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HomeMy WebLinkAbout81-04 OrdinanceRECORD OF ORDINANCES Blank, Inc. Ordinance No. g~_fld Passed 20 An Ordinance Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31, 2004. WHEREAS, Section 5705.40 of the Ohio Revised Code allows for supplemental appropriations to be made provided sufficient resources are available; and WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations measure to provide adequate funding authorization in certain budget accounts. NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, ~ of the elected members concurring that: Section 1. There be appropriated from the unappropriated balance in the General Fund the amount of $ 287,900 to the following accounts: Division of Court Services 101-0114-710-2110 Salaries/Wages $1,400 101-0114-710-2111 Overtime Wages 1,000 101-0114-710-2120 Employee Benefits 2,000 101-0114-710-2345 Legal Services 1,300 101-0114-710-2349 Professional Services 24,500 101-0114-710-2390 Contractual Services 3,200 101-0114-710-2410 Office Supplies 8,900 Division of Accounting & Auditing 101-210-710-2110 Salaries/Wages 8,000 101-210-710-2111 Overtime Wages 500 Division of Taxation 101-0211-710-2110 Salaries/Wages 6,000 101-0211-710-2120 Employee Benefits 600 101-0211-710-2910 Refunds 150,000 Procurement 101-0212-710-2111 Overtime 500 Division of Economic Development 101-0214-710-2110 Salaries/Wages 1,500 Office of the Director of Develop ment 101-0310-720-2110 Salaries/Wages 4,500 Division of Engineering 101-0312-720-2346 Engineering Inspection 10,000 Division of Grounds & Facilities (Grounds) 101-0620-740-2110 Salaries/Wages 34,000 101-0620-740-2120 Employee Benefits 30,000 RECORD OF ORDINANCES Dayton Legal Blank, Ina Form No. 30043 Ordinance No. 81-04 Passed Page ? Section 2. There be appropriated from the unappropriated balance inthe Hotel/Motel Tax Fund the amount of $7,000 to account 217-0113-740-2120 for employee benefits. Section 3. There be appropriated from the unappropriated balance in the law Enforcement Trust Fund the amount of $60,305 to account 219-0810-780-2520 for the acquisition of a mobile command trailer. Section 4. There be appropriated from the unappropriated balance in the General Debt Service Fund the amount of $188,000 to account 310-0210-790-2601 for debt issuance costs related to the refinancing completed in 2004. Section 5. There be appropriated from the unappropriated balance in the Special Assessment Debt Service Funds the amount of $55 for fees charged by the Franklin County Auditor office for the collection of distribution of special assessments. Of the total, $30 is to be appropriated to account 320-0210-790-2301 and $25 to account 322-0210-790-2301. Section 6. The appropriations in the Capital Improvements Tax Fund be reduced by $60,305 in account 401-0314-780-2522 which is an off-set by the appropriation request in Section 3. Section 7. There be appropriated from the unappropriated balance in the Tartan West TIF Fund the amount of $281,100 to account 443-0314-780-2560 for sanitary sewer system improvements related to the TIF project. Section 8. There be advanced into the Tartan West TIF' Fund the amount of $281,100 from the Sewer Fund. This advance will be repaid in the future from service payments generated from the Tartan West TIF district. Section 9. There be appropriated from the unappropriated balance in the Water Fund the amount of $400 to account 610-0312-730-2110 for salaries/wages. Section 10. There be appropriated from the unappropriated balance in the Sewer Fund the amount of $2,000. Of the total, $1,000 is to be appropriated to account 620- 0312-730-2110 for salaries/wages, $700 to account 620-0312-730-2111 for overtime wages and $300 to account 620-0312-730-2120 for employee benefits. Section 11. There be appropriated from the unappropriated balance in the Emerald Parkway Phase 5 TIF Fund the amount of $283,000 to account 440-0314-780-2551 for the installation of storm sewers. Section 12. There be advanced into the Emerald Parkway Phase 5 TIF Fund the amount of $283,000 from the Capital Improvements Tax Fund. This advance will be repaid in the future from service payments generated from the McKitrick TIF district as provided for in the legislation modifying the original TIF ordinance. Section 13. There appropriated from the unappropriated balance in the Merchandising Fund the amount of $400 to account 630-0113-710-2390 for sales tax collected and paid to the State on the sale of merchandise. Section 14. There be appropriated from the unappropriated balance in the Employee Benefits Self-Insurance Fund the amount of $376,800. Of the total, $300,000 is to be appropriated to account 701-O1 l 1-710-2361 for medical claims, $14,000 is to be appropriated to account 701-0111-710-2364 for stop loss coverage and $62,800 is to RECORD OF ORDINANCES Blank, Inc. Ordinance No. 81-04 Passed Pag~o3 be appropriated to account 701-0111-710-2390 for consulting services related to the RFP process completed for claims administration. Section 15. There be appropriated from the unappropriated balance in the Income Tax Revenue Sharing Fund the amount of $27,786.34 to account 802-0210-710-2390 for the payment made to the Dublin City