HomeMy WebLinkAbout06/17/2002
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
HeM June 17,2002 19
Mayor McCash called the Dublin City Council meeting of June 17, 2002 to order at 7:00
p.m.
Ms. Salay led the Pledge of Allegiance.
r-- Roll Call
Council members present were: Mayor McCash, Mrs. Boring, Mr. Kranstuber, Mr.
Lecklider, Mr. Reiner, and Ms. Salay. Ms. Chinnici-Zuercher was absent (excused).
Staff members present were: Ms. Grigsby, Mr. Ciarochi, Mr. Smith, Mr. Hammersmith, Mr.
Gunderman, Mr. Price, Mr. Husenitza, Ms. Crandall, Interim Chief Epperson, Mr. Hahn, Ms.
Puskarcik and Ms. Hoyle.
Approval of Minutes of Mav 20 and June 3, 2002 Council MeetinQs
Mr. Lecklider noted a correction to page 14 of the June 3 minutes in the second full
paragraph: it should state, "One difference where Dublin is concerned is that OP/OFC
operates somewhat as a monopoly in Dublin...."
Mr. Reiner moved approval of the minutes of May 20 as submitted, and the minutes of June
3 as corrected.
Mr. Lecklider seconded the motion.
Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Lecklider,
yes; Ms. Salay, yes; Mayor McCash, yes.
Correspondence
The Clerk reported that no correspondence had been ~ent requiring Council action.
Citizen Comments
Georqe Burris, 6016 Kentiqern Court South expressed concern with the firing of the City
Engineer, Balbir Kindra. Mr. Kindra was an honorable, capable, results-oriented man
--- whose only fault was that he tried too hard to do Council's bidding. The precipitating factor
was that Mr. Kindra disagreed with approval of the submitted plans for Bishop's Crossing,
due to an issue about speed humps and roadway design. However, any design engineer
would disagree with installing speed humps in new roadways being constructed. He noted
that at the Council meeting following Mr. Kindra's departure, the Bishop's Crossing plan
was approved without discussion. How does Council expect to have a dialogue, another
opinion, or another idea offered in this kind of environment? How does one select a new
City Manager when the message seems to be one of zero tolerance for any disagreement?
In his opinion, the message being sent to City employees is that if one doesn't support the
company lines, the employee will be fired. He suggested consideration be given to asking
Mr. Kindra to return and that the City find a way of encouraging other opinions. Many
Dublin voters would like to know the details of this case.
Mayor McCash responded that he appreciates the input, but Council does not hire or fire
staff aside from the Manager and the Clerk. All other employees work for the City
Manager. There was not an issue with the quality of the engineering work being done. He
deferred further comments to the administration. Mr. Kindra. had the opportunity to voice
his opinions at Council throughout his service. Council welcomes different opinions and
options to help them make an informed decision.
Chris Curry, 5984 McEwen Court, noted that he represents the Dublin Arts Council tonight.
They are seeking a waiver of fees for City services in conjunction with the 2002 Sundays at
Scioto concerts and the Art and Music Festival. He understands that the DAC has routinely
--- requested this fee waiver, and offered to respond to any questions.
Ms. Grigsby added that this waiver has been requested over the past few years, and
Council has in the past authorized the waiver of such fees - they usually amount to a few
thousand dollars.
Mr. Kranstuber moved to approve the waiver.
Mr. Reiner seconded the motion.
Vote on the motion - Mrs. Boring, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Mr.
Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes.
Farid Masri. 7061 Calvarv Court, Dublin noted that he represents the Indian Run Meadows
Civic Association, and they have concerns with outstanding issues regarding the Shoppes
at Athenry. The Public Services Committee reviewed the situation last year and gave
direction to staff on several items. There are some outstanding issues yet to be resolved,
so perhaps another Committee meeting could be scheduled to review the status. The
issues are as follows:
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DAYTON LEGAL BLANK CO.. FORM NO 10148
June 17, 2002
Helcl 19
1. The screening of ground mechanicals behind the Shoppes has not been completed,
and the "no parking" signage has not been installed as directed.
2. Mary Kelley's has opened a "beer garden" outside on the patio, although they have not
secured permits to do so. It is an ongoing nuisance issue, and the neighbors are tired
...--. of dealing with the mess. Neighbors must constantly remind them to maintain their
landscaping, and to turn the lights off to reduce glare, etc.
