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Home My WebLink About010-03 OrdinanceRECORD OF ORDINANCES s~~x co. Ordinance No.........10.-03 ........................................... Passed .................................................................., ....................... YE.aR An Ordinance Amending The Annual Appropriations Ordinance For Fiscal Year Ending December 31, 2003 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance to be made in order that appropriations are not over expended; and WHEREAS, it is necessary to appropriate funds for the reforestation program; and WHEREAS, it is necessary to appropriate grant funds awarded by the Ohio Office of Criminal Justice for the Information Sharing Consortium project; and WHEREAS, it is necessary to appropriate estimated resources identified in various capital project funds for project related expenditures; and WHEREAS, at the beginning of each year it is necessary to appropriate the unenewz~bered balances in various capital project funds to authorize those funds for project related expenditures. NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, _~ of the elected members concurring that: Section 1. There be appropriated from the unappropriated balance in the General Fund the amount of $111,119 to account 101-0620-740-2421 for the planting of trees on public property. Section 2. There be appropriated from the unappropriated balance in the Safety Fund the amount of $95,965 to account 214-0810-750-2391 and $13,439 to account 214-0810-780-220 for a subscription to an on-line service and equipment needed to implement an on-line information gathering and sharing system which will be used in collaboration with five other suburban communities. These costs will be funded by a grant from the Ohio Office of Criminal Justice. Section 3. There be appropriated from the unappropriated balance in the Golf Course Roadway Fund the amount of $62,875.11 to account 403-0314-780-2551 for infrastructure and other costs associated with the Ballantrae development project. Section 4. There be appropriated from the unappropriated balance in the Transportation Improvements Fund the amount of $197,717.43 to account 418-0314-780-2551 to provide funds to close out the S.R. 161-Dale to Sawmill improvements project with the Ohio Department of Transportation. Section 5. There be appropriated from the unappropriated balance in the Thomas-Kohler TIF Fund the amount of $902,133 to account 419-0314-780-2551 for public improvements related to the TIF district, and $168,215 to account 419-0314-810-2790 to transfer funds to the General Obligation Debt Service Fund for the payment of debt service obligations due in 2003. Section 6. There be appropriated from the unappropriated balance in the Metatec TIF Fund the amount of $77,700 to account 420-0314-810-2790 to transfer funds to the General Obligation Debt Service Fund for the payment of debt service obligations due in 2003. Section 7. There be appropriated from the unappropriated balance in the McKitrick TIF Fund the amount of $1,033,302 to account 421-0314-810-2790 to transfer funds to the General Obligation Debt Service Fund for the payment of debt service obligations due in 2003.. and to the General Fund for reimbursement of legal fees incurred during the establishment of the ~1~11~ district. Section 8. There be appropriated from the unappropriated balance in the Rings Road TIF Fund the amount of $292,090 to account 426-0314-810-2790 to transfer funds to the General Obligation Debt Service Fund for the payment of debt service obligations due in 2003. Section 9. There be appropriated from the unappropriated balance in the Avery-Muirfield Interchange Fund the amount of $171,609.59 to account 429-0314-810-2790 to transfer the unencumbered balance in the fund to the General Obligation Debt Service Fund to retire a portion of the debt service obligations due in 2003. RECORD OF ORDINANCES ate co. Ordinance No..........10-03........_.._........._....._,......... Passed ......................................................Page Z.....~~.,p...... Section 10. There be appropriated from the unappropriated balance in the Emerald Parkway Overpass Fund the amount of $106,403.53 to account 430-0314-810-2790 to transfer the unencumbered balance in the fund to the General Obligation Debt Service Fund to retire a portion of the debt service obligations due in 2003. Section 11. There be appropriated from the unappropriated balance in the Perimeter West TIF Fund the amount of $3,383.83 to account 431-0314-780-2551 for construction costs related to the project, and $321,378 to account 431-0314-810-2790 to transfer funds to the General Obligation Debt Service Fund for the payment of debt service obligations due in 2003. Section 12. There be appropriated from the unappropriated balance in the Rings/Frantz TIF Fund the amount of $81,926.95 to account 433-0314-780-2551 for roadway improvements along Rings Road. Section 13. There be appropriated from the unappropriated balance in the Arts Facility Renovation Fund the amount of $264.56 to account 434-0314-810-2790 to transfer the unencumbered balance in the fund to the General Obligation Debt Service Fund to retire a portion of debt service obligations due in 2003. Section 14. There be appropriated from the unappropriated balance in the Historic