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HomeMy WebLinkAbout09-08-15 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 Held CALL TO ORDER September 8, 2015 Mayor Keenan called the Tuesday, September 8, 2015 Regular Meeting of Dublin City Council to order at 6:30 p.m. at the Dublin Municipal Building. ROLL CALL Members present were Mayor Keenan, Vice Mayor Gerber, Ms. Chinnici - Zuercher, Mr. Lecklider, Mr. Peterson, Mr. Reiner and Ms. Salay. ADJOURNMENT TO EXECUTIVE SESSION Mayor Keenan moved to adjourn to executive session to discuss the purchase of property for public purposes and for conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. Vice Mayor Gerber seconded the motion. Vote on the motion: Ms. Chinnici- Zuercher, yes; Vice Mayor Gerber, yes; Mayor Keenan, yes; Ms. Salay, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes. The meeting was reconvened at 7:00 p.m. Staff members present were Mr. McDaniel, Ms. Crandall, Mr. Smith, Ms. Mumma, Mr. Foegler, Ms. O'Callaghan, Ms. Goss, Mr. McCollough, Chief von Eckartsberg, Mr. Earman, Ms. Puskarcik, Mr. Hammersmith, Mr. Papsidero, Mr. Rogers, Ms. Kennedy, Mr. Shawn Smith, Ms. Husak, Ms. Shelley and Ms. Puranik. PLEDGE OF ALLEGIANCE Vice Mayor Gerber led the Pledge of Allegiance. SPECIAL PRESENTATION • Ohio University Heritage College of Osteopathic Medicine — Update re Dublin Campus Dr. Kenneth Johnson, Executive Dean, stated: • This campus was developed in line with priorities of the state and the nation. The state and federal governments are very focused on primary care and the need to transform healthcare. The nation has an aging population and a significant need for new primary care physicians. Four decades ago, their medical school was founded to focus on primary care, and they have had a significant impact. Their focus is to serve the underserved and to provide care where it is most needed in the state. • The College now has its largest class — 240 students, of which 139 are at the Athens campus, 51 in Cleveland, and 48 in Dublin. Approximately half of their Dublin campus students are from central Ohio. Part of the reason they located this campus in Dublin was to have a larger impact on the state. They also opened a new campus in Cleveland this year for the purpose of drawing students from northeast Ohio. Ninety -eight percent of this class is from Ohio. The intent is to train students from Ohio to stay and practice primary care medicine in Ohio. The students are approximately 50 percent men, 50 percent women, and approximately 26 percent are minority students. This is the second class to be admitted in Dublin, making a total of 100 students. They will do their entire training in central Ohio. • They have also developed a Physician Assistant (PA) program on this campus in the integrated educational center, as well as some other programming in affiliation with Columbus State. Bill Burke is the dean of this campus, and they have an outstanding leadership team in place. r F�' RECORD OF PROCEEDINGS Minutes BARRETT BROTHERS • DAYTON, OHIO Dublin City Council Meeting Form 6101 September 8, 2015 Page 2 of 14 Held • Heritage College has a much larger footprint than just Athens, central and northeast Ohio as they have affiliations from all over the state within a training network of hospitals. They have recruited over 2,000 faculty from around the state to be their physicians, many of those in central and northeast Ohio. In fact, one in every 14 physicians in the state is a Heritage College faculty member. They rank in the top 10 of all primary care medical schools in the nation. Their impact has been even larger in Ohio. Over half of the state falls within the underserved category for primary care physicians. • They look for opportunities to connect to the community. One of their most fun activities is the OU Plus Reach, which is re- imagining educational approaches to careers in health care. They have a S.T.E.M. program, on which they have worked with local high schools throughout the year and over the summer. It has been very inspirational to the students. The students experience what it is like to be a medical student. The feedback from students is that seeking admission to medical school and into significantly daunting programs no longer seems so out of reach to them. • Their hope is to populate the state with primary care physicians, particularly in this region. They are working with a PA program on inter - professional education on their campus. They are working with Columbus State around pathway programs in healthcare delivery. • How does this campus fit into Dublin's Western Innovation District? They have been working with the City on ways they could have an even bigger impact on healthcare delivery, on medical education, and perhaps other areas of biomedical sciences. • Without partnership with the City, they would not have been able to open this campus. He thanks Council for their vision and leadership in helping them open this campus. Their partnerships around central Ohio, with Ohio Health and others have enabled them to provide the essential clinical rotations. They received a transformational $105 million grant, which helped them accomplish this. This was the largest grant in history to support primary care and medical education. The future is bright and it is a fun time at the College, visioning what this campus can be as they continue to move forward. He thanked Council for their time. Mayor Keenan stated that his passion for his work is evident, and Council is excited to have the University in Dublin. It is an impressive story. Dr. Johnson and his colleagues have been great partners and have become good friends. Council appreciates this partnership. • Social