He summarized that it is now time for firm action. Another option available to Council is
that Mary Kelley's is engaged in selling alcohol on their patio, which is not a controlled
area. Council has the authority to padlock this through the courts due to illegal sales; the
other option is to deny their renewal for permits in January. He shared information with
Council on this process.
3. He expressed his condolences upon the death of employee Charles Staley - he was a
fine man and will be missed.
Mrs. Boring stated that, as a member of the Public Services Committee, she is not willing to
review this item again, as the results would be the same. She asked why the
recommendations have not been implemented.
Mr. Masri responded that he contacted Stephen Smith, Jr. who indicated that because
things have been quiet, he assumed the open items were being addressed. He believes
that the recommendations were made in March of 2001.
Ms. Grigsby stated that staff will follow-up with code enforcement on the screening and
signage. Mr. Smith has been reviewing some of the issues regarding the patio and will
address that with Council.
Mrs. Boring asked that staff provide these updates at the next Council meeting.
Mr. Lecklider asked for further detail on the lighting issue.
Mr. Masri explained that there is a light trespass issue related to screening of the lights,
and the property management has been notified. Another issue relates to trash trucks on
site in the early morning hours, and employees of Mary Kelley's and Marco's Pizza drinking
in the parking lot, littering, etc. There are many continuing nuisance issues.
Wallace Maurer, 7451 Dublin Road noted that he is present to address two issues tonight.
First, the newspaper indicated that the firing of Mr. Kindra was "in the best interests of the
City" - this was offered as justification and explanation. Mr. Maurer asked which of his best
interests were served by the firing and the manner of the firing?
Mayor McCash stated that City Council hires and fires only the Manager and the Clerk.
From that standpoint, Council delegates decision-making regarding employment to the
appropriate person, in this case the Interim City Manager. It is not fair to the City nor to Mr.
Kindra to discuss the reasons or rationale in this forum. That is a subject for the Interim
City Manager and the Human Resources division. The newspaper reporters who covered
this story were not familiar with all of the issues which led to this action.
Mr. Maurer stated that he still does not understand which of his personal interests was
served by the firing and its manner?
Ms. Grigsby responded that while she cannot relate this to a specific interest for Mr.
Maurer, the City Code and the Charter is set up so that the management team serves at
the pleasure of the City Manager. All management teams are set up to work together in the
best interests of the organization, in this case the City. Mr. Maurer is not familiar with all of
the background regarding this decision, and it is not appropriate to discuss those details at
this time. Management team changes occur periodically in any organization or entity.
Mayor McCash stated Mr. Maurer's allotted speaking time has expired. He emphasized
that the day-to-day operations of the City are managed very capably by the Interim
Manager, and Council supports the work she is doing.
r--
Staff Comments
Mr. Smith stated that he is requesting an executive session tonight for land acquisition and
legal matters.
Mr. Gunderman noted that in qonjunction with Ordinance 88-02, scheduled tonight for first
reading, there is a request to waive the rezoning fee. Submission of a rezoning application
was a condition imposed by P&Z, and P&Z is recommending that the fee be waived in
consideration of the unique circumstances outlined in the staff memo.
Mayor McCash stated that Council will consider this in conjunction with the first reading
later on the agenda.
Mr. Hammersmith stated that:
1. There is a public meeting regarding noise walls along 1-270 at Dublin Coffman High
School at 7 p.m. tomorrow evening. ODOT will present the findings of their study,
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
June 17, 2002
Held 19
and public input will be accepted. He plans to attend and will report back to
Council.
2. Staff had planned to have the North High Street pedestrian crossing activated on
Friday. However, as a result of AEP installing the power drop late that day, a
-- problem occurred with the controller; secondly, there was an issue with the
pedestrian heads. Therefore, for safety reasons, staff decided not to activate this
signal. They will work to resolve these issues and have the crosswalk signal
operational as soon as possible.
Mayor McCash suggested that staff contact Mr. Barnum to keep him apprised of the
situation and also to relay the information to the Historic Dublin Association.
Mr. Hammersmith agreed to do so.
Interim Chief Epperson reported that a four-month activity report for the Police division was
submitted to Council this evening.
Mr. Price noted that employee Charles Staley died recently following a lengthy illness. He
was a fine employee and human being, and he will be greatly missed.
Mayor McCash added that he was a college classmate of Mr. Staley and knew him well.
He was truly a community hero who overcame many challenges in his daily life.
