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HomeMy WebLinkAbout01/06/19861 RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meet Meeting nVML National Graphics Corp., Cols., O. Form No. 1097 Held __ January 6, 1986 19_ _ The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:36 P.M. on Monday, January 6, 1986. Mr. Close led those present in the Pledge of Allegiance. Judge Clayton W. Rose, Franklin County Court of Appeals, Court of Domestic Relations, swore in the two new members of Council — Mr. Joseph Jankowski, Jr. and Mr. Jan Rozanski. Members of Council present were: Mr. Amorose, Mr. Close, Mr. Jankowski, Mayor Lewis, Ms. Maurer, Mr. Rozanski, and Mr. Sutphen. Mr. Stephen J. Smith, Law Director, and Mr. Sherman Sheldon, Village Manager were also present as were Mr. Bowman, Ms. Jordan, Ms. Prushing, and Mr. Warner of the Village Staff. Mr. Amorose moved to approve the minutes of the December 16th meeting of Council. Mr. Sutphen seconded the motion. The vote was unanimous in favor. Mr. Amorose made a motion to approve payment of the bills. Mr. Sutphen seconded the motion but requested an explanation regarding a problem with the lights on Muirfield Drive and in various other locations within the Village. Mr. Amorose said that he had spoken with Columbus and Southern Ohio Electric Company and said that they had stated that they would check into the problem, and also credit the Village for several months of service on various lights that have not been working. The vote on paying the bills was 7 -0 in favor. Election of Mavor Mayor Lewis noted that he had served as Mayor of the Village of Dublin for the last four years. He said that during the last several weeks he had had a number of conversations with various persons as to whether it would be his intention to be a candidate for mayor for 1986 -1987. He said that he had decided that he would not be a candidate for mayor for personal reasons. Mayor Lewis nominated Mr. Michael Close to be mayor of the Village of Dublin for the 1986 -1987 term. Ms. Maurer seconded the nomination. The vote was as follows: Mr. Sutphen, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Dr. Lewis, yes; Ms. Maurer, yes; Mr. Close, abstain. Election of V ice -Mayor Mr. Close nominated Ms. Maurer for the position of Vice - Mayor. Mr. Sutphen seconded the nomination. The vote was as follows: Mr. Sutphen, yes; Ms. Maurer, abstain; Dr. Lewis, abstain, Mr. Jankowski, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mr. Sutphen, yes. Dr. Lewis congratulated Mr. Close and Ms. Maurer and asked Judge Rose to swear in the new administrative officers. Judge Rose swore in Mr. Close and Ms. Maurer as Mayor and Vice —Mayor of the Village of Dublin. Dr. Lewis turned the meeting over to Mayor Close. RECORD OF PROCEEDINGS Minutes Of Dublin Village Council Meeting Meeting 7GL1 . National Graphics Corp., Cols., O. Form No. 1097 Held __ - - -- Janua -r -v - 6- ,- -1 -9S6 Page Two 19 -- - Mayor Close publicly thanked Dr. Lewis for serving as mayor for four "tough" years, noting that the amount of development during those four years probably exceeded everything that had gone on before it in Dublin. Mayor Close also said that he hoped that he can perform his stewardship as well as Dr. Lewis and thanked him again for his service as Mayor of the Village of Dublin. ApDointment of Council Representative to the Pl anning and Zoning Commission Mr. Sutphen nominated Mr. Amorose to serve as the Council Representative to the Planning and Zoning Commission. Ms. Maurer seconded the nomination. The vote was as follows: Mayor Close, yes; Mr. Sutphen, yes; Dr. Lewis, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Amorose, abstain. Appointment of Law Director Dr. Lewis moved to accept the recommendation of the Village Manager that Mr. Stephen J. Smith be appointed as the Village Law Director for the period of January 1, 1986 through December 31, 1986. Mr. Sutphen seconded the motion. Judge Rose swore in Mr. David Amorose and Mr. Daniel Sutphen as members of Council of the Village of Dublin, Ohio. Mr. Amorose and Mr. Sutphen ran unopposed and were re— elected to Council. Ms. Maurer moved to ratify the results of the election of Mayor, Vice — Mayor, and the appointment of the Council representative to the Planning and Zoning'Commission. Dr. Lewis seconded the motion. The vote was unanimous in favor. The vote to accept the recommendation of the Village Manager, appointing Mr. Stephen J. Smith as Law Director was unanimous in favor. Dr. Lewis moved to terminate the position of Acting Village Manager since Mr. Sheldon is now able to perform his duties as Village Manager. Mr. Amorose seconded the motion. The vote was 7 -0 in favor. Resolution No. 31 -85 — Ohio Public