Dublin Parking TIF Fund the amount of $87,439.00 to account 436-0314-780-2550 for costs related to the construction of public parking in Historic Dublin. Section 15. There be appropriated from the unappropriated balance in the Ballantrae Park Construction Fund the amount of $177,796.07 to account 437-0314-780-2511 for completion of Ballantrae Park. Section 16. There be appropriated from the unappropriated balance in the Golf Course Water Fund the amount of $4,140 to account 611-0314-780-2561 for final costs associated with the construction of water lines for the Ballantrae development project, and $103,201.22 to account 611-0314-810-2790 for the purpose of transferring the unencumbered balance to the Water Fund and close the construction fund. Section 17. There be appropriated from the unappropriated balance in the Golf Course Sewer Fund the amount of $1,842 to account 622-0314-780-2563 for final costs associated with the construction of sewer lines for the Ballantrae development project, and $159,443 to account 622-0314-810-2790 for purpose of transferring the unencumbered balance to the Water Fund and close the construction fund. Section 18. The public hearing be waived to provide immediate funding authorization for the purposes identified. Section 19. This Ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin City Charter. Passed this_1~S'1' day of ~ , 2003. yor - rl~ ding Officer ATTEST: Clerk of Council I hereby certify that copies of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. ~qq~- C c of Council, Dublin, Ohio crr~• of uile~iv City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Jane S. Brautigam, City Manager~~,,,,,~ 5. ~~~ Date: January 16, 2003 Initiated By: Marsha I. Grigsby, Director of Finance A~\c"r Michele M. Hoyle, Director of Fiscal Administration Memo Re: Ordinance No. 10-03, Amending the Annual Appropriations for Fiscal Year Ending December 31, 2003 SUMMARY: Ordinance No. 10-03 amends the annual appropriations for' the fiscal year ending December 31, 2003, in the General Fund, the Safety Fund and various capital funds. The amendments are as follows: Section 1 appropriates $111,119 to the reforestation account in the General Fund. These funds, generated from payments made in lieu of tree replacements, will be used to plant trees on public property. The amount requested to be appropriated represents the unencumbered balance of the total tree replacement fees received. Section 2 appropriates a total of $109,404 within the Safety Fund for equipment and subscription to an on-line information service associated with the Police L)ivision's participation in the Information Sharing Consortium. This program will allow Dublin Police to share information with four other suburban jurisdictions on-line, and is funded with a grant from the Ohio Office of Criminal Justice. The remaining sections of Ordinance No. 10-03 reappropriate fund balances within various capital funds that were not encumbered as of December 31, 2002 .and appropriates revenues to be received in 2003. The capital project funds were established as required in the Ohio Revised Code. Under Ohio law, the balances in these funds lapse at year-end. Reappropriation is necessary to provide funding for the purposes intended in these funds. Section 3 appropriates funds for completion of infrastructure and other costs associated with the Ballantrae development project, see the attached spreadsheet detailing the estimated and actual costs through December 31 for the project. Section 4 appropriates the balance in the Transportation Improvements Fund, which will be used to close out the S.R. 161- Dale to Sawmill improvements project with the Ohio Department of Transportation. Sections 5, 6, 7, and 8 appropriate unencumbered cash balances generated from service payments in various TIF funds. Section 5 appropriates funds for public improvements related to the TIF district, including a portion of the estimated costs to relocate and bury the 138kv transmission line to be installed by AEP, as well as to transfer funds for payment of debt service due on bonds issued for the extension of Emerald Parkway. Sections 6, and 8 provide appropriations to transfer funds for payment of debt service due on bonds issued for projects within the TIF districts. In Section 7, funds are appropriated to transfer funds for debt service obligations due in 2003 and for reimbursement of legal fees incurred during the establishment of the TIF district that were paid from the General Fund. Memorandum January 15, 2003 Page Two Sections 9, 10 and 13 appropriate unencumbered cash balances that remain after completion of the Avery-Muirfield Interchange, Emerald Parkway Overpass, Arts Facility Renovation projects, respectively. These funds will be transferred to be applied to debt service due on bonds issued for these projects. Sections 11, 12 and 14 appropriate unencumbered balances in the TIF Funds. Section 11 appropriates funds to finalize project costs related to the extension of Perimeter Drive and to transfer funds for payment of debt service. Section 12 appropriates funding for continuation of roadway improvements along Rings Road. The additional improvements relate to the installation of a traffic signal. The contract for this improvement and funding based on the contract will be presented to City Council