School District in accordance with the revenue sharing agreements executed for the Tuttle Crossing and Britton Parkway Community Reinvestment Areas. Section 16. There be appropriated from the unappropriated balance in the Unclaimed Monies fund the amount of $5 to account 803-0210-710-2911 for a refund issued for an unclaimed check. Section 17. There be appropriated from the unappropriated balance in the Convention & Visitors Bureau Fund the amount of $27,739.98 to account 804-0211- 710-2824 for payment to the Bureau. Section 18. There be appropriated from the unappropriated balance in the Agency Fund the amount of $265,000.Of the total, $200,000 is to be appropriated to account 805-0210-710-2304 for sewer permit fees collected on behalf of the City of Columbus, $40,000 to account 805-0210-710-2305 for payments related to a water reimbursement agreement and $25,000 to account 805-0210-710-2914 for refunded conditional occupancy deposits. Section 19. This Ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin City Charter. Passed this ~ 3`~~ day of ~ey,~be~~ , 2004. Mayor -Presiding Offi r ATTEST: Clerk of Council I hereby certify that copies of this Ordinance/~esolu~en were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. Duty Clerk of Council, Dublin, Ohio C[TY OF DUBLIN City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Jane S. Brautigam, City Manage~..c..`J. ~ -~ Date: December 6, 2004 Initiated By: Marsha I. Grigsby, Deputy City Manager/Director of Finance ~M~- Memo Re: Ordinance No. 81-04, An Ordinance Amending the Annual Appropriations For Fiscal Year Ending December 31, 2004 SUMMARY: Ordinance No. 81-04 amends the annual appropriations for the fiscal year ending December 31, 2004 in order to provide adequate funding authorization in certain budget accounts. Section 1 appropriates a total of $287,900 in the General Fund to various accounts. With this request, supplemental appropriations in the General Fund total $432,900 for the year or less than one percent (1%) of the total original appropriation. The majority of the request relates to personnel costs. For the most part, the adjustments are the result of employees who were at the top of their pay range in 2003 when the 2004 payroll budget was calculated. In early 2004, the pay ranges were adjusted and the employees that were at the top of the ranges were then eligible for a pay rate adjustment based on their performances. This resulted in the appropriations being less than the annual expenditures. There was also a timing change, from the second pay in January to the last pay of the year, for the pay-out of unused vacation time for directors as provided for in the Compensation Plan. The additional requests for Court Services relate to the increased costs in prisoner boarding based on the number of boarding nights, the increase in banking fees changed based on the increase in credit card utilization to pay fines and costs and an increase in the number of hard copy citations due to the delay in implementing electronic citations. The request for the Division of Taxation includes additional funding for income tax refunds due to taxpayers as mentioned at the budget workshop. Of the total, approximately $100,000 is for refunds to two companies for overpayments in their net-profit (corporate) payments. The majority of the remaining amount is for refunds to non-resident individuals for days worked out of the City. The additional request in the Division of Engineering is for contract geo-technical testing services. Section 3 and Section 6 offset each other and are a result of the original appropriation for the mobile command trailer being included in the Capital Improvements Tax Fund instead of the Law Enforcement Trust Fund. The contract for the trailer was authorized by Ordinance No. 63-04 on September 20, 2004. Section 4 requests additional funding authorization for the transactions necessary to complete the recent debt refinancing. The City was required to pay $188,000 to the escrow account established for the refunded bonds and the City received payment of $222,297 in premiums. The premiums were credited to the General Debt Service fund and resulted in the escrow costs being funded by the premiums received. Memorandum December 6, 2004 Page Two Section 7 provides additional funding authorization for the extension of the main sanitary sewer line to the Tartan West project site. This project was identified in the Tartan West TIF agreement as a Category B project, meaning the work is being completed by Tartan and reviewed and reimbursed by the City. The change orders resulting in this request relate to the underground site conditions, the need for additional culverts and grading, and the replacement of storm sewer lines. As stated in Section 8, the initial funding is being provided by an advance from the Sewer Fund with the advance to be repaid in future years from the service payments generated from the TIF district. Section 11 provides additional funding authorization for the installation of storm sewers in conjunction with the construction of Emerald parkway Phase SA. This portion of the project was removed from the construction project so the developer could move forward with ordering