the number of locations. As a result, Dublin has experienced an increase in the number of race requests. There are some races, such as the DART race for DAC this year, with whom staff have worked to ensure there are no costs for City services. That was possible because it was a small race. Mr. Lecklider stated that if the City provided the cost of City services to every one of these races, it would soon increase to 40 races. They are all for great causes, but it is impossible to approve one and not the others. Council must also be mindful of the inconvenience caused to City residents, which is probably the same consideration made by the City of Columbus. At some point, the City reached that breaking point, because Dublin does have a large number of races. Mr. Thurman noted that his last review of bed tax grants was in 1997. In the past, the City received many bed tax grant requests for races, which involved many Council discussions. That is the reason the City no longer considers grants for 5Ks. They are all great causes, but the City cannot support all of them. In their review follow-up letter, staff will include that explanation. Ms. Puskarcik stated that some communities are now designating dates and courses, so they are minimizing the number of permitted races. This centralizes and minimizes the disruptions for the residents. Ms. LeRoy stated that they are also working with Parks to develop potentially an inexpensive alternative course for races, which would have little to no impact on residents. Ms. Chinnici-Zuercher noted that the movie theater fundraiser group will also need to work with the neighboring HOAs, because the noise will impact the residents. Ms. LeRoy responded that she typically works with the Schools, but she will contact the Schools about this event. For many of the school events, the City does not require an event permit, but this event may warrant one, due to the traffic and noise. In that case, notification of the neighbors is required. She will contact the Schools and inform them that this is an event that will have impact beyond its borders. Ms. Chinn ici-Zuercher stated that the traffic control, noise and litter would be factors. Outdoor movie theaters typically have outdoor speakers. Mr. Lecklider responded that Mr. Hetherington did mention that there will be outdoor speakers. The direction the speakers are aimed may be an issue. Finance Committee of Dublin City Council November 30, 2015 Page 20 Ms. LeRoy stated that staff will follow up and identify which parking lot will be utilized for this project. The smaller lot would be better, but they will probably use the larger one, which would be closer to the residents. The meeting was adjourned at 8:21 p.m. Clerk of Council