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HomeMy WebLinkAbout10-12-15 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Forth 6101 Held CALL TO ORDER October 12, 2015 Mayor Keenan called the Monday, October 12, 2015 Regular Meeting of Dublin City Council to order at 6:45 p.m. at the Dublin Municipal Building. ROLL CALL Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Lecklider, Mr. Peterson, Mr. Reiner and Ms. Salay. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss personnel matters related to the appointment of a City official. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes. The meeting was reconvened at 7:02 p.m. Staff members present were Ms. Crandall, Mr. Smith, Ms. MummaChief von Eckartsberg, Mr. Earman, Mr. Papsidero, Mr. Gracia, Ms. Ray, Ms. Puranik, Ms. McQuaide, Ms. Nardecchia and Mr. Kridler. PLEDGE OF ALLEGIANCE Vice Mayor Gerber led the Pledge of Allegiance. SPECIAL PRESENTATIONS/ PROCLAMATIONS • Ohio Auditor of State Office Award with Distinction Eric Johnson, regional liaison for State Auditor Dave Yost presented the Auditor of State Award with Distinction to the City of Dublin. This is the most prestigious award that they offer. They audit approximately 5,800 entities per year throughout the state, and only five percent of them receive this award. To qualify, the entity must have no Findings for Recovery, no report comments, no allegations of fraud and must have filed a certified annual financial report. He congratulated Ms. Mumma and her staff. The citizens of Dublin can be assured that their tax dollars are under their watchful eye. Ms. Mumma introduced Finance staff members Robyn Howard, accountant and Jerry O'Brien, chief accountant, who dedicated much time during the first half of the year on the work for the City's CAFR (Certified Annual Financial Report). She thanked them, as well as other City staff for their work on the report and City Council for their support. • Make a Difference Day — Saturday, October 24, 2015 Mayor Keenan presented a proclamation declaring Saturday, October 24, 2015 as "Make a Difference Day" in the City of Dublin. Grace and Julia Hammett and Marian and Zaid Abaza accepted the proclamation on behalf of the Kids in Dublin Service (K.I.D.S.) program. Mayor Keenan noted that this is the City's first volunteer program for children in kindergarten through fourth grade. The children have demonstrated a year -long effort in serving the City of Dublin, and have made a start to a lifetime of "making a difference." He thanked the children for being inspired to volunteer. This 24"' annual national day of service is held in partnership with USA Weekend magazine, the Points of Light Foundation, volunteer centers and local governments to promote an annual national day of doing good. The City of Dublin will collaborate with City schools to lead an art mosaic project within a main bike tunnel. Ms. Nardecchia, Administrator, Volunteer Resources, stated these children were selected because they have not missed a volunteer project all year. She thanked the children and their parents for supporting volunteerism in their schedules. On Saturday, October 24, they will be partnering with the Schools to continue an art mosaic project within a bicycle RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 October 12, 2015 Page 2 of 12 Held tunnel on the corner of Dublin Road and Emerald Parkway. Approximately 100 volunteer participants are anticipated. Additional information can be found on the City's website. • Introduction of Newly Promoted Police Supervisors Chief von Eckartsberg stated that the Department recently completed the largest promotion process within the department's history — seven members were promoted. These seven officers are all exceptional individuals. He commends their commitment to the department and the community. He introduced the officers: - Lieutenant Justin Paez, new Operations Bureau Commander - Sergeant Tim Hosterman, new Community Education Units Supervisor - Sergeant Renae Rice, third shift supervisor — noting she is the first female police sergeant in Dublin Police history! - Sergeant Greg Lattanzi - Corporal Paul Ricca, second shift patrol - Corporal Chad Patrick, third shift patrol - Corporal Michael McCaskey Mayor Keenan congratulated all of the promoted officers. National Community Planning Month Mayor Keenan presented a proclamation to Vincent Papsidero, Director of Planning, proclaiming the month of October 2015 as Community Planning Month in the City of Dublin in conjunction with the celebration of National Community Planning Month. Council takes this opportunity to recognize the many valuable contributions made by professional community and regional planners across the Central Ohio area and extend thanks for the continued commitment to public service by these professionals. Mr. Papsidero expressed appreciation for Council's support and for their leadership. He acknowledged Dublin City Councils over the decades and the role that they have allowed planning to play in this community. Dublin would not be the place it is today without dedication to a plan, as well as a consistent vision that has been implemented over time by Council, Planning and Zoning Commission and the other