at a later date. Section 14 appropriates the unencumbered balance in the Historic Dublin Parking TIF Fund and will be available for costs related to the construction of the parking lot located south of S.R. 161 between Franklin Street and Mill Lane. Section 15 appropriates funds for the completion of Ballantrae Park, see the attached spreadsheet detailing project costs. Section 16 and 17 provide funding authorization for final costs associated with construction of water and sewer lines for the Ballantrae development project. Also provided in Sections 16 and 17 are appropriations to transfer the remaining balances in both funds to the Water Fund and Sewer Funds, so that the construction funds can be closed. RECOMMENDATION: We recommend the public hearing be waived and Ordinance 10-03 (Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2003) be passed at the January 21 City Council meeting. T:\2003\003-ORD-O10-03 MEMO.doc Ballantrae/Golf Course Infrastructure Improvements Budget vs. ActuaVEstimated Costs Roadwa Water Sewer Imkrovements Improvemf;nts Improvements Total Golf' Course Infrastructure Funds Transfer per Ordinance #71-01 $6,094,244 $639,187 $354,775 $7,088,206 Expenditures: R-O-W/easements- Hearthstone(settlement amount) 1,709 1,709 Fellowship Baptist 6,239 6,239 Young(settlement amount) 1,'I 51 1,151 Derth 6,Ei40 6,640 Hoffer 47,'I 13 47,113 Raymond Professional-Hoffer environment al 3,:100 3,500 Demolition costs-Hoffer property 11,`.168 11,568 Eiterman/Post LLC(settlement amount) 2,:100 2,500 Swickard 7,300 7,300 Ohio Title Corp. 292 292 Franklin Co. Treasurer-recoupment on Young 2,427 2,427 Franklin Co. Common Pleas-Young case :22 222 R-O-W/easements negotiations- M ECompanies 1,530 2,:?50 3,780 Design(Eiterman extension)- Burgess & Niple 43,350 43,350 Construction- George Igel 3,453,468 435,467 186,547 4,075,482 Stottlemeyer Hydromulching 117,973 117,973 Griffin Pavement Stri ing 21,389 21,389 City of Dublin-signage 1,351 1,351 EMH&T 4,009 4,009 Archive Reprographic Center-annexation 180 180 Buck & Sons 300,265 300,265 Peabody Landscape 165,386 165,386 Davey Tree Farm 98,594 98,594 Brush Contractors 57,844 57,844 Van Dyke Iron 28,600 28,600 Edwards Golf Comm.-reimbursement 14,027 14,027 Decorative Paving Company 187,000 187,000 Strawser Paving 12,900 12,900 Kramer Engineering 1,905 1,905 AEp 405 Performance bond 32,618 4,140 1,842 38,600 Construction management- Steve Sanders 4,044 4,084 2,266 10,394 Water well testing- BBC&M 16,381 16,381 Geo-technical testing services- Resource International 5,486 2,F>35 2,835 11,156 Other Raab Surveying 660 660 Joseph Bucci 415 415 Filename:\per\mig\capproj\golfcourseroadwayandpark Ballantrae/Golf Course Infrastructure Improvements Budget vs. Actual/Estimated Costs Roadwa Water Sewer Improvements Improvements Im rovements Total Water well supply issue- Eagon and Associates 70,031 70,031 Aqua Tech Environment 683 683 Superior Laboratories 480 480 Sprowls Drilling 213,791 213,791 Various individuals 30,826 30,826 Transfer to Ballantrae Park Fund 790,000 790,000 Total expenditures 5,683,183 531,844 193,490 6,408,517 Encumbrances Design- Burgess & Niple 0 0 Construction- George Igel(1) 0 0 0 0 Griffin Pavement Striping 0 0 Davey Tree Farm 4,910 4,910 Buck & Sons 54,128 54,128 Peabody Landscape 1,859 1,859 Stottlemeyer Hydromulching 15,991 15,991 Brush Contractors 0 0 Van Dyke Iron 0 0 Decorative Paving Company 1,785 1,785 AEP 228,182 228,182 Construction management- Steve Sanders 0 0 0 0 Water well testing- BBC & M 0 0 Water well supply issue- Eagon & Associates 4,520 4,520 Superior Laboratories Inc. 300 300 Aqua Tech Environmental Labs 123 123 Sprowls Drilling 36,251 36,251 Superior Laboratories Inc. 135 135 Geo-technical testing services- Resource International 0 0 0 0 Other- Raab Surveying 0 0 Demolition-Hoffer property 0 0 Total encumbrances 348,184 0 0 348,184 Total expenditures/encumbrances 6,031,367 531,844 193,490 6,756,701 Unencumbered fund balance $62,877 $107,343 $161,285 $331,505 12/31 /02 Filename:\per\mig\capproj\golfcourseroadwayandpark Ballantrae Park Expenditures 2001 2002 2003 Total Contractors: Trucco Construction $228,412 $228,412 Missler Irri ation 29,297 76,966 106,263 C stal Fountains 12,246 169,613 181,859 Lithko Contractin 130,500 28,407 158,907 Peabod Landscapin 63,720 325,843 389,563 Gator-Wolf Mason 14,040 1,560 15,600 Rock and Watersca e 51,953 346,908 398,861 Hutchison Construction 47,145 47,145 Stottleme er H dromulchin 54,298 54,298 Brush Contractors 92,518 92,518 Sachs Mason 85,271 85,271 Chemcote 57,805 57,805 Eastside Nurse 12,000 12,000 Desi ncrete 111,473 111,473 Lannis Fence Com an 2,375 2,375 Geor e I el 25,875 25,875 Victor Stanle Inc. 2,694 2,694 Sprowls Drillin 9,708 9,708 Other: Steve Saunders 319 319 Edwards Golf Communities 60,713 44,443 105,156 Kramer En ineerin 3,900 3,900 Water well sup I issue: Sprowls Drilling 75,000 75,000 Total Ex enditures $591,200 $1,573,802 2,165,002 Encumbrances Contractors: Trucco $83,679 83,679 Peabod Landsca in 35,425 35,425 Kramer En ineering 200 200 Stottleme er H dromulching 3,939 3,939 Chemcote 23,957 23,957 Total Encumbrances $147,200 147,200 Total Ex enditures/Encumbrances $591,200 $11,721,002 2,312,202 Total Funds Available $2,490,000 Unencumbered Fund Balance 177,798 12/31 /02 Filename:\per\mig\capproj\golfcourseroadwayandpark