HomeMy WebLinkAboutResolution 064-15RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Fonn No. 30045
64 -15
Resolution No. Passed
A RESOLUTION DECLARING CERTAIN CITY -OWNED
PROPERTY AS SURPLUS AND AUTHORIZING THE CITY
MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE
WITH SECTION 37.07 OF THE DUBLIN CODIFIED ORDINANCES
WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used in
the performance of its daily operations; and
WHEREAS, these vehicle and equipment assets have reached the end of their useful
life for City purposes; and
WHEREAS, it has been determined that the City should maximize the return on
investment by selling these assets; and
WHEREAS, the City has chosen GovDeals as the vendor to implement an internet
auction.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring that:
Section 1. The City Manager is hereby authorized to dispose of personal property,
vehicle and equipment assets that have been declared as surplus through the use of
internet auction.
Section 2. This auction will be conducted using a third -party contractor, namely:
GovDeals, www.GovDeals.com
Greg Thomas, Client Services Representative
5907 Carmichael Place
Montgomery, Alabama 36117
Telephone No. (800) 613 -0156
The contract outlining the specifics of the terms and conditions under which this
contractor will carry out this service to the City can be made available upon request to
the Department of Finance.
Section 3. The Council of the City of Dublin hereby declares the property listed in the
attached Exhibit as surplus and authorizes the City Manager to dispose of said property
in a manner consistent with Section 37.07 of the Dublin Codified Ordinances.
Section 4. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this day of lU 2015.
Mayor - Presiding Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Dana L. McDaniel, City Man
Date: September 3, 2015
Initiated By: Megan O'Callaghan, Director of Public Works
Darryl Syler, Fleet Manager
Re: Resolution 64 -15 — Disposal of City -Owned Property
Summary
Memo
Section 37.07 of the Dublin Code requires City Council authorization for disposal of all motor
vehicles or other property valued at $5,000 or above. As Council is aware, a replacement schedule
for vehicles and equipment is identified as part of the Capital Improvements Program (CIP).
Before vehicles are taken out of service, an evaluation is completed as to current condition and
maintenance history. If, after the evaluation, the vehicle is determined to have had minimal
maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle
will be maintained as part of the City's fleet and the replacement schedule will be modified.
Resolution 64 -15 authorizes the City Manager to dispose of certain vehicles and equipment that
are no longer in service. The motor vehicles and equipment that staff has identified for auction
are detailed in the attached Exhibit.
Vehicles & Equipment
The following vehicles are identified for auction:
#2210, #2211, #2212, #3390, #4403
The following equipment is identified for auction:
#7420, #8060
Upon approval of this resolution, bidding will open as soon as practicable and will remain open the
required minimum of two weeks. This information will be posted on the City of Dublin website,
along with a link to take customers directly to the auction website at www.GovDeals.com.
Under the terms of the City's agreement with GovDeals, the City will pay a commission to
GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold.
The GovDeals site is well -known among public entities and will provide a broad pool of prospective
buyers for City surplus items.
Recommendation
Staff recommends adoption of Resolution 64 -15 at the September 8, 2015 Council meeting.
SURPLUS ITEMS FOR AUCTION
Year
Serial Number
Make & Model
Asset #
Dept.
Mileage
Reason for Selling
2004
LV5320S433004
JOHN DEERE 5320
7420
STREETS
1550 HRS.
REPLACED
2002
1HTSDADR22H406610
INTERNATIONAL 4900
2210
STREETS
6858 HRS.
REPLACED
2002
1HTSDADR42H406611
INTERNATIONAL 4900
2211
STREETS
5,400
REPLACED
2002
1HTSCAAM12H406612
INTERNATIONAL 4900
2212
STREETS
3,293
REPLACED
2003
1J4GL48K13W648297
JEEP LIBERTY
3390
5800 BLD
72,263
REPLACED
2004
1FTNF201-14ED65113
FORD F250
4403
PARKS
74,062
REPLACED
1999
1STAR2000TRO99210
STARBRITE TRAILER
8060
PARKS
N/A
REPLACED