boards, as well as staff and the public. City planning at its essence is about the future that we leave our children, grandchildren and beyond. SPECIAL PRESENTATIONS • Washington Township Fire Levy — Committee members A.C. Strip and Bill Andrews A C Strip, former Council Member and current Washington Township Fire Levy Committee member stated that tonight, he and Bill Andrews are present on behalf of the Washington Township Fire Levy campaign. Council is aware of the critical fire and EMS services that the Township Fire Department provides. It is very important that this levy pass again this year. This levy will support only the basic fire and EMS services. As the City grows, the need for these services grows. When the new nursing home opens, the Fire Department anticipates approximately 100 additional calls this year. Dublin is one of the few cities that does not charge for services rendered by EMS. He added that the Committee is not aware of any organized opposition to the fire levy renewal. Every group with whom they have spoken has endorsed the levy renewal, including the Chamber. They anticipate the Board of Education will endorse it, as well. They request individual endorsement by Council members and, if possible, a group endorsement. Mayor Keenan stated that the service of many past Councils, including that of Mr. Strip, has resulted in the city that Dublin is today. Mr. Reiner stated that Dublin City School students should also be aware of Mr. Strip's many past efforts in regard to school levies. The excellent school district is one of the amenities that attracts people to our city. Mr. Strip dedicated countless hours so that today's students can have the advantage of a great school system. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS • DAYTON, OHIO Held Dublin City Council October 12, 2015 Page 3 of 12 Meeting Form 6101 Mayor Keenan thanked Mr. Strip and Mr. Andrews for the presentation and the information distributed. • Issue 14 — ADAMH levy Julie Erwin Rinaldi, Executive Director, Syntero, stated that she is present to educate and make people aware of Issue 14, the ADAMH levy, which will be on the ballot November 3, 2015. The levy will enable ADAMH to continue to provide mental health and substance abuse treatment and prevention services in Franklin County. The Dublin agency, Syntero, formerly known as Dublin Counseling Center, receives approximately $300,000 annually to provide services within Dublin City Schools. With those funds, they are able to provide prevention and early intervention services to the students. This is a five -year renewal levy and will not be a new tax. They understand that Council does not endorse issues, but they wanted to make City residents aware of Issue 14 on the November 3 ballot. Mayor Keenan stated that Council is aware of the agency's good work. Dublin is not immune to substance abuse issues, and their efforts to remedy those are appreciated. Ms. Chinnici - Zuercher added that Children's Hospital announced today the creation of the Center for Suicide Prevention and Research. These services are more critical today than ever before. Council appreciates the agency's outreach in this community. She, as an individual, endorses the levy renewal, and encourages everyone else to support it. CONSENT AGENDA Vice Mayor Gerber moved approval of the actions listed for the seven items on the Consent Agenda. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes. • Approval of 9 -21 -15 Regular Council Meeting Minutes Ordinance 68 -15 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.055 Acre, More or Less, Permanent Easement and a 0.023 Acre, More or Less, Temporary Easement from Katina Spanos, for the Property Located at 8700 Hyland -Croy Road for the Construction of a Shared -Use Path Connection. (Second reading /public hearing October 26 Council meeting) Ordinance 69 -15 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.038 Acre, More or Less, Permanent Easement; a 0.091 Acre, More or Less, Permanent Easement; a 0.328 Acre, More or Less, Permanent Easement; a 0.107 Acre, More or Less, Permanent Easement; a 0.305 Acre, More or Less, Permanent Easement; and a 0.355 Acre, More or Less, Permanent Easement from the Muirfield Association from the Reserve Areas Located along Glick Road for the Construction of the Glick Road Shared -Use Path. (Second reading /public hearing October 26 Council meeting) • Ordinance 70 -15 (Introduction /first reading) Authorizing the City Manager to Execute a First Amendment to an Assignment of a Real Property Purchase and Sale Agreement Entered into between the City of Dublin and Commercial Site Acquisitions, Inc. ("Casto') Via Ordinance 11 -14. (Second reading /public hearing October 26 Council meeting) • Resolution 70 -15 (Introduction /vote) Accepting the Lowest and Best Bid for the John Shields Parkway Phase 2 — Public Sanitary Sewer, Part 1 and Public Waterline, Part 2. (Project No. 15- 016.0 -CIP) • Resolution 73 -15 (Introduction /vote) Accepting the Amounts and Rates and Authorizing Tax Levies. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS •DAYTON,OHIO October 12, 2015 Page 4 of 12 Held Meeting • Ridgeview Subdivision, Lot 7 — Artrip Residence — Final Plat (15 -082 FP) On behalf of Council, Mr. Lecklider expressed appreciation to the Muirfield Association for their donation of six easements along Glick Road and asked that an acknowledgement be sent to them. POSTPONED ITEM Ordinance 65 -15 Declaring the Improvement to Certain Parcels of Real Property in the City's Bridge Street District to be a Public Purpose and Exempt from Taxation; Providing for the Collection and Deposit of Service Payments and Specifying the Purposes for Which Those Service Payments May be Expended; Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center, and Declaring an Emergency. Ms. Mumma stated that this is the second reading of an ordinance to create the TIF for Block B within the Bridge Park development. Staff requests adoption by emergency. This type of TIF is somewhat different. If the ordinance is not passed by emergency, the TIF is effective 30 days after passage. Therefore, it is possible to lose some of the time in the 30 -year TIF if it is not passed by emergency. Vice Mayor Gerber moved for passage by emergency. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Vote on the Ordinance: Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Salay, yes; Mayor Keenan, yes. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 66 -15 Appropriating a 0.023 Acre, More or Less, Fee Simple Interest, and a 0.070 Acre, More or Less, Temporary Easement from Richard Ramey II and Sherry S. Allison, from the Property Located at 8961 Locherbie Court. Mr. Smith stated that this is the second reading of legislation that will allow Legal staff to commence an appropriation of this land. Negotiations continue with the parties. Vote on the Ordinance: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Ordinance 67 -15 Authorizing the City Manager to Execute Utility Easements Granting American Electric Power Easements on Property Owned by the City of Dublin, Located Between SR 161/US 33 and Perimeter Drive for the Coffman Park Expansion — Phase III. Mr. Earman stated that this legislation will give AEP access to provide electricity for two portions of the Coffman Park expansion. One is on the southwest corner in front of the Justice Center to provide lighting for the skate park and future amenities. The second is at the entrance of the Dublin Recreation Center drive to provide electricity for the parking lot along Commerce Drive. Forth 6101 Mr. Lecklider stated that, following the recent installation of the parking lot just southwest of the Recreation Center entrance, a significant amount of excavation has occurred. Could that have compromised the installation of that parking lot? It seemed unusual, particularly in view of the fact that it appears to have encroached upon the new asphalt. Mr. Earman responded that the phasing of that project was due to their attempts to provide fill dirt for other projects. The asphalt that was laid was considered acceptable for the current uses, and they are well within the warranty limits for that asphalt. Staff does not have any concerns. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS • DAYTON, OHIO October 12, 2015 Held Page 5 of 12 Meeting Forth 6101 Mr. Lecklider stated that residents have asked if that parking facility will provide parking for the new skatepark that is being installed across the street. His understanding is that it will not, and that there will be a separate parking facility adjacent to the Justice Center that will serve the skatepark. Ms. Salay asked what hours the skatepark will be lit. Mr. Earman responded that it would be lit until 11:00 p.m., which is consistent with the hours the tennis courts in Coffman Park currently are lit. Vote on the Ordinance: Mr. Lecklider, yes; Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 71 -15 Authorizing the City Manager to Execute a Utility Easement Granting American Electric Power Easement on Property Owned by the City of Dublin, Located at 6565 Commerce Parkway for the Justice Center Expansion/ Renovation Project, and Declaring an Emergency. Mr. Lecklider introduced the ordinance. Ms. Crandall stated that this easement is related to the current renovation and expansion at the Justice Center. This will allow the main line to be relocated. Approval by emergency is requested because the project has already begun, and the desire is not to delay it further. Vice Mayor moved to dispense with the public hearing and treat the ordinance as an emergency. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Keenan, yes. Vote on the Ordinance: Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Mr. Reiner, yes. Ordinance 72 -15 Authorizing the Provision of Certain Incentives to Questline, Inc. to Induce it to Locate an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Vice Mayor Gerber introduced the ordinance. Mr. Gracia stated that the company has outgrown its current, owner - occupied site on Riverside Drive in Upper Arlington, and is searching for a new headquarter location. This agreement will result in the relocation of 45 existing employees to Dublin and the addition of 19 new employees by year -end 2020. The terms of the agreement require the company to execute a lease through 2022 at an office location within City limits. The incentive is a five -year, 15 percent performance