Host Law Update — Chief von Eckartsberg Mayor Keenan stated the City's social host law has recently received media attention. The court case involving the tragic 2013 death of a Dublin teenager has reached a resolution. Two people were found guilty of violating the City's social host law in connection with the death of 18 -year old, Stephen Romanelli. Dublin's social host law is one of the strictest in the country, and it is the result of a collaborative effort by this community, taking action and tightening the law in 2009. At that time, the ordinance was updated to prohibit anyone from negligently allowing the possession or consumption of alcohol by underage persons on their premises. The word "negligently" replaced the previous language of "knowingly." That change has made a big difference, making it easier to charge and prosecute those who allow or turn a blind eye to underage drinking. He wants to recognize this Council, particularly Ms. Salay and Vice Mayor Gerber, for taking the lead in this effort in 2009. He also wants to thank the community partners -- ACT, PERC, Youth to Youth, Dublin Schools and countless others, who have helped raise awareness about this issue, making our community safer. [He shared a video segment that was aired on 10TV the previous week.] RECORD OF PROCEEDINGS Minutes of' Dublin City Council BARRETT BROTHERS • DAYTON. OHIO September 8, 2015 Held Page 3 of 14 Meeting Form 6101 Chief von Eckartsberg stated that Officer Chuck Collier did an excellent job of emphasizing how seriously Dublin takes its social host law. As Mrs. Romanelli stated, if there is a silver lining to such a tragic incident, it is that the community is more aware of Dublin's social host law and its importance. Statistics reflect what Dublin has done since the law was changed. Since that time, there have been 75 reports of parties involving underage drinking. From those 75 parties, 21 people have been prosecuted for hosting under the social host law. Over 220 arrests of underage persons have been made for drinking or possessing alcohol. The City's partnership with the Schools provides opportunities to send messages about the City's social host law. Each athletic season, all three high schools host parent orientation nights, and at each one, a video is shown that highlights the City's social host law. [This educational video was shown] Mayor Keenan thanked everyone for their hard work on this important initiative. CITIZEN COMMENTS Erin Sheen, 191 Longview Drive, Dublin, stated she is present to speak briefly regarding Mid Century Dublin's CIP request for critical safety improvements to their neighborhood. • To reiterate a key point made previously, Council's vision for Dublin is one of connectivity and multi - generational livability. This is their neighborhood vision, as well. • Their neighborhood optimizes multi - generational aging in place. As a neighborhood located less than three quarters of a mile from downtown Dublin, they seek to collaborate with the City on Council's core values, in particular, to create a complement to the new Bridge Street District development. They have requested sidewalks, better stormwater management and new streets. They have broken down their request into components, knowing there are various design options for each component, and that each component can be, if necessary, a phased in implementation. • There are many ways to approach their CIP request, all with different costs and timing associated. However, the current CIP proposal prepared for Council by staff reflects a "one size fits all" approach, one that does not consider various design options and does not break down costs by component. They believe this "all or nothing" framework may be too narrow for their request, particularly if such a narrow framework results in their request being denied. • In addition, staff has proposed an assessment model that would require payment from the residents based on the frontage of their lots. Respectfully, they believe that staff has, again, adopted the wrong framework — in this instance, an amenity framework that is not consistent with their request. The concept of an assessment suggests that they are asking for an optional amenity that only benefits a small number of homeowners. This flies in the face of a collaboration between Mid Century Dublin and the City, based on its core values of making Dublin a connected, safe, multi - generational destination. They are not asking for an amenity; instead, they seek to be a part of advancing Council's goal for Dublin. • Their neighborhood is less than three - fourths mile from downtown, yet they do not have a safe, walkable connection to downtown, even with the multi -use path becoming usable soon. With the safety improvements they have requested, their neighborhood will become a functional part of the City's expanding walkable Bridge Street District. • They ask Council and staff to reject the narrow amenity framework underlying the current proposal in response to their CIP request. Instead, they ask that Council consider their request in terms of multiple design options and costs and in terms of the shared core values. Mid Century Dublin is a neighborhood of many elderly people on fixed incomes who cannot afford a special assessment - Minutes of BARRETTBROTHERS- DAYTON Held RECORD OF PROCEEDINGS Dublin City Council — Meeting Form 6101 September 8, 2015 Page 4 of 14 - which is, in essence, a special tax -- so that the elderly can safely walk in their own neighborhood and to nearby downtown Dublin. They are also a neighborhood with less than affluent families with young children, who cannot afford a special tax so that they can walk with their children to the multi -use path without risk of being hit by a vehicle. They are a neighborhood of residents who want to collaborate with the City to make their community a great complement to the Bridge Street District and the emerging Dublin of the future. They have a track record of collaboration with the City, and they want to continue that collaboration. Mayor Keenan thanked Ms. Sheen and noted that Council also has the benefit of receiving her email, as well. CONSENT AGENDA Vice Mayor Gerber moved approval of the actions listed for the six items on the Consent Agenda. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Peterson, yes; Vice Mayor Gerber, yes. • Approval of 8 -17 -15 Special Meeting of Council Minutes • Approval of 8 -24 -15 Regular Council Meeting Minutes • Notice to Legislative Authority re. Stock Transfer for D1 and D2 liquor permits – MK Asian Group LLC dba Sesame Sea Asian Bistro, 7106 Muirfield Drive, Dublin, OH • Resolution 64 -15 (Introduction /vote) Declaring Certain City -Owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.07 of the Dublin Codified Ordinances. • Resolution 65 -15 (Introduction /vote) Accepting the Lowest and Best Bid for the 2015 Storm Structure Project. (Project No. 15- 006.0 -CIP) • Resolution 66 -15 (Introduction /vote) Authorizing the City Manager to Enter into a Reimbursement Agreement with Edwards Golf Communities, LLC for Water Line Construction on Cosgray Road. • Resolution 67 -15 (Introduction /vote) Authorizing the City Manager to Enter into a Letter of Agreement with Ohio Power Company, an Ohio Corporation ( "AEP OHIO "), for the Design and Construction of an AEP Underground Duct Bank and Vault System in John Shields Parkway. • Approval of Bridge Park Section 2 – Final Plat POSTPONED ORDINANCE Ordinance 52 -15 Declaring the Improvement to Certain Parcels of Real Property in the City's Bridge Street District to be a Public Purpose and Exempt from Taxation; Providing for the Collection and Deposit of Service Payments and Specifying the Purposes for Which those Service Payments May be Expended; Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center; and Declaring an Emergency. Ms. Mumma stated that, as outlined at the first reading in August, this ordinance establishes the main TIF over Blocks B and C within the Bridge Park development. The City has now been in the chain of title and has obtained ownership of all of the parcels and will transfer the applicable parcels back to the developer as required per this TIF. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS • DAYTON, OHIO September 8, 2015 Held Page 5 of 14 Staff is requesting adoption by emergency action to ensure that the TIF is in place, and all the appropriate information is filed with the state and the county so that the public improvements, such as the roadways, can be funded through the service payments. Mr. Reiner moved for passage by emergency. Ms. Salay seconded the motion. Vote on the motion: Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mayor Keenan, yes; Mr. Peterson, yes. Vote on the Ordinance: Vice Mayor Gerber, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mayor Keenan, yes; Ms. Salay, yes; Mr. Peterson, yes. Meeting Forth 6101 SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 50 -15 Rezoning of Approximately 49.6 Acres from R. Rural District and PLR, Planned Low Density Residential District (Ballantrae Subarea S) to PUD, Planned Unit Development District for the Potential Development of the Site with up to 45 Fee Simple Single- family Lots and 90 Detached Condominium Units with Approximately 18 Acres of Open Space on the East side of Cosgray Road and the CSX Railroad Tracks, North of Rings Road, and West of Future Churchman Road under the Provisions of Zoning Code Section 153.050 and a Preliminary Plat for 45 Fee Simple Single - family Lots, Rights - of -way, Condominium and Private Drive Reserves, and Open Space in Accordance with Chapter 152, the Subdivision Regulations (Case #15- 004Z/PDP/PP). • Preliminary Plat Ms. Puranik stated that, as discussed at the first reading, the applicant has updated the development text to require three -foot service walks to connect garages to the front porch. The applicant is present and will address the homeowner association maintenance cost issue, in response to questions at the first reading. Paul Coppel, co -owner of Schottenstein Homes, 140 Mill Street — Suite A, Gahanna, stated that with him tonight is partner and co- owner, Steve Schottenstein; George Acock, architect; Linda Menerey, who will present the land plan; and Scott McClintock, project engineer. • They first met with staff 21 months ago. They have also met with the Ballantrae Homeowners Association (HOA), and the plan they now have reflects their input. They had the HOA's consistent support for the Planning and Zoning Commission (PZC) review and tonight, as well. • He clarified that Schottenstein Homes is a separate entity from M/I Homes. This will be their first project in the City of Dublin. Currently, they have two projects underway in Hilliard, one in Jerome Township, and one in Delaware County. Linda Menerey, EMH &T, 5500 New Albany Road, New Albany provided a brief overview. • The plan is for just under 50 acres for 135 units with a density of 2.7 units /acre, which is less density than the Community Plan recommends. There are 45 single - family homes and 90 condominium detached homes with great architecture. There are 18 plus acres of open space — nearly 40 percent of the site, extensive setbacks along the borders, 100 plus feet of setback along the railroad, 100 -foot minimum setback along Cosgray Road, and a 100 -foot setback along Churchman with the exception of two lots at the northern entry. • They have worked with the Amlin alley and will have buffering added for the Final Development Plan review. The site has many interconnected pathways, which can be seen along Cosgray and Churchman, and a major path along the roadway. All the homes will be enveloped with greenspace. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS • DAYTON, OHIO Held _ Meeting September 8, 2015 Page 6 of 14 Form 6101 Mr. Coppel stated that when they met with the neighbors, one of their major concerns identified was the setback from Churchman Road. The applicant has therefore created a spacious setback in that location. There has been a lot of discussion about the railroad. The setback in that location is 100 feet, and a great effort will be made to make the railroad "disappear," with six -foot mounding that will be planted heavily with deciduous and evergreen trees. A wooded area will be preserved, which the City will own. Originally, the landscape plan included a wall, but that was not preferred. It was eliminated, and all plant materials will be used for the buffer. Much time was spent with the Planning Commission on the architecture plan, and the text now includes a significant amount of detail, more than is typically seen. Mr. Acock will describe the architecture. George Acock, Acock Associates Architects, 383 N. Front Street, Columbus stated the goal with this project was to create a great community with attractive, inexpensive houses. They wanted to create the feel of a village. The intent was to find a new way of re- creating a poor man's Gothic architecture -- "carpenter Gothic." Every house has a basic form /shape that is comfortable — a very human scale shape. There will be a stone base for these houses, because when Dublin was first built, most of the buildings were built from stone. One issue encountered was how to accommodate a garage door with that style of architecture, so they have tried to reduce the scale of the door through architectural detailing. Mr. Reiner inquired what construction material will be on the sides and the back of the houses. Mr. Acock responded that hardiplank will be used for the four -sided architecture. Mr. Coppel stated that on the cottages, board and batten hardiplank will be on all four sides. That material requires less maintenance. There are no exposed foundations; on all four sides, the foundations will be covered with stone. Every house will have a real porch, at least six feet deep, or a stoop of at least two feet deep -- some recessed into the homes, as well. All design elements must be incorporated under the terms of the text. Ms. Chinnici - Zuercher inquired about the timeframe for the project. Mr. Coppel responded that the next step is to secure approval of the Final Development Plan, which needs to be completed by mid -March in order to have final engineering completed in June. All the single - family lots will be constructed at once. The number of pads for the condominiums has not yet been decided — but a phase of that, however, will be done at the same time, to be completely paved by end of season 2016. Mayor Keenan stated that he was not present for the presentation at the first reading. He recalls that there were many issues with the development of the Amlin property in the late 70s -80s. There were property issues related to who was responsible for the taxes, etc. Mr. Coppel responded that Mr. Liggett owned the bulk of the property to the south; the Edwards Company owns the property to the north. A couple of small lots were purchased from David Patch and Bill Darling. Mr. Reiner inquired how the screening would address the railroad tracks. Six -foot mounds are great. It looks as though they will overlap /interlock to attempt to roll the sound up. The mounds will then be topped with evergreens. Ms. Menerey responded that the mounds would be topped with evergreens and more deciduous materials. If there is extra soil, the mounds will be higher than six feet; the text states a minimum of six feet. The mounds will be overlapped; the path will be integrated there, and as much buffering added as possible. Mayor Keenan inquired about the anticipated price range for the homes. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARREW BROTHERS• DAYTON, OHIO Held —Meeting Forth 6101 September 8, 2015 Page 7 of 14 Mr. Coppel responded that the condominiums would be priced from $300,000- $400,000, perhaps more. The price of the single - family homes will range from $350,000 to $500,000. Mayor Keenan inquired about the square footage of the homes. Mr. Coppel responded that they would be in the range of 2,800 to 4,000 square feet. Mr. Reiner complimented the proposed architecture. It is innovative and something that has not been seen in a while. He recalls that people have expressed an interest in Clintonville -type architecture like this. Mr. Coppel responded that some of the credit for the architecture should go to the Planning Commission and staff, as well. Vote on the Ordinance: Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes. Ms. Salay moved to approve the Preliminary Plat. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Reiner, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Ms. Salay, yes. Ordinance 54 -15 Adopting the 2016 -2020 Five -Year Capital Improvements Program. Ms. Mumma stated that at the August 17 CIP workshop, the proposed 2016 -2020 Capital Improvements Program was reviewed by Council. Based on that discussion, a number of revisions were made to the draft document. A detailed staff report was provided in Council's packet that outlines those revisions and includes follow -up information that Council had requested. In summary, the following adjustments are proposed: Annual Sidewalk Program $50,000 added to 2016 to fund the start of the sidewalk shaving program. Annual Bikeway Connections and Additions $20,000 added in 2019 for preliminary design for the shared use path connection from Emerald Parkway to the building housing the Dublin Arts Council. Building Maintenance /Renovations $10,000 removed from 2016 for workspace renovations that have been re- evaluated. Darree Fields Park Development $70,000 removed from 2017 for shade structures. The Miracle League has received donations that will cover the cost of construction. Municipal Facilities $75,000 removed from 2017 for wayfinding, based on re- evaluation. Uncurbed Streets – Mid - Century Neighborhood $430,000 in 2016 and $2,390,000 in 2017 added for design and construction of curb, gutter and sidewalk construction. This will be funded through a transfer from the General Fund, utilizing the unencumbered fund balance, to the Capital Improvement Tax Fund. The memo provides information on options Council can consider to assess some of the costs to the property owners. What is currently programmed in the CIP for this project is from the General Fund. Tuttle Crossing Boulevard Extension RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS • DAYTON, OHIO Held Dublin City Council September 8, 2015 Page 8 of 14 Meeting Form 6101 $440,000 for a pedestrian tunnel was removed from 2019. Draft ADA requirements are currently being considered at the Federal level that would influence the design of future roundabouts. Staff will continue to monitor Federal requirements related to ADA crossings at roundabouts. If that needs to be addressed because of a Federal mandate, it will be added to next year's CIP. Scioto River Pedestrian Bridge Per City Council's direction and staff's review, construction of the pedestrian bridge has been moved forward from 2018 to 2017, using $5 million of the General Fund balance to fund the $19.2M bridge. This will reduce the debt the City will use for the project and is in keeping, in part, with the spirit of the intended use of the General Fund. The fund balance has grown over time due to the City's income tax collections, but also because it was known that there would be significant investments related to Bridge Street. This is an appropriate use of the General Fund balance, and will allow more flexibility on the debt side for other projects. Bridge Street District Program Management Program management for the Bridge Street District has been moved forward a year from $600,000 in 2018 and $600,000 in 2019 to $600,000 in both 2017 and 2018 to accommodate moving the construction of the pedestrian bridge forward a year. Sanitary Sewer Line Extensions Per City Council's request to accelerate extension plans, the following funding changes have been made to implement the first five years of a 15 -year extension plan. 2016 - $115,000 2017 - $460,000 2018 - $805,000 2019 - $700,000 2020 - $2,935,000 This is a net of $275,000 more than previously proposed in the five -year period. Water Line Extensions Per City Council's request to accelerate extension plans, the following funding changes have been made to implement the first five years of a 15 -year extension plan. 2016 - $ 35,000 2017 - $140,000 2018 - $700,000 2019 - $750,000 2020 - $555,000 This is a net of $210,000 more than previously proposed in the five -year period. The allocation from the Capital Improvement Tax Fund was kept, programming funds each year to transfer into the Water and Sewer Funds. However, additional resources might be required from the General Fund for these extensions. Staff will continue to evaluate the best way to fund these in the future through a combination of transfer from the Capital Improvement Fund as well as General Fund reserves. Ms. Mumma noted that a final bound version of the CIP is typically provided to Council at the second reading. However, in the event some revisions would be made to the document this evening, printing of the final document was delayed. If Council approves the CIP budget as proposed tonight, the final document will be forwarded to the printer, and copies will be provided to Council as soon as they are available. Council Discussion Pedestrian Bridge Mr. Peterson requested clarification of the scheduling of the bridge construction. Mr. McDaniel responded that the bridge construction will be delayed one year, but funding is provided to pursue the design and permitting in 2016. Originally, C RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS • DAYTON, OHIO September 8, 2015 Held Page 9 of 14 Meeting Forth 6101 construction of the bridge was not anticipated until the end of 2016, and this is a more realistic start time. If the design should be completed earlier, that schedule can be moved up, but it would only be a difference of a couple of months. Mr. Foegler clarified that the permitting process referenced occurs through the U.S. Army Corps of Engineers. Mr. McDaniel stated that the permitting process is the primary variable. Originally, the construction was scheduled in 2016; then it was delayed to 2018; and now it has been moved back to 2017, most likely the earlier part of 2017. Mr. Foegler stated that the bridge construction cannot be initiated until the existing Riverside Drive goes away. That does not occur until fall of 2016, so the bridge construction could not physically begin -- regardless of the other items -- until that point. However, they will continue to work on compressing the permitting and approval process timeframe. Ms. Chinnici - Zuercher inquired if that is within the City's control. Mr. Foegler responded that is not necessarily so, because it involves third party agencies for the most part. Ms. Salay stated that this information is