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HomeMy WebLinkAbout64-04 Ordinance RECORD OF ORDINANCES Da 'ton Leal Blank. [nc. Form No. 30043 64-04 Passed • Ordinance No. AN ORDINANCE AUTHORIZING THE CITY MANAGERTO ENTER INTO ATHREE-YEAR AGREEMENT WITH THE BOARD OF TRUSTEES OF WASHINGTON TOWNSHIP, LOCATED IN FRANKLIN, DELAWARE AND UNION COUNTIES, OHIO FOR THE CITY OF DUBLIN TO PROVIDE COMMUNICATION SERVICES NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of the elected members concurring: Section 1. That the City of Dublin agrees to provide communication service twenty-four (24) hours per day and seven (7) days per week to the Fire Department of the Township of Washington, located in Franklin, Delaware and Union Counties, Ohio. Section 2. That the terms of said agreement are attached hereto as Exhibit .,A.. Section 3. That this Ordinance shall be effective upon the earliest date permitted by law. Passed this day of , 2004. Mayor -Presiding Office Attest: Clerk of Council I hereby certify that copies of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. Depu Clerk of Council, Dublin, Ohio Office of the City Manager 5200 Emerald Parkway, Dublin, Ohio 43017-1006 Phone: 614-410-4400, Fax: 614-410-4490 CITY OF DUBLIN Memo TO: Members of the Dublin City Council FROM: Jane S. Brauti am, Ci Mana erg`, ~ . _._r. DATE: August 25, 2004 RE: Dispatching Contract with Washington Township INITIATED BY: Mike Epperson, Chief of Police Summary The three-year dispatching contract we have with Washington Township expired on May 31, 2004. Negotiations with Washington Township on a new 3-year agreement have occurred over the last several months and on August 10, 2004 they passed an ordinance accepting the terms of our proposed contract. The terms of the agreement have remained substantially the same as in the past with the exception of the costs. In conjunction with Washington Township, we have identified the following annual reimbursement schedule for dispatching services: June 1, 2004 -May 31, 2005 $182,000.00 June 1, 2005 -May 31, 2006 $189,280.00 June 1, 2006 -May 31, 2007 $196,851.00 Recommendation We recognize the continued partnership between Washington Township and the City of Dublin, especially in the area of public safety, is beneficial for our residents. We endorse this proposed ordinance and are asking for passage in order to continue to provide dispatching services for the Washington Township Fire Department. Cti~~N o?'O x o o ~~F' ~ANKL\N '1809' Board of Township Trustees Washington Township Franklin, Delaware, and Union Counties, Ohio August 10, 2004 A RESOLUTION The Board of Township Trustees of Washington Township, Franklin, Delaware, and Union counties, Ohio, met in regular session this tenth day of August 2004, at the Washington Township Fire Administration Building, 6279 Shier Rings Road, Dublin, Ohio with the following members present: Ms. Denise Franz King Mr. Gene Bostic Ms. Kurt C. Proegler • C moved to adopt the following resolution: RESOLUTION AUTHORIZING THE TOWNSHIP ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH THE CITY OF DUBLIN TO RECEIVE COMMUNICATION SERVICES FOR THE WASHINGTON TOWNSHIP FIRE DEPARTMENT WHEREAS, Washington Township desires to contract with the City of Dublin for communication services for the Township Fire Department; and WHEREAS, the City of Dublin is contiguous with the Township; and WHEREAS, the City of Dublin is able to furnish to the Township such communication services and it is in the best interests of the Township to obtain such services from the City; and WHEREAS, the Township desires to execute an agreement in a substantially similar form to the attached Exhibit "A"; 1 NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TOWNSHIP TRUSTEES OF WASHINGTON TOWNSHIP, ("TOWNSHIP"), FRANKLIN, DELAWARE AND UNION COUNTIES, OHIO, AS FOLLOWS: Section 1. The Board authorizes the Township Administrator to execute an agreement in a substantially similar form to the attached Exhibit "A" with the City of Dublin for communication services. Section 2. It is found and determined that all formal actions of this Board concerning and relating to the passage of this Resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal actions were in meetings open to the public in compliance with all legal requirements including, without implied limitation, Section 121.22 of the Revised Code. Section 3. This Resolution shall take effect immediately or upon the earliest date permitted bylaw. seconded the motion, and the roll being called upon the question of passage, t vote resulted as follows: Mr. Proegler Mr. Bostic C~~-- Ms. Franz King ~ E-- The motion carried and the resolution was adopted. BOARD OF TRUSTEES, WASHINGTON TOWNSHIP FRANKLIN, DELAWARE AND ON COUNTIES, OHIO % - Denise Franz Ki g A Gene Bostic ~U~~~ Kurt C. Proegler 2 CERTIFICATION I, Joyce E. Robinson, the undersigned, duly elected Township Clerk of Washington Township, Franklin, Delaware and Union Counties, Ohio, hereby certify that the foregoing is a true copy of a Resolution duly passed at a regular meeting of the Board of Township Trustees of said Township on the tenth day of August 2004, together with a true record of the roll call vote thereon, and that said Resolution has been duly entered upon the Journal of said Township. The undersigned further certifies that the amount necessary to meet the obligation described in said Resolution has been