incentive. The state of Ohio has also provided incentives for this project, as the states of Oklahoma and Oregon were competing for the project. The City estimates it will net approximately $406,000 over the term of this agreement. The current ownership is from one of those states and has a history of doing business in other states. Their clients are located in those west coast states, as well. Ms. Salay inquired if they will announce their new location at the next Council meeting. Mr. Gracia responded that he hopes that can occur; they are working to finalize a site in Dublin at this time. There will be a second reading /public hearing at the October 26 Council meeting. INTRODUCTION/ PUBLIC HEARING /VOTE - RESOLUTIONS Resolution 71 -15 Intent to Appropriate a 0.013 Acre, More or Less, Permanent Easement, and a 0.007 Acre, More or Less, Temporary Easement from Kevin D. Mullins and RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS • DAYTON, OHIO October 12, 2015 Page 6 of 12 Held Meeting Forth 6101 Jocelyn Mullins, from the Property Located at 8600 Hyland Croy Road for the Construction of a Shared -Use Path Connection. Vice Mayor Gerber introduced the resolution. Mr. Smith stated that Resolution 71 -15 begins the process to appropriate property for construction of this project. The City's offer has been rejected, so unless a reasonable agreement is reached, it will proceed in court. Vote on the Resolution: Mr. Reiner, yes; Mayor Keenan, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes. Resolution 72 -15 Adopting the Bridge Street District Sign Guidelines. (Case 15- 040ADM). Vice Mayor Gerber introduced the resolution. Ms. Ray stated that this is a request for the adoption of the Bridge Street District Sign Guidelines. The guidelines are intended to help applicants understand the intent of the zoning regulations for the Bridge Street District and the application process for signs within the Bridge Street District (BSD). It will also assist Planning and Zoning Commission (PZC), Architectural Review Board, (ARB), Administrative Review Team (ART) and others to review and evaluate the signage proposed for the District. The guidelines are not an amendment of the existing zoning regulations for the District, but explain the current provisions. Background: The BSD regulations were originally approved in March 2012, and the signage for the District has continued to be a discussion item. In December 2014, Council adopted an amendment to the BSD Code, and also directed staff to prepare guidelines to demonstrate desirable sign qualities in this particular pedestrian- oriented district within the City. Since that time, staff has been working with sign design consultants in preparing the guidelines. In June 2015, the draft guidelines were reviewed by PZC and ARB, and at their August and September meetings, both bodies voted to recommend Council approval. Ms. Ray reviewed the table of contents. The focus of the guidelines is the six character principles that illustrate desirable signage in this area of the City, including architectural integration, sign illumination, colors and secondary images, graphic design and composition, dimensionality, character, as well as context. The documents include a two - page spread for each type of sign permitted in the BSD to show how the regulations apply, including measurement of height and area. It also provides positive examples, as well as what should be avoided. There was good discussion at all levels of review of this document. Staff recommends approval of Resolution 72 -15. Vice Mayor Gerber inquired if the process consists of the sign application and ART review, or if the sign application is also reviewed by PZC. Ms. Ray responded that for signs within the Historic District, the ART would review and make a recommendation to the ARB. For the remainder of the BSD, the ART would have the final decision - making authority. They are required to make a decision within 14 days of the application filing date. If the sign does not meet a specific Code requirement or is within a special area or shopping corridor, it would proceed through the master sign plan process with PZC. Mayor Keenan inquired if there is an appeal process for ART decisions. Ms. Ray responded that there is a kick -up provision in the Code. Ms. Salay emphasized that these are guidelines, not Code. She has expressed concern about the underlying Code to her colleagues on PZC and Council. She proposes that Council request that staff look at the Code that underlies these guidelines, particularly for the parts of the BSD that are still more auto - oriented. There is a proliferation of signs that are also larger, which is different from what has traditionally existed in Dublin. She is unsure that is a positive change, particularly in the auto - oriented areas. The creative signage provided in the BSD guidelines is more for pedestrian areas, or for a theater district or special areas. She is concerned that an average fast -food business can have large wall and ground signs in this district, yet these same signs would not be permitted in RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS •DAYTON nHin October 12, 2015 Held Page 7 of 12 Meeting Forth 6101 other areas of