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HomeMy WebLinkAbout07/15/1985 RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting '~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held _dJuly15,19.85 19. ,..... The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis on Monday, July 15, 1985 at 7:30 P.M. ... Mr. Thornton led the Pledge of Allegiance. Roll Call Members present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mayor Lewis, Ms. Maurer, and Mr. Thornton. Mr. Sutphen was absent. Ms. Melinda Hill, Assistant Law Director, and Mr. Sheldon, Village Manager, were present as were Mr. Bowman, Ms. Jordan, Ms. Prushing, and Mr. Warner of the Village Staff. Minutes Mr. Amorose moved to approve the minutes of the July 1, 1985 meeting of Council. Mr. Thornton seconded the motion. The vote was 6-0 in favor. Bills Mrs. Headlee made a motion to approve paying the bills. Mr. Close seconded the motion. The vote was unanimous in favor. ~ Correspondence 1. A letter of thanks from Debbie and Jeff Russell, owners of The Country Touch, for the fine 175th Birthday Celebration. 2. A letter from the Dublin Schools (Mr. Tony Wall) thanking the Dublin Village Council for their thoughtful consideration and subsequent approval of the rezoning of Dublin High School and adjacent property for office park use. 3. There were no objections to a request from the Arthritis Foundation Central Ohio Chapter for a one day liquor permit for a function to be held Saturday, July 27, 1985, 12:00 P.M. to Sunday, July 28, 1985, 12:00 A.M. lI..... ,..... Public Hearings Ordinance No. 34-85 - Amend Section 1181.07(f) - Planned Unit Development. Second Reading. Lhere were no registered proponents or opponents. Mr. Bowman said that the main focus of the legislation would be to eliminate the 10 acre requirement now required for P.U.D., i.e., any size tract may be zoned into the P.U.D. classification. This will provide flexibility and it will fill major gaps between zoning districts. For instance, one major gap is within the multi family zoning districts _ nothing between R-4 and R-12. It also may permit more types of uses. He noted that it would also provide more control. Legally, by going to a P.U.D., the site plan becomes the zoning district. All conditions agreed to then will be enforceable under the zoning district, even with subsequent owners. ..... Ordinance No. 35-85 - Amend Section 1183.03 - Building Lines Along Public Rights-of-Way. Second Reading. There were no registered proponents or opponents. Mr. Bowman said that Ordinance No. 35-85 deals exclusively with the establishment of building setback lines. The changes would: 1. Give a clearer definition as to how the building setback lines are formulated. 2. Be easier to administer. 3. Establish minimums. ~"- RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097..... Held July ~,5~ 1985 19_ Page Two ,... Mr. Bowman noted that the building setback line is established based upon a planned or existing right-of-way of a road. For example, with a road with a planned or existing right-of-way of 100', the building setback line is established 100' from centerline. The Code then allows parking spaces to encroach into the required setback a distance equal to 40% as measured between the established building line and the existing or proposed street right-of-way. In the 100' right-of-way example, he noted that parking spaces would be allowed to extend closer to the street up to 40% of the required 50' required setback, or 20'. A 30' minimum setback has been established if the setback cannot be determined from the right-of-way. Also, a 15' green space would be required in all instances. Regarding freeways (limited access) Mr. Bowman said that required would be a 50' setback from the fence line of the highway, a 25' parking setback and a minimum of 20' of green space between any portion of the parking area and the right-of-way line. Mr. Thornton asked about Tuller Road. Mr. Bowman said that all the buildings are back 50'. The parking portion, in some cases comes within 10' to the right-of-way line. With regard to residential, Mr. Bowman said that most of the residential will be in platted subdivisions. He also noted that whenever there is a platted setback, that will apply to both parking and building. If there is no plat, this ordinance would apply. .... iI... Mr. Amorose said that he felt that even a 25' setback on the parking is too narrow, considering the scale of a limited access highway. He said