LEGISLATION
SECOND READING/PUBLIC HEARING - ORDINANCES
Ordinance 79-02 - An Ordinance Adopting the Proposed Tax Budget for Fiscal Year
2003, and Declaring an Emergency.
Ms. Grigsby noted that staff is requesting emergency passage in order that the ordinance
will be effective by July 15, as required by the Ohio Revised Code.
Wallace Maurer. 7451 Dublin Road asked if the budget includes funding for the golf course
~ construction or maintenance.
Ms. Grigsby stated that there is no additional funding anticipated for the golf course. The
funds appropriated previously in 2001 and 2002 are expected to be adequate to finalize the
project. The only maintenance included in the tax budget is for the park being developed in
that area and the roadways for the park. Normal maintenance will be budgeted for the park
and the roadways.
Mr. Kranstuber moved for emergency passage.
Mr. Reiner seconded the motion.
Vote on the motion - Mrs. Boring, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes;
Mayor McCash, yes; Mr. Kranstuber, yes.
Vote on the Ordinance - Mr. Lecklider, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor
McCash, yes; Mr. Reiner, yes; Ms. Salay, yes.
Ordinance 81-02 - An Ordina.nce Establishing Reduced Capacity Charges For
Connection to the Public Water and Sewer System(s) for Certain Residential
Properties.
Ms. Grigsby stated that:
1. At the last hearing, Ms. Salay asked about a section of the current Code which
refers to the ability of Council to waive capacity charges and whether this is also
possible for tap fees. Ms. Grigsby indicated that Council has the same ability to
waive tap fees in hardship situations.
2. Mr. Lecklider had raised an issue about adopting a policy for a reduced fee and how
that would impact individuals who had tapped in from 1992 until the effective date of
-. this ordinance, and whether their ineligibility for a refund could become a legal
issue. Mr. Smith has researched this issue and has determined that it is a legally
defensible action by the City.
Wallace Maurer, 7451 Dublin Road asked about Section 4 - does this rescind or nullify
Section 4 of the legislation of December 10?
Ms. Grigsby responded that it does not. Ordinance 59-01 related to the criteria for the four
areas involved in that legislation. The ordinance before Council tonight relates to the
remaining areas of the City which currently do not have water or sewer service.
Mr. Maurer noted that Section 5 implies a new formula for future extensions by the City of
water and sewer services - that if the City funding is 50 percent or more, there will not be a
reduction in fees. Is this accurate?
Ms. Grigsby stated that this is correct.
Mrs. Boring noted that in the interests of time, she has distributed a list to Council of her
concerns. They include: some residents are requesting the ability to pay the tap fee in
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I DAYTON LEGAL BLANK CO.. FORM NO. 10148
June 17, 2002
Held 19
place at the time their home was constructed; it is a misconception to believe that it is less
costly to have an on-site sewage system - the cost of such a system can run up to $15,000
plus yearly maintenance. When the resolution was approved in 1992 regarding
grandfathering, Council did not anticipate charging residents a higher fee when the services
r became available, and therefore, she will oppose this ordinance.
Vote on the Ordinance - Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr.
Lecklider, yes; Mrs. Boring, no; MayorMcCash, yes.
Mr. Reiner added that he still opposes the concept in general.
Ordinance 82-02(Amended) - An Ordinance Authorizing the City Manager to Provide
Maintenance at the Meadows of Wyndham Village.
Ms. Grigsby stated that an amended Attachment "A" was provided to Council tonight,
based on discussion with a representative of the homeowners association. The map has a
note added to reflect that Reserve A extends to Brand Road.
Mayor McCash asked if Mr. Belville had further comment on this ordinance.
Richard Belville, Meadows of Wyndham Villaqe complimented Mr. McDaniel and the
Community Services Advisory Commission for their hard work on this matter. They have
identified a win/win solution for everyone.
Mayor McCash moved to amend the ordinance to include a revised Attachment "A."
Mr. Lecklider seconded the motion.
Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Lecklider,
yes; Ms. Salay, yes.
Vote on the Ordinance - Mayor McCash, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mrs.
Boring, yes; Ms. Salay, yes.
Ordinance 84-02(Amended) - An Ordinance Amending Sections 93.80 (Private Fire
Hydrants) and 150.193 (Fire Hydrant Permit Fees) of the Codified Ordinances ofthe
...-- City of Dublin.