the City. Dublin has always focused on identification versus advertisement, and now there is this superfluous signage. She is concerned that some of the existing businesses may be drawn to this. PZC and Council invested significant time on reviewing the signage for large format retail. She would like to have the Planning Director's input and PZC review of the issues she referenced in her email sent to Council and staff. Vice Mayor Gerber asked if she is suggesting that staff and PZC review the Code in light of these recommendations. Ms. Salay clarified that this is a separate issue. The resolution presented tonight with the guidelines is good. It is the underlying Code that concerns her. She believes the guidelines are more pedestrian oriented, not for the auto - oriented, large retail areas, such as Dublin Village Center and along Sawmill Road. She would like to see the regulations for those areas and the rest of Dublin remain intact, and invite this creativity as the area is redeveloped. She is not requesting that approval of the BSD sign guidelines be delayed. She is requesting a review of what the BSD Code allows in terms of signage. Vice Mayor Gerber stated that if the exercise is to review the Code in an effort to update or motivate, he would support that. Ms. Salay stated that the Bridge Street Code allows some things that are not perhaps desirable. Mayor Keenan clarified that the direction to staff is to conduct a review of the underlying Code for consideration at a future Council meeting. Mr. Reiner inquired about some of the language in the guidelines. Under "Recommended Character Elements," the language indicates "sculptural, architecturally interesting projecting sign designs are encouraged," and "three dimensional elements are strongly encouraged along with the creative use of textures, shadows, negative space, etc." Does that provide enough discretion in the review process ?" Mr. Smith responded that he believes it does. These are only guidelines and were written in such a way to encourage the applicant to be more creative. The review of the Code, as suggested, will allow other concerns to be addressed. Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. Resolution 74 -15 Intent to Appropriate a 0.62 Acre, More or Less, Parcel; and a 1.186 Acre, More or Less, Parcel from BET Investments I, LLC and Riverview Street Investments, Ltd., Respectively, for the Property Located along the East Side of North Riverview Street, for the Public Purpose of Providing and Preserving Needed Riverfronting Park Land along the Scioto River in and around the Dublin Historic District. Mr. Lecklider introduced the resolution. Mr. Smith stated that this land is commonly known as the Eggspuehler property. Staff has been in discussions with the other party's attorney. This is the only piece of property that the City does not own in that area of the corridor to be developed as approved in the CIP budget. Negotiations may be successful, but it is desirable to begin the appropriation process, as that property is very important to this project. Vote on the Resolution: Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Ms. Salay, yes. Resolution 75 -15 Appointing a Member to the Architectural Review Board of the City of Dublin. Vice Mayor Gerber introduced the resolution. He noted that a vacancy recently occurred on the ARB, and Council interviewed three candidates on September 22. He moved to appoint Ms. Shannon Stenberg to serve in the unexpired term, which continues until March 31, 2016. Ms. Salay seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS • DAYTON, OHIO October 12, 2015 Held Page 8 of 12 Meeting Form 6101 Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes. OTHER • Home 2 Hotel - Site Plan /Development Plan /Preliminary Plat/Final Plat [Cases 15- 059DP/SP and 15- 062PP /FP)PP /FP] Ms. Puranik stated that the proposal is for a 2.57 -acre, Bridge Street District Commercial site located on the southwest corner of SR 161 and Frantz Road. Frantz Road is the principal frontage street. The proposed project is for a four -story corridor building of 80,481 square feet, 129 units, 1,900 square feet of open space divided between two pocket plazas, both fronting on Frantz Road, and 122 shared parking spaces. A two -story, 14,000- square -foot office building is also proposed, which will be presented in a Phase II application. The two pocket plazas along Frantz Road, the hotel patio spaces, and the hotel entrance will be connected with a shared -use path. The Planning and Zoning Commission recommended approval to City Council of the Preliminary and Final Plat on September 17, 2015. The approval permits two brick color schemes. A majority of the Commissioners preferred the first color scheme in the context of the contemporary architecture. The applicant is also proposing to transplant approximately 20 mature trees that exist on the site — half will be along SR 161 and half along Frantz Road. The development plan and site plan were approved unanimously. Master Sign Plan review is deferred to a later date. The Commission recommended approval of the Preliminary and Final Plat on September 17, 2015 with one condition, which has been addressed. Staff recommends approval of the