responsive to Council's request. Council understands that internal capacity is one issue. Not only the bridge is involved, but the plazas on either end of the bridge, as well. Mr. McDaniel stated that a good amount of construction sequencing is involved. Ms. Chinnici - Zuercher inquired if the permitting will take place in 2016 so that the construction can begin in 2017. Mr. McDaniel responded affirmatively. Mr. Lecklider inquired if the completion of the construction is likely in 2017. Mr. Foegler responded that there is a two -year construction timeframe for the bridge. Uncurbed Streets - Mid - Century Neighborhood Ms. Chinn ici-Zuercher noted that Mid Century information was provided on the dais tonight, and an email was received from the neighborhood as well. This project is in the CIP, and is scheduled for 2016 and 2017. At what point will the neighborhood be engaged in the design? It seems the neighbors are requesting active participation in that phase. Mr. McDaniel responded that this is the budgeting process. The design is scheduled in 2016, and construction in 2017. Staff will engage the neighborhood at the outset of the design process. The item that is unresolved is the neighborhood expectation of sidewalks on one side of the street versus the staff recommendation for sidewalks on both sides of the street. It is important to engage the residents about this. Council's input is also needed because this would be a different standard than what has been done citywide previously. That issue can be resolved next year within the design phase. Ms. Salay complimented Mr. McDaniel on his email response regarding this issue. It was a detailed, good response that she believes alleviated the neighbors' concerns. They were not aware of how the process works, but they were interested in collaborating with the City on the design. They have some suggestions regarding stormwater treatment. Obviously, those ideas would have to be reviewed by staff. Mr. McDaniel responded that when a neighborhood is being retrofitted, there are many items to take into consideration. Ms. Salay stated that the residents proposed the phasing of the work, not because it is their first choice, but because they thought that might make the budgeting more palatable. Mr. McDaniel stated that staff discussed that as well, but Engineering staff determined it would be more efficient to do the entire project at one time. Mayor Keenan stated that he spoke with Ms. Mitchell today about the timing. She understands it is more cost efficient not to phase it. The project involves more than just an overlay; it is improving the roadway significantly. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO September 8, 2015 Held Page 10 of 14 Meeting Form 6101 Mr. McDaniel stated that the cost is $125 per linear foot and is inclusive of deep depth repair, as is consistent with the City's other projects. Tuttle Crossing Boulevard Extension Pedestrian Tunnel Mayor Keenan stated that this has concerned him for some time. He is aware there are Federal standards with respect to pedestrian activated signals. Is it for a roundabout of two lanes or more that pedestrian activated signals will be required? His office is located on the Post/Avery- Muirfield roundabout. There is a significant amount of pedestrian traffic in this location. One of the problems is that the vehicular traffic is looking left, and pedestrians are crossing on the right. He has observed many "near misses" with bicycles and pedestrians. He is curious about whether pedestrian - activated signals at these locations would be desirable. There was no further discussion and no public testimony. Vote on the Ordinance: Mr. Lecklider, yes; Mayor Keenan, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici - Zuercher, yes; Ms. Salay, yes; Vice Mayor Gerber, yes. Ordinance 59 -15 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a Maintenance Easement for Caplestone Lane from the Woods of Dublinshire Homeowners Association for the Ability to Perform Certain Street Maintenance. Mr. McDaniel reported there is no additional information to report. There was no public testimony. Vote on the Ordinance: Ms. Chinnici - Zuercher, no; Mr. Reiner, no; Mr. Peterson, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Ms. Salay, yes; Mr. Lecklider, yes. Ordinance 60 -15 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $10,000,000 for the Purpose of Paying the Costs of Expanding the City's Justice Center, and Declaring an Emergency. Ordinance 61 -15 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $2,500,000 for the Purpose of Paying the Costs of Improving the Municipal Sewer System, and Declaring an Emergency. Ordinance 62 -15 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $11,100,000 for the Purpose of Paying the Costs of Improving the City's Vehicular Transportation System Within and Serving the Bridge Street District, and Declaring an Emergency. Ordinance 63 -15 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $25,000,000 for the Purpose of Paying the Costs of Improving the City's Vehicular Transportation System Within and Serving the Bridge Street District, and Declaring an Emergency. Ordinance 64 -15 (Amended) Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $32,000,000 for the Purpose of Paying the Costs of Providing for the Construction of Two Parking Structures within the Bridge Street District and Otherwise Improving the Related Sites, Together with all Necessary Appurtenances Thereto, All in Furtherance of Commerce and to Create Jobs and Employment Opportunities, and Declaring an Emergency. Mayor Keenan moved to waive the Council Rules of Order to consider Ordinances 60- 15 through 64- 15(Amended) together. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Forth 6101 September 8, 2015 Page 11 of 14 Held Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes; Mr. Peterson, yes. Ms. Mumma stated that the City will host a resident investor meeting on Thursday, September 10 at 6:30 p.m. at the Dublin Recreation Center for any residents who may be interested in purchasing the City's bonds. The General Obligation bonds will be issued next week. In anticipation of this, rating presentations were made to Fitch last Monday, and to Moody's Investors Service last Tuesday. She is pleased to report that the City received notification today from Fitch of a Triple A rating, and they confirmed the AAA rating on the other bond issues that we have. She thanked Mayor Keenan for his participation last Tuesday in the Moody's presentation. Mayor Keenan stated this translates into some very good rates for the City. Mr. McDaniel expressed thanks to the team who did the preparation for both Fitch and Moody's. It is a significant undertaking to prepare for those presentations. He thanked Jake Wozniak, Tom Ricchiuto, Charlie Wise — all of KeyBanc Capital Markets, and Jim Hargrove, PRISM Municipal Advisors. Unfortunately, Brad Sprague of PRISM passed away very unexpectedly two weeks ago. Mr. Sprague has been a long -term member of the team and a key advisor to the City. He also acknowledged Greg Daniels and Chris Franzmann, both from Squire Patton Boggs, and in particular, Ms. Mumma and her team. Mayor Keenan inquired if the interest rates for the bonds will be known at the time of the resident meeting. Ms. Mumma responded that there will be a general sense of the various coupon rates that residents can purchase. KeyBanc will present at that meeting, and Edward D. ]ones will handle the retail component. Mayor Keenan asked about if there is a minimum bond amount for purchase by an individual investor. Staff indicated they would be sold in denominations of $5,000. Ms. Mumma added that in tomorrow's Dub /in Villager, there would be an ad regarding the informational meeting. This meeting scheduling has also been shared via social media channels. Mr. Lecklider asked staff to comment regarding the basis for the emergency passage of the bond legislation, which he understands is a matter of market timing. Ms. Mumma stated that there was significant discussion regarding the timing risk, whether to wait for the Federal Reserve action next week, or act earlier in the week. The team determined that it would be preferable to go to the market Tuesday in advance of that Federal Reserve decision. ii Mr. McDaniel noted that the Moody rating is expected tomorrow afternoon. Ms. Salay moved for emergency passage of Ordinances 60 -15, 61 -15, 62 -15, 63 -15 and 64- 15(Amended). Mr. Lecklider seconded the motion. Vote on the motion: Mayor Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Gerber, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Salay, yes. Vote on Ordinances 60 -15, 61 -15, 62 -15, 63 -15, and 64- 15(Amended): Ms. Salay, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 65 -1S Declaring the Improvement to Certain Parcels of Real Property in the City's Bridge Street District to be a Public Purpose and Exempt from Taxation; RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS • DAYTON, OHIO Held_ September 8, 2015 Page 12 of 14 Meeting Forth 6101 Providing for the Collection and Deposit of Service Payments and Specifying the Purposes for Which Those Service Payments May be Expended; Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center, and Declaring an Emergency. Vice Mayor Gerber introduced the ordinance. Ms. Mumma stated that this is identical to the TIF Council approved earlier this evening, except this is for Block B. There will be a second reading /public hearing at the September 21 Council meeting. INTRODUCTION /PUBLIC HEARING /VOTE - RESOLUTIONS Resolution 68 -15 Authorizing the City Manager to Enter into a Contract with and Execute a Guarantee Maximum Price Amendment (GMP) with Elford Inc., Construction Manager at Risk, for Phase 2 of the Justice Center Construction/ Renovation Project. Vice Mayor Gerber introduced the resolution. Mr. McDaniel stated that this is the second phase of the GMP contract relative to the Justice Center expansion. Mayor Keenan inquired if this is the first contract to be awarded using the GMP method. Mr. McDaniel responded affirmatively. There has been a learning curve, but staff has been pleased with the pricing that has resulted. Mayor Keenan stated that when this project is completed, it would be helpful if staff could provide a report comparing this process to the previous process to enable Council to understand the advantages. Vote on the Resolution: Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes; Mayor Keenan, yes; Ms. Chinnici - Zuercher, yes. Resolution 69 -15 Intent to Appropriate a 0.023 Acre, More or Less, Fee Simple Interest, and a 0.070 Acre, More or Less, Temporary Easement from Richard Ramey II and Sherry S. Allison, From the Property Located at 8961 Locherbie Court. Vice Mayor Gerber introduced the resolution. Mr. McDaniel stated that this relates to a temporary easement. A staff report has been provided in Council packets. There were no questions. Vote on the Resolution: Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Peterson, yes; Mr. Lecklider, yes. COUNCIL COMMITTEE REPORTS • Community Development Committee Mr. Reiner, Community Development Committee Chair, stated that the Committee met on August 24 and reviewed the Beautify your Neighborhood grant applications. The total of the requests was less than the approved budget for the grant program. The Committee recommends Council approval of all the requests, as