Employees Deferred Compensation Program. Second Reading. Mayor Close explained that the compensation to be deferred is at the opti of the employee — up to 25% of their gross salary. If that compensation is deferred it becomes tax deferred in the years withheld. It is done without cost to the city except whatever the bookkeeping cost is to make the deduction, etc. It is then paid back to the employee upon his /her retirement or on his /her election to do so, and taxed at the existing tax rate at that time. Resolution No. 32 -85 — Consenting to Reacquisition by Warner Communica— tions of 50% of Ownership of Warner Amex Cable Communications. Second Reading. Mayor Close mentioned the copy of the letter received by members of Council from Warner Communications requesting that passage of the resolution be treated as an emergency. Dr. Lewis moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote on the motion was unanimous in favor. The vote on the resolution was 7 -0 in favor. RECORD OF PROCEEDINGS Minutes of Dublin Village Co uncil Meet Meeting nW&S National Graphics Corp., Cols., O. Form No. 1097 Held- _ January 6, 1986 Page Five 19 Dr. Lewis recommended approval of the purchase orders as recommended �""� by the Finance Director. Mr. Amorose seconded the motion. The vote was unanimous in favor. 2. Nautilus Program Mr. Sheldon noted that in the previous year the Village had 20 employees enrolled in the Nautilus program, but only three persons used it on a regular basis. The cost to the Village was $150 per person. He also said that the Dublin Nautilus facility will be moving soon into the MetroCenter with expanded facilities and services. Mr. Sheldon said that he had recommended that those persons who used the facility be enrolled in the new facility at the Village's expense. He then referred to a memorandum from Mrs. Boyne who indicated that a total of approximately 26 persons had indicated an interest in enrolling for the program at the new facility. The cost for enrollment in the new facility would be $195 per person. Dr. Lewis made a motion that the Village pay one half of the cost for the employees interested in the program for 1986, and then re— evaluate and re— examine the program and staff participation in each subsequent year. Mr. Amorose said that he felt that the Village should be careful in moving in this direction — anticipating staff growth and the possibility of the cost of enrollment increasing in following years. Ms. Maurer seconded Dr. Lewis's motion. The vote was as follows: Mr. Amorose, no; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Close, yes; Mr. Rozanski, no; Mr. Sutphen, yes. Mr. Smith, Law Director, thanked Council for re— appointing him, also speaking on behalf of his law firm. He also expressed his thanks and appreciation to Dr. Lewis for his excellen service and hard work in serving the residents of the Village of Dublin. Mr. Smith congratulated the new members of Council and the newly elected Mayor and Vice — Mayor. Council Roundtable Discussion Mr. Amorose I. Mr. Amorose thanked the voters of Dublin for re— electing him to the Dublin Village Council. 2. Speaking on behalf of the members of Council and the Village Staff, Mr. Amorose wished Mr. Sheldon good luck in his medical tests, mentioning that the thoughts and prayers of all would be with him. ��.., Ms. Maurer 1. Ms. Maurer thanked her fellow Council members for electing her Vice — ,,,, Mayor . 2. Ms. Maurer said that one of the reasons she was willing to serve as Vice —Mayor was that she felt that it was important to establish standing committees of Council, necessitating a revision of the Rules of Council. At present the Rules of Council permit only the Mayor to appoint committees. Ms. Maurer moved to add to the Council Rules of Order a section that permits Council to appoint a Committee of Council by a vote of a majority of the members. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting Meeting National Graphics Corp., Cols., o. Form No. 1097 Held- - ---- Janua-ry__6 -, - -- 1.986-- Page Six 19 - - -- Ms. Maurer referred the issue to the Law Director for formalization of the motion. Mr. Rozanski 1. Mr. Rozanski thanked all Dublin residents who voted in the last election and said that he was looking forward to working with Council as a group. Mr. Sutphen 1. Mr. Sutphen expressed his appreciation to the voters for re— electing him to his position as a member of Council. 