plan with Council determination of the preferred brick color and approval of the preliminary/final plats. Gary Seebaugh, OHM Advisors, 101 Mill Street, Gahanna, applicant's representative, stated in regard to the brick color schemes that they have provided an updated elevation view in the color combination of creme and brown, which five PZC members preferred. The Commissioners approved both color schemes, however, and deferred the final color selection to Council. Mr. Reiner stated that he prefers the original creme and brown color scheme. He understands the concern about making this building color consistent with the nearby red brick building. However, this design is unique, and he prefers the original scheme. Vice Mayor Gerber stated that he has expressed the same preference. Embassy Suites, although located next door, is of different architecture from the rest in this area. Because of what Council is trying to accomplish with the Bridge Street District, a contemporary color scheme is more appropriate than the red brick. Ms. Chin nici-Zuercher stated that she assumes that the appearance of gold in an earlier rendering was a lighting issue, not by design. Mr. Seebaugh confirmed that was the case — there is no gold in the color scheme. Ms. Salay stated that in the rendering at the top, there is a reddish cast to the stone, which clashes with the gray and creme. Mr. Seebaugh stated that it does have a slight rust color, because they wanted a warmer color of stone. Ms. Salay stated that, to her, it misses the mark on the desired effect. Mr. Seebaugh stated that the warmth of the rust tones with the tans works with the creme. It is actually a brown brick. It will work well together. Mr. Peterson inquired if PZC reviewed this color combination, but not the revised rendering of it. Mr. Seebaugh responded that PZC has seen it rendered in both colors, but at the PZC meeting, the elevation from SR 161 had been updated only in the red brick. They have now updated the brown and creme color rendering as well. RECORD OF PROCEEDINGS Dublin Ci Minutes of � Council - -- - BARRETT BROTHERS • DAYTON. OHIO October 12, 2015 Page 9 of 12 Held Mr. Lecklider stated that he believes this is a subjective matter. As he expressed at the previous meeting, he prefers the red brick. He believes it better stands the test of time. The other version strikes him as an element of branding for the hotel. Mayor Keenan stated that he prefers the creme and brown as well. It will result in a little separation from the adjacent Embassy Suites building. This version looks new, modern and different, which he believes is desirable. Meeting Form 6101 Vice Mayor Gerber moved approval of the Site Plan /Development Plan with the selection of the creme and brown brick color. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, no; Mr. Peterson, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Mayor Keenan, yes; Mr. Lecklider, no; Ms. Chinnici - Zuercher, yes. Vice Mayor Gerber moved approval of the Preliminary Plat/Final Plat. Ms. Chinnici - Zuercher seconded the motion. Vote on the motion: Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes. • Adoption of Regular Meeting Schedule for 2016 Vice Mayor Gerber stated that a proposed schedule was distributed to Council in early September. The only concern expressed related to the first meeting in January being scheduled on Monday, January 11, which, for OSU optimists, is the National Championship game night. An alternative date could be Tuesday, January 12. Mr. Lecklider noted that alternate dates were also offered for the CIP budget meeting in August. Vice Mayor Gerber stated that the proposed Monday dates are consistent with Council's typical meeting night. Under the proposed schedule, Council would meet on Monday, August 8; Monday, August 15 for CIP; and Monday, August 22. Vice Mayor Gerber moved approval of the proposed meeting schedule for 2016 with revision of the first January meeting date to Tuesday, January 12. Ms. Salay seconded the motion. Vote on the motion: Mr. Peterson, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. STAFF COMMENTS Ms. Crandall noted: 1. The Parks and Recreation Department has been awarded reaccreditation. The Department received its first accreditation in 2010. Under CAPRA, reaccreditation is necessary in five years. The department was graded on 151 standards. Dublin Parks and Recreation met 100% of those standards, making it one of 48 Parks and Recreation Departments in the nation and one of nine in the State of Ohio receiving that accreditation. Department leadership in this effort included Matt Earman, Fred Hahn, Tracey Gee and Barb Burkholder. Many employees were involved in developing and carrying out those standards. 2. There is a memo in Council's packet related to the Dublin /Jerome Crossroads Area Plan. Two community input workshops are scheduled: 6:30 p.m. on Wednesday, October 21 at Jerome Township Hall; and 6:30 p.m. on Thursday, October 22 at Dublin Jerome High School. Mayor Keenan noted that Mr. Lecklider, who serves on the US 33 Innovation Corridor group, would be significantly involved in that effort. 