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HomeMy WebLinkAbout03-07-2016 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Meeting Form 6101 Held- March 7, 2016 CALL TO ORDER Mayor Peterson called the Monday, March 7, 2016 Regular Meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Keenan, Mr. Lecklider and Ms. Salay. Staff members present were Mr. McDaniel, Ms. Mumma, Ms. Readler, Ms. Crandall, Ms. Goss, Chief von Eckartsberg, Mr. Earman, Mr. McCullough, Mr. Foegler, Mr. Rogers, Ms. Puskarcik, Mr. Papsidero, Ms. Cox, Ms. Gilger, Ms. Richison, Ms. Husak, Mr. Gracia, and Mr. Gettman. PLEDGE OF ALLEGIANCE Vice Mayor Reiner led the Pledge of Allegiance. SPECIAL RECOGNITION/ PROCLAMATIONS • Busoness Appreciation Day — to be accepted by Mark Mer'Hno, Vice President, Product Development, Command Alkon Ms. Ray stated that Business Appreciation Day will be observed in Dublin on Friday, March 11. Each year, a group of staff accompanied by Irish bands visits various office locations in Dublin to thank them for the work they do in our community. As part of this, a proclamation is done each year and a company that has made significant investments in the community is recognized. She introduced Mark Merino, Vice President of Product Development, Command Alkon. They recently moved into their new 30,000 square foot facility in the West Innovation District. Their new facility was constructed in partnership with Dublin Building Systems. Mayor Peterson read and presented a proclamation for Business Appreciation Day to Mr. Merino. Mark Merino stated that Command Alkon has been located in Dublin for over 20 years and they had outgrown their facilities. The City of Dublin and DBS worked with them on this new facility. They look forward to being in Dublin far into the future. They are located in front of the new Amazon facility in the West Innovation District. They moved in at the end of January. Command Alkon specializes in software and hardware systems tailored to construction materials producers, such as Anderson Concrete, Buckeye Ready -Mix. They are global and ship products all over the world from Dublin. They have nine offices throughout the world; the Dublin facility is the second largest. Mayor Peterson thanked the company for their efforts. • National AtNetic Training Month Chris Troyer, Dublin City Schools introduced Meghan Hubbell from OSU Sports Medicine; Eric Leighton from Nationwide Children's Hospital Sports Medicine; Jayson Wolshire from Ohio Health Sports Medicine; Pam Stotts from Dublin City Schools Athlete Health Care; Donna Hull from Nationwide Children's Sports Medicine; and Richard Quincy from OSU Sports Medicine. Mayor Peterson read and presented a proclamation in recognition of National Athletic Training Month. Mr. Troyer thanked City Council on behalf of the athlete health care staff at Dublin City Schools and his colleagues present tonight. They are very fortunate to work in a community like Dublin — a community that values its children and provides them with wonderful opportunities in both school -based and recreational sports and activities. As Certified Athletic Trainers, they are proud to be there for these children and their families when injuries occur, helping them through the injury process and back to success and joy in their chosen sport or activity. SPECIAL PRESENTATIONS • DublIn Food Pantry — Mark Gannon, Board President and Introduction of New Exec, Director, Molly Arbogast RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City -r�cil Meeting Form 6101 March 7, 2016 Page 2 of 21 Mr._ Gannon, Board President thanked Council on behalf of the Board, the staff and over 500 volunteers that serve on an annual basis at the Dublin Food Pantry. Without the support of the City, the School District, Washington Township, corporate donors, church partners, civic partners and individual donors and volunteers, they would not be able to accomplish all they do. He introduced Molly Arbogast, new Executive Director of the Dublin Food Pantry. Nancy Johnson, former Executive Director retired and Molly was selected from a candidate pool of 100 who applied. They are working on a new strategic plan for the next several years, reaching out to community partners, developing their donor base, and communicating to the public what the pantry does in the community. He thanked Mayor Peterson and Mr. McDaniel for attending a recent open house at the Pantry. They would not be able to offer their services without the support of the Dublin Community Church who partners with them and hosts the Pantry in their facilities. Ms. Arbogast provided brief background about herself, noting she has a Masters in Social Work with a focus on philanthropy and non - profit management from Loyola University in Chicago. She previously worked at American Cancer Society in Dublin, and management at Jeni's Ice Cream. She is very pleased to join the Dublin Food Pantry. They have overwhelming community support and continue to see an increase in clients, with an average of 240 households per month served. The pantry is nearly entirely volunteer staffed, with her and the Operations Director as part -time employees. This year for the Harvest of Hope event for Thanksgiving, they worked with counselors at Dublin City Schools to sign up families in need of this support. They had a record high of 400 families registered and they provided Thanksgiving food supplies to them. They are creating a new Strategic Plan, as the existing plan ran through 2015 and focused on creation of a board structure and sustainability. They now look forward to creating a new plan to serve the community and those in need even more. Upcoming events in April include the Washington Township Fire Department food drive and the Girls Scouts food drive on April 19. In August, they partner with the Dublin Irish Festival. Last year, the food donations made to the Pantry at the Festival resulted in over 17,000 pounds of food. Mayor Peterson thanked her and the Dublin Food Pantry for all that they do for the community. He encouraged everyone to help support this cause, noting that there are families here in the Dublin area in need of food. • The Ohio State University Airport — Update — Dr. David Williams, Executive Dean of Professional Colleges and Dean of College of EngineerH"ng Ms. Goss stated that the City is very fortunate to have relationships with a number of academic institutions, including The Ohio State University. Dr. David Williams, Dean of the College of Engineering was a member of the Columbus 2020 Business Development Team that accompanied Mr. Gracia and Ms. Chinnici- Zuercher on the Japan visit last fall. She introduced Dean Williams who will update Council on activities near Don Scott Field as well as other University initiatives occurring in the region. Dean Williams noted that he is pleased to be present to update Council on some major opportunities that fall under his responsibilities as Dean of the College of Engineering. He noted the following: Many may have heard over the years that OSU was considering selling the OSU Airport. That is not going to happen. Recently, the Board of Trustees decided that the airport was too valuable to both the University and the community to consider selling it. They believe the airport is a major driver for economic development in this region. • The OSU airport at Don Scott Field is the fourth busiest airport in the state of Ohio, with over 70,000 takeoffs and landings every year. There are only three research universities in the nation that own and operate their own airport -- OSU, Purdue and � �exa s ALCM. ® It is one of the very few general aviation fields that has an FAA control tower on site. It is the only aviation program in the whole Midwest of the U.S. to operate in an FAA- controlled environment. RECORD OF PROCEEDINGS Minutes of Ili ihlin ( _itY G"ncil Meeting BARRETT BROTHERS - DAYTON, OHIO Held M a roh 7, 2016 Page 3 of 21 Form 6101 • They are also one of only 84 out of 3,000 general aviation fields in the U.S. to be designated a national airport by the FAA. This is an airport that has importance way beyond Ohio State. • In terms of benefits to students, there are over 300 students at OSU airport learning to fly. More pilots are needed to accommodate the growth in air travel. They offer joint programs with the Fisher College of Business in airport management because the management of airports in the future, particularly in terms of air traffic control and new ways of flying aircraft, will be very important. • They also partner with major companies with interests in aviation. They carry out research at Don Scott Field, with close to $20 million per year done in the general area of aerospace and aviation. For example, GE Aviation in Cincinnati tests its jet engines at Don Scott Field. These are not routine jet engines, but the largest ones made. They will hang on the next generation of Boeing 777s. These are extraordinary pieces of engineering and cost $22 million per engine. The testing of these is carried out at very few universities, and OSU is honored that GE Aviation uses Don Scott Field. There are 37 GE engineers working full -time on the next generation of aircraft engines at Don Scott Field. They also do significant work with Wright Patterson Air Force Base and U.S. Air Force major research operations. • As a University, they are also engaged in community outreach. There are over 21000 high school and middle school students who visit Don Scott Field every year. Their visits inspire the students for careers in science and engineering! • There is also an exhibit at Don Scott Field for the Tuskegee Airmen, African - American military pilots who flew in