follows: • Brandon ($5,000) • The Mews at Muirfield ($2,227) • Park Place /Post Preserve ($4,226) • Village at Balgriffin ($5,000) Mr. Reiner moved to approve the Committee recommendations. Mr. Peterson seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Ms. Chinnici - Zuercher, yes; Mayor Keenan, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO September 8, 2015 Held Page 13 of 14 Meeting Forth 6101 • Planning & Zoning Commission Ms. Salay, Council representative to PZC, stated that the Commission reviewed the Bridge Street District sign guidelines, and those guidelines will be brought to Council. She shared Council's input regarding the Home2 Hotel with the Commission. A new design is scheduled for review at the next Commission meeting. • Administrative Committee Vice Mayor Gerber, Administrative Committee Chair, stated that an Administrative Committee of the Whole meeting has been scheduled for September 22 beginning at 6 p.m. to interview candidates for the ARB vacancy. • Finance Committee Ms. Chinnici - Zuercher, Finance Committee Chair, reported that the Finance Committee met earlier this evening to review two Hotel -Motel Tax grant applications. The Finance Committee voted to recommend Council approval of the following grants: Dublin Arts Council /City of Dublin Cultural Plan development - $25,000 National Endowment for the Arts match requirement - grant not to exceed $75,000. She added that the DAC proposed forgoing one year of the Art in Public Places funding of $75,000 to provide the match requirement, but the Committee did not support that proposal. Ms. Chinnici - Zuercher moved to approve the $25,000 grant for the Dublin Arts Council /City of Dublin Cultural Plan. Mr. Lecklider seconded the motion. Vote on the motion: Mayor Keenan, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Vice Mayor Gerber, yes; Mr. Peterson, yes; Ms. Salay, yes; Ms. Chinnici - Zuercher, yes. Ms. Chinnici - Zuercher moved to approve a match of not to exceed $75,000 for a National Endowment for the Arts grant. That amount is in addition to the regular Art in Public Places funding. Vice Mayor Gerber seconded the motion. Vote on the motion: Mayor Keenan, yes; Mr. Lecklider, yes; Mr. Peterson, yes; Ms. Salay, yes; Vice Mayor Gerber, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. Ms. Chinnici - Zuercher noted that the Committee also discussed the Ohio University's College of Fine Arts summer theater program grant request. The Committee asked that the staff and Ohio University continue their discussions and return to the Committee in the September timeframe for more discussion regarding that request. • Dublin Board of Education Liaison Mr. Peterson reported that Mr. McDaniel, Ms. Mumma and he met with the Board representatives and Superintendent Dr. Hoadley last week. The City suggested ways in which the City could assist the Schools in regard to technology networks. The City's presentation was very impressive and well received. • NW 33 Innovation Corridor Mr. Lecklider stated that the group will meet next on Friday morning, September 11. COUNCIL ROUNDTABLE Ms. Salay: 1. Commented regarding the appearance of the City's landscaping on Emerald Parkway South due to the past months' summer temperatures. What are the plans to address this? The City seems to have success in using the water bags on newly planted trees, but those are not in place in this area. Mr. McDaniel stated that he would check into the situation and provide a report to Council. 2. Inquired how the new data center building on Innovation Drive will be landscaped. She is not certain if that building is located in the Tech Flex r RECORD OF PROCEEDINGS Minutes BARRETT BROTHERS • DAYTON, OHIO Held Dublin City Council —Meeting September 8, 2015 Page 14 of 14 District. In addition, the Sertek project on Shier Rings appears to be completed, but there is no landscaping across the front. Landscaping would improve the appearance of those buildings. What does the City Code require for development in the Tech Flex District? If landscaping requirements are not included, they should be added before additional development occurs. Mr. McDaniel stated that he would check on the landscaping plan for the Sertek project and report back to Council. Ms. Chinnici - Zuercher: 1. Reported that on September 2, the Dublin Community Improvement Corporation Board of Directors organizational meeting was held. At that meeting, she was elected Chair; Mr. Reiner was elected Vice Chair; Donna Goss, Development Director was elected President; and Ms. Crandall, Assistant City Manager was elected Secretary and Treasurer. This Board will be focused on the Bridge Street area. 2. Welcomed Vince Papsidero, new Planning Director! Mr. McDaniel introduced Mr. Papsidero. The City is pleased that he has joined the City of Dublin, after serving most recently with the City of Columbus. He has a long history in professional planning, including service with the City of Columbus, City of Delaware, MORK, and prior service with the City of Dublin. 3. Noted that tomorrow morning, she and Mr. Gracia will travel to Japan to visit with companies to thank them for their business operations in Dublin and talk with them about potential expansion. They will also attend the Midwest U.S. - Japan Association Conference in Tokyo and will meet with companies who might be interested in locating in Dublin. Mr. Lecklider noted that he and his wife, Sharon visited the Dublin Arts Council Eddie Adams photography exhibit recently. It will be on display through September 12. He encouraged anyone who has not attended to do so; it is certainly a moving experience. T/Ihemeeting was adjourned at 8:33 p.m. 1. or – Presiding Officer Clerk of Council Forth 6101