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HomeMy WebLinkAbout11/04/1985 .r~ RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Fonn No. 1097 ~ Held , Nov.e_ntbeL4:,J9_~5u 19_ "...... The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, November 4, 1985. ......... Mr. Thornton led those present in the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mayor Lewis, Ms. Maurer, Mr. Sutphen, and Mr. Thornton. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager were present as were Mr. Bowman, Ms. Jordan, Ms. Prushing, and Mr. Warner of the Village Staff. Mr. Amorose moved to approve the minutes of the October 21, 1985 meeting of the Dublin Village Council. Mr. Sutphen seconded the motion. The vote was unanimous in favor of the motion. Mrs. Headlee moved to approve payment of the bills. Mr. Sutphen seconded the motion. The vote was 6-0 in favor. ".....1. Ordinance No. 46-85 - Rezone 17.69 Acres on Post Road, West of Coffman Road. Third Reading. Mayor Lewis commented that this ordinance was the subject of a public hearing at the October 21st Council Meeting, and since that time, members of Council had received a letter from the Post Road Residents' Association. ~ Mr. Smith, the Law Director, said that it appeared to him that the Post Road Residents' Association had put into writing a number of items that had been discussed at the public hearing, and the concerns that the residents had, asking for the following: a) that the concerns be addressed in writing; b) that they be made a part of the vote; c) and that they be followed through as each stage of the development goes forward. Mr. Smith said that he had asked Mr. Gunner, who represents the applicant, if he had any problem with including the requests as part of the vote, or if there were any new requests that raised any concerns. Mr. Gunner indicated that he had not had an opportunity to study the document. He did mention the recommendation of the Planning and Zoning Commission regarding the closing of Post Road, noting that Council has the power to recommend said closing. He did say, however, that it cannot be closed off at the present time because ingress and egress will have to be maintained to the site. Mr. Gunner also said that any of the conditions set forth by the Planning and Zoning Commission and recorded in the minutes have been agreed to by the applicant. Mr. Close said that the third position of the Post Road residents essen- tially speaks to the plat - showing mounding, setbacks and screening. He said that his question was broader than just the Post Road residents' proposals, saying that obviously the setbacks can be put on the plat and that they are enforceable. He asked whether the Village can require that screening and mounding be put on the plat; and secondly, if once they are put on the plat, does the plat become enforceable as to those kind of items. He asked whether or not a better way to accomplish that would not be a requirement in the code itself. Mr. Smith said that he felt that in attempting to enforce the require- ments through the plat would create a number of legal problems - having it in the code is an enforceable item, noting that part of it is already a part of the Village's landscaping ordinance. Mr. Smith said that such items are more enforceable through the code rather than having them on the plat. - -- -..-.. .. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp.. Cols., O. Fonn No. 1097..... Held -Novembe-r--4-f- 1985 19_ Page Two ,-- r-- With regard to requiring the applicant to agree to architectural standards in addition to the deed restrictions, Mr. Smith said that he thinks the Village is accomplishing the same thing through deed restrictions, and said that he felt that the Village cannot impose the architectural standards legally. Mr. Smith also said that until the applicant presents the requested documents to Mr. Warner and Mr. Bowman for review "nothing will happen anyway" - the platting of roads and utilities, etc. Ms. Maurer expressed a concern regarding the fact that the conditions of the Planning and Zoning Commission were not included in the copy of the ordinance that members of Council had. It was explained to Ms. Maurer that the conditions of approval of the Planning and Zoning Commission would appear as Exhibit C in the copy of the ordinance when approved by Council. Mr. Christopher Cline, representing the Post Road Residents' Association, noted that the recommendations of the Planning and Zoning Commission "is pretty much what the municipality has anticipated for approximately the last 20 years." He said that their position is merely are-statement of what they understand to have been the municipality's position for quite some time. Mayor Lewis mentioned paragraph two on the first