Ms. Grigsby stated that the language in Section 1, under B1 and B2, was clarified regarding
the backflow device requirement any time a hydrant is used for other than firefighting.
Under Section 2A, the reference to "private fire hydrant" was changed to "fire hydrant."
Staff is recommending adoption tonight.
Mayor McCash asked who will notify the appropriate parties of this change in the
maintenance requirements.
Ms. Grigsby stated that Mr. McDaniel has been working with Chief Woo, and Community
Relations is assisting with communication to condominium associations and other
developments currently on private systems.
Mayor McCash moved to amend Ordinance 84-02 as presented tonight.
Ms. Salay seconded the motion.
Vote on the motion - Mr. Reinyr, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms. Salay,
yes.
Voteon the Ordinance - Mrs. Boring, yes; Mr. Reiner, yes; Ms. Salay, yes; Mayor McCash,
yes.
Ordinance 86-02(Amended) - An Ordinance Vacating the Northern Five (5) Feet of
Trails End Drive, Located North of Summitview Road, in the City of Dublin, County of
Franklin, State of Ohio.
Ms. Salay noted that in the last paragraph of the staff memo it indicates that caution should
be used if a decision is made to vacate the roadway. She asked for clarification.
Mr. Smith stated that this legislation is being done as a "safe-gap" measure to prevent
,...... someone from connecting the roadway to a future development. When a right-of-way is
vacated, the right-of-way vacated reverts to the property owners on each side. Therefore,
in the future, if the City should need this right-of-way, it would have to be purchased from
the property owners. This vacation, however, will meet the goal of precluding someone
from connecting a roadway.
Ms. Grigsby added that a condition of this vacation, however, is that it is contingent upon
the property owners agreement to grant a general warranty deed to the City for the vacated
acreage.
Mrs. Boring stated that she has not talked with them, but she has talked with a
representative of the residents who live on Trails End. She doesn't understand why the
City would want to retain ownership of the land, as it would require maintenance by the
City.
Mr. Smith stated that this legislation was prompted by concern about a potential future
roadway connection. The goal is to prevent this, and legal staff recommends this course of
action.
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DAYTON LEGAL BLANK CO., FORM NO lU14!j
June 17,2002
Reln 19
Mayor McCash moved to amend the ordinance as presented tonight.
Ms. Salay seconded the motion.
Vote on the motion - Mr. Lecklider, yes; Mayor McCash, yes; Ms. Salay, yes; Mrs. Boring,
yes; Mr. Reiner, yes; Mr. Kranstuber, yes.
~, Vote on the Ordinance - Mrs. Boring, yes; Mr. Lecklider, yes; Mr. Kranstuber, yes; Mr.
Reiner, yes; Ms. Salay, yes; Mayor McCash, yes.
INTRODUCTION & FIRST READING - ORDINANCES
Ordinance 87-02 - An Ordinance Amending the Annual Appropriations for the Fiscal
Year Ending December 31,2002.
Ms. Grigsby stated that this legislation appropriates additional funds for the traffic study
requested by the Coffman Park Expansion Task Force; for legal funds related to House Bill
283 and Senate Bill 255; and additional funding for security for Special Events. Staff is
requesting that Council dispense with the public hearing.
Mrs. Boring asked for clarification of the term "bag screeners."
Interim Chief Epperson responded that these are civilian personnel who will check the bags
of those entering the stadium on the Fourth of July and the Irish Festival. These measures
were successfully implemented at the Blarney Bash, and staff's assessment was that it did
not intrude on those attending the events. It is an added precaution recommended for
special events.
Mrs. Boring expressed concern about unnecessary delays for those attending the Fourth of
July event which typically experiences long lines.
Mr. Lecklider asked for clarification of stage security needed for the Dublin Irish Festival.
Interim Chief Epperson responded that this was done last year. Most of the uniformed
officers are not trained for conc;::ert-type security, and these special duty officers are trained
for this. It helps to ensure a secure barrier between the audience and the stage.
Mr. Lecklider asked what the $100,000 in funds for legal services specifically includes.
Mr. Smith responded that this expense relates to lobbyists retained for House Bill 283 - an
- itemized bill for the services has been provided. There was an appeal filed regarding
Judge Hogan's decision, and additional expenses have been incurred. Mr. McDaniel is
working with a coalition and is seeking financial support from other entities. Mr. Smith
anticipates that approximately half of the funds will be recovered.
