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HomeMy WebLinkAbout07/01/1985 RECORD OF PROCEEDINGS Minutes of DUBLIN VILLAGE COUNCIL ,."'~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held July_1L1<)~5n 19 ,-... The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor James E. Lewis at 7:30 P.M. on Monday, July 1, 1985. I ..... Mr. Thornton led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Close, Mrs. Headlee, Mayor Lewis, Ms. Maurer, Mr. Sutphen, Mr. Thornton. Mr. Smith, Law Director, and Mr. Sheldon, Village Manager, were in attendance as were Mr. Bowman, Ms. Jordan, Ms. Prushing, and Mr. Warner of the Village Staff. Mr. Amorose moved to approve the minutes of the June 17th meeting. Mr. Thornton seconded the motion. The vote was 7-0 in favor. Mrs. Headlee moved to pay the bills. Mr. Sutphen seconded the motion. The vote was unanimous in favor. The following letter was read by the Clerk of Council: The White House Washington June 28, 1985 ,...... To the Citizens of Dublin, Ohio: I am pleased to send warm greetings to all those gathered to celebrate the 175th anniversary of Dublin. I , I ...... The spirit which has built and sustained your community reflects the energy which has forged America into a land of wonder. As a community held by fellowship and goodwill, Dublin has be- come "home" to many who love it dearly. Further, it stands as an example of the blessings of liberty and freedom to those around the world. My hearty congratulations on this proud, historic occasion and my best wishes in the years to come. (Signed) Ronald Reagan - Ordinance No. 14-85 - Rezoning of 1.95 Acres on West Dublin-Granville Road. Tabled Ordinance. Mr. Bowman said that since the ordinance was tabled the subject 1.95 acre lot was purchased by a group which now controls about eight (8) acres of land at the intersection of David Road and West Dublin-Granville Road. He said that staff intends to discuss the corridor district aspects of the site with the Planning and Zoning Commission. He also noted that the owners have a 30,000 sq. ft. office and a small branch bank facility planned on the front four (4) acres of the site. Mrs. Headlee moved to remove the ordinance from the table. Mr. Close seconded the motion. The vote was unanimous in favor. - Ms. Maurer requested additional discussion. Mr. Bowman said that he has a general site plan. He also said that it had been discussed with some members of the Planning and Zoning Commission and that they agreed, generally, on some type of boulevard concept for S.R. 161, eliminating right turns on the small lots. He noted that the site is directly across -- RECORD OF PROCEEDINGS Minutes of Dublin Village Council ~ Meeting National Graphics Corp., Cols., O. Form No. 1097..... Held JulYn_l,__1985. 19. Page Two ",.... .... from David Road and that there would be a major curb cut on S.R. 161. Mr. Bowman also said that the curb cut and the north/south secondary road would be discussed at the time of the CDD review. Mr. Duros, the developer, said that being planned is a 30,000 sq. ft. stone professional office building as well as a small banking facility. Mr. Duros also noted that they had discussed with Mr. Bowman the pos- sibility of putting in a 50' right-of-way across ,the tract at such time at which the Village of Dublin requests it. He commented that were the re- zoning approved they would still have to go through the site plan approval process. Regarding the possible service road it was noted that there are still lots along S.R. 161 on which the Village does not have commitments. The vote on the ordinance was unanimous for approval. Ordinance No. 30-85 - Proposed Budget for Fiscal 1986. Public Hearing. Second Reading. There were no registered proponents or opponents. It was noted that action on the ordinance will need to be taken at the July 15th meeting of Council. ....... Ordinance No. 11-85 - Rezone 158.3 Acres - McKitrick and School Properties. Third Reading. Mrs. Headlee said that she had been called by heirs of persons buried in the cemetery as to how the situation would be handled. Mr. Helman said that they had no intention of removing or relocating the cemetery - that they would be able to work around it. The Law Director read the following addenda to the text which will be a part of the ordinance: i......r Addenda to Text for PUD McKitrick Property West Side of Coffman Road The applicant requires a waiver of the requirement of Section 1181.07i(5) for submission of a final development plan within 240 days of approval of the preliminary development plan but agrees that in return for said waiver applicant will agree to and will submit and process a final development plan for each phase of its development, all in accordance with Chapter 1181 of the Planning and Zoning Code and agrees that said plans shall be processed and considered in the light of capital improvement programs then completed, in process, or planned. Developer understands that the Village of Dublin is under no obligation to have services and improvements in place as per the developers' schedule. The vote on the ordinance was 7-0 for approval. r- .... Ordinance No. 24-85 - Approve Design Report Proposal - West Branch Sewer. Third Reading. Mayor Lewis commented about the renewed controversy regarding the sewer. He said that since the City of Columbus is not prepared to identify the route for the sewer, that he would entertain a motion to table the ordinance. Mr. Close so moved. Ms. Maurer seconded the motion. The vote was 7-0 in favor. -- RECORD OF PROCEEDINGS Minutes of Dublin Village Council ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held -JulYn1.,m1.9.85. 19 Page Three [ Ordinance No. 39-85 - Establish Amounts of Cash on Hand for Departments. First Reading. Mrs. Headlee introduced the ordinance. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was unanimous in favor. The vote on the ordinance was 7-0. Ordinance No. 40-85 - To Renew Note on Frantz Road Boulevard Project. First Reading. Mr. Thornton introduced the ordinance. Mr. Thornton moved to do away with the three time reading rule and treat as an emergency. Mr. Close seconded the motion. The vote was unanimous in favor. The vote on the ordinance was 7-0 in favor. jr-- I ..... Ordinance No. 41-85 - To Renew Note on Avery-Brand Road Waterline Project. First Reading. Mrs. Headlee introduced the ordinance. Mr. Warner told Mrs. Headlee that the contractor has completed the work and will be working on the punch out list shortly. Mrs. Headlee mentioned tiles that have been cut along Brand Road, and water in the road ditches. She said that she did not intend to vote for any further monies to be given to the contractor until the tiles have been repaired and cleaned out so that they will drain. Mrs. Headlee moved to do away with the three time reading rule and treat as an emergency. Mr. Thornton seconded the motion. The vote was unanimous in favor. The vote on the ordinance was 7-0. Ordinance No. 42-85 - Inducement for Industrial Development Revenue Bonds- Medical Office Building. First Reading. Mr. Close introduced the ordinance. Mayor Lewis announced that the Community Improvement Corporation at a meeting on June 27, 1985 unanimously approved the application, such approval being contingent only upon the submission to the CIC, prior to issuance of the Bonds, of a certain partnership agreement concerning the Project. The partnership agreement to be executed after passage of an inducement ordinance by Dublin Village Council. Mr. Close moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote on the motion was unanimous in favor. The vote on the ordinance was 7-0 in favor. ".... Ordinance No. 43-85 - Determine to Proceed with Shier-Rings Waterline. First Reading. Mr. Close introduced the ordinance. Mr. Smith, Law Director, recommended it be treated as an emergency, on behalf of bond counsel, so that the project can be let out for bid. Mr. Close moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was unanimous in favor of the motion. The vote was 7-0 in favor of the ordinance. ... Ordinance No. 44-85 - To Vacate Meadowland Drive, off of Sawmill Road. First Reading. Mrs. Headlee introduced the ordinance. Mr. Harrison Smith, Jr. and Mr. Larry Helman were present at the meeting to speak to members of Council. Mr. Smith said that the idea is to bring in some street system that could function on both sides of Sawmill Road, getting rid of the contention relating to Sawmill Road - that one side is Columbus, one side is Dublin. -- RECORD OF PROCEEDINGS Minutes of Dublin Village Council ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held . JuLy._L.L985__ .19. Page Four ",.... ! ...... , -.... Mr. Helman mentioned the Federated site across the road and the fact that the places where major signals are to be placed to service that develop- ment is where there are "blockages" on the west side of the road - a fast food restaurant and a car dealership. Work has been done to allow Dublin some access to that system. Mr. Helman said that the street in question is "just on paper"; there is no pavement. He said that "this particular lot has been purchased by State Savings to allow them to then have the street vacated and in the process of that vacation sacrifice some land to the rear; in other words, State Savings is accommodating this situation to allow this use to slip down, take a different configuration and allow the roadway to come through." He also said that with the assistance of the owners of the car dealership the entire west side of the Dublin part can be accessed to the major signal locations. Mr. Close noted that Dublin is giving up the right-of-way on the south side of the property, and will take the street on the north. Mayor Lewis said that if Dublin vacates the right-of-way the Village would anticipate acquiring a dedicated street with a 100' right-of-way. He noted that this particular ordinance does not address itself to that anticipation; his concern being who is going to build that road. Mr. Steven Smith said that the vacation should be contingent upon the road being put in by the developers and naming them. Mr. Close moved that the existing Ordinance No. 44-85 be amended by the addition of a new Section 2. which will read, "this ordinance shall take effect and be in force on and after August 15, 1985'; that the existing Section 2. shall become Section 3. and should be reworded to say that this Council finds that this matter is an emergency affecting public health and safety and shall be in effect immediately upon passage. Mr. Close also moved to do away with the three time reading rule and pass the ordinance as an emergency. Mr. Amorose seconded the motion. The vote on doing away with the three time reading rule and treating as an emergency was unanimous. The vote on the ordinance was 7-0 in favor. ,...... I Mayor Lewis introduced and welcomed Ms. Janet Jordan, the new Parks and Recreation Director to those present. Council Roundtable Discussion Mr. Thornton 1. Mr. Thornton recommended that contiguous property owners be notified by certified mail (provable notification) regarding public hearings on rezonings. ,- Mrs. Headlee 1. Mrs. Headlee noted the number of the cul-de-sacs in Muirfield that seem to be "sinking", requiring a great deal of repair, and mention- ing a number of streets specifically. She also noted that the cul-de-sacs in Waterford, Hemingway, Shannon Park, etc. do not seem to have similar problems. 