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Home My WebLink About60-02 Ordinance RECORD OF ORDINANCES Dayton Lcgal Blank, Tnc. Form No. 30043 Ordinance No. 60-02 Passed , 20 An Ordinance Amending The Annual Appropriations Ordinance For Fiscal Year Ending December 31, 2002 WHEREAS, Section 5705.40 of the Ohio Revised Code allows for supplemental appropriations to be made to an appropriations measure provided sufficient resources are available; and WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance to be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations measure to provide funding authorization for the development of the community park at the entrance to the Ballantrae residential and golf course development. NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of the elected members concurring that: Section 1. There be appropriated from the unappropriated balance in the Ballantrae Park Construction Fund the amount of $790,000 to account 437-0314-780-2511 for construction costs related to the community park at the entrance to the Ballantrae development. Section 2. The public hearing be waived to provide immediate funding authorization for the project. Section 3. This Ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin City Charter. Passed this ~ of 2002. Mayor -Presiding Officer ATTEST: Clerk of Council I hereby certify that copies of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. ~~P (_-~cL~-: rk of Council, Dublin, Ohio Office of the City Manager 5200 Emerald Parkway; Dublin, Ohio 43017-1006 ciTY of nuBLiN Phone: 614-410-4400; Fax: 614-410-4490 M e m O To: Members of Dublin City Council From: Marsha I. Grigsby, Interim City Manager/Director of Finance Subject: Ordinance No. 60-02, An Ordinance Amending the Armual Appropriations Ordinance Date: April 2, 2002 As you are aware, the City entered into an Infrastructure Agreement and a Park Development Agreement with Multicon Development Co. (Multicon) for the construction of the public infrastructure improvements, including the development of a community park, needed for the Ballantrae residential and golf community. The Infrastructure Agreement provided for the construction of roadway improvements, the extension of water and sewer lines, and the completion of secondary improvements as available funding allowed. The secondary improvements included the burial of existing power lines, landscaping and irrigation improvements, lighting, and other parks and recreational facilities and improvements. As a result of the favorable bids received by Multicon, it was previously identified that funding would be sufficient to continue the extension of Eiterman Road to the southern property line of the Ballantrae development and to complete the secondary improvements identified in the Infrastructure Agreement. A copy of the May 17, 2001 memo is attached for reference. The attached spreadsheets reflect the expenditures and encumbrances in the Golf Course Roadway Fund through March and identifies the balance available for remaining roadway work and the transfer to the Ballantrae Park Fund. Financial information on the project water and sewer improvements is also included. Ordinance No. 60-02 appropriates the funds that will be transferred from the Golf Course Roadway Fund to the Ballantrae Park Fund for construction costs related to the development of the park as identified in the Park Development Agreement. The Ballantrae Park is being developed in accordance with the park plan presented to City Council at the August 13, 2001 Council meeting. The current total estimated cost of the park is $2,489,093. The Edwards Companies will be contributing $452,000 towards the development of the park in accordance with the Development Agreement and the park Infrastructure Agreement. The attached information also provides a recap of the public investment in the infrastructure improvements related to the Ballantrae development. Attachments T:\2002\026aRD-60-02 MEMO.dce Office of the City Manager 5200 