page of the "position paper" from the Post Road Residents' Association which states that the "setback, screening, mounding and road locations must be shown on a public plat". Mayor Lewis said that he felt that the language should be changed to say that those items must be shown on the final development plan and landscape plan. Mr. Cline said that that would be more than acceptable. He said that the residents only wanted to be sure that everything was in writing so that "five or ten years down the road" there will be no question as to what had been agreed upon. ~ ~ - Mr. Gunner referred to item number three of the letter from the Post Road Residents' Association which referred to the architectural control of the buildings. He said that architectural review is done through a planned type zoning. He also said that this rezoning request was not submitted or approved by Planning and Zoning as a planned type zoning. Mr. Gunner indicated that the applicant agreed to submit deed restrictions which would be on the plat; said deed restrictions would control size, elevations, etc. on the exterior buildings. He indicated that those deed restrictions are being drafted now and that the applicant would accept input from the Law Director's office, etc. as to those deed restrictions, but as to an architectural review, where each and every element of every building that goes up has to be approved - that was never agreed to. Mr. Gunner said that he did not believe, in reading the code, that such a provision is enforceable outside of a planned type zoning of which this was not approved as. This application was approved as a LI and SO zoning with deed restrictions to be approved by the Law Director's office. ...... The vote was as follows for approval of the rezoning request: Ms. Maurer, yes; Mr. Thornton, yes; Mrs. Headlee, yes with the stipulation that the recommendations of the Planning and Zoning Commission be implemented into the minutes of Council; Mr. Close, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mayor Lewis, yes. -,- ~ RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Fonn No. 1097 ~ Held N ovembexA,---L9-8.5. . 19.H Page Three ....- ........ The recommendations of the Planning and Zoning Commission as stated at the October 8th meeting of the Planning and Zoning Commission are as follows: 1. That there be an architectural review of the buildings. 2. That any use with direct access off of Post Road will be an office use. 3. That the developers are to submit a public or private plat that will show a 100' building line on Post Road and also a 100' right-of-way east/west road to be consistent with the alignment as proposed by the Municipality. The plat will also include deed restrictions. 4. That the Post Road mounding and screening be consistent with study recommendations. 5. That the applicant be aware that any new road servicing the subject site from Post Road may be closed off from existing Post Road if and when the subject site would be adequately serviced by a minor arterial as proposed on the Village's major street plan. Ordinance No. 66-85 - Licensing Day Care Centers. Second Reading. Mrs. Headlee said that she would be meeting with day care center personnel from the area in the immediate future, and would prefer that this would be a second reading rather than be passed as an emergency. r-- \..... Ordinance No. 69-85 - Industrial Development Bonds - River's Edge 1 Project. First Reading. Emergency. Mr. Close introduced the Ordinance. Mr. Amorose recalled that, previously, there had been a question regarding access to the park area by the river. Ms. Jordan said that an agreement has been worked out by herself, Mr. Graham Browne, and Mrs. Beth Brooks regarding access to the river - it is limited access with permission of the owner - there is presently no public access. Ms. Jordan also said that the City of Columbus owns the land along the river, but the Village of Dublin has a 99 year lease on approximately eight acres for which the Village pays $1.00 per year. Mr. Smith said that his office is working with the City of Columbus to get access to the eight acres. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Mr. Close seconded the motion. The vote on the motion was unanimous for approval. The vote on the Ordinance was 7-0 in favor. - Other Approval of Final Plat - Frantz Road Corporate Center - Llewellyn Farms. The vote was unanimous in favor of approval. ...... Approval of Preliminary Plat - Kerry Glen on Dublin Road Responding to a question from Mr. Sutphen, Mr. Bowman said that there would be a bikeway connection from the existing built up section of Edge- wood Drive to the new planned site. He noted also that there was no provi- sion made for emergency vehicles in the Concord Township section of the site. Mr. Close asked a question regarding the status of Reserve A. Mr. Bowman said that the site was not large enough for a home site, and that the applicant will have to complete the annexation. Mr. Bowman also said that he had told the applicant that it will remain a reserve as part of the subdivision owned by the owner of the ground, at present. - ..... \..,0 r- v - .. y -4lo RECORD OF PROCEEDINGS Minutes of Meeting Dublin Village Council M~eting ~ National Graphics Corp., Cols., O. Fonn No. 1097 ~ Held NovernlJ~:rn4,1.9i35 19 Page Four Mr. Bowman noted that the cul-de-sac in the Dublin section is extra large. Mr. Close made a motion to approve the request. Ms. Maurer seconded the motion. The vote was unanimous in favor. Approval of Final Plat - The Woods of Dublin Responding to a question from Mr. Close, Mr. Bowman said that the "dead- end" on the southwest side will be a 32' wide road which will go through the Brandon Subdivision and eventually come out on Brand Road. He also said that the stub on the northwest portion will deadend into the western edge of the property. He noted that there may be a loop street from this street into Brandon or it simply might be taken out to Ashbaugh and then intersect, eventually, with Brand Road. Mr. Bowman also said that there are another thirty lots to be developed which will be a part of the same subdivision. He also said that the streets should be asphalted yet this fall. Mr. Close moved for approval of the final plat - the Woods of Dublin. Mr. Sutphen seconded the motion. The vote was 7-0 in favor of approval. Council Roundtable Discussion Mr. Thornton Mr. Thornton said that due to the resignation of Mr. Vernon Metz from the Architectural Review Board there is a vacancy on the Board. Mr. Thornton moved that Mr. Tom Kellett be appointed to serve the remainder of Mr. Metz's term on the Architectural Review Board (12/31/86). He also noted that Mr. Kellett is a member of the Dublin Historical Society and that under the Village's ordinance one of the members of the Architectural Review Board must be a member of the Historical Society. Mr. Close seconded the motion. The vote was unanimous in favor. Mrs. Headlee Mrs. Headlee reported that she had received a number of complaints re- garding the services provided by the new garbage collection company - some of those complaints being; messiness, some "no pickups", the timing of pickups, and a not very pleasant attitude on the telephone by represen- tatives of the company when called by residents who had questions and/or compalints. Mr. Sheldon said that he would followup on the matter. Mr. Sutphen Mr. Sutphen said that, if possible, the lines on the road at the inter- section of Frantz Road, turning north onto 161 and 33 should be repainted so that they can be more easily seen. Mayor Lewis announced an Executive Session of Council to be held on Monday, November 11, 1985 at 7:30 P.M. to discuss personnel matters. Mayor Lewis reminded those present to vote on Election Day, Tuesday, November 5, 1985. The meeting was adjourned by Mayor Lewis at 8:02 P.M. Cl~:?21 t(~ .-' fIIIIII1', Glen Aisel Roy Hirth Franklin Co. Data Center V.D. Hotline of Greater Columbus Ron Bachman Doug Driscoll George Hall Andy Lewis Gene Myers David Nosker Errole Renbert Marianne Rennie James E. Lewis Dublin Payroll Account u. S. Postal Service AT&T Infonnation Service BancOhio National Bank Blue Cross Blue Cross BOCA International Jerry Brown Citibank, N.A. ......... Colurrbia Gas C&SOE The Columbus Dispatch Goetechnical Consultants ~ '-' W. W. Grainger Hall Electronics Health One Anson B. Srni th Ohio Bell R.P.M. Maintenance Smith & Hill W. K. Investment W. K. Investment Washington Twp. Trustees Carol Woods A.D.S. Systems Able Uniform & Badge Co. Ace Truck Body Assured Micro Services Office of the Attorney General "... BIlL LIsrING NOVEMBER 4, 1985 340.00* Golf InstructIon 5.25 3 bales of straw 25.00 Voter Registration list for P&R survey 500.00 Contribution fram Dublin 337.30* Softball Umpire 50.00* Softball Umpire 116.60* Softball Supervisor 59.50* Softball Concessions 695.00* Softball Supervisor 50.00* Softball Umpire 230.55* Softball Supervisor 112.50 Sr. Citizen's luncheon & trip 275.00 Mayor's salary & council meetings 40,048.41 Salaries & withholdings for 10-31-85 50.00 Bulk Mailing Permit application fee 388.93 Rental of phone equipment 201,437.33* Glick Road Notes - principal & interest 5,999.44 Hospitalization insuranc~ 796.67 Dental insurance 72.00 1&2 family dwelling code books 322.50 Wash & wax cruisers 983,824.63* Frantz Road Blvd. & AveryjBrand Waterline Notes - principal & interest 47.88 Gas service at 129 S. High Street 4,221.78 Electric bills for all departments, pump stations, parks, water booster stations, & 129 S. High St. 86.24 Ad for cruisers 2,539.25 * Site inspections at MUl.rfield Village, Dublin Village, Cramer Creek, Llewellyn Farms, Avery Road Park, Blazer Parkway, Indian Run MeadcMs, Shier Rings Rd, The t-1oors 10.69 Repair Kit for pump 90.00 Move antenna cable for radio 197.25 Health insurance premium 2,924.00 Police Liability insurance premium 857.74 Phone service to all departments, parks, pump station alarm, pay phones 488.33 Janitorial services for Sept., repair vacuum cleaner 5,172 . 