Mr. Lecklider asked what the $100,000 appropriation will cover.
Mr. Smith responded that it includes lobbyists, support staff, and clerks.
Mayor McCash moved to dispense with the public hearing.
Vote on the motion - Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mayor
McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes.
Vote on the Ordinance - Ms. Salay, yes; Mr. Lecklider, yes; Mrs. BOring, yes; Mr.
Kranstuber, yes; Mr. Reiner, yes; Mayor McCash, yes.
Ordinance 88-02 - An Ordinance Providing For a Change in Zoning for Approximately
1.615 Acres Located at the N,orthwest Corner of Avery Road and Corporate Center
Drive, From PIP Planned Industrial Park (Washington Township Classification), To:
SO, Suburban Office and Institutional District. (Case No. 02-062Z - Northwest
Corporate Center - Dublin Prep Academy - 5689 Avery Road) (Applicant: Troon
Management, LTD., c/o W. Vincent Rakestraw, 4930 Reed Road, Columbus, OH 43220)
Mrs. Boring moved to waive the rezoning fee.
Ms. Salay seconded the motion.
Vote on the motion - Ms. Salay, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mayor McCash,
no; Mr. Kranstuber, yes; Mrs. Boring, yes.
Mrs. Boring introduced the ordinance and moved referral to Planning & Zoning
,--.. Commission.
Ms. Salay seconded the motion.
Vote on the motion - Mr. Reiner, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Mr.
Lecklider, yes; Mrs. Boring, yes; Ms. Salay, yes.
Mayor McCash clarified that he voted against waiving the fee because this is not a required
filing - it was added as a condition. There was already an underlying zoning approval in
place.
Ordinance 89-02 - An Ordinance Providing for a Change in Zoning for 8.387 Acres
Located on the East Side of Avery Road, Approximately 120 Feet North of Holywell
Drive, From: R-1, Restricted Suburban Residential District, To: PUD Planned Unit
Development District. (Case No. 02-030Z - St. Brigid of Kildare Church - Overflow
Parking and Auxiliary Facilities - 7210 and 7240 Avery Road) (Applicant: Michael L. Close,
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DAYTON LEGAL BLANK CO.. FORM NO. 1014~
June 17,2002
Helrl 19
115 W. Main Street, Columbus, OH 43215, representing James A. Griffin, Bishop of
Columbus, c/o Joseph Hendricks, 7179 Avery Road, Dublin, OH 43017)
Mrs. Boring introduced the ordinance and moved referral to Planning & Zoning
Commission.
..- Ms. Salay seconded the motion.
Vote on the motion - Mayor McCash, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring,
yes; Mr. Kranstuber, yes; Mr. Lecklider, yes.
Ordinance 90-02 - An Ordinance Providing for a Change in Zoning for Approximately
14.6643 Acres, Located on the South Side of Woerner-Temple Road, Approximately
1,200 Feet West of Avery Road, From:R-1 B, Limited Suburban District and R-SR,
Suburban Residential District (Washington Township Classifications) To: PUD,
Planned Unit Development District. (Case No. 02-055CP - Woerner-Temple Community
Pool) (Applicant: City of Dublin, c/o Marsha Grigsby, Interim City Manager, 5200 Emerald
Parkway, Dublin, OH 43017)
Mrs. Boring introduced the ordinance and moved referral to Planning & Zoning
Commission.
Ms. Salay seconded the motion.
Vote on the motion - Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Kranstuber,
yes; Mayor McCash, yes; Mrs. Boring, yes.
Ordinance 91-02 - An Ordinance Providing for a Change in Zoning for 3.530 Acres
Located On The South Side Of West Dublin-Granville Road, Approximately 360 Feet
West of Dublin Center Drive From: PUD, Planned Unit Development District, To:
PUD, Planned Unit Development District. (Case No. 02-056Z - Jail PUD - Text Revision
for Anchor Auto Care Center) (Applicant: Aaron Rents, Inc./Anchor Auto Care Center, c/o
William A. Goldman, Agent, 454 E. Main Street, Suite 227, Columbus, OH 43215)
Mrs. Boring introduced the ordinance and moved referral to Planning & Zoning
-- Commission.
i' Mr. Kranstuber seconded the motion.
Vote on the motion - Mr. Lecklider, yes; Mr. Reiner, yes; Mayor McCash, yes; Ms. Salay,
yes; Mr. Kranstuber, yes; Mrs. Boring, yes.