lawfully appropriated and is in the Township treasury to the credit of an appropriate fund, free from any previous encumbrances. This tenth day of August 2004. Jo e .Robinson Township Clerk Washington Township Franklin, Delaware and Union Counties, Ohio 3 Exhibit "A" AGREEMENT Agreement to provide communication services ("Agreement") for the Washington Township ("Townshi Fire Department by the City of Dublin ("City") is made and entered into on ~J~~~~'~""a'~!0 2004 by and between the City, an Ohio Municipal Corporation, and the Township, an Ohio Political Subdivision. RECITALS WHEREAS, the Township desires to contract for communication services for the Township Fire Department; and WHEREAS, the City and Township are contiguous; and WHEREAS, the City is able to furnish to the Township such communication services and it is in the best interests of the City to do so; and WHEREAS, the Trustees of the Township by Resolution No. 6 io n3 passed ,o~ 2004 authorized the Township Administrator to enter into and execute, on behalf of the Township, this Agreement with the City for such communication services; and WHEREAS, the Council for the City by Ordinance No. passed 2004 authorized the City Manager to enter into and execute, on behalf of the City, this Agreement with the Township to furnish such communication services; and NOW, THEREFORE, made and entered into this the day of 2004, by and between the Township and the City witnesseth. I. The City shall furnish to the Township the facilities, personnel and equipment for the purpose of providing communication services ("Communication Services") to the Township Fire Department. Communication Services shall include, but not be limited to: (1) Providing the Township access to the City's computer aided dispatch ("CAD") network for the purpose of accessing CAD call reports. This access shall be available at all Township stations; and (2) Providing the Township CAD printout to each Township station for each call for service received by the City; and (3) Representing the Township at all Franklin County E9-1-1 PSAP meetings; and 1 (FI0430470.1 ) Exhibit "A" (4) Maintaining the E9-1-1 master street address guide for all areas located in the Township; and (5) Performing other services as may from time to time be mutually agreed by the parties. II. Additionally, the parties agree as follows: (1) The City shall provide the equipment and personnel necessary to provide twenty-four (24) hour a day and seven (7) day a week communication services for the Township Fire Department; and (2) The City shall receive all calls and communicate the message or internal requests to the Township Fire Department in accordance with generally acceptable procedures for dispatching and in accordance with such procedures as shall from time to time be prescribed by the Township Fire Department and/or the City; and (3) The City shall answer the Township Fire radio and communicate the message or internal requests to the Washington Township Fire Department in accordance with generally acceptable procedures for dispatching and in accordance with such procedures as shall from time to time be prescribed by the Township Fire Department and/or the City; and (4) The City shall maintain a written and/or electronic log of all communications referred to in Sections II(2) and II(3) above. Such log shall be transferred to the Township Fire Department in accordance with procedures prescribed by the Township Fire Department; and (5) Dispatching shall be performed only by qualified individuals hired by the City. A review panel consisting of the Fire Chief for the Township and Chief of Police for the City shall establish and periodically review the selection process, criteria, experience, and performance requirements for qualified dispatchers; and (6) The City shall endeavor to schedule a minimum of two (2) dispatchers at all times. Both parties recognize that the City is under no obligation to assign either dispatcher to exclusively perform dispatch duties under this Agreement and that there is no penalty upon the City for failing to meet this recommended staffing minimum; and 2 (H0430470.1 } Exhibit "A" (7) The City will continue its policy of handling radio calls in priority order without regard to whether the call is related to police, fire or emergency medical activity; and (8) The Township, at its sole expense, shall assume all responsibility for the Township mobile radio equipment and shall pay any expenses, fees or other charges required to render it compatible so that the Township equipment will properly interface with the City dispatch center; and (9) The City, at its expense, shall maintain the central dispatch computer and other City equipment; and (10) Dispatchers will be periodically available, as mutually agreeable, for training purposes. Should emergency medical dispatching be adopted by the City dispatch center, the cost of said training for certification and continuing education requirement will be shared equally between the City and Township. III. As referred herein, City and Township shall routinely prescribe dispatching procedures in, respectively, the Dublin communication center policies and procedures and the Township Fire dispatching guidelines. IV. The Township is solely responsible for providing fire and other emergency services for the residents, public officials, business entities and other individuals in the Township. The Township, at