that he would prefer a 50' parking setback. Mr. Bowman said that of the 80% of the property left to be developed, 50' might be a minimum. In some cases variances could be considered where one could have landscaping in lieu of the straight 50'. He also said conceivably, in some cases, for example S.R. 161, with the formula development could come within 20' or 22' of the roadway with a driveway. Mr. Amorose mentioned some car dealerships which have used the parking lot as a display extension of their showrooms. He said that he would like to see a minimum of 25' of green space between the right-of-way and paving. Mr. Bowman said that another possibility would be to keep the 40% of the required setback distance but then allow no portion of the parking lot closer than that, keeping it proportional to the roadway. Mr. Amorose moved to amend the ordinance, saying that a 25' minimum of green space be established between any portion of the parking lot and the street right-of-way and also set a minimum of 50' of green space between any portion of the parking lot and the right-of-way along limited access highways. Mr. Thornton seconded the motion. Mr. Close said that he preferred Mr. Bowman's suggestion that the green space be proportional to the roadway. The vote was as follows: Mrs. Headlee, no; Mr. Thornton, yes; Mr. Close, no; Ms. Maurer, yes; Mr. Amorose, yes; Mayor Lewis, no. ~ ,..... Ordinance No. 30-85 - Proposed Budget for Fiscal 1986. Third Reading. The vote was 6-0 in favor of the ordinance. -- Ordinance No. 45-85 - Accept Bid for Salt for Winter of 1986-1986. First Reading. Emergency. Mrs. Headlee introduced the Ordinance. Mayor Lewis announced that it was the recommendation of the Village Manager that the Village accept the bid of the International Salt Company in the amount of $29.70 per ton. Mr. Close moved to waive the three time reading rule, treat as an emergency, and accept the recommendation of the Village Manager. Mr. Thornton seconded the motion. The vote was 6-0 in favor of the motion. The vote on the Ordinance was unanimous. ~'- RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held July is,} 985 19. Page Three --- .... Ordinance No. 46-85 - Rezone 17.695 Acres on Post Road, West of Coffman Road. First Reading. Mr. Close introduced the Ordinance. Mr. Close moved to refer the rezoning request to the Planning and Zoning Commission. Mrs. Headlee seconded the motion. The vote was 6-0 in favor of the motion. r- Resolution No. 13-85 - Award Bid on Note Renewal for Avery Road Waterline. First Reading. Mrs. Headlee introduced the Resolution. Mrs. Headlee moved to do away with the three time reading rule, treat as an emergency, and accept the bid of Erlich-Bober of 4.45% interest with a $12.00 premium. Mr. Close seconded the motion. The vote was unanimous in favor. Mr. Lewis said that it was the recommendation of the Finance Director that the Resolution be amended to change the paying agent to the Citibank of North America, N. Y. instead of the Huntington National Bank at the request of the firm of Erlich-Bober. Mr. Close moved to accept the recommendation of the Finance Director and make the paying agent the Citibank of North America, N.Y. Mrs. Headlee seconded the motion. The vote on the amendment was 6-0 in favor. The vote on the Resolution was unanimous in favor. I...... Resolution No. 14-85 - Award Bid on Note Renewal for Frantz Road Boulevard. First Reading. Mr. Close introduced the Resolution, moved to do away with the three time reading rule and treat as an emergency. Mrs. Headlee seconded the motion. The vote was 6-0 in favor of the motion. Mr. Close amended the Resolution to make the paying agency from the Hunting- ton National Bank to Citibank North America in New York. Mr. Amorose seconded the motion. The vote on the amendment was 6-0 in favor. The vote on the Resolution was unanimous in favor. ,... Other Accept and Approve Final Plat - Muirfield Phase 22. Mayor Lewis said that it was the recommendation of the Village Planner and the Planning and Zoning Commission to accept and approve the Final Plat of Muirfield Phase 22. Mr. Close moved to accept the Final Plat Muirfield Phase 22. Mr. Thornton seconded the motion. The vote was unanimous in favor. ...... Accept and Approve Final Plat - Indian Run Meadows Section 2. Mr. Close moved to accept and approve the Final Plat - Indian Run Meadows Section 2. Mrs. Headlee seconded the motion. The vote was 6-0 in favor. Mayor Lewis reminded members of Council of the annual