INTRODUCTION & PUBLIC HEARING - RESOLUTIONS
Resolution 26-02 - A Resolution Appointing Members to the Appearance Code
Committee.
Mayor McCash stated that two community representatives were appointed to this
Committee at the last meeting. Planning & Zoning Commission has designated John
Messineo as their representative. Council now needs to appoint an architect, a builder
representative, and a Council Member to the Committee, in accordance with his memo of
February 4, 2002. In March, he received a letter from the BIA recommending Charlie
Driscoll from the building industry as a builder representative to this Committee. He asked
if Council would like to amend the resolution to appoint Mr. Driscoll to this position.
Mrs. Boring responded that she would prefer leaving this generic as a representative of the
BIA, versus designating an individual. This would provide more flexibility.
He asked whether any Council Member is interested in volunteering for this Committee.
Mr. Kranstuber indicated that he is willing to serve in this capacity.
Mayor McCash moved to amend the resolution to include a section appointing a
representative of the BIA to the Committee; appointing Mr. Kranstuber as the Council
representative; appointing Mr. Messineo as the Planning & Zoning Commission
representative; and appointing David Meleca as the architect.
....-, Mrs. Boring seconded the motion.
Vote on the motion - Mayor McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mrs. Boring,
yes; Mr. Reiner, yes; Mr. Kranstuber, yes.
Vote on the Resolution - Mr. Lecklider, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr.
Kranstuber, yes; Mayor McCash, yes; Ms. Salay, yes.
Mr. Lecklider asked for further details about Mr. Meleca.
Mayor McCash responded that he works with David Benjamin Meleca Architects and
expressed interest in serving. As far as he is aware, there are no potential conflicts as his
practice relates to high-end commercial projects.
Council Round Table/Committee Reports
Mr. Kranstuber proposed a minor modification to the schedule for the City Manager search
process. He noted that the current proposal includes a meeting for each candidate
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individually with staff and a public reception prior to the Council interviews. Will there be
any product from the staff meeting which will be given to Council?
Mr. Harding responded that he understands the purpose is to allow the candidate to further
interact with the management team to learn more about the City, and to gain a perspective
..-. from the senior staff.
Mr. Kranstuber reported that he contacted the school district office today in regard to the
process they used in the superintendent search process. It included staff roundtables,
meeting with the Business Advisory Council, PTO's and neighborhood groups. At the end
of these sessions, comment cards were provided for feedback. The Schools also hosted a
public forum with a podium so that questions could be asked of the candidates, and the
Board was present for this forum. Comment cards were also distributed to the public at this
forum. Without radically altering the process in place, he would like to see a way to include
this feedback. If the interviews immediately follow the staff roundtable and public reception,
there is no method for Council to obtain any feedback.
Mayor McCash stated that while he appreciates the comments, he has been trying to
obtain feedback from Council Members for over a month to finalize the details of the
process. He has not had much input of any kind. From his standpoint, he would like to
know if other Council Members are interested in changing the process at this point. The
July 1 staff meetings, public reception and interviews are already set up. Council held a
Special Meeting on Friday to narrow the list to three candidates. This was in response to
the consultant's concerns about the candidates remaining in the process if a decision was
not made quickly. A candidate withdrew from the process on Thursday afternoon,
indicating pressures from the media about his status where he is currently employed. He
is not certain about the timeframe for the final deliberations after the interviews on July 1.
But with more delay, there is a risk of losing quality candidates.
- Mr. Kranstuber emphasized that he is not suggesting a drastic change. But within the
context of what is already scheduled, a podium could be provided for questions and
feedback cards made available. In the same way, he would like to have feedback provided
from staff regarding their meetings with the candidates. If Council selects the City Manager
on July 1, there is essentially no opportunity for public input, other than meeting the
candidates immediately prior to the interviews. It would not be difficult to enhance the
public reception with an opportunity for feedback.
Mayor McCash stated that the formal agenda of the July 1 public reception has not been
set. Mr. Harding is working with the consultant on this item. He would not advocate
changing the date or time at this point.
Mr. Kranstuber stated that his concern is with having feedback provided from the various
groups in the community. It is a Council decision in the end, but there would be a benefit
from hearing the questions posed by other groups.
