HomeMy WebLinkAboutResolution 078-15RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No.
78 -15
Passed , 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE DUBLIN SCIOTO HIGH SCHOOL SHARED -USE
PATH CONNECTION PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Code, for the Dublin Scioto High School Shared -Use Path Connection Project;
and
WHEREAS, Council has determined that the bid submitted by Strawser Paving
Company, Inc. constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above - referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Strawser Paving Company, Inc. in the total
amount of $363,098.20 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Strawser Paving Company, Inc. for performance and completion of the Dublin Scioto
High School Shared -Use Path Connection pursuant to the Advertisement. Proposal
and Contract Documents for said project on file in the office of the City Engineer.
Section 3. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed thi 614 day of d561bef �_f 2015.
M or - Presiding Officer
ATTEST:
LLOL����
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410-4490
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: October 22, 2015
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Michael S. Sweder, P.E., Civil Engineer II
Summary
Memo
Re: Resolution 78 -15 — Dublin Scioto High School Shared -Use Path
Connection — Bid Acceptance
On October 15, 2015, two (2) bids were received, publicly opened and read for the Dublin Scioto
High School Shared -Use Path Connection project. This project consists of the installation of
approximately 3,100 feet of eight -foot wide asphalt shared -use path and necessary drainage
improvements, extending along the west and north side of the Dublin Scioto High School property.
This path connection, as depicted in the attached exhibit, is consistent with the adopted Bikeway
Plan in the Community Plan providing a path from Hard Road to Wyandotte Woods.
The Engineer's estimate for the project is $325,000.00. Funds for construction of this project
(AT1404) were budgeted in the 2014 — 2018 Capital Improvements Program (CIP) in the amount of
$200,000.00. These funds were not utilized in 2014 to construct this path as it was found that the
alignment needed to be adjusted to accommodate a stormwater basin located in Wyandotte Woods,
Section 7. This alignment change required additional easement dedication from Dublin City Schools,
which was secured in August of 2015. There are funds remaining in the current CIP budget
allocation for shared -use path connections (AT1504) due to path projects being on hold for
construction as the appropriate rights -of -way or easements are acquired.
Strawser Paving Company, Inc. submitted the lowest and best bid of $363,098.20. Staff has
thoroughly reviewed all bids and a summary of the bids is listed below. Comparison of the bids with
the Engineer's estimate shows that the contractor believes that mobilization, excavation of material
and surface course asphalt will be more costly. This is mostly likely due to the limited access to the
work zone for the project, phasing of the project and time of year of the bid. Also, a contingency for
base stabilization is included so if poor soil conditions are encountered, the appropriate base for the
path can be constructed. If this is not needed, the overall cost may be reduced.
For Council's reference and review, a reduced set of project construction drawings has been placed
in the Council Planning Room.
Bid as Read
Bidder
Bid as Read
over ( +) or Under ( -)
Corrected Bid
Engineer's Esbmate
Strawser Paving Company, Inc.
$363,098.20
11.7%
Columbus Asphalt Paving
$493,346.25
51.8%
For Council's reference and review, a reduced set of project construction drawings has been placed
in the Council Planning Room.
Res. 78 -15 - Dublin Scioto High School Shared -Use Path Connection
October 22, 2015
Page 2 of 2
Staff anticipates the construction to commence in early November of this year with approximately
1,500 feet of the path being complete by the end of November, 2015. The remaining portion of the
path will be constructed in the spring of 2016 with final completion of all work by May 27, 2016. The
work area will be accessed from Hard Road, Tonti Drive and Wyandotte Woods Boulevard. Minor
maintenance of traffic zones may be necessary during daytime working hours in those areas, but
access will be maintained at all times.
Recommendation
Staff has thoroughly reviewed the bid from Strawser Paving Company, Inc. Previous experience
with Strawser Paving Company Inc. has been favorable, including these recent projects: the 2014
Street Maintenance Program and the 2013 Street Maintenance Program.
Staff recommends Council approval of Resolution 78 -15, accepting as lowest and best the bid of
Strawser Paving Company, Inc. in the amount of $363,098.20 and authorizing the City Manager to
enter into a contract with Strawser Paving Company, Inc. for this project.