materials to expedite the improvements. The installation of the storm sewers has been completed by the developer, with reimbursement to the developer from the City. These costs will be included in the combined project costs used to determine the contribution of Sawmill Partners per the executed Infrastructure Agreement. As stated in Section 12, the initial funding is being provided by an advance from the Capital Improvements Tax Fund with the advance to be paid in future years from service payments generated from the TIF district. A copy of the minutes from June 21, 2004 are attached for reference. Section 14 provides additional funding authorization for accounts in the City's Employee Benefits Self-Insurance Fund. The premium equivalents that we have charged in each division's budget and credited to the Employee Benefits Self-Insurance Fund will total approximately $4.5 million in 2004 and the original appropriations for the Fund totaled $3,991,755. The request will provide funding authorization for claims, stop loss coverage and consulting services. We are currently estimating that the fund balance as of 12/31/04 will increase approximately $250,000 over the 12/31/03 actual fund balance. The 12/31/04 estimated balance of $1.6 million equates to approximately a 4.5 month reserve. Sections 15 through 18 provide appropriations for various Agency Funds maintained by the City. These appropriation requests are based on revenues collected and expenditures required in the specified funds. RECOMMENDATION: Staff recommends that the public hearing be waived and that Ordinance No. 81-04 be adopted at the December 12, 2004 City Council meeting. T:~2004\103-ORD-81-04 MEMO.doc RECORD OF PROCEEDINGS Minutes_of _____________ Dublin Ci~Council ____ Meetin~__,_ ___. June 21, 2004 Page 10 Held 20 Mayor Chinnici-Zuercher stated that her understanding is that the owner had originally agreed to this. Mr. Smith responded that the owner had originally discussed with staff donating the land to the City of Dublin, but wanted things in return which the City would not agree to do. This was discussed with Council and it was decided to proceed with accepting the bids and building the project. The discussions with staff evolved into a situation that the property owner wanted certain zoning on the land. Mr. Keenan asked if the City had budgeted for the project, anticipating the costs for the land. Mr. Smith responded that he believes the engineering estimates included the City's appraisal numbers. Land acquisition costs were included in the project budget. Ms. Salay moved to dispense with the public hearing and treat this as emergency legislation. Mr. Keenan seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes. Vote on the Ordinance: Mr. Reiner, yes; Mr. McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. LAND PURCHASE Ordinance 45-04 Authorizing the Purchase of a 0.92 Acre, More or Less, Tract of Land, from Theodore M. Daroski and Kimberly A. Daroski, Located West of Dublin Road and North of Brand Road, City of Dublin, County of Franklin, State of Ohio. Ms. Salay introduced the ordinance. Mr. Smith stated that this involves the property located at Brand and Dublin Road. This agreement was reached with the property owner. It involves the land needed to construct the roundabout. There will be a second reading/public hearing at the July 6 Council meeting. BID ACCEPTANCE Ordinance 46-04 Accepting the Lowest/Best Bid for the Emerald Parkway, Phase 5A Project, Appropriating Funds Therefor, and Declaring an Emergency. Ms. Salay introduced the ordinance. Ms. Brautigam stated that the bids were very favorable. The engineer's estimate was $2.6 million, and the bids came in at under $1.9 million. Mr. Hammersmith commented that as noted in paragraph 2, storm sewers were indicated as part of the project. However, a decision was made late in the process to remove this portion so that the developer could move forward with ordering materials to expedite the improvements. The storm sewer portion will be an added cost that the developer will be reimbursed for, and the project will still be under $2.6 million. The estimate of the storm sewer portion is $300-400,000. There was also a change in the alignment that accompanied the request to remove this portion from the project. Mr. Keenan summarized that the bids, then, are actually $300,000 under the engineer's estimate. Mr. Reiner moved to dispense with the public hearing and to treat this as emergency. Ms. Salay seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes. Vote on the Ordinance: Mr. McCash, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Ms, Salay, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes. RESOLUTION COUNCIL COMMITTEE RECOMMENDATION Resolution 27-04 (Amended) Amending Resolution 48.03, Requiring Development in a Conservation Design Pattern in Appropriate Areas of the City of Dublin. Mr. Gunderman stated that this was reviewed by Council on May 17 and referred to the Community Development Committee. Originally, Resolution 48-03 was approved on December 13, 2003. It required certain procedures and reviews regarding conservation design. The Planning & Zoning Commission, after some experience with Resolution 48-