World War II and who were originally based out of Rickenbacker Airport. • They also have youth aviation partners, Career Eagles, and they host the nation's Safecon competition that includes 30 schools of aviation around the nation who compete at Don Scott Field to test the safety lessons that the student pilots learn in their courses. OSU's aviation program was designated number one in the nation last year. • They believe that they help the community directly in terms of economic development beyond teaching, research and outreach. There are 813 jobs at Don Scott Field, and up to half are students earning money toward their educational expenses. Operating the University program requires -7 planes to be purchased, refurbished and updating — making it an expensive program. Anything to help the students pay for their education is very important. The payroll at OSU Airport is $36 million and there is close to $160 million of direct economic impact with Don Scott Field. • They have a very diverse customer base, including ODOT's Office of Aviation, the Governor's plane, MedFlight, State Highway Patrol, and major industries such as Cardinal Health, Worthington Industries, Advanced Drainage Systems, IBM, and various national security entities. For these reasons, the airport is designated as one of national importance. • About one year ago, the OSU Airport received a gift of $10 million from The Knowlton Foundation of Cincinnati that will help fund the upgrades for Don Scott Field. The airport has basically been untouched for about 50 years. They will build a $10 million new terminal and education center to help educate the increasing number of aviation students. They will break ground on new hangars this summer. There are over 100 planes for major businesses that need hangar space. Until the future of the airport was determined, it was not possible to help the customer base with these improvements. • He is aware that The Memorial Tournament week is a very busy week for Don Scott, as the golfers utilize this airport with their private planes. • They are putting in place a strategic plan for the airport, now that they have the approval to move forward. As the plans are developed, they will keep the community informed. They have created a Community Outreach Council for the airport involving representatives from Dublin, Worthington, Columbus and from industries and OSU alumni. RECORD OF PROCEEDINGS Minutes of BARRETT RROTHFRS - DAYTON, OHIO Held Dublin C_' it.; ('_ o u n rci l Meeting Form 6101 iMaroh Y, 2010 Page 4 of 21 • The airport has over 1,300 acres of land and not all of it is restricted. Therefore, they see the opportunity for increased industry involvement and economic development, bringing in companies with an interest in aviation and aerospace. • At the other end of US 33 is the Transportation Research Center, which also reports to the College of Engineering. He chairs the Board of this operation. There are 4,500 acres at the Center, 7.5 miles of test track, a crash testing facility, the largest independent proving ground in the U.S. and the only place where the National Highway Traffic Safety Administration tests vehicles. There is a vehicle research and testing center in this location. This operation has not grown particularly over the last several years, but the leadership has changed and they are working on a small mobility initiative, recognizing that the way people travel will change dramatically over the next 10 -20 years. They are developing a major plan at TRC to make it the best proving ground in the nation. They are working with Union County on laying fiber to increase the capabilities for gathering data to feed into the world of autonomous vehicles. They have plans for a major wind tunnel facility shared with several of the major automobile manufacturers. Initial plans, working with the Department of Transportation are to build an autonomous vehicle testing facility. The University will be investing, and hopefully the community, the federal and state government as well. He summarized that all of these exciting things happening can help drive the economy of this area. He provided a small handout regarding the OSU Airport. He noted that he will be happy to return and share updates as appropriate. Mayor Peterson thanked Dean Williams for presenting tonight, noting he is always welcome to provide updates. The City is very appreciative of the airport as a neighbor and valuable asset for the City. Mr. Keenan noted there is also significant activity at the OSU Airport on home football weekends as well Dean Williams stated that many alumni fly into Don Scott Field and transportation is available from Don Scott to Ohio Stadium for the football games. Nis. Alutto asked if there is a possibility for Council to tour the Transportation Research Center. Dean Williams responded affirmatively. Ms. Alutto stated that she will contact him to arrange this. • Community Attitudes Survey — Dr, Marty Saperstein Ms. Puskarcik stated that in the last decade, City Council has supported the implementation of eight community surveys: The National Citizens Survey, a collaborative effort between the National Research Center and the International City and County Management Association, in 2009, 2012 and 2015; and the Community Attitude Survey, conducted by Saperstein Associates, in 2006, 2008, 2010, 2013 and 2016. They are pleased to report that the trend of high ratings continues in Dublin. Tonight, Dr. Saperstein will present the findings of the 2016 Community Attitude Survey. Dr. Saperstein stated that his firm has conducted community attitude surveys for several communities in central Ohio. The surveys provide both an opportunity for members of the community to share their candid thoughts with Council and as adecision- making tool for City leadership. These are telephone interviews of registered voters. The survey results ranked the City very high. Overall Impressions: More than nine out of ten residents praised Dublin as a place to live (98 %) and work (94 %). A smaller but growing majority praised the City as a place to retire (72 %). Services and Amenities: Satisfaction with City services and amenities was rated at 93% and above, with the exception of parking in Historic Dublin. RECORD OF PROCEEDINGS Minutes of nu hlin City Council BARRETT BROTHERS - DAYTON, OHIO Held March Y, 2016 Page 5 of 21 Meeting Form 6101 City Officials: A majority of residents are very satisfied with how City officials maintain streets, roads and architectural standards, manage the City's finances, and plan for the future; more than two out of five residents are very satisfied with how City officials provide and solicit information. Police: Residents agree strongly that the Dublin Police keep neighborhoods safe, treat local residents courteously, and are well- trained, competent professionals. gPninrcz- Among residents 65 or older, more than six out of ten live in a freestanding home. The remaining seniors are as likely to rent as to own a condominium. As they look to the future, most seniors (65 or older) are planning to stay in Dublin in their current home. Many fewer are planning to stay in Dublin and downsize. Arts: Most residents are somewhat or very satisfied with Dublin's arts- related venues, programming, installations, and galleries. Diciital Communications: Since 2013, the City's digital platforms have become more popular; 52% consider at least one of the City's digital platforms a primary source of information about Dublin. Bridge Street District: Awareness of the Bridge Street District is nearly universal, up dramatically since 2013 (9YO/o vs. 53 %). Nine out of ten residents have positive impressions of the Bridge Street District;. They believe it will enhance Dublin's economy and enhance its appeal and reputation. The few negative responses were primarily due to the traffic, overbuilt for the area, too urban, not needed, insufficient public input, or too many apartments /condos. Council Questions: Ms. Alutto inquired the reason that only 400 citizens were surveyed. Dr. Saperstein stated that the larger the sampling, the smaller the margin of error, but the larger the sampling, the higher it costs. No matter which community he is working in, the intersection point between the two is 400. It is an entirely random selection. Ms. Alutto inquired if there are other cities similar to Dublin to compare to for benchmarking purposes. Mr. Saperstein stated that the cities of Powell, Delaware and Grove City post their survey results online. He is beginning a Whitehall survey, so those results should be available soon. Mr. Peterson inquired if the interviewee hangs up in the middle of the survey, is that survey counted? Mr. Saperstein responded if the individual hangs up, that interview is not counted. The average time to complete the entire questionnaire is 22 minutes. His job is to gather data; it is the City's joky to incentivize the citizens to participate. People want to see results from surveys, or they are not interested in doing them. There were 600 people who refused to participate in this survey, so the City needs to promote the survey and encourage participation. Mayor Peterson inquired what is done with this information. Mr. McDaniel responded that staff will post a summary of the information at the City's websit:e, and copies of the report will be available. It is important how the City acts on the results. The City has a long history of responding to surveys, and will continue to do so. Council has this information before their goal - setting retreat that takes place later this week, which might be beneficial as Council contemplates what it wants to focus on for the future in Dublin. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_. Duhlin Gity Council Meeting Form 6101 March 7, 2016 Page 6 of 21 • Dublin Arts Council — Announcement of Artist Selection for New Art ["Ifi Public Places Project - David Guion, Exec, Director Mr. Guion stated that he would provide an update on the progress of the next AIPP artwork and submit the jury's recommendation for the $150,000 all- inclusive commission. Application /Jury Process: o The artist finalists visited the Thaddeus Kosciusko Park in December. They were joined by members of the jury and met with the Polish American Club of Columbus to learn more about General Kosciusko. They also spoke to a local expert in Wyandotte Indian history in the area. o The accomplished jurors assembled for this project represent many different perspectives and bring great strength to the evaluation process. He thanks them for their service and dedication to this project. They meticulously reviewed 149 applications from 37 states and selected three finalists — all world -class artists -- for this commission. The three finalists presented their proposals to the jury and a gathering of approximately 40 members of the community on Monday, February 29 at Abbey Theater of Dublin. The jurors and members of the audience posed questions to the artists and were encouraged to submit comment cares at the presentation's conclusion to register their preference for a proposed artwork. All comment cards were reviewed during the jury's deliberation process. o Artist Ilan Averbach proposed "Dreams & Gravity," a sculpture of two monumental copper heads balanced with seemingly floating stones overlooking one of the park's fishing ponds. o Artist Po Shu Wang proposed "We the Flat- Landers ?" a sonic installation consisting of tuning fork elements inspired by the earth and sky, accompanied by a series of harmonic scale resonators along the park's walking trails. o Artist Olga Ziemska proposed "Feather Point" and "Universal Gathering." o The jury unanimously recommends Olga Ziemska for the commission. Their selection is supported by the audience comment cards, which resoundingly supported this choice. Overview of Olga Ziemska's work and AIPP proposal: o Ms. Ziemska is an Ohio artist currently living and working from her studio in Cleveland. She received a Bachelor of Fine Arts from Columbus College of Art and Design and lived and worked in Columbus for ten years. Born in 1976, she is the daughter of Polish immigrants and spent her early years exclusively speaking the Polish language. o The photos are of previous public art pieces that the artist created from locally reclaimed materials during a residency in Poland. She has created public art works all over the world, completing 11 commissions in the past seven years. o Ms. Ziemska's vision for Dublin includes an intersection of inspirations found in both the coat of arms of Kosciusko's native Poland and the ceremonial headdress of Bill Moose, known as the last of the Wyandotte Indian tribe to live in Ohio. Ms. Ziemska believes both men were humanitarians, valued freedom and treasured the natural environment. o The first art piece, "Featherpoint," will be a 21 -foot tall, cast aluminum sculpture inspired by an eagle feather and patterned from trees on the site. The artist will involve the community in gathering the reclaimed trees, which will be used as a mold for her metal casting. The softly lit sculpture will be visible from the intersection of Hard Road and Riverside Drive day and night. The site's specific artwork will serve as a landmark; resembling a quill pen, it will draw awareness to the park and its history. A finished layer of concrete at the base of the sculpture will be imprinted with text referring to the correlation between General Kosciusko and Bill Moose — freedom, nature and humanity. o The second sculptural element, "Universal Gathering," will provide a contemplative life -cast tree stump, accented with a mosaic aggregate of stone and sand and sited in view of the heritage white oak that once served as a ceremonial site for the Wyandotte Tribe. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dubaixa City couneil Meeting Form 6101 IViarch 7, 2016 Page 7 of 21 Dublin Arts Council heartily supports the jury's recommendation that the public art commission for the Thaddeus Kosciusko Park be awarded to Artist Olga Ziemska for "Featherpoint" and "Universal Gathering ", to be installed in the fall of 2016, and respectfully requests Council approval for award of the commission and authorization of the contract with Ms. Ziemska. Vice Mayor Reiner stated that he supports the jury's selection, which he anticipates will become another iconic sculpture for which the City of Dublin is known. General Kosciusko warrants this honor. He was known to debate Thomas Jefferson over slavery. With the founding of our nation, he believed that the individual rights should have been all- inclusive — for everyone. He was a great American, and the City is proud that the land he was given for his service in the Revolutionary War is located in Dublin. Vice Mayor Reiner moved to award the Art in Public Places commission to artist Olga Ziemska, authorizing the City to enter into contract with the artist for construction of "Feather Point" and "Universal Gathering." Mr. Keenan seconded the motion. Mr. Lecklider thanked Mr. Guion for his leadership with this effort, the jurists for all their hard work, and the inclusion of the public in the process. Mr. Keenan stated that the City has experienced some issues in the past with base and installation costs. He presumes that cost has been considered in this award. Mr. Guion responded affirmatively. Mr. Gettman is working with the Engineering staff. A team of people will make sure the project is realized within the timeframe and budget. Vice Mayor Reiner stated that the City prefers public art that is sustainable. This piece is made of aluminum, so it should enjoy a long life with very little maintenance. Mayor Peterson noted that the lighting is an especially nice touch. Ms. Salay stated that she is looking forward to the addition of this exciting piece. Vote on the motion: Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes. CITIZEN COMMENTS There were no comments from citizens. CONSENT AGENDA Mr. Keenan moved approval of the seven items on the consent agenda. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. Approval of February 22, 2016 Regular Council Meeting Minutes • Notice to Legislative Authority re. TREX transfer of D1, D2 and D6 liquor permits from Meadowlake Ltd., Lisa M. Barbacci Trustee in Bankruptcy, 1211 39th St. NE Unit A, Canton, Ohio 44714 to Cucinova Holdings 11.C, 7721 Sawmill Road, Dublin, 011 43017 • Ordinance 10 -16 (Introduction /first reading) Appropriating a 0.736 Acre, More or Less, Fee Simple Right -of -Way (of which 0.420 Acres is Within Present Road Occupied); a 0.135 Acre, More or Less, Permanent Utility Easement; and a 0.034 Acre, More or Less, Temporary Construction Easement from Alexis I Gosetto, from the Property Located at 6789 Rings Road, for the Public Purpose of Roadway Construction. (Second reading /public hearing April 11 Council meeting) • Ordinance 11 -16 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.058 Acre, More or Less, Fee Simple Right -of -Way, a 0.505 Acre, More or Less, Fee Simple Right -of -Way, a .005 Acre, More or I -ess, Temporary Easement, RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON. OHIO Held .Dublin city council Meeting Form 6101 March 7, 2016 Page 8 of 21 and a 0.027 Acre, More or Less, Temporary Easement from M/I Homes of Central Ohio, LLC, for the Property Located at the Corner of Churchman Road and Cadmore Drive for the Public Purpose of Roadway Construction and Related Improvements. (Second reading /public hearing April 11 Council meeting) • Ordinance 12 -16 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.728 Acre, More or Less, Fee Simple Right -of -Way (of Which 0.628 Acre, More or Less, is Present Road Occupied), a 0.154 Acre, More or Less, Permanent Easement, a 0.156 Acre, More or Less, Temporary Easement, and a 0.003 Acre, More or Less, Temporary Easement from the Northwest Chapel Grace Brethren Church, for the Property Located at 6700 Rings Road for the Public Purpose of Roadway Construction and Related Improvements. (Second reading /public hearing April 11 Council meeting) • Ordinance 13 -16 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.092 Acre, More or Less, Permanent Easement and a 0.076 Acre, More or Less, Temporary Easement from the Board of Education of the Hilliard City School District, for the Property Located at the Corner of Rings Road and Eiterman Road for the Public Purpose of Roadway Construction and Related Improvements. (Second reading /public hearing April 11 Council meeting) • Resolution 14 -16 (Introduction /vote) Consenting to the City of Dublin Working Cooperatively with the Director of the Ohio Department of Transportation for the Upgrade and Maintenance of Traffic Signals. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 06 -16 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.023 Acre, More or Less, Permanent Easement; a 0.016 Acre, More or Less, Permanent Easement; and a 0.014 Acre, More or Less, Permanent Easement from the Muirfield Association from the Reserve Areas Located along Glick Road for the Construction of the Glick Road Shared -Use Path. Mr. McDaniel stated the City is preparing to construct phase one of the shared -use path project located adjacent to Glick Road. After engaging in amicable discussions, the grantor has agreed to donate the permanent easement to the City at no cost. This legislation authorizes acceptance of that easement. Ms. Salay inquired the projected timeline on this construction. Mr. McDaniel responded that he would check and forward that information to Council. Vote on the Ordinance: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes. Ordinance 07 -16 (Amended) Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2016. Ms. Mumma stated that at the first reading of this ordinance, Council had questions about some of the funding requests. A memo has been provided to Council with responses to those questions. o The majority of these supplemental appropriations relate to debt payments that are paid from TIF revenues, so those funds are appropriated from the TIF funds to make those semi - annual debt payments. o Another component of the appropriations is related to capital projects. The memo provides information on where those projects are located and in which year of the CIP they were programmed. o There were also some questions about the reforestation funds. An explanation has been provided in the memo. In summary, those are funds that the City receives as RECORD OF PROCEEDINGS Minutes of nubl i City- C',ounnil Meeting BARRETT BROTHERS - DAYTON, OHIO Held Form 6101 March 7, 2016 Page 9 of 21 payments in lieu of parkland dedication, which are set aside specifically for reforestation within City properties. These funds are used to offset any other General Fund expenditures that are used for the same purpose — it is simply another source of revenue. Mayor Peterson inquired if the reforestation is a staff -level decision, and does this action move the money over for that purpose. Ms. Mumma responded that is correct. There are funds within the Parks budget as part of the Annual Appropriations that are used for reforestation as well. Ms. Amorose Groomes inquired: o Sections 3 and 4 address funding to be transferred from the Special Assessment Debt Service Funds to the General Obligation Debt Service Funds. From where did those Special Assessment Debt Service Funds come? Ms. Mumma responded that, historically, there have been two dent issuances where revenue has been generated from a Special Assessment — one was in Ballantrae; and the other she cannot recall without checking. Over the course of time, these properties are assessed the amount that was determined when the ordinance was approved. That does not always correlate to how long the debt is outstanding, so the City has paid off that debt. Now, any residual money that comes in is transferred into the General Bond Retirement Fund. o From where do those residuals come? Ms. Mumma responded that they come from the property owners, as they have paid those Special Assessments as part of their property taxes. A Special Assessment is established for a set period of time. However, sometimes people pay their property taxes; other times they do not. It doesn't always match up with a 20 -year debt issuance the City might have, so there may be a couple of years where some residual money continues to come in, but it is still within the parameters of the original intent and agreement with the property owner. o What was the purpose of the Special Assessment in Ballantrae? Ms. Mumma responded that she believes it was for street lights, but she can provide a follow -up memo to Council as to the purpose of these two Special Assessments. Ms. Amorose Groomes inquired if the money levied for the Special Assessment was all spent in that area. Ms. Mumma responded that it was. o Are any of the remaining residuals considered excess collections? Ms. Mumma responded that when a Special Assessment is determined, at the onset it is necessary to define how that levy will be assessed, which is based on the debt schedule, the amount of the project upfront,, and the interest rate that the City will charge the property owner. The City will be making that debt payment, and the property owner is agreeing to repay that over a certain period of time, as they pay their property taxes. o There are many TIF transfers. How do we attribute those to the vicinity of the original TIF district — Sections 7, 12, 14, 15, and 17? There does not seem to be a tie to what the money was spent on. Ms. Mumma responded that when Council approves the annual CIP, there might be, for example, $500,000 appropriated for a bikepath, such as the Smiley Park multi -use path connection project. When funds are appropriated at the beginning of the year for expenditures in the upcoming year, TIF funds are not appropriated. That is because, in most cases, the City does not appropriate advances. Many of the TIF funds operate through an advance until those TIF revenues materialize. Projects are initiated and conducted throughout the course of the year by using either General Fund dollars or Capital dollars that are transferred or advanced into these TIF funds, so that there is not the need to wait until the money has been generated through the TIF to make the improvement. This allows the City to have a head start on projects. The repayment of these advances is made over the 30 -year life of the TIF. At the end of the year when RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON. OHIO Held Dublin City Council March 7, 2016 Meeting Form 6101 Page 10 of 21 Council approves the Annual Appropriation Ordinance for the upcoming year, TIFs are not included. However, through approval of the Capital Improvement Program Budget, there is the framework for that upcoming year's capital expenditures. For example, with the Smiley Park multi -use path connection, $205,500 was programmed in 2016 for that project, which Council approved. However, depositing that $205,500 into that particular account does not occur all at once, but multiple times throughout the year, because of the Advance issue. The City is not required by law to budget for Advances. o Noted that many of these are tied to Ordinance Nos. In Section 18, there is a reference to "professional planning and design services at $2.55 million," then there is $25,000 tied to easement acquisitions and paths. Do we have ordinances or resolutions that are tied to the $2.55 million? Ms. Mumma responded that amount is tied to the 2016 — 2020 CIP Budget, where funds were allocated for project management within the Bridge Street District. The $2.55 million is the 2016 allocation in that CTP document. o Is the $2.55 million also taken out in equal parts, or is it appropriated all at one time? Ms. Mumma responded that the City entered into a contract or modified an existing contract for that full amount, so an appropriation of the full amount is requested. Ms. Mumma added that she would follow up with information on the Special Assessments, as she does not have the information with her tonight. Mr. Keenan noted than some of this process will become clearer when Council reviews the Capital Improvements Program budget in August. Ms. Mumma noted that the City also just implemented a new financial system. Staff will be evaluating the appropriation process as next year approaches to determine if there is a better way to do this so that there is not a need to come to Council many times throughout the course of the year. Ms. Amorose Groomes commented that to understand all of that, it would require a tremendous amount of research on the TIFs — all of the projects contained in a specific TIF, their status, and where the project stands in terms of collection. Ms. Mumma responded that Finance staff makes every effort to explain all that within the CIP document. In the CIP budget hearings, explanation is provided about the source of the funding for projects. Absent that conversation and that document, it is difficult to make those connections. Ms. Amorose Groomes stated that it would be helpful to have the historical performance, as well. Ms. Mumma inquired if she is referring to the TIFs. Ms. Groomes responded affirmatively — for each individual TIF, including: where the projects occurred in relation to the TIF; if the projects were completed; and the cost. Ms. Mumma responded that the City has an annual Tax Incentive Review Council meeting, where the prior year's revenue and expenditures are reviewed as well as the lifetime -to- date investment, both public and private, for each of the TIF areas. Staff does have to ensure that with any TIF expenditures, there is a clear nexus in benefit. The monies cannot be spent if they do not benefit the TIF area itself. When staff requests Council approval of the majority of the TIFs -- those that are normal commercial TIFs, under Section 5709.40 of Ohio Revised Code -- staff must articulate what those public improvements are going to be. Those details specify which TIFs can be used for which particular improvements. Council is provided with a copy of the annual TIRC report that is prepared for the TIRC meeting. Typically, the Finance Committee Chair reports to Council at their next Council meeting as to the status of each of the TIFs. Mr. McDaniel inquired how many TIF districts are in place. Ms. Mumma responded that there are over 30 TIF districts. Mr. McDaniel stated that the TIFs are very individualized in regard to the projects that can be generated within those districts. The TIFs last over a period of years and can cover many phases of projects. It is difficult to speak about them all in a "broad brush" manner. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Go! Incil Meeting Form 6101 March 7, 2016 Page 11 of 21 It is necessary to review the details of each TIF district individually. If any Council member would like to do so, staff would be available for this discussion regarding any and all of the =144 districts. Mr. Keenan stated that in addition to staff oversight, Council oversight, Finance Committee oversight, there is the Tax Incentive Review Council (TIRC) in place. One of the members of the TIRC is the County Auditor, who comes in and conducts a review for that annual meeting. Ms. Mumma stated that the TIRC also includes Washington Township and School District representation. Mr. Reiner stated that two Council members also serve on TIRC — the Finance Committee and Community Development Committee chairs. Every TIF is reviewed annually. Ms. Salay stated that Council has also modified TIFs if it is determined that improvements can be funded from an existing TIF versus creating a new TIF district. Therefore, each TIF district may encompass several modifications. She requested that Ms. Mumma provide the information prepared for Ms. Amorose Groomes to all Council members in an upcoming Council packet. Ms. Mumma agreed to do so. Vote on the Ordinance: Ms. Salay, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, abstain; Vice Mayor Reiner, yes; Mr. Keenan, yes; Mr. Lecklider, yes. Ordinance 08 -16 Authorizing the Provision of Certain Incentives to Smiths Medical ASD, Inc. to Induce it to Retain an Office and Its Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement, Mr. Gracia stated there is no additional information since the first reading. However, company representatives are present this evening to share some information about the company and respond to any questions from Council. Kurt Bendeck, Vice President, Global Financial Services, stated that Smiths Medical is a $1.3 billion global company. The Dublin operation is a division of a larger company called Smiths Group, which is headquartered in London. They have approximately 8,000 employees worldwide, 500 of those are located in Dublin. In 2045, Smiths Medical acquired another company, Medex -- a publicly traded medical device manufacturer headquartered in Dublin. Smiths Medical has maintained a presence in Dublin since then, although their headquarters has moved to St. Paul. The 500 employees in Dublin work at one of two locations: the shared services center in Metro Place, which runs their global operation for North America for customer service in the key Finance functions, and the manufacturing plant on Shier Rings Road — one of Smiths Medical's 15 manufacturing plants. They are interested in renewing a lease for the shared services facility and are currently finalizing negotiations for their Metro Place North location. They wili be making some upgrades to the 34,000 square foot facility to improve security, aesthetics, and provide some open, collaborative space for their team. They will be partnering with their landlord on the funding and are interested in partnering with the City, as well. Chris Bresnahan, Director of Contract Administration and Finance, stated that he recalls when they came before Council 10 years ago. He has been with the company for 20 years, 16 in Dublin. As Mr. Bendek indicated, they will be making upgrades in the facility's security. He added that they will be partnering with the Dublin Police Department to provide some active shooter awareness training for their employees. They appreciate the great partnership they enjoy with the City. Vote on the Ordinance: Mr. Keenan, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes. RECORD OF PROCEEDINGS Minutes of Dublin pity ('- nuncal Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 7, 2016 Page 12 of 21 Form 6101 INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 14 -16 Declaring the Improvement to Certain Parcels of Real Property in the City's Bridge Street District to be a Public Purpose and Exempt from Taxation; Providing for the Collection and Deposit of Service Payments and Specifying the Purposes for Which Those Service Payments May Be Expended; Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center; and Declaring an Emergency. (Block A) Vice Mayor Reiner introduced the ordinance. Ms. Mumma stated that this is an ordinance establishing a TIF under Ohio Revised Code, Chapter 5709.41 over Block A of the Bridge Park development -- the site where the hotel and conference center will be located. Council has previously approved legislation establishing TIFs over Block B — immediately north of Block A, and for Blocks C and Z, which are on the west side of the river. Those were approved in September and October of 2015. The creation of this TIF is required under the development agreement between the City and Crawford Hoying and will allow for service payments to be assessed on the property owners within Block A in lieu of property taxes, although the amount will be the same. The service payments are pledged to fund the community facilities, namely the conference center and the five parking structures that are part of the New Community Authority. The creation of this TIF is permitted under the cooperative agreement between Dublin City Schools and the City, as well as the agreement that the City has with Tolles Joint Vocational School. They are requesting approval by emergency. This particular type of TIF, if not passed as an emergency, takes effect immediately. This means that if construction would not occur immediately, the City could potentially lose some of its time in the 30 -year TIF window. As this emergency language is written, it will allow for the exemption to begin the first year in which the improvements show up on the tax duplicate. That ensures that the City is able to maximize the TIF, rather than losing some of that time if the construction is delayed. The City will request emergency action at the second reading /public hearing on April 11. Ms. Alutto stated that she understands the need for the emergency language from a financial aspect, but she would like clarification of the connection between the financial aspect to the "public health, safety and wellness of the community," which is really the purpose of emergency legislation. While there are definitely needs for emergency legislation, to her, the language related to a financial benefit is not sufficient. Council needs to do its due diligence to have the necessary connection to the emergency need to make good decisions on behalf of its constituents. Ms. Mumma responded that a clarification of that need would be provided for the next reading. Ms. Groomes inquired if there is a residential component in this phase. Ms. Mumma responded that there is not. In previous legislation, the incentive district has been layered over the entire area, but this particular TIF is just the commercial TIF for Block A. Ms. Groomes stated that she, too, has real concerns about emergency legislation. She does not believe that this meets the need related to the "immediate preservation of the public peace, health, safety or welfare." If a financial benefit only were sufficient to meet that purpose, everything that the City does would justify an emergency action. The last vote would have been an emergency. This is the second piece of emergency legislation that Council has had in the last two weeks. She cannot support emergency passage without having a clearer definition of a reason more than simply financial. That is an action that needs to be taken very seriously, because passage by emergency takes away some of the rights of residents to file a referendum. The City's Charter is its constitution. It clearly defines the reasons for Council to take emergency action. She is not sure that this legislation meets that criteria. Mr. McDaniel stated that the reason for the emergency request will be connected to the "welfare" component of that Charter language. It will be tied to funding and the need to RECORD OF PROCEEDINGS Minutes of n i i h I in rt:.t�j r ^! inni I Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 7, 2016 Page 13 of 21 collect on the TIF as soon as possible. An explanation of that will be provided, and Council can then make a decision. Mayor Peterson inquired if it is possible to estimate the amount of financial impact associated with this emergency passage. Mr. McDaniel responded that staff would provide information about this as well. There will be a second reading /public hearing at the next Council meeting on April 11. INTRODUCTION /PUBLIC HEARING /VOTE - RESOLUTIONS Resolution 15 -16 Authorizing the City Manager to Enter into an Agreement with the Dublin Arts Council, which Amends the Lease Agreement Previously Executed by the Parties. Mr. Lecklider introduced the resolution. Ms. Readler stated that at the Finance Committee Meeting of the Whole on February 22, the current funding model for the Dublin Arts Council (DAC) was discussed. At that meeting, there was a motion to adjust the endowment. Legal staff has prepared an addendum to the existing agreement between the DAC and the City of Dublin. Instead of the 25% of "projected" hotel -motel tax per the schedule, it will be modified to 25% of the "actual" hotel -motel tax collected by the City. Two modifications were made to one section in an addendum to the existing agreement, which is attached to the resolution. Mayor Peterson stated that Section 3 indicates that this could have either a positive or a negative impact on the funding to the DAC. Ms. Readler responded that an acknowledgement is included that the funds will fluctuate instead of the fixed funding previously provided. Vote on the Resolution: Ms. Salay, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes; Mr. Keenan, yes; Mr. Lecklider, yes. Resolution 16 -16 Appointing Members to the Various Dublin. Mr. Lecklider introduced the resolution. Mr. Keenan moved to insert the following 16 -16: Boards and Commissions of the City of appointments /reappointments into Resolution - Victoria Newell and Chris Brown — reappointed to four -year terms on the Planning and Zoning Commission, terms expiring March 31, 2020; - David Rinaldi and Shannon Stenberg — reappointed to three -year terms on the Architectural Review Board, terms expiring March 31, 2019; - Philip Smith - reappointed to a three -year term as representative to the Dublin Convention and Visitors Bureau, term expiring March 31, 2019; - Denise Kestner - reappointed to a three -year term on the Personnel Board of Review, term expiring March 31, 2019; - Rion Myers - reappointed to a three -year term on the Board of Zoning Appeals, term expiring March 31, 2019; - Sarah Herbert - appointed to a three -year term on the Board of Zoning Appeals, term expiring March 31, 2019; - Julia Caruso - appointed to a two -year term on the Dublin Arts Council, term expiring on March 31, 2018; - Lynn Readey and Rick Schwieterman - reappointed to one -year terms on the Bridge Park New Community Authority, terms expiring on March 31, 2017; - William K. Root and Dale Saylor - reappointed to two -year terms on the Tax Board of Review, terms expiring on March 31, 2018; - Clayton W. Rose III - appointed as the City Manager's representative to the Tax Board of Review, to serve at the pleasure of the City Manager. Mayor Peterson seconded the motion. RECORD OF PROCEEDINGS Minutes of p.i �h��r� +�j rni inril Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 7, 2016 Page 14 of 21 Form 6101 Vote on the Resolution: Ms. Alutto, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes. OTHER • Community Entertainment District Update Mr. Foegler stated that on January 25, staff presented to Council an overview of the statutory requirements for Community Entertainment Districts (CEDs) and recommended a strategy for moving forward. Council directed staff to proceed accordingly. A report on that progress is being provided tonight and further direction from Council is sought regarding implementation of CEDs. To ensure appropriate information regarding this effort was provided to the public: o Well- advertised meetings were held on February 11 and February 16 at which staff responded to any questions regarding the CEDs. Those who attended were supportive. o Special outreach efforts have been made to the Historic Dublin Business Association, Dublin Convention and Visitors Bureau, Dublin Chamber of Commerce and other Historic District stakeholders, as the CEDs will include and impact those areas. o A meeting was held with representatives from Dublin ACT Coalition to inform them of this effort and seek their input. They suggested that the developers meet with their organization regarding proactive strategies that could be utilized in these districts as an additional safety precaution. That meeting will be facilitated in the next few weeks. o They will also be meeting later this week with the Communications Advisory Committee, with whom they have worked on previous development and transportation- related initiations, concerning dissemination of information regarding this effort. o They have used the Dublin social media website and traditional media to continue to share this information. As a result of Council's direction to move forward, staff has developed applications for two new proposed CEDs. The CEDs will both be located in the Bridge Street District — one located on the east side of the Scioto River will be called the "Bridge Park CED," and the one located primarily on the west side of the river will be called the "Historic Dublin CED." o The Bridge Park CED was required as part of the Development Agreement with Crawford. o This CED includes the shopping corridors of Bridge Park, as well as the new AC Hotel and the associated conference center. o In addition to the Bridge Park development, it includes the recently completed senior housing campus, and the "Shoppes at River Ridge," along with its resta u ra nts. o The Historic District CED includes the areas in and around Dublin's Historic District, including 11 existing restaurants; Bridge Park West; the new library; public and private redevelopment areas — the parks, pedestrian bridge, public plaza and roadway improvements associated with Riverside Drive. In addition to the commercial properties in the Historic District, it also picks up the potential redevelopment area at Monterey and SR161. This district bypasses the Dublin Cemetery and Schools. o The Bridge Park CED is comprised of approximately 81 acres and the Historic District CED is comprised of approximately 94 acres. o The required $50 million investment threshold is easily being met in each of the proposed CEDs as a result of the extensive number of both public and private development projects moving forward within the two Districts. o Because each district exceeds 75 acres, each is able to maximize the number of new D -5j permits (one permit per five acres in the CED, up to a maximum 15 RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin-City-Council Meeting Form 6101 March 7, 2016 Page 15 of 21 permits per CED). Together, the CEDs will create 30 new D -5j liquor permits that will be available to qualifying business within the CED boundaries. Once the districts are created, existing restaurants located within the CED boundaries may apply for these D -5j permits, as well as new restaurants in the CED boundaries. o The 13 existing permit holders within this area would have the option to sell their standard D5 permit and purchase one of the permits within the new districts, probably at a much lower investment. Given the challenges some of the businesses face from all the public projects taking place in and around them, providing them that financial benefit seems appropriate. o The boundary map, applications for the two proposed CEDs, and a map of the existing liquor permit holders located within the CEDs are provided for Council's consideration. Ms. Groomes inquired if the current permit holders also purchase one from the CEDs, or will the City market the new available permits. Mr. Foegler responded that he anticipates that the current permit holders will sell their existing permits at closer to market rate. The market is available to a much broader geography. Ms. Groomes inquired if they could hold two permits — both the existing D5 and the D5 -j at the same time. Mr. Foegler responded that they could not. Ms. Readler summarized the actions that Council is requested to authorize: o City Manager execution of the CED applications and submission of them to the City through the Department of Development. o Pursuant to state law, notice of the filing of the applications will be printed in the Dublin Villager for two consecutive weeks. o Also pursuant to state law, the applications then are to be forwarded to the Mayor for his review and recommendation to Council for approval or disapproval. o Placement of the resolution establishing the two proposed CEDs on the Council's agenda for public hearing on April 11, 2016, at which time public testimony would be received. Vice Mayor Reiner stated that he has contacted one of the current permit holders and inquired the value of that license. The owner indicated that its value was $50,000 and that he appreciated that the City would allow him a return of $47,000. The creation of CEDs will support the existing businesses. Mr. Foegler responded that it would provide them a nice benefit. Vice Mayor Reiner stated that it should also draw additional restaurants to the district. Ms. Alutto noted that the current licenses that would be available would also benefit businesses in a larger area. Mayor Peterson inquired if the area within the western district would extend to Frantz Road. Mr. Foegler responded that it would not. Ms. Salay inquired if, once an area is established, an area can be adjusted. Mr. Foegler responded that the District can be adjusted, but the statute is unclear about the level of investment needed to do so. Ms. Readler responded that a financial justification is required to amend an area to incorporate areas that do not have that level of investment. The City is not limited in the number of CEDs it can create. If there are other areas that would meet that $50 million threshold, the City can create as many as it desires. Ms. Amorose Groomes inquired if there is a minimum acreage required. Mr. Foegler responded that the minimum is 20 acres. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 7, 2016 Page 16 of 21 Mr. Foegler stated that if Dublin Village Center and /or OCL were to redevelop, as the plan calls for, those projects would easily meet the required threshold. Ms. Salay moved to authorized the actions as outlined by staff. Mr. Lecklider seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes. STAFF COMMENTS Mr. McDaniel stated that there are several items in Council's informational packet that he would like to address: • Storage of Residential Waste and Recycling Containers Staff has asked for Council guidance on the information provided in packet. Ms. Salay stated that she has several questions regarding this item. She notices when receptacles are not screened properly or residents leave them Outside the garage, and in Dublin, most residences have garages. Is it in the Historic District that meeting the Code requirements for storage of the containers is an issue, or is it throughout the City? From a community appearance standpoint, this legislation is important. She would like to know more about the issue, perhaps photographs or more detail about where and what the problems are and what the solution might be. Mr. Papsidero stated that the issue is primarily located in Historic Dublin but also in other parts of the City. It could be due to people not having space in their garages to store the trash receptacles. Both complaints to City staff and routine inspections indicated problems on a regular basis. Last year, Code Enforcement documented 70 violations. Of those, 35 were resolved and 35 letters of trashcan screening violation were sent out. Not all of those were in Historic Dublin, although there are more physical constraints in some Historic Dublin areas. This has been an ongoing concern for Code Enforcement staff. There is a need for more flexibility for homeowners to meet the intent of the Code beyond just the concept of requiring landscaping around every side of the receptacle, similar to what was approved by Council for rain barrels and ground- mounted AC units. The Code allows one side a structure to be open for ease of access. Staff suggests that as the solution. More detail may be needed for the Historic Dublin area in terms of what is an adequate approach. They will look into the details, work with the ARB, and bring back photos and examples of the issues staff has encountered for Council's consideration. Ms. Salay stated that would be helpful. Her preference would be to have them stored in the garage, due to the greater issues involved with defining acceptable screening. If it should be necessary to have special accommodations for Historic Dublin, that is not necessarily a solution for the remainder of the community. Ms. Amor ®se Groomes concurred. She is not in favor of providing much leeway in this matter. If staff could also provide some examples of the existing problems and their proposed solutions, that would be helpful. Mr. Lecklider stated that it is important to distinguish between what is inconvenient and what is an impossibility — he is sympathetic to cases where there is an impossibility. As many Dublin residents, he does not have an overly - generous two -car garage, yet stores two vehicles, the large size receptacles and the other usual items. Residents have the option to choose the smaller size receptacles. It appears that the vast majority of the community is able to comply. Mr. Papsidero indicated staff would provide the information as requested. ® Residential Broadband Internet Services Mr. McDaniel stated that staff recommends that the City continue to engage residents in an open forum, as they have done. There is more research needed. Staff will engage the industry, Connect Ohio, the Department of Commerce and the residents to understand the need. He prefers to have a more open dialogue with this group of interested residents, as RECORD OF PROCEEDINGS Minutes of n City Co inril Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 7, 2016 Page 17 of 21 Form 6101 it provides opportunity for more to be involved than a Council Committee discussion. However, staff will follow Council direction. Ms. Salay inquired if he is recommending an informal group discussion rather than a formal task force. Mr. McDaniel responded that it is his recommendation for now; however, that could be replaced with something more formal, if the issue warrants. Staff will work expeditiously to gain a better grasp of the issue. Mr. Keenan inquired if this is an issue of local government competing with the private sector. Mr. McDaniel responded that, potentially, it could be, but it is preferable to avoid that situation. Initially, there is a need to understand the issue. Is there a lack of service from the industry? There are some neighborhoods served by only one provider, while other neighborhoods are served by three. That may be a result of the industry's willingness to invest. Several years ago, local government lost the control of authority on cable franchise agreements. Therefore, it has been difficult to monitor. In the last two community surveys, a question was included about internet service, because that is the only method we have had to monitor resident satisfaction. Ms. Amorose Groomes stated that in the Saperstein community survey report, internet capability was ranked low. Mr. McCollough's presentation to the community groups was excellent. Out of that initial discussion, other discussions evolved, such as how to make City parks more active in terms of wireless capabilities. She does not want to abandon the possibility of a task force for this issue. In addition to broadband, there are other technology issues. If the City utilized the expertise of a group of people in this field, they could provide a wealth of information. Last week, Council conducted interviews for boards and commissions and she was impressed with the applicants' level of talent and their willingness to share their time and talent. She appreciates the intentional nature in which staff is proceeding, and she will look forward to upcoming reports, as she is not quite ready to relinquish the idea of a technology task force. Mr. McDaniel stated that he is not suggesting that Council do so. His recommendation was to study the issue more in an open forum with the residents, engaging the industry to first talk with that greater group. Ms. Groomes stated that it might be good to broaden the scope. Perhaps it is not just internet service providers; there might be other technical issues and the City could benefit from the insight and expertise of people in the private sector who are skilled with dealing with those issues. • Capital Construction Outlook Mr. McDaniel stated that an update was provided in Council packet, and staff will continue to provide updates on a bi- monthly basis. Mr. Lecklider stated that he appreciated the very informative report. Mr. McDaniel stated that he appreciated the efforts of the Public Works and Parks and Recreation staff who compiled the report. • Communication Outlook and Legislative Update Mr. McDaniel noted that these updates were also provided. One additional update is that the Ohio Municipal League has appointed Kent Scarrett as its new executive director. He has served as a lobbyist for OML for a number of years. He was active on HB 5 and a number of other issues facing municipalities over the last couple of years. • State of the City Report Mr. McDaniel thanked staff for their preparation of the State of the City report, and he appreciates everyone who attended that presentation. He enjoyed providing the report and appreciates the annual opportunity to provide that to the community. Today, he spoke with approximately 350 -400 Wendy's employees, as well, and took that opportunity RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO niiblin_('ety (..ou.nci! Meeting Held March 7, 2016 Page 18 of 21 Form 6101 to thank Wendy's for the use of their facility. Emil Brolick was present, so he was able to thank him personally. • Public Meeting re. Water -Sewer Extensions Last week, the City Engineering Division held a public meeting at the Community Recreation Center to engage residents regarding the water -sewer extension program. The meeting was well attended, and the residents provided good feedback. • Work Session Cancelled The work session tentatively scheduled for next Monday, March 14, is cancelled. The topics intended for the work session are anticipated to be covered in the Goal Setting Retreat. There will be a work session as scheduled on Monday, April 18. COUNCIL COMMITTEE REPORTS Mr. Keenan, Administrative Committee Chair stated that: 1. Over 30 applications were received for the available board and commission positions. There were so many applicants that the interviews of the CSAC candidates were deferred to a future date, yet to be scheduled. Council made its re- appointments and two new appointments earlier this evening. 2. The goal - setting retreat will be held this Thursday evening and all day Friday. 3. The draft reviews of the City Manager and Clerk of Council have been completed and circulated to Council members earlier today for their input. The next step will be to schedule a meeting with both the Clerk and the City Manager to discuss and conclude those reviews. Mr. Reiner, Community Development Committee Chair reminded everyone that a meeting is scheduled on Monday, March 14 at 5:30 p.m. in Council Chambers to review the Beautify your Neighborhood grant applications. Mr. Keenan, Finance Committee Chair noted that: The next quarterly financial update is scheduled for Monday, April 11 at 6:00 p.m., prior to the regular Council meeting. 2. A Committee of the Whole meeting is scheduled on Monday, April 25 at 5:30 p.m. for review of employee health benefits. Mr. Reiner, Dublin Arts Council representative reminded Council members of the Garden Party fundraiser on Friday, April 22 at 6:30 p.m. at OCLC. This is always a well -done, beautiful event. Ms. Alutto, Dublin Board of Education representative stated that the next meeting of the School and City representatives is scheduled for Wednesday, April 1,3. Mayor Peterson, Washington Township liaison reported that he attended the Washington Township annual banquet, held on Friday, February 26. Chief Woo was present. It was a great event and well attended. COUNCIL ROUNDTABLE Ms. Amorose Groomes reported that she has recently attended several events, including: 1. The Chamber of Commerce Economic Forecast Breakfast on February 23. Mr. McDaniel, Mayor Peterson and Mr. Lecklider also attended. She particularly enjoyed the excellent presentation. 