2. She said that in reading the Park Board minutes she noted that the member representing the Dublin School Board had not been attending the meetings, and said that she felt that it was important that they have a representative on the Parks and Recreation Committee. It was noted that according to the Charter if a member fails to attend three meetings they cannot continue to serve on said committee. Mrs. Brooks said that at the February meeting of the Parks and Recreation Committee a discussion was held regarding the matter and the member said that he could no longer serve. No member of the School Board has been assigned to replace him. ..... ~'.. RECORD OF PROCEEDINGS Meeting Minutes of Dublin Village Council ~ National Graphics Corp., Cols., O. Form No. 1097 ~ 19 Held .uJul~_1"'n1985 ,..... -- ,... if ...... "..... ......... Page Five 3. Mrs. Headlee suggested writing a letter to the School Board, suggest- ing they name a replacement. Mayor Lewis commented further by saying that the Village Charter does not state that the School Board will appoint a representative to the Parks Committee; the Charter does state that the School Board will recommend a slate to Council from which Council will select an appointment to the Committee. He said that Council should tell the School Board to appoint or recommend a slate. Mr. Close reading the following from the Charter..."Council by a motio or motions adopted by a majority vote of its members shall appoint from among the persons recommended by the Dublin Board of Education.." Mayor Lewis said that since the Village has adopted the Charter the participation by the School Board has been less than totally satisfactory. He indicated, also, that he agreed with Mrs. Headlee that cooperation with the School District too often is "a one way street". Mayor Lewis suggested that the Village Manager call attention to the language in the Charter to the School Board and ask them if they would cooperate along those lines and give Council a slate of candidates that would be satisfactory to them from which Council could select an appointee with the anticipation that they would be an active member of the Committee, would attend the meetings, and report back to the School Board. Mrs. Headlee expressed her concern and anger resulting from the correspondence between Village counsel and School Board counsel regarding acreage and sites in the Indian Run Meadow and Earlington subdivisions, suggesting "deals made behind closed doors". Mayor Lewis replied that there were conversations reported to Council on regular occasions with regard to some considerations in working with the School District. He said that there were "no deals cut". He said that the conversation was indicated to Council. It was not discussed further until there was a response, in writing, from the School District. The response indicates their understanding, not an agreement and not a commitment. The letter was written for the further consideration by members of Council as to whether they wish to proceed or not. The suggestion for Executive Session was made solely by the attorney for the School Board, and Mayor Lewis said that he refused to make it a subject of an Executive Session because it was not pertinent material for an Executive Session. Mr. Steve Smith said that after several conversations with the Board's attorney he suggested that they put a specific offer in writing to members of Council. Mrs. Headlee also suggested that the Village hire additional engineering inspectors. She noted that she had observed sewer and waterlines being laid down and covered up before being inspected by the Village. Mayor Lewis suggested that Mrs. Headlee inform the inspectors of such situations and then perhaps they could do something about it when the situation is occurring. 4. Mr. Sutphen 1. Mr. Sutphen agreed with Mrs. Headlee that the village needs additional engineering inspectors. Ms. Maurer 1. Ms. Maurer mentioned the letters from Attorney Rich and her concern regarding the fact that she did not recall any discussions regarding same, and said that she would like to have been consulted if proposals had been made. -- " RECORD OF PROCEEDINGS iH inutes of Dllh 1; n Vi 11 ::lgP r.mmr i_ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held .J'uIYuLLJ985.. 19. Page Six - I Ms. Maurer also mentioned the suggestion in the letters that the ... Village approve the exterior architectural elevations so that they are consistent with the surrounding areas. She wondered whether the Village should make it clear what the requirements are. Mayor Lewis commented that the School District did bring in the Middle School site elevations for Council comments. He also said that there was an agreement that they would bring in any future buildings built in Dublin to insure compliance with Dublin's Zoning Code. Mr. Close 1. Mr. Close discussed briefly the function of the legislative versus the administrative and staff functions in the Village. He said that he did not know how Council could be involved in every administrative matter at its inception; however, as long as at some point, early enough, Council can have an oppotunity for input. Mr. Smith noted that many times the Village Manager or the Mayor ask him to be involved in discussions with persons regarding certain situations He said that members of Council will be informed before a proposal or a commitment is made, for their input. ,.... I '- Mr. Sheldon brough to Council's attention the fact that the Franklin County Engineer has asked him to consider closing off the north sidewalk of the Scioto Bridge and making some substantial improvements to the south sidewalk, said improvements being done by the County. The south sidewalk only would be used for the next six or seven months. There were no objections. Mrs. Karrer asked for information regarding the Old Spring. Mr. Smith reported that he would report back to Council at the July 15th meeting regarding progress on same. Mayor Lewis read to those present a letter from Beth Brooks, Co-Chairman of the 175th Birthday Celebration Committee, announcing the choice of Sherman Sheldon as Honorably Grand Marshall of Dublin's 175th Anniversary Parade. The meeting was adjourned at 8:41 P.M. .~ '....... _~~'-m.~./ Clerk of Council --