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Home My WebLink AboutResolution 054-15c� RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Forth No. 30045 54 -15 Resolution No. Passed _'20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE 2015 PARKING LOT AND SHARED USE PATH MAINTENANCE PROGRAM WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the Dublin Code, for the 2015 Parking Lot and Shared Use Path Maintenance Program; and WHEREAS, Council has determined that the bid submitted by Strawser Paving Company constitutes the lowest and best bid; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above - referenced project as a °single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. NO , THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its elected members concurring, that: Section 1. The bid submitted by Strawser Paving Company in the total amount of $736,867.52 is hereby accepted. Section 2. The City Manager is hereby authorized to enter into contracts with Strawser Paving Company for performance and completion of the 2015 Parking Lot and Shared Use Path Maintenance Program pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this day of 2015. M or - Presiding O cer ATTEST: Clerk of Council Office of the City Manager City of Dublin Phopne: 614 410a Oy Fax:b614- 0410 -44gp 1090 Memo To: Members of Dublin City Council From: Dana L. McDaniel, City Mana Date: June 26, 2015 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer Darren A. Lee, P.E., Civil Engineer II — Design Re: Resolution No. 54 -15 - Bid Acceptance - 2015 Parking Lot and Shared - Use Path Maintenance Program Summary On June 18, 2015 two (2) bids were received, publicly opened and read for the 2015 Parking Lot and Shared -Use Path Maintenance Program. The Engineer's estimate is $676,900. For Council's reference and review, a copy of the 2015 Parking Lot and Shared -Use Path Maintenance Program construction drawings have been placed in the Council Planning Room. The budgeted funds in the 2015 Capital Improvement Program (CIP) are $100,000 in AT1507, Annual Parking Lot Maintenance and $655,000 in AT1503, Annual Bikeway Maintenance. Strawser Paving Company submitted the lowest and best bid of $736,867.52. Staff has thoroughly reviewed all bids and a summary of the bids is listed below. Staff has compared the Engineer's estimate to the two bids received. The bids received were slightly higher than anticipated, which appears to be the result of the time constraints to complete the work and the reduced productivity inherent in the parking lot and shared -use path maintenance and rehabilitation work. Considering both bids submitted are within a few percent of each other, staff believes the Engineer's estimate did not fully reflect the true cost to perform this work. Project Funding A summary of the funds budgeted in the 2015 CIP for these two maintenance projects is as follows: CIP Project No. Project Description Bid as Read Bid Amount Bidder Bid as Read over ( +) or under ( -) Corrected Bid AT1503 Annual Shared -Use Path Maintenance Engineer's Estimate $196,271.97 Strawser Paving Company, Inc. $736,867.52 +8.1% Columbus Asphalt Paving, Inc. $755,856.41 +10.4% Staff has compared the Engineer's estimate to the two bids received. The bids received were slightly higher than anticipated, which appears to be the result of the time constraints to complete the work and the reduced productivity inherent in the parking lot and shared -use path maintenance and rehabilitation work. Considering both bids submitted are within a few percent of each other, staff believes the Engineer's estimate did not fully reflect the true cost to perform this work. Project Funding A summary of the funds budgeted in the 2015 CIP for these two maintenance projects is as follows: CIP Project No. Project Description 2015 Budget Bid Amount AT1507 Annual Parking Lot Maintenance $100,000.00 $540,595.55 AT1503 Annual Shared -Use Path Maintenance $655,000.00 $196,271.97 Total $755,000.00 $736,867.52 Res. 54 -15 - 2015 Parking Lot and Shared Use Path Maintenance Program Bid Acceptance June 26, 2015 Page 2 of 2 Work included in the 2015 Parking Lot and Shared -Use Path Maintenance Program consists of: rehabilitation of the Avery Park south parking lots (including