2. A meeting of the Historic Dublin Foundation was held for the purpose of brainstorming. The group is in its infancy stage, initially defining their purposes. They are a passionate group of people who want to undertake projects within their community, and may be seeking some grants to provide State or Federal funds for people who own historic properties to make improvements on those properties. It appears to be a private organization, and at this point the group is defining their direction. RECORD OF PROCEEDINGS Minutes of _Qub.lin _r'.it; C o � � n coil Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 7, 2016 Page 19 of 21 Form 6101 Mayor Peterson stated that Council has always been supportive of the Historic District. Is this an opportunity for staff to look into the group's charge and goal and determine if there is any assistance the City could provide? Mr. McDaniel stated that Mr. Papsidero attended the meeting to learn what the organization's focus would be, and he subsequently provided a report. Last year, Mr. McDaniel met with staff for the purpose of re- evaluating the City's approach for interacting with Historic Dublin and its various interest groups, including staff liaisons. At that meeting, he realized that new people would soon be coming on board, and a meeting of the new group has been scheduled later this week for the discussion. He will be forwarding a report on that to Council, including any additional information on the Historic Dublin Foundation. Mayor Peterson responded that Council would appreciate that information. It is exciting that this private group of citizens wants to pursue this. Ms. Amorose Groomes continued: 3. On February 26, she attended the MORK breakfast overview of projects. She found the information very beneficial. They are willing to partner with the City to meet its needs, particularly in the map- making realm. 4. On February 27, she attended the OML meeting. Frost Brown Todd made presentations at that event, so Dublin was well represented. 5. She recently had lunch with new Shawnee Hills Village Council member Douglas Gil. She looks forward to continuing that engagement in the future. 6. Also on February 27, she attended the Dublin's Women's Philanthropic Club Snowflake Gala. Peigi Fischer - Hanson was the honoree this year. She thanked Robin Moran and Sharon Zimmers for their sponsorship of the event. The group has given away over $300,000 in grants since their inception in 1978. 7. The Dublin Difference Showcase on March 1 was a very nice event -- a STEM fair. All the Dublin schools — elementary, middle and high -- were represented. 8. The State of the City was a nice event. She thanked Mr. McDaniel for representing the community well in that forum. Mr. Keenan: 1. Reported that he also attended the Washington Township awards banquet on February 26. It was a colorful, ceremonial event. Some of the stories told reveal the extra efforts that the firefighters extend for our community — quite amazing, and awards were accordingly made. Joel Campbell was presented an award, as well, for his assistance with Washington Township's levy campaign. 2. Noted that the CIP Outlook report is very helpful. It includes project completion dates, and Council often receives inquiries about these items. 3. Stated that the State of the City address was extremely well done, and Council appreciates that! Ms. Salay: 1. Echoed everyone's comments about the State of the City. This is one of her favorite City events each year. She is overwhelmed with pride in this community and City staff -- what they accomplish is extraordinary! At this event, we have the opportunity to celebrate what we are and what we do. She particularly enjoyed the video presentations. 2. Spoke with a resident recently who indicated that he forwarded some ideas to the City concerning funding for sewer and water connections. She does not believe she has seen a response email, and would like staff to follow up. Mr. McDaniel stated that he has not seen the email, but he will check with staff. Mr. Lecklider: 1. Echoed the sentiments everyone expressed about the State of City. The City Manager's presentation was excellent. It was a great turnout and in a nice facility. Hats off to everyone! 2. Attended the February 23 Dublin Chamber of Commerce Economic Forecast Breakfast. Ms. Amorose Groomes, the City Manager, Mayor Peterson and other RECORD OF PROCEEDINGS Minutes of __ nuhlin (;itv C:niindl Meeting BARRET°T BROTHERS - DAYTON, OHIO Form 6101 Held March 7, 2016 Page 20 of 21 staff members were also present. The general assessment is that the state of the central Ohio economy and outlook is positive, and Dublin is an important part of that positive outlook. 3. Along with several other Council members, he attended the March 1 Dublin Schools showcase. The student displays were very impressive. Hats off to the school district! 4. The community attitude survey reflects the community's satisfaction. This is all to the credit of staff. A slide shown at the State of the City report provided a list of many 2015 City accomplishments, awards and recognitions. The survey reflects the results of those efforts. This is all due to the quality of the City leadership and staff. The survey reflects an increase in satisfaction since 2013, even though some felt it could not be higher. He hopes that there is an opportunity for staff to enjoy that positive limelight. As a Council member, he thanks them! Mr. Reiner: 1. Reported that the Dublin Arts Council opened a new art exhibit on Tuesday, March 1. Recently, there have been some somber exhibits — on the Vietnam War, Resistance to Oppression and the Value of Humanity. The new exhibit is very uplifting, colorful, beautiful and positive! The exhibit is related to the National Parks anniversary. 2. Noted that Mr. McDaniel and the staff did an amazing job at the State of the City presentation. Those who were not able to be present can also view it at the City's website. He asked his office staff to view the Bridge Street video, and they were very impressed with what the City is doing, including the proposed pedestrian bridge. Mayor Peterson: 1. Stated that the State of the City was not just a marketing piece, but a reflection of the state of affairs of every segment of our community. That report reveals how high the bar is that is being maintained in Dublin. It is impressive how much has been done year after year to keep that standard high, and what is contemplated in the future to make it even higher. The presentation was top notch and the product described was the same. One aspect of the video he particularly appreciated was the emphasis on the City's relationship with the Schools, which is mutually beneficial. 2. Noted that he looks forward to seeing everyone at the St. Patrick's Day parade on Saturday. 3. Commented that one minor issue he would like staff to be mindful of is the Wyandotte Woods project that PZC will hear on Thursday. He does not know if residents were aware that protection of the Indiana bats meant that it would be necessary to cut down so many trees. Evidently, trees were removed to meet that deadline. However, several trees were identified up in that area that were to be saved. Instead, one large tree was cut down Friday, the stump was ground out, and all the debris removed late Friday. There is nothing now that can be done to replace that tree. The applicant who will be coming to PZC to seek some approvals may need to respond to questions about this matter. Mr. McDaniel stated that staff is disappointed that this event occurred. Staff works to monitor the projects that are coming on line. The spring and fall deadlines related to tree removal and protection of the Indiana bat seem to have created a frenzy with some. There seems to have been some confusion on the developer's part about which trees could be removed. His initial reaction was what punitive action the City could take when that type of mishap occurs. Currently, there is no legislation in effect that would do so. Although the tree replacement legislation could be applied, it does not adequately address the value of what was lost. Some cities do have such measures in place. Ms. Amorose Groomes stated that it could be documented. There was a tree survey for the original phases. It might be worthwhile to take an inventory at this time. Mr. McDaniel responded that staff has discussed this. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dub4n City Council. Form 6101 March 7, 2016 Page 21 of 21 Mayor Peterson stated that he does not believe that the City did anything wrong, but it might be wise to have some type of enforcement with a penalty in place. Ms. Am ®rose stated that it is appropriate to place value on trees -- that is common practice. Muirfield village did this with the Emerald Ash Borer situation. They were trying to document the value of the loss to the golf course. A " "price tag" was established for every tree — perhaps the City could consider something similar. Mr. McDaniel stated that with land appraisals, values are placed on the various kinds of vegetation. Beyond the monetary value, there is the intrinsic value of the tree — on which it is not possible to place a value. Isis. Salay inquired if the site was cleared. Mayor Peterson responded that he viewed some photos. A maple tree with a "1/" of two trunks each 18 -19 inches in diameter — was removed, and the site is essentially cleared. Mr. McDaniel stated that the City would conduct an inventory of this. There was some email correspondence on the issue today and a dialogue with the resident who brought it to the City's attention. Mayor Peterson stated that he believes that staff immediately responded. They had the trees identified and some of them marked. If Council needs to pass some legislation that will deter this from occurring in the future, this case could be the example used. Currently, each time this occurs, the City has no recourse. Mr. McDaniel responded that staff would also provide an update on this situation. ADJOURNMENT Thy Meeting wa§�aojoqh'ed at 9:25 p.m. yor �Pifsidir� Officer Clerk of Council