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Home My WebLink AboutResolution 053-15RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No. 30045 Resolution No. 53 -15 Pas,, J A RESOLUTION DECLARING CERTAIN CITY -OWNED PROPERTY AS SURPLUS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANC WITH SECTION 37.07 OF THE DUBLIN CODIFIED ORDINANCI WMtKEAS, the city or uuolln possesses certain vehicle ana equipment assets used in the performance of its daily operations; and WHEREAS, these vehicle and equipment assets have reached the end of their useful life for City purposes; and WHEREAS, it has been determined that the City should maximize the return on investment by selling these assets; and WHEREAS, the City has chosen GovDeals as the vendor to implement an internet auction. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, 7 of the elected members concurring that: Section 1. The City Manager is hereby authorized to dispose of personal property, vehicle and equipment assets that have been declared as surplus through the use of internet auction. Section 2. This auction will be conducted using a third -party contractor, namely: GovDeals, www.GovDeals.com Greg Thomas, Client Services Representative 5907 Carmichael Place Montgomery, Alabama 36117 Telephone No. (800) 613 -0156 The contract outlining the specifics of the terms and conditions under which this contractor will carry out this service to the City can be made available upon request to the Department of Finance. Section 3. The Council of the City of Dublin hereby declares the property listed in the attached Exhibit as surplus and authorizes the City Manager to dispose of said property in a manner consistent with Section 37.07 of the Dublin Codified Ordinances. Section 4. This Resolution shall take effect upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this day of 2015. 0 Mayor - Presiding Officer ATTEST: Clerk of Council Icity of Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614 -410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Dana L. McDaniel, City Mana r1 d Date: June 18, 2015 Initiated By: Megan O'Callaghan, Director of Public Works Darryl Syler, Fleet Manager Summary Memo Re: Resolution 53 -15 — A Resolution Declaring Certain City -Owned Property As Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.07 of the Dublin Codified Ordinances Section 37.07 of the Dublin Codified Ordinance requires City Council authorization for disposal of all motor vehicles or other property valued at $5,000 or above. A replacement schedule for vehicles and equipment is identified as part of the Capital Improvements Program (CIP). Before vehicles are taken out of service, an evaluation is completed as to current condition and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle will be maintained as part of the City's fleet and the replacement schedule will be modified. Resolution 53 -15 authorizes the City Manager to dispose of certain vehicles and equipment that are no longer in service. The motor vehicles and equipment that fleet has identified for auction are detailed in the attached Exhibit. Vehicles & Equipment (see attached list for more details) The following vehicles are identified for auction: #4338, #4316, #3306, #3328, #3391, #4353, #4375, #2360, #2361, #4312, #4406, #2356, #2390. The following equipment is identified for auction: #8383, #8050, #8215, #8061. Upon approval of this resolution, bidding will open as soon as practicable and will remain open the required minimum of two weeks. This information will be posted on the City of Dublin website, along with a link to take customers directly to the auction website at www.GovDeals.com. Under the terms of the City's agreement with GovDeals, the City will pay a commission to GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold. The GovDeals site is well -known among public entities and will provide a broad pool of prospective buyers for City surplus items. Recommendation Staff recommends adoption of Resolution 53 -15 at the June 22, 2015 Council meeting. Year 2003 2003 2003 2003 2003 2003 2003 2003 2003 2003 2004 2003 2003 2004 1993 2000 1999 EQUIPMENT AND VEHICLES FOR JUNE 2015 DISPOSAL Serial Number 1FTNW20L73ED28176 1GHHC24U13E266170 1J 4G L48K43 W 648293 1J 4G L48K53 W 680928 1J 4G L48K03 W 648291 3FTNF20L33M B40989 3FTNF20LX3M B40990 1GCHC24U83E266148 1GCHK29U63E265768 1GCHC24U93E269513 1FTNW20L64ED46332 1GCHK29U73E258876 1FTNW20L73ED35290 1TKU016204M 084537 1W9BP2829PH2O2002 1TKV01627YM 064436 1STAR1999TRO99150 Make & Model FORD F250 CHEVROLET 2500 JEEP LIBERTY JEEP LIBERTY JEEP LIBERTY FORD F250 FORD F250 CHEVROLET 2500 CHEVROLET 2500 CHEVROLET 2500 FORD F250 CHEVROLET 2500 FORD F250 TRAIL KING TRAILER WINSTON TRAILER TRAIL KING TRAILER STARBRIGHT TRAIL Asset # 4338 4316 3306 3328 3391 4353 4375 2360 2361 4312 4406 2356 2390 8383 8050 8215 8061 PARKS PARKS PLANNING PLANNING PLANNING FACILITIES FACILITIES STREETS STREETS PARKS PARKS STREETS STREETS STREETS STREETS STREETS PARKS 77 101.792 Reason for Sal REPLACED REPLACED REPLACED REPLACED REPLACED REPLACED REPLACED REPLACED REPLACED REPLACED REPLACED REPLACED REPLACED No longer needed No longer needed No Ionizer needed Re