HomeMy WebLinkAboutResolution 052-15RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Forth No, 30045
Resolution No.
52 -15
Passed
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE 2015 STREET MAINTENANCE PROGRAM, PART 2
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Code, for the 2015 Street Maintenance Program, Part 2; and
WHEREAS, Council has determined that the bid submitted by Strawser Paving
Company constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above - referenced project as a
% %single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities.
NOS THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Strawser Paving Company in the total amount
of $2,350,563.30 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Strawser Paving Company for performance and completion of the 2015 Street
Maintenance Program, Part 2, pursuant to the Advertisement, Proposal and
Contract Documents for said project on file in the office of the City Engineer.
Section 3. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this day of 2015.
ayo4PresidFing'Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, 01-143017-1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Dana McDaniel, City Mana
Date: June 18, 2015
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Darren A. Lee, P.E., Civil Engineer II — Design
Summary
Memo
Re: Resolution No. 52 -15 — A Resolution Accepting the Lowest and Best
Bid for the 2015 Street Maintenance Program, Part 2
On June 4, 2015 four (4) bids were received, publicly opened and read for the 2015 Street Maintenance
Program, Part 2. The Engineer's estimate is $2,700,000. A copy of the 2015 Street Maintenance
Program, Part 2 construction drawings have been placed in the Council Planning Room for your
reference and review.
The budgeted funds in the 2015 Capital Improvement Program is $4,500,000 in E7171501, Annual Street
Maintenance Program. Strawser Paving Company submitted the lowest and best bid of $2,350,563.30.
Staff has thoroughly reviewed all bids and a summary of the bids is listed below.
Part 1 of the 2015 Street Maintenance Program was previously awarded in the amount of $3,548,092.15.
The combined total for Part 1 and Part 2, if awarded, of the 2015 Street Maintenance Programs is
$5,898,655.45
Bidder
Bid as Read
Bid as Read
Over ( +) or Under ( -)
Engineer's Estimate
Corrected Bid
Strawser Paving Company, Inc.
$2,350,563.30
-12.9%
Decker Construction Company
$2,412,189.78
-10.6%
Kokosing Construction Company, Inc.
$2,756,595.05
2.1%
Columbus Asphalt Paving, Inc.
$2,810,143.60
4.0%
Work included in the 2015 Street Maintenance Program, Part 2 consists of roadway resurfacing and
reconstruction, roadway spot base repair, curb and gutter replacement, installation of compliant curb
ramps and associated work. All work is scheduled to be complete by October 30, 2015.
Res. 52 -15 - 2015 Street Maintenance Program, Part 2 - Bid Acceptance
June 18, 2015
Page 2 of 3
Streets Included for the 2015 Street Maintenance Program, Part 2
This part of this year's program includes resurfacing on several City streets as depicted on the attached
City map. The streets to be improved are as follows:
Avery Road (Muirfield Dr. to Brand Rd.)
Davington Drive
Deeside Drive
Tayport Drive
Barassie Place
Duddingston Drive
Morlich Square
Spot Repairs to be completed on the following streets:
Emerald Parkway
Brand Road
Glick Road
Fawnbrook Lane
Fawnbrook Court
Bristol Drive (Partial)
Crawley Drive
Heatherwood Lane
Heatherwook Court
Rushwood Drive (Partial)
S. High Street
Earlington Parkway
The work will be performed while maintaining traffic with all efforts being taken to minimize interruptions
to motorists, provide access for emergency services, maintain access when possible to driveways and
adjacent streets, and consistently provide a safe work area for motorists and workers.
Communications with Residents and Motorists
The following communication methods will be used to communicate construction information with the
residents and motorists throughout the duration of this project.
• Brochures are placed on mail boxes at each residence on affected streets. These brochures are
distributed by Dublin staff.
• Residents whose driveways will be closed during construction will be given written notice at their
front door at least 24 hours in advance of the closure. These are distributed by the contractor.
• Temporary signs are placed along streets at least 24 hours in advance of construction to notify
residents and motorists of upcoming construction work and anticipated construction dates.
• When appropriate, portable message board signs are used for construction notification on arterial
and collector streets.
• The City of Dublin Engineering Division street maintenance website gives current construction
schedule information. This website is listed on the signs posted in advance of construction
activities and in the brochure placed on mail boxes. The website is
www.dubin.oh.us engineering.
• Due to the short notification time period for driveway closures, Dublin Engineering staff makes
adjustments to the construction schedule to accommodate resident needs on a case -by -case
basis.
• Social Media (e.g. Twitter, Facebook, Instagram) is used to communicate timely construction
updates.
Res. 52 -15 - 2015 Street Maintenance Program, Part 2 - Bid Acceptance
June 18, 2015
Page 3of3
Recommendation
Staff has thoroughly reviewed the bid submitted by Strawser Paving Company. Previous experience with
Strawser Paving Company has been favorable, including these recent projects: 2014 Street Maintenance
Program and the 2013 Street Maintenance Program.
Staff recommends approval of Resolution No. 52 -15, accepting the lowest and best bid of Strawser
Paving Company in the amount of $2,350,563.30 and authorizing the City Manager to enter into a
contract with Strawser Paving Company for this project.
2015 STREET MAINTENANCE PROGRAM
7cit of Dublin PART 2
1. Davington Drive 11. Heatherwood Lane
2. Deeside Drive 12. Heatherwood Court
3. Tayport Drive 13. Rushwood Drive
4. Barassie Place 14. Avery Road
5. Duddingston Drive 15. Emerald Parkway
6. Morlich Square 16. Brand Road
7. Old Spring Lane 17. Glick Road
8. Fawnbrook Lane 18. Dublin Road @ Limerick Lane (Roadside)
9. Fawnbrook Court 19. S. High Street
10. Bristol Drive 20. Earlington Parkway Date- 6/8/2015
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2015 STREET MAINTENANCE PROGRAM
7cit of Dublin PART 2
1. Davington Drive 11. Heatherwood Lane
2. Deeside Drive 12. Heatherwood Court
3. Tayport Drive 13. Rushwood Drive
4. Barassie Place 14. Avery Road
5. Duddingston Drive 15. Emerald Parkway
6. Morlich Square 16. Brand Road
7. Old Spring Lane 17. Glick Road
8. Fawnbrook Lane 18. Dublin Road @ Limerick Lane (Roadside)
9. Fawnbrook Court 19. S. High Street
10. Bristol Drive 20. Earlington Parkway Date- 6/8/2015