3. With the support of the Dublin Convention and Visitors Bureau, staff submitted a bid to the Alliance for Innovation to host the 2016 Big Ideas Conference in Dublin. She attended the 2015 Big Ideas in Milwaukee this past weekend and Dublin was named as the site for the 2016 conference. This is an invite -only conference offered to 100 of the most innovative cities. The tentative date is the weekend of October 15, 2016, but that date will be confirmed at a later date. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO October 12, 2015 Held COUNCIL COMMITTEE REPORTS — Meeting Form 6101 Page 10 of 12 • Finance Committee Ms. Chinnici - Zuercher, Committee Chair, stated that the Finance Committee met earlier tonight for a third quarter update. The City is doing well financially, even though a couple of major corporations left Dublin and consolidated their offices in Columbus and Hilliard. This supports the importance of the diversity of our corporate community. Kudos to the Finance and Economic Development staff who work hard to ensure that level of diversity and continuous income to the City. Legislation to approve a minor increase in water and sanitary sewer fees and to the City's Schedule of Fees and Service Charges will be scheduled for the next Council meeting. Mayor Keenan added that the water and sewer increases will amount to one or two dollars on a typical utility bill. Dublin Arts Council Mr. Reiner, Council liaison stated that he hopes everyone has the opportunity to view the exhibit, "Hate is not the Answer." The focus of the exhibit is how one individual was able to survive the past Fascist and Communist regimes. It is a very moving exhibit, and can be seen at the DAC from now until December. Mid -Ohio Regional Planning Commission Ms. Chinnici - Zuercher, Council representative reported that at last week's meeting, a three -month old cheetah from the Columbus Zoo came to visit! There was a presentation from the Zoo director regarding what the Zoo offers to Ohio. Although not stated, the presentation was likely done to encourage support of the Zoo levy, which is on the November 3 ballot. • NW 33 Innovation Corridor Mr. Lecklider, Council representative stated that a special meeting was held last Friday at the request of the Jacquemin Farms developer. The landowner and a representative of the Catholic Diocese of Columbus were present, as well. The group's regular meeting was held this morning. Planning and Engineering staff members attend these meetings. A significant amount of attention is currently focused on this area. City Council has authorized funding for a study of the approximately 1,000 acres in the Hyland -Croy Road, Post Road and SR161 area. Jamie Greene, Planning Next consultant, has been engaged to guide that area study; Dave Golden, Logan /Union /Champaign Regional Planning Commission is partnering to lead this effort. Some of the discussion relates to the Costco development and infrastructure improvements. Union County, the City of Dublin, and Jerome Township are participating in the discussions with a spirit of cooperation. Council may recall that the City attempted to engage in this collaboration ten years ago. Mayor Keenan stated that it is important to focus on development in this area, which will have a significant impact on the City and the Schools. Mr. Lecklider stated that, as Ms. Crandall mentioned, there are two public forums next week – 6:30 p.m. on Wednesday at Jerome Township Hall and 6:30 p.m. on Thursday at Dublin Jerome High School. He will be attending the Thursday forum. Ms. Salay asked what commitments have been made by the local entities to whatever plan is brought forward; and in the public meetings, is there an effort to educate the citizens about the economic and school impacts of the potential choices that could be made? If that education effort with the citizenry were in place, it would be easy to come to an agreement on what would be the best choice, in terms of potential impacts. Mr. Lecklider responded that the consultant has reviewed the existing plans and essentially overlaid the Dublin Community Plan and the Jerome Township Plan to identify the common uses. In approximately 50% of the plans, there is conflict. At this time, there are no firm commitments; however, completion of the process is anticipated by January 2016 and a proposed plan would be submitted to the various jurisdictions for consideration. At that time, the various parties will discuss what commitment each is willing to make. Mr. Greene has interviewed the interested parties, including school superintendents, Township trustees, and members of the Industrial Parkway Business Association. One of the questions directed to him was what, in his opinion, would represent the best outcome. He RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO October 12, 2015 Held Page 11 of 12 Meeting responded that it would be what is consistent with Dublin's present Community Plan. If Council members have additional input, he asked that they provide that to him as soon as possible. COUNCIL ROUNDTABLE Mr. Peterson: (1) Stated that he was impressed by the comment made earlier tonight by the representative of the State Auditor's office that of the 5,800 organizations they audit, less than five percent receive the award that the City of Dublin received. In view of the complexity