Mayor McCash responded that he welcomes any feedback from the public or from staff
regarding the candidates. However, unless there is a majority of Council who desire to
change the process for July 1, he will not do so. He has tried to keep the process moving
forward.
Mr. Lecklider stated that he has no issue with delaying the decision regarding the selection
for 24-48 hours to allow time for feedback. Personally, a notecard and resume are
- somewhat one-dimensional, and personal feedback or contact is more useful. Unless the
consultant advises that there is risk of losing a final candidate, he would prefer not to make
the decision that same night.
Mr. Kranstuber emphasized that he is urging Council to make the process more open
versus having only a meet and greet session. Perhaps having a comment card would be a
compromise which could easily be implemented.
Mayor McCash noted that a letter has been drafted to be sent out to the community and to
business leaders, inviting them to the public reception on Monday, July 1. He then
reviewed the background and factors involved in selecting the July 1 date in deference to
vacation schedules. He has tried to balance the needs and interests of all involved in the
process. He has had little response to his requests for input.
Discussion continued.
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Mrs. Boring stated that she would support having an anonymous comment card available at
the public reception. She noted that the possibility of a question and answer forum was
discussed with the consultant previously, and it was decided not to do so. The consultant
had also advised Council that the final interviews should be held in executive session. The
-- comment cards would be an easy addition to the process. If the process dates are to be
adjusted, she would like to know at this point.
Mayor McCash agreed that discussion took place about whether Council would use a
process similar to what the school board did with the superintendent search, and he recalls
that there was little support for that type of process. He has no objection to having
comment cards. However, if the selection of the Manager is not made on July 1, he would
suggest it be held soon thereafter. Based on Council's input tonight, he will advise Mr.
Kuhn that comment cards will be made available on July 1.
Mr. Kranstuber stated that the comment cards would be returned to Council; the second
issue is having a podium for questions/answers from the candidates.
Mrs. Boring, Mr. Lecklider and Ms. Salay indicated that they do not support having a
podium for questions/answers.
Mr. Lecklider noted that he recalls that a decision was previously made not to have a
podium and question/answer session at the reception. Based on tonight's discussion, he
would not be in favor of having such a format.
Mr. Kranstuber asked about feedback from the staff meetings.
Mr. Lecklider indicated that he would welcome this feedback, if someone can devise an
appropriate manner in which to do so.
,.,-..,
Ms. Salay indicated that she would be interested in feedback from staff as well.
Mr. Kranstuber added that his comments tonight were prompted by phone calls asking
when residents would have an opportunity for this type of exchange with the candidates.
Mr. Reiner noted that he wants to be assured that he will receive comment cards from staff
and that he will have time to review these. The staff members are the ones who will work
for the Manager selected by Council.
It was the consensus of Council to schedule the final deliberations at a Special Meeting on
Tuesday, July 2 at 6:30 p.m. The staff roundtable, public reception with comments cards
and final interviews will be held on Monday, July 1.
Mr. Kranstuber stated that this will allow an opportunity for some feedback prior to the
decision-maki ng.
Mayor McCash stated that he will request that Greg Kuhn be present on Tuesday as well.
Mr. Lecklider added that further interaction with the community and with staff will also be of
benefit to the candidates in their decision-making.
Mr. Lecklider noted that:
1. The packet included a memo regarding a proposed lease with Mr. Eggspuehler for City
property along Darby Street. He asked staff to comment.
Mr. Ciarochi noted that this relates to two small pieces of property currently owned by the
,~ City. Mr. Eggspuehler is leasing the property and would like to make improvements,
including changing the access to the south and east, which would require stairways that
would encroach upon the City-owned property currently housing a temporary parking lot.
Mr. Eggspuehler is requesting some type of arrangement with the City to use this land to
accommodate access to the structure. A copy of the staff memo was sent to Mr.
Eggspuehler with a note that it would likely be discussed later on the agenda. Mr.
Eggspuehler is not present at this time.
Mr. Lecklider asked if staff is satisfied with the proposal.
Mr. Ciarochi stated that Council's direction would be important from the standpoint of either
allowing this or instructing him"that he must maintain his access from Darby Street. Staff
has emphasized that the parking lot is temporary, and that he must go through BZA review
as well.
Mr. Reiner suggested that staff draft a temporary lease with Mr. Eggspuehler, with the City
maintaining ownership of the property. He added that he would envision a three-year
lease.
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Helil 19
It was the consensus of Council to have staff proceed with drafting such a lease.