Central Ohio Mayors and Municipal Officials Summer Social and Golf Outing scheduled for Friday, August 30, 1985, noting that the deadline for reservations is August 16, 1985. ~'... RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols'., O. Form No. 1097 ~ Held July 15, 1985 19 Page Four "..... -- Mayor Lewis told members of Council about a request from the Dublin Chamber of Commerce requesting the permission of the Village to occupay (on a temporary basis) the office in the building expansion that was designated for the assistant manager. He noted that perhaps the office could be a community service office that could also serve the requirements of other maior organizations in the community, e.g., C.I.C., Dublin Jaycees. Mayor Lewis indicated that Mr. Steve Smith, during discussions, had said that perhaps an agreement could be drawn up for one year where the Dublin Chamber of Commerce would be responsible for it and the expenses of the office and that they could accommodate those predetermined organizations' requirements on a pro-rated basis. Mr. Close said that he had a basic philosophical problem with the City providing what amounts to free space for any organization. Mayor Lewis said that they would be charged foot rental for the space. Mr. Close said that if they were charged fair market value for the space he had no problem with that situation. Mayor Lewis said that what was being proposed was that the Chamber would hire an office occupant. It would not serve as an office, as such, for anyone organization but would be a telephone answering service, a receiving office for mail, a disbursing office for literature, etc. ,.... Mrs. Headlee said that she would hesitate to give anticipated staff growth and would prefer to wait was in the new building before making a decision. with Mrs. Headlee. Ms. Maurer suggested that there might be a problem with a government providing services for one organization over another. Mr. Sheldon said that he did not see a requirement for that office space for at least one year. away office space with until the Village Staff Mr. Thornton agreed ...... Mr. Close moved that a concrete proposal be presented to Council regarding the request. Mr. Thornton seconded the motion. Ms. Prushing asked that the law Director look into whether or not the Village could lose tax exempt status with the action. The vote on the motion was as follows: Mr. Close, yes; Mr. Amorose, yes; Ms. Maurer, no; Mayor Lewis, yes; Mrs. Headlee, yes; Mr. Thornton, yes. Mayor Lewis announced that there was a vacancy on the Personnel Board of Review - Gay Lynn Clymer no longer resides in Dublin. Mrs. Headlee moved to appoint Mr. C. E. Corn to serve out the remainder of Gay Lynn Clymer's term. Mr. Close seconded the motion. The vote was unanimous in favor. ".... Mayor Lewis expressed his appreciation to the Parks and Recreation Committee, the Parks and Recreation Department, and particularly to Beth Brooks, Marlaine Manus, and Ted Kinney for the outstanding job they did in bring- ing the 175th Birthday Celebration into such a successful and exciting four day weekend. He also expressed his appreciation to all individuals and organizations who made a contribution to the celebration. --- Roundtable 1. Mr. Thornton Mr. Thornton volunteered to be chairman of the 200th birthday celebration. He mentioned the chuckholes on S.R. 161 near High Street. Mr. Sheldon said that they would be repaired. ~- RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ iH eeting National Graphics Corp., Cols., O. Form No. 1097.... Held '00' July.15,nL985 19 Page Five /"..... -- 2. Ms. Maurer Responding to a concern expressed by Ms. Maurer regarding the "gap" in donations and expenses for the Celebration, Mr. Sheldon said that the approximately $2,680.00 difference can be taken care of by amending the appropriations ordinance at the end of the year. Ms. Maurer commented that she felt that the most interesting and most historically exciting activity during the Celebration was that of the Coldstream Guards (at a charge of only $50.00). 3. Mr. Close Mr. Close mentioned that as a result of the recent storm, electricity has been out in a portion of Dublin for approximately 24 hours. He suggested that the situation might create a health hazard with regard sewage. Mr. Close commended those responsible for the 175th Birthday Celebra- tion. The meeting was adjourned by Mayor Lewis at 8:21 P.M. - , \......... Mayor - J~'-fr1 (~--1~/ Clerk of Council/ ",.... .... --.-