storm drainage improvements); asphalt path replacement in Campden Lakes; seal coating of various shared -use paths; and seal coating of the Franklin Town Center Parking Lot. All work is scheduled to be complete by October 2, 2015. The work will be performed while maintaining traffic with all efforts being taken to minimize interruptions to the public, provide access for emergency services, maintain access when possible and consistently provide a safe work area for motorists and workers. The work at Avery Park has been coordinated with Recreation Services and is to occur between July 20, 2015 and August 16, 2015. Communications with Residents and Motorists The following communication methods will be used to communicate construction information with the residents and motorists throughout the duration of this project. • Brochures will be distributed to the adjacent residents and businesses directly affected by the work. These brochures are distributed by Dublin staff. • Residents whose driveways will be closed during construction will be given written notice at their front door at least 24 hours in advance of the closure. These are distributed by the contractor. • Temporary signs are placed along streets at least 24 hours in advance of construction to notify residents and motorists of upcoming construction work and anticipated construction dates. • When appropriate, portable message board signs are used for construction notification on arterial and collector streets. • The City of Dublin Engineering Division street maintenance website provides current construction schedule information. This website is listed on the signs posted in advance of construction activities and in the brochure placed on mail boxes. The website is www.dubin.oh.us /enoineerino. • Social Media (e.g. Twitter, Facebook, Instagram) is used to communicate timely construction updates. Recommendation Staff has thoroughly reviewed the bid submitted by Strawser Paving Company, and although higher than the Engineer's estimate, finds it to be a true and accurate cost to perform this work. Previous experience with Strawser Paving Company has been favorable, including these recent projects — 2013 and 2014 Street Maintenance Programs. Staff recommends Council approval of Resolution 54 -15, accepting as lowest and best the bid of Strawser Paving Company in the amount of $736,867.52 and authorizing the City Manager to enter into a contract with Strawser Paving Company for this project. 2015 PARKING LOT AND SHARED USE City of Dublin PATH MAINTENANCE PROGRAM 1. Avery Park - South Lot 2. Penrith Court Shared Use Path 3. Franklin Town Center Parking Lots 4. Belvedere Park 5. Wedgewood Hills Park 6. Campden Lakes Park 7. Wedgewood Glen Park 8. Shannon Glenn 9. Hawks Nest Park 10. Kestral Way and Fulmar 11. Bishops Run Park 12. Westbury Park 13. Wyandotte Woods Blvd 14. Post Preserve Park 15. Park Mill 16. Red Trabue 17. Wyndham Park 18. Karrer Middle School 19. Stonefield Park 20. Earlington Park 21. East of Claddaugh 22. Emerald Parkway 23. Post Rd 24. Ballantrae Park 25. Sandy Corners Park 26. Balgriffin Park Path 27. SR 161 28. Dublin Center Drive 29. Woods of Brighton O �sta■ r M yTRi .r■e■�.■m+ aloes t O � ~w �T LL -DE1tij rT to 4 Hr.ar■ 5 a ■�■awa ■r■ ■tea 6 a SUMM TVIEW RD B RAND ,,''� �9 � 5 9 HARD RD 4 6 Or SgWg RY B s 18 Z LL OST RD LA- 0 PE rE DR 3 ■ 8 SNOUFFER SHIER -RINGS fl araa w■a 4 earaar ■s` ■aea■ � �Wig s� N oR 9 cR n r' - RIN RD is ■ g►.VD �a ■r ■• EST CASE RD X iw, ■. Rv R AYD�,p LEGEH i A E Q = Perking Lot Work Ames a: 6/24/2 411111110 shared Use Path -seal Coetin 2015 PARKING LOT AND SHARED USE City of Dublin PATH MAINTENANCE PROGRAM 1. Avery Park - South Lot 2. Penrith Court Shared Use Path 3. Franklin Town Center Parking Lots 4. Belvedere Park 5. Wedgewood Hills Park 6. Campden Lakes Park 7. Wedgewood Glen Park 8. Shannon Glenn 9. Hawks Nest Park 10. Kestral Way and Fulmar 11. Bishops Run Park 12. Westbury Park 13. Wyandotte Woods Blvd 14. Post Preserve Park 15. Park Mill 16. Red Trabue 17. Wyndham Park 18. Karrer Middle School 19. Stonefield Park 20. Earlington Park 21. East of Claddaugh 22. Emerald Parkway 23. Post Rd 24. Ballantrae Park 25. Sandy Corners Park 26. Balgriffin Park Path 27. SR 161 28. Dublin Center Drive 29. Woods of Brighton