its sole discretion, is responsible for determining the proper allocation of the equipment, personnel and all other resources for providing fire and other emergency services. V. The City shall have sole discretion and oversight in determining the appropriate allocation of equipment, personnel and all other resources for providing Communication Services under this Agreement. VI. As consideration for the aforementioned services to be provided by the City to the Township pursuant to this Agreement, the Township shall pay the City as follows: (1) In year one (1) of this Agreement, beginning June 1, 2004, and ending May 31, 2005, the sum of One Hundred and Eighty Two Thousand Dollars and No Cents (U.S. $182,000.00) shall be paid by check or other negotiable instrument to the City in one (1) lump sum payment by August 15, 2004. (2) In yeax two (2) of this Agreement, beginning June 1, 2005, and ending May 31, 2006, the sum of One Hundred and Eighty Nine Thousand Two Hundred and Eighty Dollars and No Cents (U.S. $189,280.00) shall be 3 {H0430470.1 ) Exhibit "A" paid by check or other negotiable instrument to the City in one (1) lump sum payment by June 15, 2005. (3) In year three (3) of this Agreement, beginning June 1, 2006, and ending May 31, 2007, the sum of One Hundred and Ninety Six Thousand Eight Hundred and Fifty One Dollars and No Cents (U.S. $196,851.00) shall be paid by check or other negotiable instrument to the City in one (1) lump sum payment by June 15, 2006. VII. This Agreement shall be for a period of three (3) years commencing on June 1, 2004 and ending on May 31, 2007 unless otherwise terminated earlier, as provided for herein. The City and Township may terminate this Agreement, without penalty or obligation, at the expiration of its original term or any extension thereof. VIII. This Agreement may be renewed or extended for additional periods of three (3) years upon mutual agreement of the parties, pursuant to the following process: (1) If Township seeks an extension of the term of this Agreement it shall submit, in writing, a request to the City to extend this Agreement at least one hundred and eighty (180) days prior to the expiration of original term and/or any previously approved extension. (2) Dublin shall be required to approve or disapprove, in writing, any request for an extension within ninety (90) days of receipt. IX. If this Agreement is extended for an additional three (3) year term pursuant to Section VIII hereunder, the Township shall pay a sum equal to the amount contained in Section VI(3) plus an additional five percent (5%). The total due by the Township shall be increased by an additional five percent (5%) per year. X. Either party, at its sole discretion, shall have the right upon one hundred eighty (180) days written notice to terminate this Agreement without penalty. XI. In the event of a breach of any provision of this Agreement, either party may terminate this Agreement, if following written notice to the breaching party, said breaching party fails to immediately attempt to remedy such material breach. XII. It is understood and agreed that this Agreement may not be changed, modified, or altered except by an instrument, in writing, signed by both parties and executed in accordance with the laws of the State of Ohio. XIII. Any controversy or claim, whether based upon contract, statute, tort, fraud, misrepresentation or other legal theory, related directly or indirectly to the Agreement, whether between the parties, or of any of the parties employees, 4 (H0430470.1 } Exhibit "A" agents, or volunteers will be resolved under the laws of the State of Ohio, in an appropriate court in Franklin County, Ohio. IN WITNESS WHEREOF, the City of Dublin and Washington Township have set their hands by their authorized representatives the day and year first written above. CITY OF DUBLIN, OHIO WASHINGTON TOWNSHIP, OHIO B '~J ~ - ~ B y: ~D7~ Y Jane Brautigam, City Mana er Tom Spring, Townsh p Administrator Approved as to form: By: By: Stephen J. Smith, Law Director REST OF PAGE LEFT INTENTIONALLY BLANK 5 {H0430470.1 ) Office of the City Manager 5200 Emerald Parkway, Dublin, Ohio 43017-1006 Phone: 614-410-4400, Fax: 614-410-4490 CITY OF DUBLIN M e m o TO: Members of the Dublin City Council FROM: Jane S. Brautigam, City Manager S, ~ DATE: August 25, 2004 RE: Dispatching Contract with Washington Township INITIATED BY: Mike Epperson, Chief of Police Summary The three-year dispatching contract we have with Washington Township expired on May 31, 2004. Negotiations with Washington Township on a new 3-year agreement have occurred over the last several months and on August 10, 2004 they passed an ordinance accepting the terms of our proposed contract. The terms of the agreement have remained substantially the same as in the past with the exception of the costs. In conjunction with Washington Township, we have identified the following annual reimbursement schedule for dispatching services: June 1, 2004 -May 31, 2005 $182,000.00 June 1, 2005 -May 31, 2006 $189,280.00 June 1, 2006 -May 31, 2007 $196,851.00 Recommendation We recognize the continued partnership between Washington Township and the City of Dublin, especially in the area of public safety, is beneficial for our residents. We endorse this proposed ordinance and are asking for passage in order to continue to provide dispatching services for the Washington Township Fire Department.