Emerald Parkway • Dublin, Ohio 43017-1006 CITY OF DUBLIN Phone: 614-410-4400 • Fax: 614-410-4490 M e m O To: Members of Dublin City Council ti-~-,~1` From: Timothy C. Hansley, City Manager ; Date: May 17, 2001 Subject: Ordinance No. 71-O1, An Ordinance Amending The Annual Appropriations Ordinance Initiated by: Marsha I. Grigsby, Director of Finance As stated in the Ordinance, additional appropriations are being requested for the sanitary sewer odor control program and the infrastructure improvements related to the Ballentrae golf course community. The 2001 Operating Budget included funding for the sanitary sewer odor control program through June. The biofilter odor control system is being installed by the City of Columbus. They have experienced project delays as a result of unanticipated rock excavation and a conflict with utility lines. At this time, we are unsure of the project completion date. This appropriation should allow Dublin to continue the odor control program through year-end. Sections 2, 3 and 4 provide for the establishment of separate funds for the infrastructure improvements related to the Ballentrae golf course community. The Infrastructure Agreement executed by the City of Dublin and Multicon Development Co. (Multicon) requires that separate funds be used to account for the financial activity of the projects. Funding for the necessary roadways, water and sewer improvements were included in the 2001 Operating Budget in existing City funds. These appropriations reflect the balance between the amounts originally appropriated in the Capital Improvements Tax Fund, the Water fund and the Sewer Fund and the project payments that have been made to date. The attached spreadsheet reflects the original appropriations, actual expenditures made and estimated expenditures to be made for right-of--way acquisitions that have not been finalized. The bids have been received by Multicon. We do not have a final recap of the bids; however, they were very favorable. There will be excess monies that will be available for the completion of the secondary improvements identified in the Infrastructure Agreement. In addition to the secondary improvement identified, we currently anticipate that sufficient funds will be available to continue the extension of Eiterman Road to the southern property line of the Ballentrae development. The extension of Eiterman Road was shortened early in the project due to the estimated costs and the estimated resources available. In the Development Agreement, this continued extension was identified as a future obligation of the City. Being able to continue the extension of the roadway now will benefit the development of the golf course and allow the City to take advantage of the bid prices received by Multicon. When we receive the final bid recap we will provide that information to City Council along with a recap of the additional improvements that will be able to be completed. If you have any questions, please do not hesitate to contact Marsha. T:\2001 \047-ORD-71-O1-MEMO.doc Public Investment in the Ballantrae Golf Course Development Roadways: Woerner Temple-Avery Road to Eiterman Road Eiterman Road-Shier Rings Road to southern boundary of development(1) 3,242,245 Additional costs anticipated 870,000 $4,112,245 Parks: Land acquisition-north of Woerner Temple(2) 1,728,959 Land acquisition-south of Woerner Temple(2) 1,245,000 Land acquisition-golf course 1,500,000 Park development-north of Woerner Temple(3) 2,037,093 6,511,052 Utilities: Water line extensions 709,637 Sewer line extension 249,812 959,449 $11,582,746 (1) Net of special assessment. (2) Legal fees related to the land acquisition are not included in the amounts reflected. The property on the north side of Woerner Temple is in litigation and therfore costs are not finalized and there are still two properties on the south side of Woerner Temple that have not been acquired(Hartman and Bucci). (3) Net of developer contribution. 