2. Mr. Sutphen also suggested that perhaps less salt could be used on the roads in the Village during snowy and icy periods. Mr. Jankowski 1. Mr. Jankowski thanked the voters of Ward 4 for granting him the privilege of serving as a member of Council of the Village of Dublin, said he was looking forward to a positive term, and also said that he thought that the formation of standing committees was an excellent idea. Dr. Lewis r..r 1. Dr. Lewis said that in serving six years on Council and the last four as Mayor, he had learned a great deal about the community of Dublin that not many people have had the opportunity to learn. He said that he felt that it was most important for elected officials to realize that they do not ever really know how the people of the community feel. Some are very supportive; some make contributions and sacrifices to serve on committees, boards, and commissions; some make positive suggestions, but it is difficult to know just exactly what the people of the community want. However, as elected officials, he said Council members must make decisions, and sometimes those decisions are not easy to make. He said that he felt that as the community becomes more complex there has to be more and more lead time, and at least discussion leading in the direction of negotiating positions, noting that until an official reaches a certain point in that development they are not ready to come before either Council or a Committee, Board or Commission. He indicated that this is where the role of the Village staff becomes important. He said also that this is a role, from time to time, in which the Mayor can be very effective and that Council can become involved by taking a greater initiative. Dr. Lewis commented that the Village had completed a year of almost 105 million dollars in building permits issued and, with the projects already in existence, should they come about together collectively in 1986, that number could easily go to 200 million. He said that the people who are going to serve as the officers of Council and as r.r members of the staff, together with new additions to the staff, are going to have their work cut out for them. Dr. Lewis said that he hoped that the people in the community will give to them the support that they had given to him and wished all well in their endeavors. RECORD OF PROCEEDINGS Meeting National Graphics Corp., Cols., O. Form No. 1097 Held January - 6_, 1986 _ -_19 Page Seven Mayor Close 1. Mayor Close expressed his thanks to members of Council for electing him Mayor. He commented that as a result of a number of years in municipal government, that he is convinced that the role of mayor in this type of government should be the role of someone who helps the other Council people to be able to do their job better by serving as a coordinator and by being able to help them with specific problems. He pledged to members of Council that he would do his best to fulfill that function. 2. With regard to the issue of standing committees, Mayor Close said that it was his recommendation that Council address the issue of standing committees and begin to move forward with same. He indicated that in order to do that there needs to be a modification of the existing Council Rules of Order. He also said that some very definite para— meters need to be established as to what those standing committees will be, what their responsibilities will be, what the scope of their authority should be so that Council does not begin interfering with the administrative function of the Village in attempting to provide for their overall role — that role being similar to a Board of Governors for the Village, not fulfilling a role as acting Village Managers. Mayor Close asked Mr. Amorose, Mr. Jankowski, and Ms. Maurer to serve on an Ad Hoc Committee to be chaired by Mr. Jankowski, with the express intent of defining the scope and responsibility of standing committees, making recommendations back to the Council as a whole as to what those committees should do, and making specific recommendations as to what will be necessary to modify the existing Council Rules of Order to provide for those committees. A finished report should be ready by the 20th of January. 3. Mayor Close said that by January 11th members of Council will have interviewed approximately 28 people for the various Boards, Committees and Commissions of the Village. If possible, he said that he would like the Ad Hoc Committee to have a draft prepared for members of Council prior to their appointing members to the various Boards and Commissions. Mayor Close scheduled an executive session of Council for 7:30 P.M. on January 20th to discuss the appointments to the various boards and commissions with an open meeting to follow at 8:30 P.M. for the purpose of making the various appointments public. Ms. Maurer said that the interviews scheduled for January 11th would begin at 8:40 A.M. instead of 9:00 A.M. 0 Minutes of The meeting was adjourned by Mayor Close at 8:42 P.M. n. L� Mayor — Presiding Officer C1'erk of Coun it