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Home My WebLink About51-03 Ordinance RECORD OF ORDINANCES Dayton Legal Blank,lnc. Form No. 30043 Ordinance No. 51-~3 Passed . 20 AN ORDINANCE ACCEPTING THE LOWEST/BEST BID FOR THE DUBLIN SERVICE DEPARTMENT SITE IMPROVEMENTS, APPROPRIATING FUNDS THEREFOR, AND DECLARING AN EMERGENCY WHEREAS, after advertising, receiving and opening bids on April 17, 2003 for the Dublin Service Department Site Improvements project, Council has determined that the lowest and best bid for said prof ect is from C&N Construction in the amount of $550,600; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide additional funding authorization for the project. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, ~ of the elected members concurring that: Section 1. The bid from C&N Construction in the amount of $550,600 be, and hereby is, accepted. Section 2. That the City Manager is hereby authorized and directed to execute a contract with C&N Construction for completion of said project pursuant t o t he b id specifications and documents on file in the Office of the Director of Service. Section 3. That there be appropriated from the unappropriated balance in the Capital Improvements Tax Fund the amount of $80,600 to account 401-0314-780-2523 for the purpose of completing the Service Center site improvements. Section 4. That this Ordinance is declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety or welfare, and emergency action is necessary in order to initiate the project as soon as possible so that the facility can be available prior to winter. Therefore, this Ordinance shall take effect upon passage. Passed this day of NtG~/ , 2003 Mayor siding Officer ATTEST: ~fc(,. Cle of Council I hereby certify that copies of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. Cl of Council, Dublin, Ohio Ordinance 51-03 Department of Service 6555 Shier Rings Road • Dublin, OH 43016-8716 Phone: 614-410-4750 • Fax: 614-923-5529 CITY 4F DUBLIN Memo TO: Members of the Dublin City Council FROM: Jane S. Brautigam, City Manager~ary_~ DATE: May 1, 2003 INITIATED BY: Dana L. McDaniel, Assistant City Manager/Director of Service RE: Service Department Site Improvements SUMMARY: On Thursday, April 17, 2003 bids were opened for the Dublin Service Department Site Improvements. This project is an approved Capital Improvement Program. The publicly announced base bid was estimated at $450,000. Five (5) bids were received. Central Ohio Wayne Contrak 2K C8~N Bidder: Bldg. Co. Builders Corp. General Const. Base Bid 536,000 605,000 529,563 475,900 489,800 Alternate #1 74,550 73,000 119,395 81,100 60,800 Alternate #2 28,000 23,000 22,324 34,300 48,000 Alternate #3 62,100 61,000 61,499 56,000 130,800 Alternate #4 43,100 35,600 48,661 47,800 35,800 Alternate #5 81,200 69,000 66,973 108,500 40,800 Alternate #6 205,300 200,000 188,318 230,000 208,000 Alternate #7 62,300 53,000 71,959 36,550 38,000 Alternate #8 20,300 19,500 10,997 9,135 20,800 TOTAL 1,112,850 1,139,100 1,119,689 1,079,285 1,072,800 This project consists of: • Base Bid: New roof on existing salt shed, an additional salt shed, electric supply to salt sheds, concrete aprons in front of salt sheds. • Alternate #1: Salt Shed canopy roofs on three sides of each salt shed. This will provide some under roof storage though not enclosed. • Alternate #2: Grading, base gravel on north side of storage yard. • Alternate #3: Grading, base and asphalt on north side of storage yard. • Alternate #4: Dump pit. This is a concrete pad with roof structure that will allow collected material from the street sweeper to be dumped and drained into the sanitary sewer. Several loads will drain prior to being hauled to the dump. • Alternate #5: Grading, base and gravel on the south side of the storage yard. • Alternate #6: Grading, base and asphalt on the south side of the storage yard. • Alternate #7: Storm sewer on north side of storage yard. • Alternate #8: Storm sewer on south side of storage yard. Council may recall that this project was previously bid in February of this year. Alternates #7 & 8 were included in the original base bid in February. By removing these, $72,900 in these costs will be avoided for now and deferred to a future CIP budget. During 2002, the existing salt shed roof failed. The cost of replacing the existing salt shed roof was not anticipated during the preparation of the 2003-2007 CIP. However, other dollars for improvements (i.e. storm water, storage lot improvements) on the site were budgeted in 2002. Once the salt shed roof failed, staff held up on other improvements knowing the money would be needed for the more important matter of replacing the existing salt shed roof. Staff did not replace the roof immediately in anticipation of an additional salt shed in 2003. Staff hoped to save dollars by adding the existing roof replacement to the new salt shed construction. However, the February bids did not yield significant savings compared to estimates obtained in 2002. This appears to hold true in these bids as well. The Architect's estimate of $450,000 reflects the anticipation of a more competitive market than is apparently the case. Dollars not used in 2002 and dollars budgeted in 2003, as part of the 2003-2007 CIP, will be used to cover the base bid and Alternate #1 listed above. Staff recommends including Alternate #1 because the "canopies" are attached to the salt sheds and consist of materials and construction similar to the construction of the salt sheds (See attached drawing). The base bid and the canopies in this reorganized bid will provide needed cover for snow equipment such as salt spinner boxes, snowplows and snow plow hitch assemblies. The ability to store this equipment in this covered, but not enclosed fashion, will add significantly to the life of this equipment and lower maintenance in preparation for snow season. RECOMMENDATION: Staff recommends adoption of Ordinance No. 51-03, accepting C&N Construction's Base Bid of $489,800 and bid Alternate #lof $60,800 as the apparent lowest and best bid. The City's Architect has worked before with C&N and recommends them. It is necessary to pass this Ordinance as an emergency because salt storage and capacity are a significant public peace, health, safety and welfare concern. 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