04/02/2002 Filename: t:\mig\c appro j \Golfcourse Ballantrae/Golf Course Infrastructure Improvements Budget vs. ActuaVEstimated Costs Roadway Water Sewer Improvements improvements Improvements Total Recap of Project Costs Expenditures prior to establishing separate construction funds $489,756 $169,238 $45,225 $704,219 Golf Course Roadway Fund Expenditures 2,655,477 2,655,477 Golf Course Roadway Fund Encumbrances 1,675,797 1,675,797 Golf Course Water Fund Expenditures 464,379 464,379 Golf Course Water Fund Encumbrances 76,020 76,020 Golf Course Sewer Fund Expenditures 159,519 159,519 Golf Course Sewer Fund Encumbrances 45,068 45,068 Change Orders not yet processed 0 Contracts not yet processed(1) 85,713 0 0 85,713 Total Project Costs 4,906,743 709,637 249,812 5,866,192 Balance available from Budget(2) $1.677.257 98 788 150 188 $1.926.233 (1) Does not include additional costs for intersection pavers, landscaping at Eiterman/Shier Rings intersection, additional landscapin along roadways, and AEP charges. These costs have been estimated at $870,000. (2)Anticipate transferring $790,000 to Ballantrae Park Fund to complete the construction. Filename: t:\mig\capproj\Golfcourse Ballantrae/Golf Course Infrastructure Improvements Budget vs. Actual/Estimated Costs Roadwa Water Sewer Im rovements Im rovements Im rovements Total Golf Course Infrastructure Funds Transfer per Ordinance #71-O1 $6,094,244 $639,187 $354,775 $7,088,206 Expenditures: R-O-W/easements- Hearthstone(settlementamount) 1,709 1,709 Fellowshi Ba fist 6,239 6,239 Youn (settlement amount) 1,151 Derth 6,640 Hoffer 47,113 Ra mood Professional-Hoffer environmental 3,500 Demolition costs-Hoffer ro ert 3,768 Swickard 7,300 Ohio Title Co 292 Franklin Co. Treasurer-recou ment on Youn 2,427 Franklin Co. Common Pleas-Youn case 222 R-O-W/easements ne otiu[ions- M E Com anies 1,530 2,250 3,780 Desi n(Eiterman extension)- Bur ess & Ni le 43,350 43,350 Cons[mction- Geor eI el 2,330,183 379,004 153,278 2,862,465 Stottleme er H dromulchin 33,636 Griffin Pavement Stri in 10,842 Cit of Dublin-si na e 1,351 EMH&T 709 Archive Re ro ra hic Center-annexation 180 Buck & Sons 56,281 Peabod Landsca e 59,258 Dave Tree Farm 38,532 Edwards Golf Comm.-reimbursement 14,027 Performance bond 32,618 4,140 1,842 38,600 Construction mana ement- Steve Sanders 4,044 4,084 2,266 10,394 Water well testin - BBC&M 16,381 16,381 Geo-technical testin services- Resource International 4,548 2 133 2.133 8.814 Other lose h Bucci 415 Total expenditures 2,655,477 464,379 159,519 3,279,375 Encumbrances Desi n- Bur ess & Ni le 7,650 7,650 Construction- Geor eI el(l) 1,117,974 47,937 33,269 1,199,180 Griffin Pavement Stri in 14,834 Dave Tree Farm 22,159 Buck & Sons 303,661 Peabod Landsca e 3,323 Stottleme erH dromulchin 100,329 Bmsh Contractors 53,650 Van D ke Iron 28,600 Construction mana ement- Steve Sanders 15,956 7,9]6 5,734 29,606 Water well testin - BBC&M 618 618 Geo-technical testin services- Resource International 6,383 6,065 6,065 18,513 Other- Raab Surve in 660 660 Demolition-Hoffer ro ert 14,102 Total encumbrances 1,675,797 76,020 45.068 1,256,227 Total expenditures/encumbrances 4,331,274 540.399 204 587 4,535,602 Unencumbered fund balance $1,762,970 $98,788 $150,188 $2,552,604 04/02/02 Filenames Unig\capproj\Golfcourse Ballantrae/Golf Course Infrastructure Improvements Budget vs. ActuaVEstimated Costs Roadway Water Sewer Improvements Improvements Improvements Total Programmed in 2001 Operating Budget $6,584,000 $808>425 $400,000 $7,792,425 Project costs incurred by the City: Design- Burgess & Niple 483,000 120,000 42,000 645,000 R-O-W/easements- Avery Land-final 385 385 Bates-final 17,461 17,461 Eiterman/Post LLC(not finalized) 9,550 9,550 Hearthstone Management(not finalized) 8,583 8,583 Moro(rezoning-land dedicated) 0 0 Young(not finalized) 11,509 11,509 Norris-final 5,056 5,056 Appraisals-Mollica 1,700 1,750 3,450 Permits 3,225 3,225 Total expenditures 489,756 169,238 45,225 704,219 Balance(Ordinance#71-O1) $6,094,244 $639,187 $354,775 $7,088,206 Filenames:Amig\capprojAGolfcourse