2. In regard to the water tower painting, he noted that there is a representation made
that the new coating will have a life of ten years. Why has the existing coating
lasted only four years? Can a claim be made against the previous contractor?
- Ms. Grigsby responded that the warranty on the work has expired. A consultant retained
by the City indicated that the problem occurred because the primer was not allowed to dry
for an adequate period prior to the final coating. In the future, the City will continue to
utilize this consultant for these type of projects.
Mr. Lecklider asked what type of warranty will be provided with the coating - will it last for
approximately ten years?
Ms. Grigsby stated that this is the expectation. The contract will be reviewed to ensure that
an adequate warranty is provided.
Mayor McCash asked if R&M is willing to stand behind their work.
Ms. Grigsby stated that the consultant indicated that there were application issues with the
product. Per the contract, however, R&M has no obligation to do additional work.
Ms. Salav:
1. Thanked staff for the update on the Waterford Drive sidewalk project. Their civic
association president has had positive feedback from most of the residents.
2. Noted that there is an update in the packet regarding the Clover Court drainage
issue. She plans to meet with staff and residents again, and the results will be
presented to Council in August.
3. Requested that staff utilize her City Groupwise e-mail address for City related
matters. Thanks to Mr. Husenitza for setting up the City e-mail addresses for
Council Members.
4. Noted that she appreciates the log prepared by staff of the status of web site
inquiries from citizens. She requested that staff provide her with copies of the
actual staff responses to "Contact City Council" items so that she can respond
,...-... personally in a knowledgeable fashion to constituents.
5. Asked Ms. Crandall for a brief update on the city-wide traffic calming referred to
the Community Services Advisory Commission.
Ms. Crandall responded that the Commission continues to work on their recommendations
to Council on this matter. They are interested in a public information campaign geared to
civic associations, and will recommend that traffic calming be considered in the subdivision
regulations for application to fyture subdivisions.
6. Updated Council on the progress made by the Coffman Park Expansion Task
Force. Currently, they are awaiting the results of a traffic study and will not meet
until that study is completed. The consensus of the group to date is to pursue
either a nature education or rural farm education element somewhere in the park,
either with the existing farm structures or the Segner/Dantzer property. Staff
commented on the Yoder plan, and they were generally supportive. They believe
that the differences between the staff and Yoder plan can be resolved. A
suggestion was made to incorporate more family names into the park, as families
other than the Coffman family owned land in this area. Ideas were generated for
some passive elements in the linear portion of the park going west to Avery-
Muirfield, such as a Council circle - a rock formation used in a place for quiet
reflection.
7. Reported that the Karrer Place residents have worked out a gentlemen's
agreement with the restaurant generating noise from across the river, and they
are hopeful the situation can be resolved. She asked if the City continues to
pursue a noise ordinance agreement in case these efforts are unsuccessful.
--- Mr. Smith stated that he will check and report back.
Mrs. Boring stated that she appreciates the information provided from the Economic
Development division regarding a potential company locating in Dublin, but she would like
additional information about how many jobs will be created and average salaries.
Mr. Stevens stated that at this time, the company has not finalized their projections for a job
creation tax credit application with the state. He will make every effort to provide as much
information as possible on this topic in the future.
Mayor McCash:
1. Thanked staff for the Council update which has not been provided on a regular
basis. He suggested to Ms. Grigsby that perhaps a bullet-point format would
facilitate compiling the information and make it more readable.
2. Stated that he plans to reactive the "Mayor's Memo" to help communicate updates
to Council Members on various City issues.
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Helci 19
3. Noted that an invitation was sent to Council for a media VIP event at the Golf Club
of Dublin on Tuesday, June 25. He asked that Council Members RSVP.
Mr. Kranstuber and Mr. Lecklider indicated that they will be out of town.
Mayor McCash clarified that he will make a contribution to the Golf Club to cover his greens
,...-..., fees in recognition of the negotiations underway related to resident fees, and in keeping
with the ethics laws.
Mayor McCash moved to adjourn to executive session for discussion of land acquisition
and legal matters. He noted that the meeting will not be reconvened following the session.
Mrs. Boring seconded the motion.
Vote on the motion - Mrs. Boring, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Ms.
Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes.
The meeting was~d-t executive session at 8:55 p.m.
-:;;;IfI"''---
~/'Vv1~(l (~~/
Clerk of Council
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