70 Legal services for CCtober 10,000.00* Refund tree escrow deposit 2,127.50* Refund overpayment of sewer tap perIni t fees 5,197.50 Fire Hydrant Maintenance - 3rd qtr. 10.00* Refund Shelterhouse Deposit Fee 120.00 Typewriter ribbons & lift-off tapes 93.75 Gold sergeant badges 3,036.00 2 snow plow blades 192.65 Microfiche reader (for County Property ownership records 30.00 Missing Children/Child Abuse seminar for police officer ~..,. -.'" Bill Listing 11/4/85 - page 2 Richard Bangs Bruning Burgess & Niple COPPS, Inc. Central Communications - Central Communications Clemlawn Columbus City Prosecutor's Office Council on the CEO Diehl Office Equipment Dublin Clamber of Ccmrerce Dublin Local Schools .... Dublin Tractor Elder & Elder Truck Tire Elevators Earl's Truck Sales & Service Gordon Flesch Franklin Co. Engineering Dept. Franklin Co./Lands & Bldgs. w. w. Grainger Clar les E. Headlee Horne, King & Rauh George J. Igel Janet L. Jordan r'" Key Blue Prints Kroger Kwik-Kopy Langshaw Law Enforcement Equipment Co. Bobby Layman Clevrolet MEe, Inc. MPH Industries Mayor's Assn. of Ohio Candace A. Mazur H. F. ~lory Mid-ohio Business Machines Motorola Inc. National Graphics Gary J. Palatas Perry Township Tuller Printing & Graphics , Iii: ~ Rose Clemical Mary K. Rosner Roush Hardware Thanas W. Ruff "'" 330.00* Beginning ballroom dancing instruction 2,374.40 Light table & reference desk for inspector's offices Waterford storm sewer design polygraph tests - police applicants Repair portable radios, move radio in Manager's office 8.95 Rental of pager for Maint. Supt. 646.55 Fall application - Coffman Park 80.00 Legal services-prosecute Dublin cases 3.00 Booklet on guidelines for P&R Dept. 256.05 Misc. office supplies 25.00 postage - used their bulk mail permit 1,464.31* Mileage for bus and driver costs for summer carrp program Weedeater line 2 tires & tubes for trucks Labor to perform annual relief valve safety test 798.55 Repair brakes on truck 1,498.64 Maintenance Agreement on Canon'copier for 1 yr.; charge to service copy rreter 1,105.64 Traffic control signs (stop signs, speed limit, etc.) posts, & road name signs Parking fees - county lot (for cruisers) Lawn spreader Desk phone cabinet for Ma.'1ager's office, File folders for planner Architectural services for Muni. Bldg. Exp. Avery Road Park - Phase IV Mileage, parking fee, cassette tapes for P&R Commission mtgs. 313.20 Leroy templates for BuildingjEngineering Dept. 50.93* Supplies for concession stand 301.49 25 Zoning Code Books; inspection log sheets 2,894.38 Install fire hydrant at water tower 204.65 Switch control package for cruisers 42.58 Cleck transmission pressure on cruiser 66.30* Refund electrical permit fee 3,170.00 2 new K-55 radar units 15.00 Proclamation forms 353.60* Creative expressions class 340.00 Pump Station Maintenance contract 555.95 New typewriter, ribbons, & extra printwheel 545.00 Radio for Maintenance Dept. 825.00 Traffic Tickets 500.00 Traffic study; between Martin Rd. & S.R.161 2,500.00 Police communications contract 454.25 1.0. packets, witness statements,bond receipt forms, purchase requisitions 149.45 Dispenser soap, hand cleaner, towels 140.00* Basic Oil Painting classes - instruction 94.20 Misc. hardware supplies, paint, gloves, lumber 5,369.00 Furniture for Municipal Building 2,500.00 100.00 376.81 12.50 355.34 279.00 20.00 29.87 289.64 1,259.64 120,826.78 39.52 -- ~ Bill Listing 11/4/85 - page 3 - Software Solutions Southeastern Equipment Village Trophy Co. White Acres Inplerrent Sue Wilke Clyde E. williams Xerox Corp. Mark Pi's Econany Petroletnn Equipment National SocietyjProf.Engineers C.O.T.A. Dan Tobin Chevrolet Miller Welding BCXA International ..... TOrAL 4,000.00 36.82 600.00 4.55 350.00 5,066.00 129.50 123.84 18.00 139.00 15.00 22,240.00 54.25 120.00 1,459,642.00 Incane Tax Collection Software Misc. parts for truck 3 sets of softball trophies Part for mower Stained glass instruction Traffic Plan Study - Northwest quadrant payrrent on Xerox copier Senior Citizen's luncheon 6 control keys Membership Fee Fee for bus for Sr. Citizen's luncheon 2 new cruisers Weld bars on sewer drains Membership fee for engineer $1,173,000.00 of the above total is for payrrent of notes due 11-1-85 which will be paid fran the sale of bonds issued on that date. ,~ '" .,. r -