of the Finance Department work, this is a significant recognition. He congratulated staff on that award, and congratulated the Parks and Recreation Department for the reaccreditation! It is important to recognize what a fantastic community Dublin is, due in large measure to City staff. (2) Encourages everyone to support the Washington Township Fire and EMS levy, which directly impacts our quality of life. Ms. Salav: (1) Stated that at the goal setting discussion, Council indicated a desire to revisit the Bright Road area plan. Planning staff has now undertaken that effort, and the effort will kick off with a public input meeting on Tuesday, October 27. (2) Reminded everyone of the City hosted neighborhood leadership meeting scheduled for Wednesday, October 28. Ms. Chinnici - Zuercher: (1) Noted that the City received a clean audit or unmodified opinion from the Office of the Auditor of State. As Mr. Peterson noted, few people receive this award. Congratulations to Finance staff! (2) Reported that last week, several from the City were guests of JASCO for the Tenshue performance at Shadowbox. Mr. and Mrs. Hidaka were present. Mrs. Hidaka shared that the play was rewritten to be a musical, which it is not done in Japan, and she thought the result was excellent. Mr. Reiner: (1) Referred to an article on the front page of the September 30 Columbus Dispatch — "Parks in Demand — Area Cities Lure New Residents by Adding Attractive Lifestyles, Fostering a Sense of Community." This is a compliment to City staff and past and present Councils for providing a high quality of life for Dublin citizens. Statistics for various area communities were included. Notable was the fact that Dublin has 60 parks and 1,221 acres of greenspace; some cities had as few as 45 acres. Dublin also has 60 sports fields, four community pools and 105 miles of outdoor trails. Often, the creation of Dublin as a premier city is credited to the Memorial Golf Tournament, Muirfield, or a couple of the City's corporate offices. However, what created the City was the visionary and long -term thinking of City leaders who created stringent legislation that directed the development that occurred, making this a model city. This a compliment to Planning and Zoning Commissions and City Councils. (2) Noted that CSAC is working on the silver designation of a Bicycle Friendly Community. Currently, Dublin has a bronze designation. Is there any other community in Ohio that has the silver designation? Ms. Crandall responded that there is not. Mr. Reiner noted that the requirements are difficult to meet, but he encourages staff to pursue this. Ms. Crandall responded that the application would be submitted in February and notice of the outcome is anticipated later in the summer. Vice Mayor Gerber expressed a "Happy Birthday!" to the Clerk of Council, thanking her for her efforts on behalf of Council. Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS • DAYTON, OHIO Held October 12, 2015 Page 12 of 12 Meeting Mayor Keenan: (1) Noted that, in regard to the appropriation legislation for bikepaths or rights -of -way, he would prefer to have larger area locator maps in the future. He finds that helpful in identifying the land under discussion. (2) Reported that he spoke at the Ohio University Dublin campus in conjunction with the Columbus State integrated education center. They now have 1,100 students, as Ohio University had some excess capacity. The integration is a plus for Dublin. (3) Noted that he spoke at the Dublin Community Preschool 40"' anniversary celebration on September 24. His children attended the preschool many years ago. (4) Commented that he, Ms. Goss and Ms. Gilger met with the new Consul General from Japan, Consul General Wada. As representative to Michigan and Ohio, with offices located in Michigan, Consul General Wada is actively involved with the Japanese business community in Dublin. They enjoyed a nice visit and look forward to working with him in the future. ADJOURNMENT The meeting was adjourned at 8:30 p.m. Mayor — Presiding Officer Clerk of Council Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON. 01110 October 12, 2015 Held—. - Page 12 o Mayor Keenan: (1) Noted that, in regard to the appropriation legislation for bikepaths or rights-( he would prefer to have larger area locator maps in the future. He finds that helpful in identifying the land under discussion. (2) Reported that he spoke at the Ohio University Dublin campus in conjunction with the Columbus State integrated education center. They now have 1,100 students, as Ohio University had some excess capacity. The integration is a plus for Dublin. (3) Noted that he spoke at the Dublin Community Preschool 40th anniversary celebration on September 24. His children attended the preschool many years ago. (4) Commented that he, Ms. Goss and Ms. Gilger met with the new Consul General from Japan, Consul General Wada. As representative to Michigan and Ohio, with offices located in Michigan, Consul General Wada is actively involved with the Japanese business community in Dublin. They enjoyed a nice visit and look forward to working with him in the future. Meeting Form 6101 ADJOURNMENT he eeting was adjourned at 8:30 p.m. r — I� Clerk of Council