Loading...
HomeMy WebLinkAbout29-05 Ordinance RECORD OF ORDINANCES Dayton Legal Blank, Inc. Form No. 30043 Ordinance No. 29-OS Passed . 20 An Ordinance Establishing The Location and Amount of Cash On Hand For Change Funds and Declaring an Emergency WHEREAS, business transactions occur in a variel:y of locations which require cash on hand to complete the transaction and minimize the inconvenience to the public, and WHEREAS, Ordinance 62-00 previously established the authorized locations and amounts for change funds, and WHEREAS, it is necessary to add additional amounts to the change funds in Recreation Services to meet their needs for processing admission and concession revenues at the outdoor community swimming pools, and WHEREAS, the change funds maintained by the Recreation Services for the Avery Road Park concession and Court Services for prisoner meals are not longer needed and maybe eliminated. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of the elected members concurring that: Section 1. Change funds for conducting City business be maintained in the following locations for the purposes indicated: Accounting and Auditing General fees $25.00 Taxation Income tax collections 50.00 Court Services Court fees/costs 100.00 Land Use and Long- Range Planning Garage Sale Permits 50.00 Building Standards Building fees 75.00 Police General fees 100.00 After hours collection for Court Services 75.00 Streets & Utilities General fees 50.00 Recreation Services Recreation programs 450.00 North Outdoor pool 600.00 South Outdoor pool 600.00 Community Relations Merchandise Sales 50.00 Section 2. Temporary change funds needed for special event activities may be established throughout the year. These change funds will only be maintained during the event and the monies will be re- deposited upon its conclusion. Section 3. The Director or designee will be responsible for maintaining and reconciling the change funds on a daily basis. Receipts collected shall be deposited intact daily with Accounting and Auditing or the City depository. Section 4. The change funds are to be used to make change only and not for payment of petty cash items. Section 5. There be established a petty cash fund in the amount of $200.00 which will be maintained by Accounting and Auditing for the purpose of reimbursing employees for out-of-pocket expenses up to $20.00 per Administrative Order. Section 6. This ordinance is declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety, or welfare by providing the necessary change funds to complete cash transactions, and, therefore, shall be effective upon passage. Passed this day of ~ 2005 ~ ~ - =N Mayor -Presiding Office ATTEST: I hereby certify that copies of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. Clerk of Council .1~ . e uty Clerk of Council, Dublin, Ohio City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614-410-4400 • Fax: 614-410-4490 CITY OF DUBLIN M e m o To: Members of Dublin City Council From: Jane S. Brautigam, City Manager ~~~j . d Date: May 9, 2005 Initiated By: Stephen A. Sova, Director of Accounting and Auditing ~~d'Dt~ Re: Ordinance No. 29-05, Establishing the Location and Amount of Cash on Hand for Change Funds and Declaring an Emergency SUMMARY: In order to accommodate more efficient and effective cash handling procedures at the City's two outdoor swimming pools, staff proposes an increase in the amount of cash. held in those two change funds. Currently, the change funds at both facilities contain $75 in each of three cash register drawers, plus $75 in the safe for additional needs. Given the current admission fee and concession price schedule, and the level of daily patronage, these amounts are insufficient. Normal daily sales activity frequently exhausts the available small-denomination currency for making change, requiring pool staff to make extra trips to the bank to obtain change. On high- attendance weekend days, multiple trips to local businesses become necessary to obtain change when the banks are closed. Patrons are forced to wait when staff must frequently replenish the change held in the cash register drawers. Staff proposes to increase the amount of change held in both facilities' three cash register drawers to $125 and the change held in both safes to $225, for a total of $600 at each swimming pool. These levels should provide sufficient change to last through weekends, eliminate the need for staff to travel off site to obtain change, reduce the frequency of needed cash register drawer replenishment and the related need for staff to access the safe and reduce patron waiting time while change is obtained. At the conclusion of the swimming season, both change funds are to be re-deposited at the bank as per normal procedures. Staff has also identified two small change funds that are no longer needed: a $50 change fund for summertime concessions at Avery Park and $20 Court Services change fund that was used to provide prisoner meals. Staff proposes to eliminate these two change funds. RECOMMENDATION: Staff recommends passage of Ordinance 29-05.